VILLAGE BOARD MINUTES MEETING OF JANUARY 20, 2016

Transcription

1 Page 1 of 6 VILLAGE BOARD MINUTES MEETING OF JANUARY 20, 2016 The Regular Meeting of the Board of Trustees, Village of Elwood, January 20, 2016 at 7:00 PM, was called to order by Village President William E. Offerman Present: Village President William E. Offerman, Trustees Don LaPaglia, Jasen Melahn, Dean Lowrance and Mary Matichak Also Present: Interim Village Administrator Nick Narducci,, Village Clerk Julie Friebele, Police Chief Fred Hayes, Recreation Coordinator Jamie Mack and Attorney Tim Hoppa Not Present: Trustees Doug Jenco and Francis Bud Jones Meeting opened with Pledge to the Flag, led by Nathaniel Gabriel, Braden Kirchner, Preston Pet, Gavin Biskupski, Syler Deihs and Tiger Den Leader Jerome Gabriel of the Elwood Cub Scouts Pack #150 PRESENTATION OF MINUTES DECEMBER 16, 2015 Motion was made by Trustee Matichak to approve minutes of December 16, 2015 as presented. Motion was seconded by Trustee LaPaglia. All voted in favor of motion. - Motion carried. PRESENTATION OF BILLS Motion was made by Trustee Melahn to approve the bills as presented in the amount of $235, Motion was seconded by Trustee LaPaglia. A vote was called: Trustee LaPaglia - yes, Trustee Melahn - yes, Trustee Lowrance yes, Trustee Matichak yes, - Motion carried. Elwood International Port Wayfind Signs Presented three (3) different Elwood International Port Wayfind Concept Signs. Feedback received: 1. First concept people found a little too busy especially for someone driving 35 to 45 mph. It does resemble the intermodal because it has the highway, rail tracks and a picture of the world representing the international port. 2. Second concept with the red wings. This one was not one that anybody liked. 3. Third concept is the one with the oval on the corner. This seems to be the one that most people liked by the feedback that I have received. The only comment to change on this concept was to keep International Port words all in the dark blue area because it will be easier to read.

2 Would like to move forward with the instructions to the manufacturing company to move forward with application. Motion was made by Trustee Melahn to move forward with the Elwood International Port Wayfind Signs. Motion was seconded by Trustee LaPaglia. A vote was called: Trustee LaPaglia - yes, Trustee Melahn - yes, Trustee Lowrance yes, Trustee Matichak yes, - Motion carried. MODIFICATION OF TRAFFIC PATTERNS PROJECT We have some of the conceptual plans are ready and others are still in the process of being completed so at this time I would like to ask the board to table this item. Motion was made by Trustee LaPaglia to table Modification of Traffic Patterns Project to the next Village Board Meeting. Motion was seconded by Trustee Lowrance. All voted in favor of motion. - Motion carried. KANKAKEE VALLEY REFEREE ASSOCIATION CONTRACT Recreation Coordinator Jamie Mack This contract is the same that we were able to review at the Workshop meeting. As we discussed we are changing the nature of our soccer organization. We are moving forward to more challenging games and we need referees to be trained. Motion was made by Trustee LaPaglia to approve Kankakee Valley Referee Association Contract in the amount of $1, Motion was seconded by Trustee Melahn. A vote was called: Trustee LaPaglia - yes, Trustee Melahn - yes, Trustee Lowrance yes, Trustee Matichak yes, - Motion carried. FINAL PAYMENT FOR SOUTH STREET SIDEWALKS PHASE 2 We have received and reviewed the invoice and performed a field inspection. Recommend that Davis Concrete Construction Co. is entitled to a final payment in the amount of $36, for work completed in connection with South Street Sidewalks Phase 2. Motion was made by Trustee Melahn to approve the final payment for work completed in connection with South Street Sidewalks Phase 2 to Davis Concrete Construction Co. in the amount of $36, Motion was seconded by Trustee LaPaglia. A vote was called: Trustee LaPaglia - yes, Trustee Melahn - yes, Trustee Lowrance yes, Trustee Matichak yes, - Motion carried. Page 2 of 6

3 PAYMENT FOR L.E. PARK PAVILION We have received and reviewed the invoice, performed a field inspection and reviewed the contractor s certified payroll as well as the final lien release. Recommend that Frank Burla & Sons Builders, Inc. is entitled to final payment in the amount of $53, for work completed in connection with L.E. Park Pavilion and Miscellaneous Improvements. Motion was made by Trustee Matichak to approve the payment for work completed in connection with L.E. Park Pavilion and Miscellaneous Improvements to Frank Burla & Sons Builders, Inc. in the amount of 53, Motion was seconded by Trustee LaPaglia. A vote was called: Trustee LaPaglia - yes, Trustee Melahn - yes, Trustee Lowrance yes, Trustee Matichak yes, - Motion carried. APPROVE CONTRACT TO PURCHASE REAL ESTATE Village President William E. Offerman The Village had the ability to purchase the Thompson Bar Property located at 115 E. Mississippi Avenue, Elwood, IL in the amount of $20, We have a contract pending board approval. Motion was made by Trustee Matichak to approve the Contract to Purchase the Thompson Bar Property located at 115 E. Mississippi Avenue, Elwood, IL in the amount of $20, and amend the motion to include additional expenses typical to buyers of properties such as title fees, etc. Motion was seconded by Trustee LaPaglia. A vote was called: Trustee LaPaglia - yes, Trustee Melahn - yes, Trustee Lowrance yes, Trustee Matichak yes, - Motion carried. REQUEST AUTHORIZATION TO PURCHASE BUILDING VIDEO SECURITY SYSTEM Police Chief Hayes The municipal building right now has a computer network video security system which is now going on nine (9) years old. Recently over the last year we have had several major malfunctions resulting in some significant costs for repair. We are in need of replacement of the current system. To do this the entire upgrade would be $46, We are recommending that we phase it out over a three (3) year period to spread that cost out. Phase one (1) which would be necessary right now would cost $16, This includes the Axis Video Encoder 16 Port, Axis Camera Station License, SuperMicro Enterprise 25TB Effective Video Storage Server and Video Surveillance Server Software, installation and configuration. The approximate $30, additional costs would be put in the budget for replacement years two (2) Page 3 of 6

4 and three (3). So before you this evening we have a request to purchase of phase one (1) of the video security system from Velocita Technology in the amount of $16, Motion was made by Trustee LaPaglia to approve the Requested Authorization To Purchase Phase One (1) of the Video Security System from Velocita Technology in the amount of $16, Motion was seconded by Trustee Lowrance. A vote was called: Trustee LaPaglia - yes, Trustee Melahn - yes, Trustee Lowrance yes, Trustee Matichak yes, - Motion carried. MONTHLY REPORTS Police Chief Hayes Monthly call totals for December 2015: During the month of December the department responded to 324 Calls for Service. Traffic Report 3 Local Citations (OV), 117 State Citations and (10) Overweight Violations for a total of 120 for the month and year to date total of Arrest Report Summary 11 Traffic Arrests, 4 Warrant Arrests and 2 Criminal Arrests for a total of 17 for the month and 185 year to date. TRAINING REPORT: OFFICER CLASS _ DATE HOURS James Hartley Sexual Harassment In The Workplace 12/31/15 1 Jennifer Kickert Sexual Harassment In The Workplace 12/31/15 1 Andrew Anderson Sexual Harassment In The Workplace 12/31/15 1 Ken Jaburek Sexual Harassment In The Workplace 12/31/15 1 Total Training Hours: 4 Public Works Capital Improvement Projects Streets resurfacing project design has been completed and went out for Bidding Well #10 under design & Permitting Traffic Pattern Modification Under Design Downtown Sidewalks - Bidding Page 4 of 6

5 Walter Strawn Rail Crossing Closure ICC IDOT IL-53 Phase 1 Study Community Advisory Group Meeting Wednesday January 27 th Other/Miscellaneous Will County Government League Meeting Over size over weight permit study Steering Committee Tuesday January 26. IL-53 and Hoff Road Reconstruction/Redesign With traffic signal o Plans to go through QA/QC by the end of January o Contract letting for Bids in March 2016 J.U.L.I.E. Digs December 2015 Responded to 21 locates December 2014 Responded to 28 locates December 2013 Responded to 12 locates December 2012 Responded to 25 locates Total Yearly For Locates Staff Training On Wednesday January 13, 2016 Scott Starkey 8 hours Wastewater 101. On Wednesday December 16, 2015 Larry Lohmar, Scot Starkey, Matt Murphy, Brandon Doden, David Yakich and all part time employees attended a 4 hour IDOT Flagger Training. Water Wastewater Produced Treated December Amount of raw water pumped 5,463,000 GALLONS Amount of waste-water treated 13,244,300 GALLONS Amount of water produced 5,216,000 GALLONS Produced Treated 2015 Year Amount of raw water pumped 74,748,000 GALLONS Amount of waste-water treated 104,615,000 GALLONS (40%) Amount of water produced 70,372,000 GALLONS Page 5 of 6

6 Water Produced VS Water Invoiced Very Close and Quite Remarkable Amount of water produced 74,748,000 GALLONS Amount of water billed 70,357,570 GALLONS Recreation and Events Coordinator Jamie Mack Movie nights are going very well. The Elwood Church came and served tacos and the Cub Scouts did popcorn. We had a full house. We will have another movie night on February 13 th. The Church will be coming again, serving tacos starting at 5:30pm and the movie will start at 6:30pm. CLOSED SESSION No closed session. PUBLIC COMMENTS No public comments were made. OTHER BUSINESS No other business. ADJOURNMENT Motion was made by Trustee LaPaglia to adjourn meeting. Motion was seconded by Trustee Melahn. All voted in favor of motion. Motion carried. Julie Friebele, Village Clerk Page 6 of 6