PRCP CE. Version 5.0 of 16 June Date of entry into force: 1 July 2013

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1 npo Founded by SECO and BBRI PARTICULAR RULES FOR THE CERTIFICATION OF PRODUCTS AND PRODUCTION CONTROL SYSTEMS WITHIN DE FRAMEWORK OF THE EUROPEAN CONSTRUCTION PRODUCTS REGULATION N 305/2011 PRCP CE Version 5.0 of 16 June 2013 Date of entry into force: 1 July 2013 Aarlenstr. 53, BE-1040 BRUSSELS TEL +32 (0) FAX +32 (0)

2 TABLE OF CONTENTS 1. SITUATION AND SCOPE OF APPLICATION Situation Scope REFERENCE DOCUMENTS AND CRITERIA Basis for the rules and work methods Technical reference document Application Rules Tasks of the different parties Requirements for the Assessment and Verification of Constancy of Performance THE CERTIFICATION BODY BCCA Status of BCCA Notification Accreditation Advisory structure DELEGATION OF TASKS ACCES TO CERTIFICATION THE CERTIFICATION PROCESS AND ITS COURSE TASKS AND OBLIGATIONS OF THE SUPPLIER General Determination of the product-type Factory production control and control schemes Delegation of production responsibilities Information duty in case of changes to products, product-type and FPC Provisions for the Declaration of Performance and the CE marking Granting access to the representatives of the certification body Other obligations of the supplier TASKS OF THE CERTIFICATION BODY General Initial assessment of the product-type by means of ITT Initial inspection of the production unit and of the factory production control (FPC) BLOB: /31 RE_BRCP-CE_EN version 5.0 of

3 8.4. Initial assessment report Issuing a certificate Surveillance Relation of BCCA to the Declaration of Performance and the CE marking Particular rules for products that carry a European Technical Assessment THE CERTIFICATION AGREEMENT CERTIFICATES Drawing up certificates Validity Disclosure ACTIONS TAKEN BY BCCA WHEN INFORMED ABOUT CHANGES Actions in case of changes to products, product-type and FPC Actions in case of changes to the scope of an existing certification MEASURES TAKEN BY BCCA IN CASE OF NONCONFORMITY THE CERTIFICATION BODY S DUTY TO REPORT DEFINITIONS AND ABBREVIATIONS Definitions Abbreviations and acronyms BLOB: /31 RE_BRCP-CE_EN version 5.0 of

4 1. SITUATION AND SCOPE OF APPLICATION 1.1. Situation Construction products are subject to the rules on the free movement of goods in the European Union. As from the 1st of July 2013 the Construction Products Regulation n 305/ (hereinafter referred to as CPR ) replaces the Construction Products Directive 89/106/EEC. The aim of the CPR is to lay down conditions for the placing or making available on the market of construction products by establishing harmonised rules on how to express the performance of construction products in relation to their essential characteristics and for the use of CE marking on those products. The CPR stipulates that, to place a construction product on the internal Union market, a Declaration of Performance (hereinafter referred to as DoP ) must be provided and that the CE marking must be applied. In certain cases, one can only meet these obligations after the intervention of an independent certification body notified to the European Commission, that issues a certificate within the framework of the Assessment and Verification of Constancy of Performance (hereinafter referred to as AVCP ). The present Particular Rules describe the specific rules and methods which will be followed by BCCA in its capacity of body notified to the European Commission for the certification of products and production control systems within the framework of the CPR. These Particular Rules also contain provisions for the supplier who places a product on the market and would like to obtain a certificate from BCCA within the framework of the application of the CPR. NB: The present document replaces the Particular regulations for the certification of products and production control systems within the framework of the attestation of conformity systems for the Construction Products Directive (version 4 of 2005), which becomes invalid as a result of the repeal of the Construction Products Directive 89/106/EEC and its national transpositions. These Particular Rules are conceived as an addition to the "General rules for the certification of products and production control systems" of BCCA (hereinafter referred to as GRCP ), which contain the general rules for product certification by BCCA. If there should be a contradiction between the present Particular Rules and a provision from the GRCP, the provisions of the present Particular Rules prevail. 1 Regulation (EU) N 305/2011 of the European Parliament and of the Council of 9 March 2011 laying down harmonised conditions for the marketing of construction products and repealing Council Directive 89/106/EEC. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

5 1.2. Scope The present Particular Rules apply to all certification activities carried out by BCCA as notified body, in accordance with chapter VII and annex V of the CPR. It concerns both the certification of products or kits within the framework of the AVCP systems 1 and 1+, and the certification of factory production control ( FPC ) systems that belong to the AVCP system 2+. For clarity, products or kits will be referred to in these Particular Rules as product or products. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

6 2. REFERENCE DOCUMENTS AND CRITERIA 2.1. Basis for the rules and work methods The rules and work methods for the certification taken down in these Particular Rules and in the subsequent Application Rules (TRA) were determined on the basis of the following fundamental documents. a. The Construction Product Regulation (EU) No 305/2011. b. The harmonised technical specifications (harmonised part of the European standards or the European Assessment Documents) that are within BCCA s scope of competence based on its notification to the European Commission. c. The documents of the Advisory Group of Notified Bodies and its Sector Groups or the documents of EOTA that are relevant for the concerned harmonised technical specifications. d. All supporting documents such as test standards, guidelines for AVCP, etc., to which is referred in the above mentioned documents or that are structurally relevant to the CPR itself Technical reference document The technical reference document for the Assessment and Verification of Constancy of Performance of the product subject to certification, is the relevant harmonised technical specification or the part of it that has been indicated by the manufacturer in accordance with the application rules mentioned in this specification. A harmonised technical specification is either a European harmonised standard (EN standard) or a European Assessment Document (EAD) Application Rules Per type of product for which BCCA offers certification, the rules and work methods are incorporated in "certification schemes" and, if necessary, described in Application Rules (TRA), as specified in 1.1 of the GRCP. The Application Rules (TRA) are conceived as indicated in 9 of the GRCP. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

7 2.4. Tasks of the different parties The AVCP systems are composed of tasks as specified in Annex V of the CPR. The tasks per AVCP system are carried out either by the supplier 2 applying CE-marking or by the notified body. For AVCP systems 1+, 1 and 2+, these tasks can be summarised as follows (see Table I): Tasks of the supplier AVCP system Determination of the product-type on the basis of type testing (including sampling), type calculation, tabulated values or a descriptive documentation of the product X Factory production control X X X Further testing of samples taken at the manufacturing plant in accordance with the prescribed test plan X X X Declaration of Performance X X X Tasks of the notified body Determination of the product-type on the basis of type testing (including sampling), type calculation, tabulated values or a descriptive documentation of the product X X Initial inspection of the manufacturing plant and of factory production control Continuous surveillance, assessment and evaluation of factory production control Audit-testing on samples taken before placing the product on the market X X X X X X X Table I: Tasks of the supplier and tasks of the notified body for AVCP systems 1+, 1 and 2+ 2 The "supplier" is understood to be the natural or legal person who is responsible for the design and manufacture of a product and intends to place it on the market under his own name in the EU, referred to as manufacturer in the CPR. The responsibilities of the manufacturer also apply to the natural or legal person who assembles, packs, processes or labels ready-made products with the intention of placing them on the European market under his own name. The responsibility of a manufacturer is also placed on anyone who changes the intended use of a product in such a way that other essential requirements come into effect, or on anyone who changes or rebuilds a product to a considerable extent (and makes a new product) with the intention to place it on the European market. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

8 2.5. Requirements for the Assessment and Verification of Constancy of Performance The requirements for the Assessment and Verification of Constancy of Performance (AVCP) are taken down in the harmonised technical specification (i.e. the parts of the EN standard determined in its Annex ZA or a European Assessment Document) completed with the requirements of other documents to which is referred in the harmonised technical specification. If the requirements are formulated in a generic or open way in the harmonised technical specification, they are further concretised in Application Rules (TRA) and/or the certification agreement in order to support an equal application of the requirements and a clear definition of the respective responsibilities between parties. Examples of such concretisations are the determination of the surveillance frequency and the inspection time, the methods for sampling to determine the product-type, the guidelines for a transparent presentation of process elements, procedures, methods for product-type determination and results of ITT and FPC. When relevant, the documents adopted in consensus by the Advisory Group and/or the Sector Groups concerned will be taken into account. To guarantee in particular transparency and traceability, certain additional obligations can be imposed on the supplier within the framework of the agreement concluded with BCCA. Deviations from the given requirements and work methods can only be authorised if the applied rules remain in accordance with all mandatory or by consensus defined principles of the AVCP systems (harmonised technical specification and documents of the Sector Groups). This decision is taken for each file separately by BCCA in consultation with its certification boards. In case of doubt, the advisory boards are asked for fundamental advice without identifying the file. BCCA always reserves the right not to issue the certification if the supplier asks for unacceptable deviations. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

9 3. THE CERTIFICATION BODY BCCA 3.1. Status of BCCA BCCA is a non-profit organisation established under Belgian law with its head office in 1040 Brussels, Aarlenstraat 53. BCCA is an independent third-party who carries out a.o. certification services for the construction sector Notification Within the framework of the CPR, BCCA only carries out certification activities in the fields for which it has been notified as competent body to the European Commission by the competent Belgian authority (FPS Economy, S.M.E.s, Self-employed and Energy, hereinafter referred to as FPS Economy ). BCCA is notified as product certification body (AVCP systems 1 and 1+) and as certification body for factory production control (AVCP system 2+). BCCA is registered with the European Commission under the notification number Accreditation For all certification activities it carries out within the framework of the CPR, BCCA applies for an accreditation from BELAC in accordance with the standard NBN EN (or its successor NBN EN ISO/IEC 17065) Advisory structure For the certification activities within the framework of the CPR, BCCA uses a sectoral advisory structure as indicated in the GRCP. The composition of the advisory boards is adapted to the parties concerned. For sectors with restricted activities, a coordinating advisory board is used for the certification of products. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

10 4. DELEGATION OF TASKS For the realisation of monitoring tasks such as audits, inspections, sampling and laboratory testing for the determination of the product-type, FPC surveillance and/or audit testing, there are three possibilities. 1. BCCA carries out the tasks with its own personnel (made available by the founding members). 2. BCCA delegates these tasks to bodies with which it has concluded a subcontracting agreement. BCCA prefers to work with accredited bodies. Under particular circumstances, BCCA accepts non-accredited bodies as subcontractor. In this case, BCCA carries out an appropriate surveillance on these bodies. 3. BCCA uses the results and reports of other notified bodies, preferably also accredited. In this case, the data are validated by BCCA before using them for certification decisions. If necessary, the monitoring tasks can be delegated to inspection bodies that have signed a subcontracting agreement with BCCA. If a supplier would like to appeal to an inspection body that has not signed a subcontracting agreement with BCCA, the terms for this must be laid down in the certification agreement with the supplier. In this last case, BCCA will continue to carry out an appropriate surveillance. Even if the tasks are delegated, BCCA maintains full responsibility and competence of the conformity evaluation. 5. ACCES TO CERTIFICATION Access to certification by BCCA is ensured for all companies that meet the requirements of the CPR and that place products on the market within the domains for which BCCA has been notified. These companies manufacture products or have products manufactured that are in accordance with the harmonised technical specification (EN standard or existing EAD) and must take full responsibility for this. BCCA only proceeds to the certification if the applicant meets all the requirements and if the supplier accepts to respect and correctly implement all requirements of the CPR, the harmonised technical specification and any other applicable rules. BCCA can only declare the application admissible if the formal application contains all necessary information, for instance with regard to the capacity of the applicant, the product for which an application has been filed, the reference documents, etc. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

11 6. THE CERTIFICATION PROCESS AND ITS COURSE The certification process takes place in accordance with the stipulations of chapters 6 and 12 of the GRCP. The supplier starts the process by filing an application in accordance with the terms determined by BCCA and the documents provided to do this. The fact that an application has been declared admissible, in no way means that a certificate will actually be issued and BCCA always reserves the right to stop the certification process and/or to decide not to issue a certificate if the requirements have not been met. 7. TASKS AND OBLIGATIONS OF THE SUPPLIER 7.1. General The general obligations of the supplier (manufacturer) are determined in Article 11 of the CPR. Furthermore, the stipulations of the General Rules for the Certification of Products and production control systems (GRCP) of BCCA apply. Within the framework of the demonstration of the constancy of performance in accordance with the CPR, the tasks of the supplier consist of specific tasks, as identified in the CPR. These tasks of the supplier are determined in accordance with the applicable AVCP system, as indicated in Table I (tasks of the supplier). These tasks are detailed in the harmonised technical specification. The supplier shall also respect the requirements of the present Particular Rules (and the applicable documents mentioned in it) Tasks of the supplier under the AVCP system 2+ The tasks of the supplier under the AVCP system 2+ are: - to draw up, maintain and keep an appropriate technical documentation - to determine the product-type on the basis of type testing, type calculation, tabulated values, etc ( ITT, cfr. 14.2) - the installation, implementation and upkeep of the factory production control (FPC system) - to execute the prescribed test plan with sampling in the factory and testing - to draw up the Declaration of Performance and to affix the CE marking. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

12 Tasks of the supplier under the AVCP systems 1 and 1+ The tasks of the supplier under the AVCP systems 1 and 1+ are: - to draw up, maintain and keep a relevant technical documentation - the installation, implementation and upkeep of the factory production control (FPC system) - to execute the prescribed prescribed test plan with sampling in the factory and testing - to draw up the Declaration of Performance and to affix the CE marking Determination of the product-type AVCP system 2+: determination of the product-type by the supplier Within the framework of the AVCP system 2+, the determination of the product-type is the responsibility of the supplier. To this end, he uses the methods that are prescribed by the harmonised technical specification. To this end, the supplier must have an appropriate management procedure in his FPC system for determining the product-type, maintaining the validity of the ITT and declaring the performances resulting from the ITT. He must also pay special attention to the management of changes in products and production processes that could influence the above-mentioned. In order to dispose of traceable information, the supplier must establish and maintain, within the framework of the FPC, an internal product description in which all required information (design, composition, raw materials, process, ) can be found and that allows to define the relationship between the determination of the product-type, the declared performances, the production data and the production control data. If the supplier places on the market several products under the same harmonised technical specification, he will keep a list of products for which he has determined the product-type (together with all relevant data), which he will present to BCCA. The supplier will provide BCCA with all necessary information and will give access to all the necessary data so as to allow BCCA, in its capacity of certification body of the production control, to ascertain that the product-type has been determined for products for which the supplier has drawn up a declaration of performance. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

13 AVCP systems 1 and 1+: role of the supplier in the determination of the product-type by the certification body For AVCP systems 1 and 1+, the ITT for determining the product-type is the responsibility of BCCA, including the sampling, testing and assessment of the validity of the results. In order to allow BCCA to correctly assume this responsibility, the data requested by BCCA must be made available by the supplier and preparations must be made by him. In order to acquire the necessary data to come to a valid determination of the product-type, BCCA will carry out a preliminary examination by means of an ITT checklist. The supplier must follow the procedure proposed by BCCA or submit an equivalent procedure for approval. Whenever there is a significant change in the raw materials, the production process or the declared performances, the supplier must assess if the product still complies with the product-type that has been determined by BCCA and take the necessary actions. The supplier must inform BCCA about every change and/or act that could influence the product-type. During the surveillance, BCCA will examine the continuous validity and/or correctness of the determined product-type. In order to dispose of traceable information, the supplier must establish and maintain, within the framework of the FPC, an internal product description in which all required information (design, composition, raw materials, process, ) can be found and that allows to determine the relationship between the product-type, the declared performances, the production data and the production control data Simplified procedures according to the CPR If a supplier thinks he qualifies for the use of simplified procedures in accordance with articles 36 or 38 of the CPR, he must explicitly mention this in his application filed with BCCA and document the methods in his FPC system. In this case BCCA reserves the right to verify if the requirements mentioned in the CPR or in any other applicable regulation are met, and this at the expense of the supplier. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

14 7.3. Factory production control and control schemes The supplier must install, implement and maintain a system for the factory production control (FPC system) on the basis of the harmonised technical specification (if necessary, completed with guides established by the Advisory Group and/or the relevant Sector Group). All the actions to be carried out by the supplier for obtaining and maintaining valid product performances must be included in the production control. The supplier must also apply test programs that have been laid down in the reference documents. In order to come to a structured implementation of the FPC and to ensure an equal evaluation of all certified suppliers, BCCA fixes control schemes when necessary. They are based on the officially prescribed test program (of the harmonised technical specification) and, if necessary, they are completed with other controls to be agreed upon. These control schemes are laid down either in Application Rules (TRA) or in an individual certification agreement with BCCA. All documents and registrations that result from or relate to the application of the system for factory production control and the control schemes must be kept by the supplier and made available for inspection by the representatives of BCCA. After the initial assessment of the system for factory production control by BCCA, the supplier and BCCA agree on the provisions the supplier has to implement to be able to obtain certification. This is included in the certification agreement and adapted when necessary. Once agreed on these terms, the supplier must implement the identified procedures to maintain the certification Delegation of production responsibilities If a supplier uses supplied raw materials or components in his own production, places on the market a kit with components that he does not manufacture himself, or subcontracts the production partially or completely, he must provide his FPC system with the necessary measures and processes to be able to demonstrate the suitability and conformity of these products or components. The supplier must conclude the necessary agreements with the supplier of these raw materials, components or products to attribute and determine the responsibilities concerning the FPC and the performances, as well as the information exchange. If BCCA agrees, the supplier can refer to existing certificates or declarations of conformity, or he can organise his own acceptance control within the framework of his FPC. When the production is partially or completely subcontracted, BCCA will have to conclude an agreement with all the parties involved and, in conformity with the directives of the Advisory Group, submit all relevant production sites to an inspection to be able to carry out the assessment and verification of constancy of performance in accordance with the harmonised technical specification. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

15 7.5. Information duty in case of changes to products, product-type and FPC For every significant change to the raw materials, the product, the production process, the production control and/or the declared characteristics, the supplier must verify the validity of the declared performances and take the necessary actions. The supplier must inform BCCA about every change and/or action that has or could have an influence on the determination of the product-type and/or the assessment of the factory production control. When the supplier is responsible for the determination of the product-type (i.e. AVCP system 2+), he must immediately inform BCCA about every change to the product-type and provide the necessary data (e.g. revised product list with annexes) so as to enable BCCA to determine whether additional measures should be taken by BCCA (e.g. carry out an additional assessment of the production control). This obligation also applies when the supplier wants to add an additional individual product to the scope of the certification. Under AVCP systems 1 and 1+ the supplier will immediately inform BCCA about every planned significant change to the raw materials, the production process, the FPC system, the product and its performances, so that BCCA can assess if it is necessary and possible to proceed to a new determination of the product-type and/or if an additional assessment of the production control is required. NB: Under AVCP systems 1 and 1+, the supplier must introduce a new application if he wants to place a new individual product (cf. 6) on the market, even if this product is to be added to the product list annexed to an already existing certificate of constancy of performance of the product. The supplier will always inform BCCA in writing about possible changes that must be reported to BCCA in accordance with these Particular Rules. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

16 7.6. Provisions for the Declaration of Performance and the CE marking The responsibility for drawing up and providing the Declaration of Performance (DoP), as well as for affixing the CE marking lies entirely with the supplier. By drawing up the Declaration of Performance (DoP), the supplier guarantees that the performances of the product in question are in accordance with the performances given in the Declaration of Performance (DoP). As a basis for the Declaration of Performance (DoP) the manufacturer draws up a technical documentation in which all relevant information concerning the required system for the Assessment and Verification of Constancy of Performance can be found. The technical documentation is kept for at least ten years after placing the product on the market. By affixing the CE marking on the product, the supplier indicates that he accepts the responsibility for the conformity of the product with the declared performances. The supplier also assumes the responsibility for the compliance with the requirements of the CPR and other relevant harmonization legislations in which the conditions for affixing a CE marking are laid down. The CE marking cannot be affixed if no Declaration of Performance was drawn up. A product that carries the CE marking within the framework of the CPR must be provided with a Declaration of Performance according to the methods foreseen by the European regulations. When the manufacturer uses the CE logo on the Declaration of Performance and in the CE marking within the framework of an AVCP system on the basis of a valid certificate issued by BCCA, he is obliged to always show the notification number of BCCA underneath the logo, in accordance with the principle of following image. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

17 7.7. Granting access to the representatives of the certification body The supplier must grant access to all places to which BCCA requests access and to all the data necessary for BCCA to carry out its tasks. For AVCP systems 1 and 1+, the supplier must allow BCCA to visit all the places where samples must be taken. Within the framework of audit testing (AVCP system 1+), BCCA must have the possibility to visit the production sites on undefined dates, but according to a predetermined frequency, and to take samples from the production and/or the stock Other obligations of the supplier The obligations of the supplier included in these Particular Rules are not necessarily exhaustive and are to be completed with the relevant provisions from the CPR, the harmonised technical specifications or any other applicable regulation. For the correct execution of its tasks as notified certification body, BCCA can also impose certain organisational terms through its Application Rules and certification agreements. They do not fundamentally change the tasks of the supplier, but are directed at increasing the transparency and the reliability of the conformity. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

18 8. TASKS OF THE CERTIFICATION BODY 8.1. General After receiving a formal application for certification, BCCA assesses its admissibility, among others by verifying if the object of application falls within the scope of the harmonised technical specification. The tasks that BCCA carries out following the acceptance of an application are determined by the AVCP system concerned, as indicated in table I (tasks of the notified body). These tasks are carried out in successive phases (see also GRCP 6 and 12), of which in particular the following elements will be elucidated within the framework of the present Particular Rules: - The initial assessment, - The decision whether or not a certificate will be issued and - The permanent surveillance. These tasks are carried out in accordance with the prescriptions of the harmonised technical specification (the European harmonised standard or the European Assessment Document), taking into account the specific guidelines of the Group of Notified Bodies (GNB) and its Sector Groups. When necessary, BCCA will include in its Application Rules (TRA) and certification agreements the additional requirements needed to be able to carry out the Assessment and Verification of Constancy of Performance in a correct and efficient way. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

19 8.2. Initial assessment of the product-type by means of ITT AVCP systems 1 and 1+: determination of the product-type by BCCA Under AVCP systems 1 and 1+ the determination of the product-type is the responsibility of BCCA. The initial procedure for determining the product-type consists of the following steps: a. An examination of all the information that is needed to determine the method for the Assessment and Verification of Constancy of Performance, including the examination of the products to be certified, the determination of the classification in product groups, the intended use, the characteristics and (if possible) the set declarations. b. An assessment of all available data that can be used when determining the product-type (ITT and FPC results, type calculations, variability assessments, historic results, software support, scientific background information) in preparation to the sampling. This preliminary assessment is done by means of an ITT checklist. c. The sampling in accordance with the terms of the GRCP. d. The execution of the ITT in external laboratories and its assessment. e. The editing of a summary report that is part of the initial assessment report. Under the responsibility of BCCA ITT tests can be carried out in: - laboratories that are notified within the framework of the test methods in question; or - in laboratories that have a subcontracting agreement with BCCA (preferably being accredited). NB: In principle, having ITT tests carried out in the laboratory of the supplier is not possible under AVCP systems 1 and 1+, unless the particular provisions of Article 46 of the CPR are invoked at the request of the supplier. The application of Article 46 is only possible by explicit designation by the notifying authority (FPS Economy). In that case, the supplier will bear all expenses caused by the application of this particular procedure. When this is considered, BCCA will only take into account test results that have not been obtained under its responsibility if: - It is certain that the sampling was done correctly and in the presence of both parties; - The sample can be considered to be representative of the production that BCCA has to evaluate; - The correct test methods were used; - The laboratory that carried out the tests was correctly qualified to do so; - The provisions of the harmonised technical specification and the guidelines of the GNB have been respected. Within the framework of the determination of the product-type for AVCP systems 1 and 1+, BCCA will ascertain the validity of the declared performances taking into account the available inspection data and, if necessary, BCCA will initiate with the supplier a variability assessment. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

20 AVCP system 2+: role of BCCA For AVCP system 2+, BCCA is not responsible for the determination of the product-type because this responsibility belongs to the supplier. However, BCCA will verify if all the ITT to determine the product-type and to justify the Declaration of Performance (DoP) were carried out, and if these data are available and documented. The supplier will provide in the FPC system an appropriate procedure for the management of the declared product performances and for keeping the ITT results valid and up-to-date (especially regarding the management of changes to products and production processes). If during the assessment BCCA notices that the supplier s determination of the product-type seems questionable or incomplete, BCCA shall draw its concerns to the attention of the supplier. However, the supplier remains responsible for the determination of the product-type. When a supplier places different individual products on the market under one harmonised technical specification, BCCA shall keep track of the products for which the presence of ITT has been assessed, by means of an updated product list Initial inspection of the production unit and of the factory production control (FPC) Within the framework of the Assessment and Verification of Constancy of Performance, BCCA must carry out an initial inspection of the production unit and of the factory production control (the FPC system), and accept them. BCCA will verify if the factory production control (FPC) meets the requirements of the harmonised technical specification and if the FPC can demonstrate that the production guarantees the characteristics that correspond to the declared performances of the product. The initial assessment of the factory production control (FPC) consists in one or several audits (preliminary audit, certification audit, additional audit) during which the existence, the documentation, the technical relevance, the implementation and the registration of all necessary FPC processes are verified. The FPC audit is carried out by means of an analytical FPC checklist that was drawn up taking into account the product and its harmonised technical specification. During the initial inspection a first general checklist will be used to analyse the way the FPC has been conceived. This checklist is added to the Application Rules (TRA). NB: After this analysis and after approval by the supplier, a second checklist adapted to the specific case (surveillance checklist) is drawn up. This list is included in the certification agreement and adapted whenever necessary. Once this checklist has been validated, the supplier is bound to implement the herein identified procedures to maintain the certification. In principle, the verifications only relate to the FPC system itself. However, the checklist can contain elements to control the management of the declared product performances and verify if the ITT results are up-to-date. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

21 If the supplier obtains raw materials or components from another manufacturer, or if he subcontracts manufacturing tasks, BCCA will also adjust the inspection to the interaction with this manufacturer and to the division of the FPC tasks. In this case, it could be necessary to carry out, in consultation with all parties, verifications of all manufacturers or to use other existing control systems. For AVCP system 2+ the initial FPC assessment is the only initial task to be carried out by BCCA. However, within the framework of the FPC, an assessment is carried out to verify if the ITT results are available and kept up-to-date. The management procedure for the ITT validation and for the updating of the ITT results can thus be part of the FPC and is also assessed. The rules mentioned in 8 of the GRCP apply, however the following stipulations are to be taken into account. Only FPC systems of type 2, 3 and 4 (cfr. GRCP) are eligible for certification by BCCA. NB: When determining the surveillance regime after issuing the certificate, the possible existence of a NBN EN ISO 9001 certified management system is taken into account. During the initial assessment it is verified to what degree the management system implements the necessary procedures for the FPC. For each audit, an audit report is drawn up along with any necessary nonconformity sheets. The FPC audit is concluded once all nonconformities have been eliminated or have been addressed in a plan for corrective actions accepted by BCCA. A final report is then drawn up as part of the initial assessment report Initial assessment report The initial assessment report contains all information on the product-type and the factory production control necessary to be able to grant the certificate. This report is presented to the Certification Board. The initial assessment report is also put at the disposal of the supplier. In case of subsequent changes, the report is completed Issuing a certificate If during the initial assessment nonconformities are found and the supplier does not seem to be able to guarantee the constancy of performance of the product, this must be rectified by the supplier in a manner accepted by BCCA. BCCA cannot proceed to the issuing of a certificate if the supplier did not implement the appropriate corrective measures. The certificate is issued by BCCA following the favourable decision of the Certification Committee and the signing of the certification agreement. The certificates are drawn up according to the stipulations of chapter 10 of these Particular Rules. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

22 8.6. Surveillance General During the period of validity of the certificate, surveillance is carried out according to the rules set out in 8.3 of the GRCP. Depending on the AVCP system the tasks of the certification body during the surveillance period are: - The assessment of the validity of the product-type; - The continuous surveillance, assessment and evaluation of the factory production control; - Audit testing of samples taken before the product is placed on the market (only AVCP system 1+). The applicable tasks in accordance with the AVCP system in question are given in the following table. AVCP system Assessment of the validity of the product-type and management of the product performances X X a) Continuous surveillance, assessment and evaluation of the factory production control (FPC) Audit-testing of samples taken before placing the product on the market X X X X Table II: Surveillance tasks for AVCP systems 1+, 1 and 2+ a) verification of the existence of ITT The surveillance by BCCA is realised using checklists and schemes set out in the certification agreement. These agreements are established on the basis of an analysis of the processes made during the initial audit process. After this analysis and if the supplier agrees, a second checklist (surveillance checklist), adapted to the file, is established. This checklist is inserted in the certification agreement and adapted whenever necessary. Once this checklist has been validated, the supplier must implement the herein identified procedures to maintain the certification. The surveillance frequencies are determined in the harmonised technical specifications, completed with other applicable instructions and/or rules if necessary, and can be adapted to specific circumstances. In case of a temporarily incompletely documented FPC system or if nonconformities are found in the implementation or registration, the surveillance frequency can temporarily be increased. If the supplier obtains raw materials or components from another manufacturer, or if he subcontracts manufacturing tasks, BCCA will also adjust the inspection to the interaction with this manufacturer and to the division of the FPC tasks. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

23 In this case, it could be necessary to carry out, in consultation with all parties, verifications of all manufacturers or to use other existing control systems Evaluation of the validity of the product-type During the periodic visits or when having received certain information, BCCA assesses the validity and correctness of the product-type with regard to the available control data and product performances. For AVCP systems 1 and 1+ this means that the product performances are compared to the producttype that was determined under the responsibility of BCCA. For AVCP system 2+ BCCA verifies the availability and the relevance of the data the supplier has used to determine the product-type, and verifies if the procedures of the FPC system were followed Continuous surveillance, assessment and evaluation of the factory production control (FPC) BCCA will continuously monitor, assess and evaluate the implementation and maintenance of the factory production control by means of surveillance audits, for which the frequencies are defined in the harmonised technical specifications or in other applicable rules. If required for the correct Assessment and Verification of Constancy of Performance, additional inspection visits can be necessary. For example, this is the case when the supplier has made significant changes to his product, process and/or production control or when corrective actions for fundamental nonconformities must be monitored Sampling and Audit testing Audit testing (only AVCP system 1+), including sampling, testing and the assessment of the validity of the results, is the responsibility of BCCA Reporting BCCA informs the supplier about the findings of the surveillance by means of audit reports, inspection reports or test reports. Every shortcoming or nonconformity is reported to the supplier in writing. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

24 8.7. Relation of BCCA to the Declaration of Performance and the CE marking BCCA has no authority over the drawing up of the Declaration of Performance or the affixing of the CE marking; these are the sole responsibility of the supplier. However, BCCA will verify if the declared product performances are consistent with the product-type and the available data. If the performances declared by the supplier aren t consistent, BCCA shall draw its concerns to the attention of the supplier. If the supplier doesn t change his policy and if the truthfulness of the Assessment and Verification of Constancy of Performance, for which BCCA has issued a certificate, is proven to be flawed, BCCA can suspend or withdraw the certification. If BCCA finds that the CE marking has not been affixed correctly, BCCA shall draw its concerns to the attention of the supplier Particular rules for products for which a European Technical Assessment has been issued When BCCA treats an application for certification of a product for which a European Technical Assessment (hereinafter referred to as ETA ) has been issued, BCCA will ask the supplier for a copy of the ETA and other relevant documentation, including the confidential annexes with e.g. the control plan. The supplier must also immediately inform BCCA about any changes to the ETA. When carrying out its tasks, BCCA will take into account as much as possible the actions carried out for issuing the ETA. Whenever possible the general guidelines of EOTA are used as the basis for drawing up rules, checklists, ITT schemes, etc For the practical application of these rules, the schemes mentioned in the ETA (and/or the control plan drawn up by the Technical Assessment Body TAB) are respected, as well as those of the European Assessment Document (EAD) if the ETA refers to it. Specifically for the initial assessment, the assessments already carried out for the issuing of the ETA will be taken into account in an appropriate manner. The assessment of ITT will consider the tests carried out during the assessment by the TAB. If these tests were carried out on samples that are representative of the actual production and if the sampling took place under the responsibility of a notified certification body (for products of AVCP systems 1 and 1+), the ITT can be limited to a validation and no additional tests will be carried out. However, if additional tests should be needed, they will be limited to what is necessary to be able to confirm the representativeness. For the initial FPC system assessment, the audit reports established by the ETA reporter are taken into account as much as possible. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

25 Furthermore, BCCA procedures allow for collaboration during the assessment with the Technical Assessment Body (TAB) that issues the ETA. In this way, the ITT tasks and the initial FPC system assessment can be carried out in collaboration. BCCA is also prepared to provide auditors for the FPC system assessment under the authority of the ETA reporter. If a Technical Assessment Body should be interested in it, BCCA can, provided that the supplier agrees to it, provide information to this body concerning changes in the product and/or the FPC system, so as to allow the body to take the necessary measures. When nonconformities are found that lead to the withdrawal or suspension of the certificate issued by BCCA, BCCA will automatically inform the Technical Assessment Body. NB: Transitional measures for the introduction of the CPR: A European Technical Approval that has been issued before 1 July 2013 in accordance with the Construction Products Directive 89/106/EEC (CPD), can be used as a European Technical Assessment (ETA) for its complete period of validity. A Guidance for the European technical approval (ETAG) that has been published before 1 July 2013, in accordance with the Construction Products Directive 89/106/EEC (CPD), can be used as a European Assessment Document (EAD). 9. THE CERTIFICATION AGREEMENT The certification agreement is drafted in accordance with and contains elements of 10 of the GRCP. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

26 10. CERTIFICATES Drawing up certificates The certificates are drawn up in accordance with the rules that apply for the products in question. The provided data are those mentioned in the harmonised technical specification. Additional guidelines can be made available by the Sector Groups. The lay-out of the certificates is based on the guidelines of the Group of Notified Bodies. A certificate issued for AVCP systems 1 and 1+ is referred to as Certificate of constancy of performance of the product. The certificate of constancy of performance of the product can cover one or more individual products in accordance with one and the same harmonised technical specification. If a certificate covers several products, the designation of these products will be included in a product list that is part of the certificate. The certificate shall contain all information necessary to enable a univocal identification of the product to which it refers. However, normally it will not contain information on performances for essential characteristics, which could cause confusion with the supplier s Declaration of Performance (DoP) or about the responsibility for declaring performances. A certificate issued for AVCP system 2+ is referred to as Certificate of conformity of the factory production control. The certificate of conformity of the factory production control does not refer to individual products. As a result, the product list is not a part of the certificate. However, it can be provided by way of information to illustrate the scope of the FPC system for which BCCA has issued a certificate Validity BCCA issues certificates with a limited period of validity. The duration of the period of validity is defined in the Application Rules (TRA) and/or in the certification agreement Disclosure On its website, BCCA publishes a list of all companies and products that have received certificates. In principle, the certificate is also published on the BCCA website. However, the supplier is free to indicate to BCCA that the certificate is not to be made publically available as a document file on the BCCA website. BLOB: /31 RE_BRCP-CE_EN version 5.0 of

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