NEW! Sixth edition of the Publication Manual of the American Psychological Association

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2 NEW! Sixth edition of the Publication Manual of the American Psychological Association Published July 2009 About $30 ($15.92 on amazon.com 8/17/09) Amazon Reviews: Unhelpful Guide about an Unenlightening Style, doomsdayer520 (State College, PA) Boring but Required, A.Trendl HungarianBookstore.com Possibly Written by Beelzebub Himself, Robert I. Hedges (Burnsville, MN) It sucks...but you have no choice! Jen (NY, NY) A great writing resource! Peggy W. (Baltimore, MD)

3 What s New In the 6 th Edition Heading Formats & Levels Reference Format for Electronic Sources using doi Reference Format for Online First journal articles Reference Format for works with 7 or more authors. Bulleted lists (Finally!)

4 Headings 6 th Edition

5 New Rules for Citing Journal Articles From Electronic Sources Changes recognize that online journals are now the norm rather than the exception. Step 1. Ask yourself: Have I used a final (i.e., archival) version of an article? If not (e.g., online first version) you ll need to include the retrieval date Does the article have a digital object identifier (DOI) number? If no DOI, you ll need to include a URL (Uniform Resource Locator a.k.a. web address). The type of URL used depends on how you accessed the article. The next 14 slides review everything you need to know about DOIs. Be sure to read the notes below the slides.

6 New Rules for Citing Journal Articles From Electronic Sources DOI (digital object identifier) doi replaces retrieval info NO DOI Open access journal? Give exact URL Article from database or subscription? Give URL to journal s home page

7 Digital object identifier A doi is a unique alphanumeric string assigned to identify content and provide a persistent link on the Web. crossref.org doi string: / Crossref.org is a currently free DOI look up service that uses the article title and first author s name

8 Fig. 1: The role of the DOI System as a persistent identifier. A DOI name ( /123) has been assigned to a content entity; the DOI system provides resolution from that name to a current URL. When the content, previously at URL xyz.com, is moved to a new URL, newco.com, a single change in the DOI directory is made: all instances of the DOI name identifying that content (even if already recorded in print, as bookmarks, etc.) will resolve to the new URL, without the user having to take any action or be aware of the change. Note that the DOI name is persistent, i.e. remains unchanged. ( International DOI Foundation.)

9 How it really works

10 Resolving DOIs The doi proxy server resolves DOIs. To resolve a DOI via a standard hyperlink, attach the DOI number to the proxy server address. the DOI /jmbi becomes an active link when formatted as BUT, I ve simply entered the DOI in Google with 100% success to date

11 DOIs can be found in a variety of places

12 DOI in ERIC

13 Article with DOI assigned: Borman, W. C. (1993). Role of early supervisory experience in supervisor performance. Journal of Applied Psychology, 78(5), doi: / No retrieval date is needed because the final version referenced. No database or URL is needed because the DOI functions as both a unique identifier and a link to the content Rules regarding issue numbers are the same as previous editions Continuous pagination in volume = don t include issue number Journal paginated by issue (i.e., each issue starts with p. 1) =include issue

14 Formatting a DOI: Borman, W. C. (1993). Role of early supervisory experience in supervisor performance. Journal of Applied Psychology, 78(5), doi: / doi: is lower case and followed by a colon Copy and paste doi to ensure accuracy No space between colon and number Break the number before punctuation Do not add a period after the doi number

15 When to use retrieval statements: If there is no DOI, then ask: Is it widely available online (open access)? If not, was it obtained from a database or URL?

16 If no DOI is available, provide the exact URL for article from open access journals Borman, W. C. (1993). Role of early supervisory experience in supervisor performance. Journal of Applied Psychology, 78, Retrieved from /article/view/71/100 No retrieval date is needed because the final version is referenced. Use exact URL if the journal content is open access If accessed through subscription or database, give URL for the journal s home page. Be sure to remove hyperlink formatting

17 Journal Retrieved Online: No doi, not open access (i.e., requires subscription) Newman, P. A., Bogo, M., & Daley, A. (2009). Breaking the silence: Sexual orientation in social work field education. Journal of Social Work Education, 45, Retrieved from urnal/ Give journal home page No retrieval date is needed unless content likely to change

18 Journal Article Retrieved From an Aggregated Database: OLD format included database name: Borman, W. C. (1993). Role of early supervisory experience in supervisor performance. Journal of Applied Psychology, 78, Retrieved October 23, 2000, from PsycARTICLES database. Borman, W. C. (1993). Role of early supervisory experience in supervisor performance. Journal of Applied Psychology, 78, Retrieved from According to the APA Manual, If you are accessing the article from a private database, you may need to do a quick web search to locate this URL (pp ). Do not include retrieval date unless source material may change over time (e.g., e journals, e reference books, on line first articles).

19 Preprint (Online First) Version of Article Clark, K. F. (2009). What can I say besides sound it out? Coaching word recognition in beginning reading. The Reading Teacher, 57, Advanced online publication. Retrieved July 1, doi: /s Preprints are published online before they appear in hard copy. Do not include retrieval dates unless the source material may change over time (e.g., Wikis) (APA, 6.32, p. 192). BUT, I suggest including retrieval date with preprint format because the version used at the time of research was not the archival copy. If DOI is assigned, it will direct the reader to the most recent version of the document, which may differ from online first version.

20 On to other changes in the Sixth Edition

21 Reference Format Changes for works with 7 or more authors For works with up to 7 authors: List all 7 authors in the reference entry. With 2 7 authors, use & (ampersand) before the last author. Author 1, Author 2, Author 3, Author 4, Author 5, Author 6, & Author 7. (Year). Title of book or article following correct book or article format. Publication info. Note: In-text format remains the same as previous edition: Use Author 1 + et al. on first use.

22 Reference Format Changes For works with more than 7 authors: List the first 6, add 3 ellipsis, and then list last author. Do not use an & after the ellipses in this reference format. Author 1, Author 2, Author 3, Author 4, Author 5, Author 6, Last Author. (Year). Book Title in Italics: With Sentence Style Caps. City, ST: Publisher. Fraser, M., Guo, S., Little, M., Cart, G., Gaffe, K., Sales, T., Day, S. (2005). Community practice in emerging nations: A skill book for world workers. New York, NY: Avatar Press. All U.S. cities now use a state abbreviation

23 Seriation with bulleted lists Numbered lists may imply unwanted hierarchy of information avoid unwarranted ordinal position by using bulleted list with small squares, circles, and so forth (p.64). Bulleted lists can be used in two formats: Format 1 when you have a complete sentence (or paragraph for each point) Format 2 within a sentence for complex lists that need special emphasis.

24 Seriation with bulleted lists: Format 1 Use same format as numbered list The bullet is indented ½ inch, 1 space after bullet. The first word is capitalized. The bulleted point uses a complete sentence (or paragraph), and ends with a period or other correct punctuation. The second and subsequent lines of a single point should wrap to the left margin (PowerPoint won t do this). In other words, in the point above, should should be flush with the left margin.

25 Bulleted list within a sentence Alternatively, you can use bulleted lists within a sentence to separate three or more elements; punctuate and capitalize as a complex sentence. According to this theory, progressive relations are marked by equity, social justice, and equal opportunity; sensitivity to individual characteristics and promotion of diversity of talents, culture, and contexts; affirmative actions to correct historical inequities and to address current disparities. Note the bulleted points are indented ½ in. and double spaced. Unless needed for special emphasis, bulleted lists should be avoided because they require more space. See notes.

26 No Short Cut for Learning the APA Rules