Environmental Certification Services Indoor Air Quality (IAQ) Certification Manual

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1 SCS IAQ Certification Manual Scientific Certification Systems Environmental Certification Services Indoor Air Quality (IAQ) Certification Manual SCS Indoor Advantage (IA) SCS Indoor Advantage Gold (IAG) FloorScore (FS) October of 7

2 Thank you for your interest in Scientific Certification Systems Indoor Advantage / Indoor Advantage Gold and FloorScore certification services. SCS is an accredited ISO/IEC Guide 65 certification body and recognized by the BIFMA level program as a third party certification body. SCS offers exceptional transparency and credibility, conformance with major green building specifications, competitive rates, attentive service, and value for your money. We have a dedicated team of professionals ready to assist you with all your indoor air quality certification needs. The first step in pursuing certification is to complete an Indoor Air Quality Application, which can be found on the SCS website at When we receive your application, we will scope the assessment requested by your company and provide you with a proposal and quote. Indoor Air Quality certification is based on SCS EC Environmental Certification Program Indoor Air Quality Performance Standard and conformance to the associated standards: Office Furniture: ANSI/BIFMA X Standard for Formaldehyde and TVOC Emissions of Low-emitting Office Furniture and Seating; ANSI/BIFMA M Standard Test Method for Determining Formaldehyde and TVOC Emissions from Office Furniture Systems, Components and Seating; CDPH Standard Method for the Testing and Evaluation of Volatile Organic Chemical Emissions from Indoor Sources Using Environmental Chambers, Version 1.1; Flooring and Building Products: CDPH Standard Method for the Testing and Evaluation of Volatile Organic Chemical Emissions from Indoor Sources Using Environmental Chambers, Version 1.1. We recommend that you review the certification requirements in SCS EC , which is publicly available for download at Initial Certification Assessment First-year certification assessment usually takes three to five months, depending on the complexity of the assessment. Timing also depends on communication with your assigned auditor regarding: Submission of a completed Certification Assessment Questionnaire (CAQ); Preparation of written Procedures for auditor review; Complete product and material information; Quality Management System policies for Process and Quality Control; October of 7

3 Development of a sample testing plan; Test scheduling with an SCS-approved laboratory; Coordination of an onsite audit. (All facilities must be visited within the first four years of certification. The auditor will determine an appropriate onsite audit schedule during the initial assessment.) Certification Maintenance Requirements Certification Maintenance is required to meet Indoor Air Quality certification program requirements. An annual Renewal Desk audit is required for the first, second, and third year from initial certification. Renewal Desk audits are required to verify the applicant continues to operate in a manner that will maintain a product s conformance with the standard. A renewal emissions testing is required annually and an appropriate sampling plan will be discussed and coordinated with the designated SCS auditor. Additionally, a Renewal Onsite audit is required on the third year of certification. Facilities require a renewal onsite audit every three years. Renewal audits usually take from two to five months, depending on the complexity of the assessment and submission of complete data and coordination with the Auditor. Certification Scope Expansions Certification scope expansions can be submitted at any time to an Account Manager. Scope expansions may include any of the following changes: 1. Adding a Facility/Facilities; 2. Adding a Product Category, Product Line or Product Grouping; 3. Changing Product Materials/Options or Production Process. Any changes to the certification scope will require the submission of a Notice of Change Form and appropriate fees will be applied. An Account Manager will confirm the Scope Expansion with a Work Order. There is a base fee for SCS indoor air quality certification assessment, with additional fees based on the scope of work including but not limited to the numbers of product categories, manufacturing facilities, scope expansions and certificates involved. SCS requires laboratory tests be conducted by approved independent laboratories, so lab fees are assessed and billed independently of SCS assessment fees. October of 7

4 Modification to Certification Requirements In the event that an update or modification is made to the standard or certification requirements, SCS will inform clients within 30-days of the approved changes. This includes, but not limited to, ANSI approved credit interpretations, revisions to emissions criteria, and SCS changes to certification requirements. For more information about the certification process, or if you have any other questions, please contact us. Scientific Certification Systems Environmental Certification Services Phone: October of 7

5 SCS Indoor Air Quality Certification Process Flow Diagram I. APPLICATION AND PROJECT SCOPING APPLICATION Applicant submits completed level Application and Sr. Account Executive provides Proposal, including quote, for Applicant s approval. PROPOSAL Upon approval, ECS issues a Work Order for Applicant s signature. WORK ORDER Upon receipt of signed Work Order, ECS Account Manager invoices first half of assessment fees. CONFIRMATION OF PROJECT SCOPE ECS Senior Account Executive, Account Manager, Technical Coordinator participate in an initial meeting with the Applicant to provide overview of assessment process and next steps. II. INITIAL CERTIFICATION ASSESSMENT (Approximately 3-5 Months Process) DATA COLLECTION Applicant receives Certification Assessment Questionnaire (CAQ). Technical Coordinator provides guidance and support to client in order to complete necessary CAQ. After the data and documentation have been submitted and is complete, an Auditor is assigned. PRE-ASSESSMENT Applicant is introduced to their Auditor. The ECS Auditor will contact the Applicant directly to verify the Project Scope, Review Data, Schedule an Onsite Audit(s), and provide an Audit Plan for the manufacturing facility/facilities. ONSITE AUDIT During the Onsite Audit the ECS Auditor tours the facility with the Applicant, gathers evidence, conducts interviews and reviews documentation and data. ECS Account Manager invoices second half of assessment fees (includes travel expenses for the onsite audit). October of 7

6 SCS Indoor Air Quality Certification Process Flow Diagram EVALUATION ECS Auditor prepares Audit Report and sends to Applicant for review and signature. Applicant returns signed Audit Report and all corrected nonconformities, as applicable. CERTIFICATION DECISION ECS issues Certification Decision. Upon approval, Final Audit Report, Certification, Logos and Website Listing provided. Certification period is valid for 1 year with required annual renewal audits. POST- CERTIFICATION DECISION (Optional) EXPANSION OF CERTIFICATION SCOPE To broaden scope of certification, Applicant can submit a Notice of Change Form at any point during the certification period. Additional scope is fully assessed under certification process. If additional fees are required, a Work Order will be created with estimated fees and to confirm scope of work. IV. ONGOING CERTIFICATION MAINTENANCE (Renewal Desk Audits/Renewal Onsite Audits) WORK ORDER ECS Account Manager issues Renewal Work Order 5 months prior to certification anniversary date or expiration date. On receipt of a signed Work Order, ECS invoices full Renewal fees and Technical staff is assigned. Renewal Desk audits occur the first, second, and third year from initial certification. A Renewal Onsite audit is required the fourth year from initial certification. October of 7

7 Key Terms & Resources Certification Assessment: The process of determining whether a client complies with the requirements of a Standard. The determination is made by SCS staff based upon review of the Audit Report, test reports, and evidence. Certification Assessment Questionnaire (CAQ): Evaluation checklist for key documentation to assess the Client s quality control system and documentation as referenced in SCS EC The CAQ serves as the foundation of the Audit Report in which the certification decision is communicated. Corrective Action Plan (CAP): A plan prepared by the Client detailing corrective actions to resolve nonconformities and preventive actions to ensure the problem will not reoccur. Nonconformity: A case where the Client is not in conformance with the requirements of the Standard. Nonconformities must be addressed within the timeframe specified by the Auditor. SCS-Approved Laboratory: A laboratory that conducts emissions testing in accordance with relevant standards, and has undergone the SCS laboratory approval process. Standard: The written requirements that a distributor or manufacturer must meet in order to qualify for citing specific claims about certified products sold in the marketplace. Rights & Responsibilities SCS Clients have a right to non-discriminatory policies and procedures. Procedures shall not be used to impede or inhibit access to applicants. SCS shall make its services available to all applicants whose activities fall within our declared field of operation. Access shall not be conditional upon the size of the Client s operations, nor shall certification be conditional upon the number of certificates already issued. The criteria against which the products of a Client are evaluated shall be those outlined in specified Standards. IAQ certificates are valid for one (1) year subject to annual renewal audits. SCS shall confine requirements, evaluation and decision on certification to matters specifically related to the scope of the certification scheme(s) being considered. SCS reserves the right to suspend, withdraw or terminate certificates as an accredited body. Reasons for suspension, withdrawal and termination include, but are not limited to: unwillingness or inability to correct nonconformities, unwillingness or inability to meet financial or contractual arrangements; misusing or damaging the integrity of the SCS or relevant governing body trademarks; intentional violation of requirements; or association with fraud. For additional information concerning SCS Client rights and responsibilities, please visit: Website: October of 7

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