SELECTION OF PLUMBING/SANITARY MAINTENANCE CONTRACTORS

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1 Indian Overseas Bank General Administration Department Central Office, 763, Anna Salai, Chennai Telephone: // / / SELECTION OF PLUMBING/SANITARY MAINTENANCE CONTRACTORS Applications are invited from qualified and experienced plumbing/sanitary contractors for maintaining plumbing installations of Bank s own premises at Chennai. Last Date for collection of Application form: 20/04/2015. Last Date for Submission : 29/04/2015 at pm Application fee: Rs.300/- by DD For further details and application, visit our website: Date:08/04/2015 Deputy General Manager (GAD)

2 PART A INDIAN OVERSEAS BANK GENERAL ADMINISTRATION DEPARTMENT CENTRAL OFFICE PLUMBING AND SANITARY SERVICES ANNUAL MAINTENANCE CONTRACT PART A (TECHNICAL BID)

3 PLUMBING AND SANITARY SERVICES ANNUAL MAINTENANCE CONTRACT COVER - I Technical Bid (Part A) 1 Issue of Tender document to Pre-bid meeting Hrs 3 Last date for submission of Hrs. Part A & Part B in separate sealed cover 4 Opening of Part A only Hrs 5 Opening of Part B Will be opened immediately after opening of Part A provided there is no deviation in the Part A tender document 6 Earnest Money Deposit Rs. 10,000/- 7 Security Deposit One month tender value 8 Period of contract 2 years Signature of the Tenderer Page 2

4 Indian Overseas Bank General Administration Department Fifth Floor, Annexe Building Central Office, 763, Anna Salai Chennai Ph: /9624/ / TENDER FOR PLUMBING & SANITARY MAINTENANCE WORKS AT BANK S PREMISES AT CHENNAI This document consists of the following: a. Notice Inviting Tender carrying out Plumbing & Sanitary Maintenance services at Bank s premises at Chennai b. General Rules and Instructions to the Intending Contractors. c. Scope, Eligibility Criteria and Related Details. d. Company Profile, Work preparedness & Performance & AMC Format LAST DATE FOR COLLECTION/DOWNLOAD OF : 20/04/2015 APPLICATION FORM LAST DATE FOR SUBMISSION OF FILLED IN FORMS :03.00 pm on 29/04/2015 WITH ENCLOSURES Signature of the Tenderer Page 3

5 NOTICE INVITING TENDER FOR CARRYING OUT PLUMBING & SANITARY MAINTENANCE WORKS AT BANK S PREMISES AT CHENNAI The General Administration Department of Indian Overseas Bank, Central Office, is managing Bank s estate including its Central Office at Anna Salai, Staff College at Koyambedu and own residential premises at various locations at Chennai. Bank invites application for selection of qualified, experienced plumbing & sanitary contractors, having requisite infrastructural facilities at Chennai only, for carrying out Annual Maintenance Contracts (AMC) for the plumbing installations at the premises of the Central Office in Anna Salai and Bank s own premises at various locations at Chennai, through prequalification process. The Contractors having full infrastructure at Chennai only need to apply. The eligible and interested plumbing & sanitary Contractors may collect the Tender document from the above office by paying non-refundable fee of Rs.300/- (Five Hundred only) by way of Demand Draft favouring Indian Overseas Bank, Central Office payable at Chennai. Alternatively, the document can also be down loaded from the website of Bank namely and a document fee of Rs (Five Hundred Only) by way of Demand Draft favouring Indian Overseas Bank, Central Office payable at Chennai may be submitted along with the duly filled in tender document. The downloaded tender document submitted without the prescribed fee will be liable for rejection. Contractors who have already paid Rs.300/-, while purchasing the application directly from our office, need not enclose DD while submitting the filled in application form. The duly completed tender document in the prescribed format with all supporting documents shall be sealed in two separate sealed covers and super-scribed as Tender for Plumbing & sanitary maintenance contractors and also Part A (Technical Bid) or Part B (Price Bid) on the top of the cover. The two sealed covers shall be submitted to the INDIAN OVERSEAS BANK, General Administration Department, 5 th Floor, Annexe Building, Central Office, Chennai , on or before 29/04/2015 up to Hrs. The Prequalification criteria of tenders shall be evaluated as on cutoff date i.e., Those Contractors who qualify the prequalification criteria in part A only will be eligible for opening of Price Bids. Date: DEPUTY GENERAL MANAGER Signature of the Tenderer Page 4

6 GENERAL RULES AND INSTRUCTIONS TO THE INTENDING CONTRACTORS 1. The details of the contractors and their experience shall be submitted in the Bank s prescribed Part A Application only. Wherever required and if the space provided is not sufficient, particulars can be furnished as Annexures but such details shall be clearly mentioned in the respective columns of the Application Format. Each page of the document shall be duly signed by the Applicant or their authorized representative along with their company seal. 2. No costs incurred by the tenderers in applying, in providing necessary clarifications or attending discussions, conferences or site visits will be reimbursed by the Bank. 3. Documentary proof with respect to the prequalification criteria shall be furnished along with the completed application form. In this regard, copies of the work orders and completion certificates and or such other documents shall be submitted. Incomplete applications or applications without proper proofs for establishing their credentials will be liable for rejection and no correspondence will be entertained in this regard. 4. The authorised person of the firm/ company shall sign in all the pages of the application with seal of the company/ firm. 5. For consideration of experience, works should have been executed in same name & style of the firm in which prequalification is sought. 6. The evaluation will be based on the following; a. Experience in carry out of similar work b. Experience and reputation of the firm c. Manpower & logistical support of the firm d. Financial capabilities e. Registration with statutory tax authorities like IT, Service Tax, VAT etc., as applicable. If found necessary, Bank may also consider inspecting the works undertaken by the applicants, for which necessary co-ordination shall be made by them. Based on the details furnished in acceptable format, inspection of works and eligibility criteria as on cutoff date, the applicants will be qualified. Decision of the Bank regarding selection / rejection for prequalification will be final and binding and no further correspondence will be entertained. 7. Applications received after the due date and time is liable to be rejected. 8. The tender is liable to be terminated if the applicant Fails to execute any awarded contract or fails to execute the contract to the satisfaction of the Bank Persistently violates the conditions of awarded contract. Has furnished particulars which are contrary to truth. Indulges in any type of forgery or falsification of records. Defaults in payment of taxes and duties payable to the statutory or government agencies. Signature of the Tenderer Page 5

7 Applicant Obligations: 1. The registration with various authorities like Tax etc shall be possessed during the work period. 2. The applicant should not indulge in unethical practices. 3. The applicant should execute the works awarded to him strictly as per the terms and conditions of the contract and specifications. 4. The applicant should co-ordinate with Bank Officials for smooth completion of the Annual maintenance contract works. Revision of above rules of prequalification: General Manager (General Administration Department), Indian Overseas Bank, Central Office may modify, add, delete and / or change any of the above rules and the same shall be binding on all the prequalified contractors. Indian Overseas Bank reserves its right to reject any / or all the applications without assigning any reasons whatsoever. Signature of the Tenderer Page 6

8 SCOPE, ELIGIBILITY CRITERIA AND RELATED DETAILS Prequalification criteria for Plumbing & sanitary Maintenance Contractors Indian Overseas Bank proposes to select a prospective contractor for carrying out Plumbing & sanitary Maintenance services in their Central Office premises Anna Salai, Chennai and various other own premises at Chennai, through two part tender process. The contractors who wish to participate in the above mentioned tender shall satisfy the following prequalification criteria. I. Technical Bid (Part A) Evaluation Criteria: Stage 1: Preliminary Examination: To ascertain the responsiveness of the bidders and reject those bids who have; Not submitted the tender in time Submitted tender without EMD Not submitted the tender in Bank s approved format Submitted unsigned / illegible tender Not accepted the Bank s techno-commercial conditions Submitted the tender with counter conditions Not registered with TAX authorities etc. Only those bids that are responsive shall be subject to further processing. Bids not complying to the above would be rejected and their unopened Price Bids will be returned along with their EMD (if submitted). Stage 2: Pre-Qualification To determine the compliance of bidders with specified Pre-Qualification (PQ) criteria, as below: Experience and past performance on similar contracts. Financial position / capability Knowledge of local working conditions and having a Branch office at Chennai i. Bidders must have successfully executed, Plumbing and Sanitary Works or Services for commercial and residential buildings in the last three years as on ii. iii. Bidder(s) must have successfully completed in the past three years: a) One work of value at least Rs lakhs in a single work order. b) Two works of value at least Rs.7.50 Lakhs each. c) Three works of value at least Rs.6.00 Lakhs each. d) Value here means the completed cost as reflected in the final bill/ completion certificate. Bidder(s) must have achieved minimum average annual financial turnover of Rs.5.00 Lakhs during the last three financial years (FY) ending 31/03/2014. The Bidders should have a regional/ branch office at Chennai. Proof of address in respect of the same must be submitted along with the bids. Signature of the Tenderer Page 7

9 II. A bidder has to comply with each of the PQ criteria (mandatory requirement) to qualify for opening of Price Bids and if the contractor fails to satisfy any one of the PQ criteria, then the agency would be disqualified. Price Bid Evaluation Criteria: On opening of Price Bids, the same shall be evaluated based on the rates quoted. The bidder quoting the lowest total amount would be the successful bidder, subject to acceptance of the bid by the Bank s Competent Authority. Signature of the Tenderer Page 8

10 1 Name of the Applicant / Firm / Company Part 1 Company Profile a Registered Address: b Address for Communication: 2 Contact Information Office Phone Number: Mobile Number: Fax: 3 Status of the Firm: (Please tick appropriate box) Company Partnership Proprietary Firm Individual (attach proof) 4 In case of company or multiple ownership, name & address of authorized person. Proof of authority to be attached Signature of the Tenderer Page 9

11 5 Name of the Proprietor / Partners / Directors with professional qualifications (if any): 6 Year of Establishment: 7 Registration Details (attach proof) Companies/ Firm Registration Number & Date: Income Tax PAN: Service Tax No.: Others, if any: 8 Income Tax Turnover of the Company / firm (Please attach copy of audited balance sheet and profit & loss account / IT Returns for three years) Turn over :Rs. Profit/Loss: Rs Turn over :Rs. Profit/Loss: Rs Turn over :Rs. (attach proof) Profit/Loss :Rs. Signature of the Tenderer Page 10

12 9 If all statutory taxes have been paid for above periods (attach proof) 10 Bank details: Current A/C details: IFSC Code: Bank: Branch: 11 Details of plumbing & sanitary works/ contracts handled in the past three years 12 Details of Application Fee, if the application downloaded from our bank s website. Furnish details in the Work experience format enclosed. One format for each work DD Amount: DD NO& Date: Issuing Bank / Branch: Signature of the Tenderer Page 11

13 Part 2 - Work Preparedness & Performance 1 What is the infrastructure of the Applicant at Chennai in the form of required, qualified, experienced personnel. Give a brief description. 2 If facilities are available at Chennai for coordination with local authorities, servicing and repairing agencies. 3 How is the performance of the Applicant rated by the agencies which have awarded the works/amc contracts during past three years. Enclose Three testimonials from those agencies Documents to be enclosed with the application 1. Authority letter for the authorized personnel to apply on behalf of multiple owned company (Item 4 of Part 1) 2. Copy of registration certificate or any other license to carry out business (Item 7 of Part 1) 3. Certificate of the auditor regarding turn over, profit/loss and tax clearance for the past three years (Item 8,9 of Part 1) 4. Brief description of infrastructural facilities available at Chennai ( Item 1&2 of Part 2) 5. Testimonials for past performance (Item 3 of Part 2) 6. Minimum three work experience as per the format. (Item 12 of Part 1 & work experience format) Signature of the Tenderer Page 12

14 I have enclosed the above documents. D E C L A R A T I O N 1. I / we have no objection if enquiries are made about the work listed by me / us in the accompanying sheets / Annexures. 2. I / We agree that the decision of Indian Overseas Bank in selection of contractors will be final and binding to me / us. 3. I / We have read the instructions and I / we understand that if any false information is detected at a later date shall be cancelled at the discretion of the Bank. 4. All the information furnished by me / us here above is correct to the best of my knowledge and belief. Place : SIGNATURE OF THE APPLICANT Date : NAME & DESIGNATION SEAL OF ORGANISATION For Office Use Only: 1. Whether the applicant satisfies relevant work experience for the specific category? 2. Whether the applicant possesses PAN / Service Tax? 3. Whether the applicant has enclosed all necessary certificates? 4. Whether the application is accepted / rejected? Yes/No Yes/No Yes/No ACCEPTED / REJECTED Signature of the Tenderer Page 13

15 WORK EXPERIENCE FORMAT DETAILS OF WORKS HANDLED DURING THE PAST THREE YEARS Enclose one format for each contract (minimum three contracts) Work experience should be accompanied by the copy of its award letter, work completion certificate and performance certificate. Bank Reserves the right to verify the details furnished by the Applicant, with the Organization which awarded the contract, if it desires. PROFORMA I 1 Details of the Organization which the Work/AMC. a Name of the Organization: b Address of the Organization: c Name of Contact Person(s): d Contact Number(s): 2 Name of Contract and location of the installations: 3 Period of Contract: 4 Value of the contract 5 Provide details of Personnel provided for the contract with shift details leave reserves and supervisory staff Signature of the Tenderer Page 14

16 6 Whether any accidents, mishaps or damage occurred during the period. If so give details Signature of the Tenderer Page 15

17 WORK EXPERIENCE FORMAT DETAILS OF WORKS HANDLED DURING THE PAST THREE YEARS Enclose one format for each contract (minimum three contracts) Work experience should be accompanied by the copy of its award letter, work completion certificate and performance certificate. Bank Reserves the right to verify the details furnished by the Applicant, with the Organization which awarded the contract, if it desires. PROFORMA II 1 Details of the Organization which the Work/AMC. a Name of the Organization: b Address of the Organization: c Name of Contact Person(s): d Contact Number(s): 2 Name of Contract and location of the installations: 3 Period of Contract: 4 Value of the contract 5 Provide details of Personnel provided for the contract with shift details leave reserves and supervisory staff Signature of the Tenderer Page 16

18 6 Whether any accidents, mishaps or damage occurred during the period. If so give details Signature of the Tenderer Page 17

19 WORK EXPERIENCE FORMAT DETAILS OF WORKS HANDLED FOR THE PAST THREE YEARS Enclose one format for each contract (minimum three contracts) Work experience should be accompanied by the copy of its award letter, work completion certificate and performance certificate. Bank Reserves the right to verify the details furnished by the Applicant, with the Organization which awarded the contract, if it desires. PROFORMA III 1 Details of the Organization which the Work/AMC. a Name of the Organization: b Address of the Organization: c Name of Contact Person(s): d Contact Number(s): 2 Name of Contract and location of the installations: 3 Period of Contract: 4 Value of the contract 5 Provide details of Personnel provided for the contract with shift details leave reserves and supervisory staff Signature of the Tenderer Page 18

20 6 Whether any accidents, mishaps or damage occurred during the period. If so give details Signature of the Tenderer Page 19

21 Indian Overseas Bank GENERAL ADMINISTRATION DEPARTMENT CENTRAL OFFICE PART A PLUMBING AND SANITARY SERVICES ANNUAL MAINTENANCE CONTRACT SCOPE OF WORK GENERAL CONDITIONS OF TENDER: ITI Qualified and experienced (with minimum three years of experience), plumbers, to work in shifts, on all working days, as per details below. The duty timings and number of plumbers are as below: 1. A. CENTRAL OFFICE: Location Total no of plumbers Total no of Helpers IOB Central Office No , Anna Salai, Chennai THREE ONE 1. First Shift :07:30 Hrs to 15:30 Hrs 1 Plumber 2. General Shift :09:00 Hrs to 17:00 Hrs 1 Plumber + 1 Helper 3. Second Shift :13:00 Hrs to 21:00 Hrs 1 Plumber B. OTHER QUARTERS AT CHENNAI Location 1.Venkata Vijayam Apartments, (4 flats) #11, South Road, West CIT Nagar Chennai Elegant Apartments,(3 flats) #26, Hindi Prachar Sabha Road, T.Nagar, Chennai-17 Total no of plumber ONE 3. Narayan Arihant Ocean Towers (5 flats) #38, Wallajah Road, Chennai-5 4. Kences Brindavan Apartments, (4 flats) Signature of the Tenderer Page 20

22 No: 142, Poonthamallee high Road, Kilpauk, Chennai Ved Nivas Apartments, (2 flats) #52 Taylors Road Kilpauk Chennai Creation Divine Apartments,(20 flats) Asiriyaar Street, Perambur, Chennai Breezy Nook Apartments, (6 flats) 6c/37, Dhandeeswaram Nagar 3rd Main Road, Velacherry Chennai General Shift :09:00 Hrs to 17:00 Hrs 1 Plumber ( at Central Office) Note: The base station of the plumber will be Central Office and complaints have to attended at the flats in the above seven locations on requirement basis only. 2. STAFF COLLEGE: Location Total no of plumbers Total no of Helpers No.230, 7A, Jawaharlal Nehru Road Old Thirumangalam, Anna Nagar, Chennai TWO ONE 1. First Shift :06.00 Hrs to 14:00 Hrs 1 Plumber + 1 Helper 2. Second Shift :14:00 Hrs to 22:00 Hrs 1 Plumber 3. CHIDAMBARAM GARDENS & OVERSEAS HOUSE: Location Total no of plumbers Total no of Helpers ED & Executives quarters, Block , Chidambaram Gardens Sterling Road, Opp. to Loyola college, Nungambakkam, Chennai-34 MD&CEO bungalow, 21, Overseas House No.21, Sterling Avenue, Nungambakkam, Chennai-34 TWO 1. First Shift :07:00 Hrs to 15:30 Hrs 1 Plumber 2. Second Shift :12:00 Hrs to 20:00 Hrs 1 Plumber + 1 helper Base Station: Chidambaram Gardens ONE Signature of the Tenderer Page 21

23 3. OVERSEAS MARVE, RA PURAM OVERSEAS BRINDAVAN, ADYAR, OVERSEAS BESANT, BESANT NAGAR & SAF GAMES VILLAGE, KOYEMBEDU Location 1. Overseas Marvel, 32, Thiruvengadam Street, RA Puram, Madaveli Overseas Brindavan Apartments, 12,Second Crescent Park Road, IV Main Road Gandhi Nagar, Adyar. Chennai Overseas Besant Apartments, Ashtalakshmi koil street, Besant Nagar Chennai SAF Games Village Quarters, Jawaharlal Nehru Road, Koyembedu, Chennai Total no of plumbers TWO First Shift :07:00 Hrs to 15:00 Hrs Second Shift :12:00 Hrs to 20:00 Hrs Base Station: Overseas Marvel, RA Puram, Mandaveli NOTE: GENERAL CONDITIONS OF TENDER: 1.The plumbers shall be ITI qualified and experienced-with minimum three years of experience for his men engaged on contract at Bank s premises. 2.In case a shift plumber has to go on leave, the contractor to organize another plumber for the shift. This is to ensure that a plumber will be on duty for all shifts. 3.Daily Attendance of Staff shall be maintained by the contractor. (a).it shall be shown to Bank Officials daily at 11.30a.m in case of office premises. (b).for all premises shift register to be submitted weekly/monthly 4.The rates shall be quoted separately in Part - B, as per Banks format only. 5.The bill shall be raised every month along with attendance register, checklist, record copy (format enclosed) and the bill will be paid within 10 days from the date of receipt of bill at Bank / Department. For contract work at Bank s Staff College premises, payment will be effected at Staff College. 6.The rates quoted shall be firm and fixed throughout the contract period. (a)wages as per guidelines for minimum wages Act. 7.The rates shall be quoted nett. inclusive of all taxes, cess etc. TDS as applicable will be deducted from contractor s bills. Signature of the Tenderer Page 22

24 8.EMD: The contractor should submit a EMD of Rs. 10,000/- along with Part A tender form, which will be returned to the unsuccessful tenderers on awarding the work to the L1 contractor. To the successful tenderers, the EMD will be returned on completion of tender period without interest. 9.Security Deposit: The successful contractor shall submit a DD / BC amounting to two month contract value the tender value of a month favouring DGM, General Administration Department, separately for each premises, as Security Deposit within 7 days from the work order date. The Security Deposits of the successful contractor will be returned only on completion of contract period, without interest. 10.Liquidated Damages: a. The contractor should ensure that all tender conditions are followed for smooth operation and functioning. Liquidated damages will be applied for any default of tender conditions. b. If the contractor fails to comply with the tender conditions, penalty would be levied on the following basis: For not providing adequate manpower: Rs.500/- for non provision of man power (per shift/day) i. For not performing other terms of contract Rs.2000/- per month for not performing the contract satisfactorily mentioned under Day to day maintenance. Rs. 5000/- per month each for not performing items 4,5& 8 of preventive maintenance at every occasion. Rs.15,000/- per month for not performing items 6 of preventive maintenance at every occasion. c. For repetitive default, the contract would be terminated after due notice and the security deposit would be forfeited. Signature of the Tenderer Page 23

25 11. The work will be awarded to the L1 contractor for 2 years, subject to the completion of the AMC work satisfactory during the 1 st year. 12.The successful contractor has to enter in to an agreement with the Bank as per format approved by the Bank. 13.The wages of manpower shall be as per the guidelines for minimum wages by the Central Government. 14.The contractor shall also take a suitable insurance policy from a reliable insurer acceptable to the Bank, against the Consequences of any accident, while they are in the Bank s premises either on duty or otherwise, to cover each and every person provided by him. The bank will not accept any claim from the contractor / workmen / any agency, arising out of disability or otherwise, payable to the affected persons even under Workmen s Compensation Act, under any circumstances. The contractor should provide a copy of the full text of the insurance policy within 10 days from the start of AMC to the Bank. The policy should be valid during the entire pendency of the contract, and should be renewed from time to time without any default. 15. The contractor shall also indemnify and keep indemnified the Bank against any or all claims which may be made against the bank, by any person / agency in respect of any incident or event or accident or its consequences, which may arise in respect of the works or in consequence thereof and shall at his own expense, effect and maintain during the entire duration of the contract, an insurance policy from an insurer acceptable to the bank, against such risks and deposit such policy within 10 days from the start of AMC. The contractor shall take a contractor all risk insurance policy including the following: a) Third party Liability Labour 30 Lacs (Max) for any no. of accident/incident 16.If the contractor does not take policy under workmen s compensation act and contractor s all Risk Insurance Policy as stated in para 14 & 15 within 15 days from the work order date, the contract shall be terminated. 17.The contractor should sign all the pages of the tender. The Contract can be cancelled/terminated by the Bank without assigning any reasons. MAINTENANCE WORKS: The works to be carried out by the contractor at the specified location is as detailed below: Signature of the Tenderer Page 24

26 DAY TO DAY MAINTENANCE: CENTRAL OFFICE 763, Anna Salai, Chennai Daily pump operation to fill up the overhead tanks to ensure water supply to the Main Building, Annexe Building, Canteen building, Pent House Kitchen and any other secondary water tank that may be put up for effective water distribution round the clock. 2.Receiving purchased water from external sources viz., through tanker lorries and arranging to deliver the same inside the sumps, whenever required. 3.Attending to all minor / emergency repair works that affect the plumbing / sanitary system at the premises, including; a. Arresting any break down / leakage in any plumbing / sanitary system by controlling the valve or otherwise as deemed necessary at site. b. Removal of any block in any water line / plumbing system within the premises. c. Removal of any block in any waste or soil line / sanitary system within the premises including blocks in the external sewer lines. If the block in the sewer lines could not be removed by the contractor by normal means in general practice, the contractor to complain to the local CMWSSB office, liaise with them and arrange to remove the block through them or through any scavengers, at the contractors cost and means. d. Replacement of plumbing and sanitary fittings / appurtenances viz., washers, spindles, water connections, waste couplings, PVC waste pipes, taps, pillar cocks, angle cocks, stop cocks, gate valves, check valves, elbows, unions, couplings, bends, pipe nipples, EWCs, wash basins, flush tanks, clamps etc. The labour charges for the above works will not be charged extra. The materials for use will however be supplied by the Bank if spares are available with the Bank. In case if the spares are not available with the Bank, then the contractor to arrange to procure approved materials from the market and use it for the work and Bank would reimburse the actual cost of such materials. e. Removal of air lock in pumps as and when necessary. f. Replacement of rope seals in the pumps as and when necessary. g. Removal of blocks in the rain water lines. h. The external plumbing and sanitary lines shall be kept serviceable and any unwanted growth of plants etc should be cleared and the plants killed using acid. i. Running the fountain around the fountain statute, daily, as advised by the Bank. Signature of the Tenderer Page 25

27 4.For works requiring earth cutting, floor or wall cutting / chasing including laying of new pipelines, soil / waste and sewer lines, replacement of IWCs etc., the contractor should furnish abstract estimate towards materials & labour, for Banks approval, at the earliest. Competitive sealed tenders will be called for from various contractors and the work will be awarded to the lowest quoting contractor. The Annual Maintenance Contract - contractor can also submit their quotation in sealed cover. 5.The AMC contractor should arrange to keep the sumps and overhead tanks generally neat and clean for hygienic distribution of water. 6.The water received and collected inside the sumps shall be disinfected with bleaching 5gms per 1000 litres with 30 minutes contact period, daily. Only then the water shall be pumped to the overhead tanks. Cost of bleaching powder will not be reimbursed by the Bank. 7.If required, the Bank may advise higher dosage of bleaching powder which the contractor has to oblige and carry out. MAINTENANCE OF RECORDS: The contractor should maintain the following essential registers, as directed by the Bank, in addition to any other data regarding plumbing / sanitary / water supply that may be required to be registered, as advised by the Bank from time to time. 1.Record of all plumbing and sanitary complaints received and attended. 2.Record of the number of lorry loads of water received daily. 3.Record of the quantity of water received through metro water pipelines. 4.Record of the inventory of the plumbing & sanitary appurtenances / fittings / specials held by the Bank. 5.Record of all routine / preventive maintenance works viz., cleaning of sumps, sewer chambers etc. 6.Attendance sheet These records shall be appraised to the department on a day to day basis. Signature of the Tenderer Page 26

28 PREVENTIVE MAINTENANCE: 1. All associated sanitary fittings viz., IWCs, EWCs, Wash basins, urinals, urinal channels etc. along with floor tiles for all common toilets (both gents & ladies) shall be cleaned as per standard practice whenever a block in the connected waste / soil lines are attended. 2. The contractor should ensure that other infrastructure / CP fittings do not get damaged due to acid/chemical exposure. In case of damage the contractor shall arrange to replace the damaged items at his cost. 3. All service ducts shall be kept clean and serviceable, during the currency of the contract. 4. All the sewer chambers inside the premises shall be de-silted and cleaned once in a month during holidays, after informing the Bank. The silt / other waste thus removed from the chambers should be carted out of the premises, immediately. 5. All overhead tanks and underground sumps shall be regularly inspected and their condition reported to the Bank. The contractor shall arrange to clean the tanks and sumps on a time bound program once in two months with suitable cleaning / bleaching agents, brush etc. However, in case of necessity when a tank or sump has to be cleaned due to bad quality of water supplied or due to presence of foreign matter / dead bird or rat observed inside, the contractor shall arrange to clean the tank / sump immediately after removing the entire contaminated water and disposing it safely, at contractors cost and means, as directed by the Bank. 6. The storm water drains shall be cleaned and de-silted once in a year, before the monsoons or as advised by the Bank, after removing the existing cover slabs and putting back in position after cleaning. The silt and other debris removed from the drains shall be carted out of the Central Office premises, immediately. 7. The terrace area shall be kept clean, free of any dirt / debris etc., so that the storm water drains are free to drain water. The terrace area of all the buildings within the premises shall be cleaned once in a month and the rubbish carted out of the Central Office premises. STAFF COLLEGE 230/7A, Jawaharlal Nehru Road, Old Thirumangalam, Chennai DAY TO DAY MAINTENANCE: 1. Daily pump operation to fill up the overhead tanks to ensure water supply to the Administrative Building, Hostel Blocks, Canteen Block etc and any other secondary water tank that may be put up for effective water distribution round the clock. Receiving purchased water from external sources viz., through tanker lorries and arranging to deliver the same inside the sumps, whenever required. 2. Attending to all minor / emergency repair works that affect the plumbing / sanitary system at the premises, including; Signature of the Tenderer Page 27

29 a) Arresting any break down / leakage in any plumbing / sanitary system by controlling the valve or otherwise as deemed necessary at site. b) Removal of any block in any water line / plumbing system within the premises. c) Removal of any block in any waste or soil line / sanitary system within the premises including blocks in the external sewer lines. If the block in the sewer lines could not be removed by the contractor by normal means in general practice, the contractor to complain to the local CMWSSB office, liaise with them and arrange to remove the block through them or through any scavengers, at the contractors cost and means, if necessary. d) Replacement of plumbing and sanitary fittings / appurtenances viz., washers, spindles, water connections, waste couplings, PVC waste pipes, taps, pillar cocks, angle cocks, stop cocks, gate valves, check valves, elbows, unions, couplings, bends, pipe nipples, EWCs, wash basins, flush tanks, clamps etc. The labour charges for the above works will not be charged extra. The materials for use will however be supplied by the Bank if spares are available with the Bank. In case if the spares are not available with the Bank, then the contractor to arrange to procure approved materials from the market and use it for the work and Bank would reimburse the actual cost of such materials. e) Removal of air lock in pumps as and when necessary. f) Replacement of rope seals in the pumps as and when necessary. g) Removal of blocks in the rain water lines. h) The external plumbing and sanitary lines shall be kept serviceable and any unwanted growth of plants etc should be cleared and the plants killed using acid. i) Running the fountain, daily, as advised by the Bank. j) Fixing/refixing of water heater/any other heating appurtenances. 3. The AMC contractor should arrange to keep the sumps and overhead tanks generally neat and clean for hygienic distribution of water. The water received and collected inside the sumps shall be disinfected with bleaching 5gms per 1000 litres with 30 minutes contact period, daily. Only then the water shall be pumped to the overhead tanks. Cost of bleaching powder will not be reimbursed by the Bank. 4. If required, the Bank may advise higher / lower dosage of bleaching powder which the contractor has to oblige and carry out. Signature of the Tenderer Page 28

30 5. Sewage Treatment: i) Daily operation of sewer lifting pump which feeds the septic tank, approximately, as directed by Bank so as to feed the septic tank in accordance the designed detention period. RECORD MAINTENANCE: The contractor shall maintain the following essential registers, as directed by the Bank, in addition to any other data regarding plumbing / sanitary / water supply that may be required to be registered, as advised by the Bank from time to time. 1. Record of all plumbing and sanitary complaints received and attended. 2. Record of the number of lorry loads of water received daily. 3. Record of the quantity of water received through metro water pipelines, if any. 4. Record of the inventory of the plumbing & sanitary appurtenances / fittings / specials held by the Bank. 5. Record of all routine / preventive maintenance works viz., cleaning of sumps, sewer chambers, sewage treatment, septic tank, storm water drain etc. 6. Attendance Sheet These records shall be appraised to the College on a day to day basis. PREVENTIVE MAINTENANCE: 1. All associated sanitary fittings viz., IWCs, EWCs, Wash basins, urinals, urinal channels etc. along with floor tiles for all common toilets (both gents & ladies) shall be cleaned as per standard practice whenever a block in the connected waste / soil lines are attended. 2. The contractor should ensure that other infrastructure / CP fittings do not get damaged due to acid/chemical exposure. In case of damage the contractor shall arrange to replace the damaged items at his cost. 3. All the sewer chambers inside the college premises shall be de-silted and cleaned once in a month during holidays, after informing the Bank. The silt / other waste thus removed from the chambers should be carted out of the premises, immediately. 4. All overhead tanks and underground sumps shall be regularly inspected and their condition reported to the Bank. The contractor shall arrange to clean the tanks and sumps on a time bound program once in two months with suitable cleaning / bleaching agents, brush etc. However, in case of necessity when a tank or sump has to be cleaned due to bad quality of water supplied or due to presence of foreign matter / dead bird or rat observed inside, the contractor shall arrange to clean the tank / sump immediately after removing the entire contaminated water and disposing it safely, at contractors cost and means, as directed by the Bank. 5. All service ducts shall be kept clean and serviceable, during the currency of the contract. 6. The storm water drains shall be cleaned and de-silted once in a year, before the monsoons or as advised by the Bank, after removing the existing cover slabs and Signature of the Tenderer Page 29

31 putting back in position after cleaning. The silt and other debris removed from the drains shall be carted out of the College premises, immediately. 7. The terrace area shall be kept clean, free of any dirt / debris etc., so that the storm water drains are free to drain water. The terrace area of all the buildings within the premises shall be cleaned once in a month and the rubbish carted out of the College premises. 8. Sewage Treatment: a. Removal of sludge accumulated at the bottom of the septic tank at periodic intervals of every 6 months, through proper mechanical means and disposed off, in a sanitary manner, as directed by Bank. b. Periodical removal of screened waste from the screening chamber. c. Ensure smooth functioning of the treatment plant including removal of blockage in lift chamber, suction pipe etc. Signature of the Tenderer Page 30

32 MD&CEO bungalow, (Overseas House) 21, Overseas House No.21, Sterling Avenue, Nungambakkam, Chennai-34 OVERSEAS HOUSE & CHIDAMBARAM GARDENS Executive Quarters at Block (Chidambaram Gardens) Sterling Road, Opp. to Loyola college, Nungambakkam, Chennai-34 DAY TO DAY MAINTENANCE: 1. Daily pump operation to fill up the overhead tanks to ensure water supply to all the blocks including Overseas House, round the clock. 2. The plumbers shall be stationed at Chidambaram Gardens Premises. However, the first shift plumber shall first visit the Overseas House site to assess and check the availability of water in the sumps / overhead tanks etc., including working of all motors / pumps / plumbing appurtenances etc. The plumber shall also attend to any complaints, if any, as desired by the inmates on priority basis. 3. Water supply is generally sourced from CMWSSB supply. If CMWSSB water supply fails, the contractor shall arrange to supply water from the borewells. In case of inadequate water supply / yield from the borewells or an emergency, the contractor shall arrange to purchase water from external sources viz., through tanker lorries and arrange to deliver the same inside the sumps. 4. Attending to all minor / emergency repair works that affect the plumbing / sanitary system at the premises, including; a. Arresting any break down / leakage in any plumbing / sanitary system by controlling the valve or otherwise as deemed necessary at site. b. Removal of any block in any water line / plumbing system within the premises. c. Removal of any block in any waste or soil line / sanitary system within the premises including blocks in the external sewer lines. If the block in the sewer lines could not be removed by the contractor by normal means in general practice, the contractor to complain to the local CMWSSB office, liaise with them and arrange to remove the block through them or through any scavengers, at the contractors cost and means. d. Fixing/ Re-fixing geyser provided by the Bank. e. Replacement of plumbing and sanitary fittings / appurtenances viz., washers, spindles, water connections, waste couplings, PVC waste pipes, taps, pillar cocks, angle cocks, stop cocks, gate valves, check valves, elbows, unions, couplings, bends, Signature of the Tenderer Page 31

33 pipe nipples, EWCs, wash basins, flush tanks, clamps etc. The labour charges for the above works will not be charged extra. The materials for use will however be supplied by the Bank if spares are available with the Bank. In case if the spares are not available with the Bank, then the contractor to arrange to procure approved materials from the market and use it for the work and Bank would reimburse the actual cost of such materials. f. Removal of air lock in pumps as and when necessary, including jet motor pumps of the borewells. g. Replacement of rope seals in the pumps as and when necessary. h. Removal of blocks in the rain water lines. i. The external plumbing and sanitary lines shall be kept serviceable and any unwanted growth of plants etc should be cleared and the plants killed using acid. j Fixing/ re-fixing the geyser provided by Bank.. 5. For works requiring earth cutting, floor or wall cutting / chasing including laying of new pipelines, soil / waste and sewer lines, replacement of IWCs etc., the contractor should furnish abstract estimate towards materials & labour, for Banks approval, at the earliest. Payment will be made as per the market rate 6. The AMC contractor should arrange to keep the sumps and overhead tanks generally neat and clean for hygienic distribution of water. 7. The water received and collected inside the sumps shall be disinfected with bleaching 5gms per 1000 litres with 30 minutes contact period, daily. Only then the water shall be pumped to the overhead tanks. Cost of bleaching powder will not be reimbursed by the Bank. 8. If required, the Bank may advise higher / lesser dosage of bleaching powder which the contractor has to oblige and carry out. RECORD MAINTENANCE: The contractor shall maintain the following essential registers, as directed by the Bank, in addition to any other data regarding plumbing / sanitary / water supply that may be required to be registered, as advised by the Bank from time to time. 1. Record of all plumbing and sanitary complaints received and attended. 2. Record of the number of lorry loads of water received daily, if any. 3. Record of the quantity of water received through metro water pipelines. 4. Record of the inventory of the plumbing & sanitary appurtenances / fittings / specials held by the Bank. 5. Record of all routine / preventive maintenance works viz., cleaning of sumps, sewer chambers etc. These records shall be appraised to the Secretary of the Association / department periodically, as desired by the Bank. Signature of the Tenderer Page 32

34 PREVENTIVE MAINTENANCE: 1. All associated sanitary fittings viz., IWCs, EWCs, Wash basins etc. along with floor tiles of the toilets shall be cleaned with acid as per standard practice whenever a block in the connected waste / soil lines are attended, in a particular toilet. 2. The contractor should ensure that other infrastructure / CP fittings do not get damaged due to acid exposure. In case of damage the contractor shall arrange to replace the damaged items at his cost. 3. All service ducts shall be kept clean and serviceable, during the currency of the contract. 4. All the sewer chambers inside the premises shall be de-silted and cleaned once in a month during holidays, after informing the Association / Bank. The silt / other waste thus removed from the chambers should be carted out of the premises, immediately. 5. All overhead tanks and underground sumps shall be regularly inspected and their condition reported to the Association / Bank. The contractor shall arrange to clean the tanks and sumps on a time bound program once in every month with suitable cleaning / bleaching agents, brush etc. However, in case of necessity when a tank or sump has to be cleaned due to bad quality of water supplied or due to presence of foreign matter / dead bird or rat observed inside, the contractor shall arrange to clean the tank / sump immediately after removing the entire contaminated water and disposing it safely, at contractors cost and means, as directed by the Association / Bank. 6. The storm water drains shall be cleaned and de-silted once in a year, before the monsoons or as advised by the Association / Bank, after removing the existing cover slabs and putting back in position after cleaning. The silt and other debris removed from the drains shall be carted out of the Chidambaram Gardens Quarters / Overseas House premises, immediately. 7. The terrace area shall be kept clean, free of any dirt / debris etc., so that the storm water drains are free to drain water. The terrace area of all the buildings within the premises shall be cleaned once in a month and the rubbish carted out of the Chidambaram Gardens Quarters / Overseas House premises. Signature of the Tenderer Page 33

35 OVERSEAS MARVEL APARTMENTS, #32, Thiruvengadam Street, Raja Annamalaipuram, Chennai OVERSEAS BRINDAVAN APARTMENTS, #12, II Crescent Park Road, Gandhi Nagar, IV Main Road, Adyar/, Chennai OVERSEAS BESANT APARTMENTS, #33/1, Astalakshmi Koil Street, Besant Nagar, Chennai and B-17, SAF GAMES VILLAG APARTMENTS, Koyembedu. Chennai DAY TO DAY MAINTENANCE: 1. Daily pump operation to fill up the overhead tanks to ensure water supply to the Overseas Marvel Apartments, Raja Annamalaipuram, round the clock. Day to day pump operation works at Overseas Brindavan Apartments and Overseas Besant Apartments however are NOT in the scope of this tender. 2. The plumbers shall be stationed at Overseas Marvel Apartments, Raja Annamalaipuram Premises. However, the shift plumbers shall visit the Overseas Brindavan Apartments every Tuesday (after routine pumping operation works at Overseas Marvel Apartments, Raja Annamalaipuram) to attend to any complaints that are recorded there. Similarly, the shift plumbers shall visit the Overseas Besant Apartments every Thursday (after routine pumping operation works at Overseas Marvel Apartments, Raja Annamalaipuram) to attend to any complaints that are recorded there. 3. Water supply is generally sourced from CMWSSB supply. If CMWSSB water supply fails, the contractor shall arrange to supply water from external sources. The contractor shall arrange to purchase water from external sources viz., through tanker lorries and arrange to deliver the same inside the sumps at Overseas Marvel Apartments, Raja Annamalaipuram. 4. Attending to all minor / emergency repair works that affect the plumbing / sanitary system at the three premises, including; a. Arresting any break down / leakage in any plumbing / sanitary system by controlling the valve or otherwise as deemed necessary at site. b. Removal of any block in any water line / plumbing system within the premises. c. Removal of any block in any waste or soil line / sanitary system within the premises including blocks in the external sewer lines. If the block in the sewer lines could not be removed by the contractor by normal means in general practice, the contractor to complain to the local CMWSSB office, liaise with them and arrange to remove the block through them or through any scavengers, at the contractors cost and means. In case of Overseas Brindavan Apartments and Overseas Besant Apartments blockage in external sewer lines shall be carried out as directed by the respective Associations, the cost of which will be borne by the respective Associations. Signature of the Tenderer Page 34

36 d. Replacement of plumbing and sanitary fittings / appurtenances viz., washers, spindles, water connections, waste couplings, PVC waste pipes, taps, pillar cocks, angle cocks, stop cocks, gate valves, check valves, elbows, unions, couplings, bends, pipe nipples, EWCs, wash basins, flush tanks, clamps etc. The labour charges for the above works will not be charged extra. The materials for use will however be supplied by the Bank if spares are available with the Bank. In case if the spares are not available with the Bank, then the contractor to arrange to procure approved materials from the market and use it for the work and Bank would reimburse the actual cost of such materials. e. Removal of air lock in pumps as and when necessary. f. Replacement of rope seals in the pumps as and when necessary. g. Removal of blocks in the rain water lines. h. Fixing/ re-fixing the geyser provided by Bank along with replacement of necessary fitting. i. The external plumbing and sanitary lines shall be kept serviceable and any unwanted growth of plants etc should be cleared and the plants killed using acid. j. Fixing/Re-fixing geyser provided by the Bank. 5. For works requiring earth cutting, floor or wall cutting / chasing including laying of new pipelines, soil / waste and sewer lines, replacement of IWCs etc., the contractor should furnish abstract estimate towards materials & labour, for Banks approval, at the earliest. In case of an emergency, the work shall be carried out immediately, as directed by the Association, after informing of the situation to the Association / Bank. 6.The AMC contractor should arrange to keep the sumps and overhead tanks generally neat and clean for hygienic distribution of water. 7.The water received and collected inside the sumps shall be disinfected with bleaching 5gms per 1000 litres with 30 minutes contact period, daily. Only then the water shall be pumped to the overhead tanks. Cost of bleaching powder will not be reimbursed by the Bank. 8. If required, the Bank may advise higher / lesser dosage of bleaching powder which the contractor has to oblige and carry out. NOTE: Item nos. 6, 7 and 8 are applicable only for Overseas Marvel Apartments, Raja Annamalaipuram. Signature of the Tenderer Page 35

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