TxDOT Internal Audit Report Equipment Maintenance and Repair

Size: px
Start display at page:

Download "TxDOT Internal Audit Report Equipment Maintenance and Repair"

Transcription

1 TxDOT Internal Audit Report Equipment Maintenance and Repair Objective Determine if there are adequate policies, procedures, and practices for ensuring the adequate inspection, maintenance, and repair of TxDOT equipment/vehicles. Opinion Based on the audit scope areas reviewed, control mechanisms are effective and substantially address the risks considered significant relative to operational execution for the equipment program. The organization s system of internal controls provides reasonable assurance that most key goals and objectives will be achieved despite significant control gap corrections and improvement opportunities identified. Control gap corrections and improvement opportunities identified are likely to impact the achievement of the organization s business/control objectives but management has agreed to corrective action plans to address the relevant risks within six months. Overall Engagement Assessment Satisfactory Finding 1 Finding 2 Finding 3 Title Findings Completion and Documentation of Daily (Pre-Trip) Equipment/Vehicle Inspections Consistency of Region Preventive Maintenance (PM) Coordinator Inspections Review/Approval of Discrepancies on the Pre-Trip Inspection Checklist and Subsequent Equipment/Vehicle Release Control Design x Operating Effectiveness x x x Rating Needs Improvement Needs Improvement Needs Improvement Management concurs with the above findings and has prepared Management Action Plans to address the noted deficiencies. Internal Environment The department has an established structure, manuals, standard operating procedures, and various tools (e.g. electronic systems, flow chart and checklists) to help mitigate potential risks with this program. The Region Fleet Managers and District Equipment Custodians believe that there is a positive tone in the equipment program, integrity of data, and an attempt to identify and address problems in the program. Each Region has many different types of equipment with various maintenance/repair needs and an average fleet age of 11 years.

2 Summary Results Scope Area Finding Evidence Equipment/Vehicle Inspections of 59 (39%) equipment/vehicles did not have the required Pre-Trip Inspection Checklist Forms completed and documented 7 of 18 (39%) equipment/vehicles were not inspected by PM Coordinators as required in the West Region 14 of 24 (58%) equipment/vehicles had no evidence of the supervisor review/authorization for discrepancies identified on the Pre-Trip Inspection Checklists Equipment/Vehicle Maintenance N/A No Findings Equipment/Vehicle Repairs N/A No Findings Audit Scope The audit covered equipment/vehicle inspections, maintenance, and repairs in a sample of Districts at all four Regions. Audit work was conducted by Albert Bourque, Romy Grimmell, David Kossa, Jennifer Stanush, and Raymond Martinez (Engagement Lead). The audit was conducted from October 11, 2012 through December 14, Methodology Audit work included reviewing state laws, department/region policies and procedures, existing equipment flow charts, various General Services Division (GSD) reports, and other supporting information; interviewing GSD staff, Regional Fleet Managers, Preventive Maintenance (PM) Coordinators, and District Custodians; reviewing and analyzing equipment/vehicle inspections, maintenance and repair information from August through October The equipment/vehicle inspections were reviewed to determine if inspections were conducted, documented, and reported (e.g. maintenance and repair needs) in accordance with department requirements. Maintenance was reviewed to determine if equipment/vehicles were maintained properly. Repairs were reviewed to determine if repair needs identified were being addressed and repaired properly. 2 of 11 May 31, 2013

3 Testing samples were selected as follows: Two Districts within each Region - based on inspection results conducted from the GSD Two Maintenance Sections and one Area Office in each district - based upon the date of their last PM Coordinator inspections Three equipment/vehicles for each office - based upon the results of the PM Coordinator inspections The five most recently red-tagged equipment/vehicles in each Region, based on information provided by the Regional Equipment Shop Background This report was prepared for the Transportation Commission, TxDOT Administration and Management. The report presents the results of the Equipment Maintenance and Repair Audit, which was conducted as part of the Fiscal Year 2013 Audit Plan. Regional Fleet Management oversee capital equipment budgets, equipment purchasing and equipment repairs. The Districts manage the day-to-day operations with assistance from the Regions to include daily pre-trip inspections, preventive maintenance, and repairs. Since January this year, the Fleet organization has been working with a consultant to review the fleet organization and provide areas for improvement. The three main areas for improvements are: 1) reducing the fleet size, 2) improving fleet procurement, and 3) improving the fleet operating system (which includes fleet maintenance). Currently, the team is mainly focused on reducing the fleet size and setting up effective rental programs. There are pilots in three districts, and the plan forward is to do a similar effort in each of the districts. Furthermore, there are several topics that the fleet organization is undertaking to improve the overall functioning of the fleet organization. The fleet organization is also currently in the process of procuring a new Fleet Management System. This new system will replace EOS, and it will have a broad range of functionality, such as monitoring PM schedules, tracking asset utilization, and keeping up with warranty administration, etc. The new fleet organization structure has been stood up. Going forward, the entire fleet organization will be grouped together into one organization. One of the main changes in the new organization, as compared to the previous structure, is that there will be a lead PM manager overseeing the work of the PM coordinators in the field. This will ensure consistency and quality of the work. The team is working to implement 3 quick wins: 1) start using synthetic oil instead of rerefined oil, 2) installing telemetry on the fuel tanks to automatically monitor fuel usage, and 3) further roll-out of fuel cards across the state. 3 of 11 May 31, 2013

4 Together these improvements will greatly enhance PM oversight, and with timely and accurate data from the field, it will be easier to detect trends. Finally, having a single functional aligned fleet organization will greatly improve communications so we can take appropriate action when needed. We conducted this performance audit in accordance with Generally Accepted Government Auditing Standards and in conformance with the International Standards for the Professional Practice of Internal Auditing. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives. A defined set of control objectives was utilized to focus on operational goals for the identified scope areas. Our audit opinion is an assessment of the health of the overall control environment based on (1) the effectiveness of enterprise risk management activities throughout the audit period and (2) the degree to which the defined control objectives were being met. Our audit opinion is not a guarantee against operational sub-optimization particularly in areas not included in the scope of this audit. 4 of 11 May 31, 2013

5 Detailed Findings and Management Action Plans (MAP) Finding No. 1: Completion and Documentation of Daily (Pre-Trip) Equipment/Vehicle Inspections Some of the daily (Pre-Trip) inspections in the sampled Districts at each of the four Regions were not completed and documented as required. We found that 23 of 59 (39%) pieces of equipment/vehicles did not have the required Pre-Trip Inspection Checklist Forms for the equipment/vehicle usage during the sample period. Multiple factors contributed to the status of these checklists including the operators forgetting to do the inspections as they were focused on other priorities and/or inconsistent oversight/monitoring. Region Equip./Vehicles without required inspection checklists East 10 of 14 (71%) North 7 of 15 (47%) South 4 of 12 (33%) West 2 of 18 (11%) Equipment Preventive Maintenance Manual (Chapter 5, Section 2 and Chapter 1, Section 2) The manual states that the Pre-Trip inspections should be performed daily and documented prior to equipment use. Inspections of light-duty vehicles, such as sedans and pickups, which are assigned to a specific operator, may be performed on a weekly basis. The daily preventive maintenance inspection is the primary responsibility of the operator. The Area Engineers and Maintenance Supervisors must ensure thorough daily inspections are completed and documented before equipment is operated. Region Fleet Management Standard Operating Procedures (SOPs) (Equipment Preventive Maintenance) The SOPs state that the operators are required to perform daily preventive maintenance inspections. Effect/Potential Impact: Not completing the daily Pre-Trip Inspection Checklist Forms as required increases the safety risk for the operator and the public. In addition, incomplete forms may lead to unforeseen maintenance, repair needs, or additional costs if repairs are postponed. Management Action Plan (MAP): MAP Owners: Dalton Pratt, North Region, Rhonda Branecky, South Region, Scott Koczman, East Region, and Ricky Nieman, West Region (Fleet Managers) 5 of 11 May 31, 2013

6 MAP Region Fleet Managers will work with the Districts and applicable supervisors to remind the operators of the requirement and importance of conducting and documenting the daily inspections (remind each section once per quarter). Evidence of these actions (e.g. , meeting agenda or log) should be maintained. Completion Date: February 15, 2013 MAP Owner: Glenn Hagler, Interim GSD Director MAP GSD will establish compliance reviews for the Preventive Maintenance Program to determine if the Districts are conducting and documenting the daily (Pre- Trip) inspections as required. These reviews will cover the daily (Pre-Trip) inspections, preventive maintenance, and repairs of equipment/vehicles. These reviews will be conducted on a quarterly basis and reported to the GSD Director, Chief Programs Officer, and the Deputy Executive Director/Chief Engineer. Completion Date: July 15, of 11 May 31, 2013

7 Finding No. 2: Consistency of Region Preventive Maintenance (PM) Coordinator Inspections Some Region inspections were not completed twice a year in the sampled Districts at the West Region. We found that 7 of 18 (39%) pieces of equipment/vehicles sampled were not inspected by the West Region as required. Compliance was not achieved as a result of the West Region not having PM Coordinators but instead Field Mechanics. These Field Mechanics weren t able to perform their required function and inspect all the equipment/vehicles in the Region as required. Equipment Preventive Maintenance Manual (Chapter 1, Section 3) The manual states that the PM Coordinator should visit each section twice a year, at a minimum, to inspect equipment. Region Fleet Management Standard Operating Procedures (SOPs) (Equipment Preventive Maintenance) The Region PM Coordinators are responsible for reviewing each piece of equipment for PM compliance two times each fiscal year (Note: the SOPs state that the requirement is three times each fiscal year, but this was decreased due to limited resources and this requirement will be reviewed by GSD in the near future). Effect/Potential Impact: Not conducting the biannual inspections increases the safety risk for the operator and the public which may lead to unforeseen maintenance, repair needs, or additional costs if repairs are postponed. Management Action Plan (MAP): MAP Owner: Donna Hill, West Region Director MAP 2.1 West Region will post and hire seven PM Coordinator positions in the Equipment Shops in the Region to ensure compliance with the PM Coordinator inspections that are required two times per year. Completion Date: February 15, of 11 May 31, 2013

8 Finding No. 3: Review/Approval of Discrepancies on the Pre-Trip Inspection Checklist and Subsequent Equipment/Vehicle Release Instances were found where there was no evidence (e.g. signature or initials) that the supervisors reviewed the discrepancies identified by the operators on the Pre-Trip Inspection Checklist Forms in the sampled Districts at the North, South, and East Regions. In addition, there was no evidence that the supervisors authorized the equipment/vehicles to be used with the identified discrepancies. Testing identified 14 of 24 (58%) pieces of equipment/vehicles that had no evidence of supervisor review of discrepancies identified on the Checklists or the supervisor s authorization. The missing review/approval was due to multiple factors including the supervisors forgetting to document their review as they were focused on other priorities and/or had uncertainty about when the supervisor s signature is required on the Checklist or what the supervisor s signature signifies. The line on the bottom of the Checklist form states Supervisor s signature of Release (if required). Region Equip./Vehicles with no evidence of supervisor review South 4 of 4 (100%) North 8 of 9 (89%) East 2 of 4 (50%) West 0 of 7 (0%) In addition, some repair needs identified on the Checklists that may have been a safety hazard were not immediately addressed by the sampled Districts at the North and South Regions. Region Equip./ Vehicles not immediately addressed North 5 of 7 (71%) South 1 of 10 (10%) *business days Repair Examples: (delay in addressing/opening repair order for discrepancy) Driver s inside door handle --- delay time: 52 days* Top of shift lever loose delay time: 16 days* Gauges not working delay time: 15 days* Gauges not working, cracked windshield, needs new steering wheel ---- delay time: 47 days* Equipment Preventive Maintenance Manual (Chapter 1, Section 2) The manual states that the operators must report to the supervisor uncorrected discrepancies critical to safe and economic use of the equipment before the equipment is operated. Maintenance supervisors must review the daily inspection checklists that have a noted discrepancy for safety. 8 of 11 May 31, 2013

9 Region Fleet Management Standard Operating Procedures (SOPs) (Equipment Preventive Maintenance) The SOPs state the employees who operate equipment or vehicles will report problems that require repair using the On-Line Repair Order Process. The equipment custodian reviews daily inspection reports and discusses repair options with the Shop Coordinator as warranted. Effect/Potential Impact: By not documenting or obtaining the supervisor s 1) review of discrepancies identified on the Checklists or 2) authorization to use a piece of equipment/vehicle with discrepancies, preventive controls are bypassed that will reduce injury or harm to an operator since they may be using equipment/vehicle that was unsafe to use. This may also create a liability for the department if the operator/vehicle is involved in an accident. Management Action Plan (MAP): MAP Owners: Dalton Pratt, North Region, Rhonda Branecky, South Region, Scott Koczman, East Region, and Ricky Nieman, West Region (Fleet Managers) MAP Region Fleet Managers will: work with the Districts and applicable supervisors to remind them (once per quarter) to review any discrepancies for safety hazards or serviceability issues that were identified and reported on the Checklists and document this review on the Checklists work with the Districts and applicable supervisors to remind the operators (once per quarter) of the requirement and importance of reporting any identified discrepancies for safety hazards or serviceability issues work with GSD to review the Checklist forms and SOPs to determine if any clarification is needed regarding the supervisor s authorization to use the equipment/vehicle with identified discrepancies Evidence of these actions (e.g. , meeting agenda or log) will be maintained. Completion Date: February 15, 2013 MAP Owner: Glenn Hagler, Interim GSD Director MAP 3.2 GSD will establish compliance reviews for the Preventive Maintenance Program (as described in the MAP for Finding No. 1) to determine if the supervisors in the Districts are properly reviewing the discrepancies identified on the Checklists and are properly authorizing the equipment/vehicles to be used. Completion Date: July 15, of 11 May 31, 2013

10 Observations and Recommendations Audit Observation No. 1: Consistency of Discrepancy Reporting Some of the daily (Pre-Trip) inspections in the sampled Districts at North, South, and East Regions did not identify the same types of discrepancies that were identified by the Region PM Coordinator inspections. The Pre-Trip inspection Checklists were reviewed two weeks prior to the PM Coordinator s inspections. Examples of discrepancies that weren t identified by the operators include: oil leak, low tires, missing coolant cap, backup alarm not working, missing first aid kit, horn not working, lights not working, low power steering fluid, and windshield washer not working. Recommendation: The Region Fleet Managers should work with the Districts and applicable supervisors to help provide any additional training needed on conducting the daily equipment/vehicle inspections and to emphasize the importance of completing the inspections in a thorough manner. In addition, GSD should work with the Administration to determine if it would be beneficial to develop certifications for the PM Program. Audit Observation No. 2: Consistent Utilization of FleetTracks for Preventive Maintenance The consistent use of FleetTracks can help the Districts and Regions keep up with their preventive maintenance needs by identifying when preventive maintenance is due and providing alerts when it is past due. We found that 14 of 18 (78%) pieces of equipment/vehicles in the sampled Districts of the South Region showed past due items in FleetTracks. In addition, 6 of 6 (100%) District Custodians interviewed gave testimonial evidence stating that they were not utilizing FleetTracks to monitor their equipment/vehicle preventive maintenance needs. Recommendation: The South Region Fleet Manager should look into this to determine if the Districts in the South Region are having problems using FleetTracks or obtaining status reports or if the Districts need additional training on FleetTracks. 10 of 11 May 31, 2013

11 Summary Results Based on Enterprise Risk Management Framework Closing Comments The results of this audit were discussed with the GSD Interim Director, Region Support Center Directors, and Region Fleet Managers in an exit conference held on December 20, The results were also provided to the Office of General Counsel, the Chief Programs Officer and the Deputy Executive Director/Chief Engineer via . We would like to thank the employees contacted during this audit for their assistance and cooperation. 11 of 11 May 31, 2013

Internal Audit Follow-Up Report. Equipment Maintenance & Repair TxDOT Office of Internal Audit

Internal Audit Follow-Up Report. Equipment Maintenance & Repair TxDOT Office of Internal Audit Internal Audit Follow-Up Report Equipment Maintenance & Repair TxDOT Office of Internal Audit Objective Assess the status of corrective actions for high risk Management Action Plans (MAPs) previously communicated

More information

Internal Audit Follow-Up Report. Equipment Maintenance and Repair. TxDOT Office of Internal Audit. Jan J

Internal Audit Follow-Up Report. Equipment Maintenance and Repair. TxDOT Office of Internal Audit. Jan J Internal Audit Follow-Up Report Equipment Maintenance and Repair TxDOT Office of Internal Audit Jan J Objective Assess the status of corrective actions for high risk Management Action Plans (MAPs) previously

More information

Internal Audit Report. Metropolitan Planning Organization TxDOT Office of Internal Audit

Internal Audit Report. Metropolitan Planning Organization TxDOT Office of Internal Audit Internal Audit Report Metropolitan Planning Organization TxDOT Office of Internal Audit Objective To determine if the department s Metropolitan Planning Organization (MPO) billing oversight is effective

More information

TxDOT Internal Audit Report Construction Operations

TxDOT Internal Audit Report Construction Operations TxDOT Internal Audit Report Construction Operations Objective Determination of policies, procedures, and practices governing key district construction operations activities for best practices and opportunities

More information

MONTANA STATE PRISON POLICIES AND PROCEDURES. Signature: /s/ Mike Mahoney Effective Date: 6/5/00 Signature: /s/ Ross Swanson Effective Date: 6/5/00

MONTANA STATE PRISON POLICIES AND PROCEDURES. Signature: /s/ Mike Mahoney Effective Date: 6/5/00 Signature: /s/ Ross Swanson Effective Date: 6/5/00 MONTANA STATE PRISON POLICIES AND PROCEDURES Policy No.: MSP 1.2.18 Chapter #1: ADMINISTRATION AND MANAGEMENT Section #2: Fiscal Management Page 1 of 4 (plus attachment) Revision Date: Signature: /s/ Mike

More information

County of Lethbridge Policy Handbook

County of Lethbridge Policy Handbook EFFECTIVE: June 16, 2011 SECTION: 700 NO. 704 Page 1 of 5 Purpose / Objective The objective or this policy is to ensure that everyone employed by the County of Lethbridge follows the same process so that

More information

BEGINNING SCHOOL BUS DRIVER CURRICULUM UNIT III VEHICLE INSPECTIONS

BEGINNING SCHOOL BUS DRIVER CURRICULUM UNIT III VEHICLE INSPECTIONS BEGINNING SCHOOL BUS DRIVER CURRICULUM UNIT III VEHICLE INSPECTIONS Revised 11/2007 UNIT III VEHICLE INSPECTIONS TABLE OF CONTENTS Table of Contents 1 Objectives. 2 Vehicle Inspections 3 Why Should I Perform

More information

PRE-TRIP INSPECTION OF THE SCHOOL BUS

PRE-TRIP INSPECTION OF THE SCHOOL BUS LEADER S GUIDE 2551-LDG-E PRE-TRIP INSPECTION OF THE SCHOOL BUS Quality Safety and Health Products, for Today...and Tomorrow This video is designed to demonstrate for school bus drivers the importance

More information

Internal Audit Report. Information Management Division Contract Management - Transformation TxDOT Internal Audit Division

Internal Audit Report. Information Management Division Contract Management - Transformation TxDOT Internal Audit Division Internal Audit Report Information Management Division Contract Management - Transformation TxDOT Internal Audit Division Objective To evaluate the contract management for Information Technology (IT) transformation

More information

Internal Audit Report. Right of Way Acquisition TxDOT Office of Internal Audit

Internal Audit Report. Right of Way Acquisition TxDOT Office of Internal Audit Internal Audit Report Right of Way Acquisition TxDOT Office of Internal Audit Objective Evaluate the right of way acquisition process for efficiency and compliance. Opinion Based on the audit scope areas

More information

Internal Audit Report. Construction Engineering Inspection (CEI) Contracts and Work Authorizations TxDOT Office of Internal Audit

Internal Audit Report. Construction Engineering Inspection (CEI) Contracts and Work Authorizations TxDOT Office of Internal Audit Internal Audit Report Construction Engineering Inspection (CEI) Contracts and Work Authorizations TxDOT Office of Internal Audit Objective To ensure work authorizations for Construction Engineering Inspection

More information

Washtenaw County Community Mental Health. VEHICLES AND TRANSPORTATION (policy)

Washtenaw County Community Mental Health. VEHICLES AND TRANSPORTATION (policy) Washtenaw County Community Mental Health VEHICLES AND TRANSPORTATION (policy) PURPOSE Establish a policy to direct the use and maintenance of WCCMH vehicles POLICY WCCMH will manage vehicle use in a manner

More information

Internal Audit Report. Highway Condition Reporting TxDOT Office of Internal Audit

Internal Audit Report. Highway Condition Reporting TxDOT Office of Internal Audit Internal Audit Report Highway Condition Reporting TxDOT Office of Internal Audit Objective To evaluate data integrity in the Highway Condition Report. Opinion Based on the audit scope areas reviewed, control

More information

SEATTLE OFFICE Vehicles and Local Transportation Lead: Treasurer UW-K and / or CEO, UW-K

SEATTLE OFFICE Vehicles and Local Transportation Lead: Treasurer UW-K and / or CEO, UW-K 12. VEHICLES Contents 12. Vehicles... 1 12.1 Roles and Responsibilities... 1 12.2 Vehicle Procurement... 2 12.2.A Inventory... 2 12.2.B Disposition... 2 12.2.C Vehicle Insurance... 2 12.2.D Licensure and

More information

Seattle Public Schools The Office of Internal Audit

Seattle Public Schools The Office of Internal Audit Seattle Public Schools The Office of Internal Audit Internal Audit Follow-up Report (Previously Maintenance and Transportation) Issue Date: October 6, 2015 Background On March 19, 2013, the Office of Internal

More information

ROBERT STREET MOTOR POOL PROGRAM EVALUATION AND AUDIT

ROBERT STREET MOTOR POOL PROGRAM EVALUATION AND AUDIT ROBERT STREET MOTOR POOL PROGRAM EVALUATION AND AUDIT March 2013 INTRODUCTION Background The Robert Street motor pool is a fleet of six cars that can be used by Robert Street staff for business purposes.

More information

Internal Audit Report. Human Resources Procedures Management TxDOT Office of Internal Audit

Internal Audit Report. Human Resources Procedures Management TxDOT Office of Internal Audit Internal Audit Report Human Resources Procedures Management TxDOT Office of Internal Audit Objective Evaluation of compliance, control design and process mapping for key Human Resource functions. Opinion

More information

TRANSIT OPERATIONS AND THE CHP: HOW TO BE SUCCESSFUL IN YOUR ANNUAL TERMINAL INSPECTION

TRANSIT OPERATIONS AND THE CHP: HOW TO BE SUCCESSFUL IN YOUR ANNUAL TERMINAL INSPECTION Los Angeles County Metropolitan Transportation Authority TRANSIT OPERATIONS AND THE CHP: HOW TO BE SUCCESSFUL IN YOUR ANNUAL TERMINAL INSPECTION CALIFORNIA TRANSIT ASSOCIATION John Roberts Deputy Executive

More information

AGREED UPON PROCEDURES REVIEW OF THE CITY OF PHILADELPHIA S VEHICLE USE AND ASSIGNMENT FISCAL 2013

AGREED UPON PROCEDURES REVIEW OF THE CITY OF PHILADELPHIA S VEHICLE USE AND ASSIGNMENT FISCAL 2013 AGREED UPON PROCEDURES REVIEW OF THE CITY OF PHILADELPHIA S VEHICLE USE AND ASSIGNMENT FISCAL 2013 March 24, 2014 Richard Negrin, Deputy Mayor for Administration and Coordination and Managing Director

More information

Internal Audit Report. Bond Covenant TxDOT Office of Internal Audit

Internal Audit Report. Bond Covenant TxDOT Office of Internal Audit Internal Audit Report Bond Covenant TxDOT Office of Internal Audit Objective Identify TxDOT s obligations for monitoring bond covenants and determine if the controls are designed and operating effectively

More information

Internal Audit Report. Change Order Process TxDOT Office of Internal Audit

Internal Audit Report. Change Order Process TxDOT Office of Internal Audit Internal Audit Report Change Order Process TxDOT Office of Internal Audit Objective To determine if change orders are properly classified and approved within established limits. Opinion Based on the audit

More information

Internal Audit Report. Post-Implementation Review PeopleSoft - Purchasing TxDOT Internal Audit Division

Internal Audit Report. Post-Implementation Review PeopleSoft - Purchasing TxDOT Internal Audit Division Internal Audit Report Post-Implementation Review PeopleSoft - Purchasing TxDOT Internal Audit Division Objective To determine if the Oracle PeopleSoft ( PeopleSoft ) Purchasing (Financials and Supply Chain

More information

AUDIT OF Department of Public Works CONTRACT ADMINISTRATION AND COMPLIANCE

AUDIT OF Department of Public Works CONTRACT ADMINISTRATION AND COMPLIANCE Report Issue Date: June 9, 2015 Report Number: 2015-09 AUDIT OF CONTRACT ADMINISTRATION AND COMPLIANCE Richmond City Council Office of the City Auditor Richmond City Hall 900 E. Broad Street, Suite 806

More information

Annex 10. Division of Emergency Management Vehicle Maintenance Program Procedures

Annex 10. Division of Emergency Management Vehicle Maintenance Program Procedures Annex 10 Division of Emergency Management Vehicle Maintenance Program Procedures Operating Guidelines 1 Table of Contents I. Introduction 3 II. Purpose. 3 III. Roles Titles and Responsibilities... 3 IV.

More information

Comparison of the District s Fleet Maintenance Practices to Other Organizations

Comparison of the District s Fleet Maintenance Practices to Other Organizations Comparison of the District s Fleet Maintenance Practices to Other Organizations Project #12-15 Prepared by Office of the Inspector General J. Timothy Beirnes, CPA, Inspector General TABLE OF CONTENTS

More information

VICE PRESIDENT, DELIVERY OPERATIONS. Management Alert Suspension or Delay of Scheduled Vehicle Maintenance (Report Number DR-MA-15-001)

VICE PRESIDENT, DELIVERY OPERATIONS. Management Alert Suspension or Delay of Scheduled Vehicle Maintenance (Report Number DR-MA-15-001) February 10, 2015 MEMORANDUM FOR: EDWARD F. PHELAN, JR. VICE PRESIDENT, DELIVERY OPERATIONS E-Signed by Robert Batta VERIFY authenticity with e-sign FROM: SUBJECT: Robert J. Batta Deputy Assistant Inspector

More information

AUDIT REPORT 04-11 FUEL CARD MANAGEMENT 2004 AUGUST

AUDIT REPORT 04-11 FUEL CARD MANAGEMENT 2004 AUGUST AUDIT REPORT 04-11 FUEL CARD MANAGEMENT 2004 AUGUST Audit Report 04-11 Page 2 INDEX SECTION I EXECUTIVE SUMMARY Introduction Overview Audit Conclusion Business Unit Response SECTION II ANALYSIS OF ISSUES

More information

Courts Administration Service (CAS) Audit of Compliance of Procurement and Contracting Practices

Courts Administration Service (CAS) Audit of Compliance of Procurement and Contracting Practices Courts Administration Service (CAS) Audit of Compliance of Procurement and Contracting Practices January 11, 2013 Approved by Mr. Daniel Gosselin Date Chief Administrator Courts Administration Service

More information

HOW TO PREPARE FOR YOUR MARYLAND NONCOMMERCIAL CLASS C DRIVER S TEST

HOW TO PREPARE FOR YOUR MARYLAND NONCOMMERCIAL CLASS C DRIVER S TEST HOW TO PREPARE FOR YOUR MARYLAND NONCOMMERCIAL CLASS C DRIVER S TEST A portion of your noncommercial driving test will be conducted on a closed course to test your basic control of the vehicle, and a portion

More information

Audit and Advisory Services

Audit and Advisory Services Audit and Advisory Services Integrity, Innovation and Quality April 2012 Table of Contents Table of Contents EXCUTIVE SUMMARY... I 1.0 INTRODUCTION... 1 1.1 BACKGROUND... 1 1.2 OBJECTIVES... 2 1.3 SCOPE

More information

Internal Audit Report. Toll Operations Contract Management TxDOT Office of Internal Audit

Internal Audit Report. Toll Operations Contract Management TxDOT Office of Internal Audit Internal Audit Report Toll Operations Contract Management TxDOT Office of Internal Audit Objective To determine whether the Toll Operations Division (TOD) contract management structure is designed and

More information

HOW TO PREPARE FOR YOUR MARYLAND NONCOMMERCIAL CLASS C DRIVER S TEST

HOW TO PREPARE FOR YOUR MARYLAND NONCOMMERCIAL CLASS C DRIVER S TEST ` HOW TO PREPARE FOR YOUR MARYLAND NONCOMMERCIAL CLASS C DRIVER S TEST A portion of your noncommercial driving test will be conducted on a closed course to test your basic control of the vehicle, and a

More information

Checking Your Truck. The driver s guide to daily truck safety checks.

Checking Your Truck. The driver s guide to daily truck safety checks. The driver s guide to daily truck safety checks. www.freight2030.ae This publication entitled - The Driver s Guide to Daily Truck Safety Checks was prepared by the Abu Dhabi Department of Transport. Every

More information

FLEET SAFETY PROGRAM - SAMPLE

FLEET SAFETY PROGRAM - SAMPLE FLEET SAFETY PROGRAM - SAMPLE Fleet Safety Program - Sample Your organization seeks to provide a safe and secure environment for all drivers and passengers of our vehicles. While financial costs arising

More information

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098 310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Lansing Housing Commission Vehicle Standard Operating Procedure Vehicle Standard Operating Procedure The purpose of this Standard

More information

Ground Support Equipment Safety Inspection Program 2

Ground Support Equipment Safety Inspection Program 2 Safety Inspection Program 2 Figure 1 SFO Core Values Safety Inspection Program 3 TABLE OF CONTENTS Executive Summary 5 Policy 5 Purpose 6 Program Description 8 GSE Safety Inspection Process 11 Vehicle

More information

GOA MOTOR VEHICLE USAGE POLICY FORMS

GOA MOTOR VEHICLE USAGE POLICY FORMS GOA MOTOR VEHICLE USAGE POLICY FORMS Appendix B WEEKLY VEHICLE CHECKLIST Checks to be conducted weekly Vehicle Registration No: Vehicle Mileage: Vehicle Make/Type: Operator: Date: Mark each item as: =

More information

RIDER 101 SCOPE OF WORK/SPECIFICATIONS FOR MDACC SHUTTLE SERVICE FLEET MAINTENANCE & REPAIR SERVICES

RIDER 101 SCOPE OF WORK/SPECIFICATIONS FOR MDACC SHUTTLE SERVICE FLEET MAINTENANCE & REPAIR SERVICES RIDER 101 SCOPE OF WORK/SPECIFICATIONS FOR MDACC SHUTTLE SERVICE FLEET MAINTENANCE & REPAIR SERVICES Background The University of Texas M.D. Anderson Cancer Center ( MDACC ), wishes to request a quote

More information

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES Definitions System Fleet Manager Individual appointed by the Vice Chancellor for Business Services responsible for ensuring compliance

More information

ADMINISTRATIVE PROCEDURES MANUAL

ADMINISTRATIVE PROCEDURES MANUAL REGULATION NUMBER: EFFECTIVE DATE: FLEET MANAGEMENT OPERATING PROCEDURES PURPOSE: To establish procedures and policies to ensure that the Alachua County Board of County Commissioners vehicles and motorized

More information

sample Counterbalance I.C. Truck ATTENTION Lift truck must be inspected at the beginning of each shift Truck S/N: Start Date: Truck Model: Department:

sample Counterbalance I.C. Truck ATTENTION Lift truck must be inspected at the beginning of each shift Truck S/N: Start Date: Truck Model: Department: Counterbalance I.C. Truck Truck Model: Department: Truck Number Truck S/N: Start ATTENTION Lift truck must be inspected at the beginning of each shift Example of how to use the Lift Truck Log Log on and

More information

Only TTU Environmental Health & Safety trained and authorized persons will be permitted to operate Physical Plant forklifts.

Only TTU Environmental Health & Safety trained and authorized persons will be permitted to operate Physical Plant forklifts. PHYSICAL PLANT OPERATING POLICY AND PROCEDURE : Forklift Operation and Safety DATE: December 10, 2009 PURPOSE The purpose of this Operating Policy and Procedure (PP/OP) is to establish the safety requirement

More information

VEHICLE MAINTENANCE PROGRAM

VEHICLE MAINTENANCE PROGRAM VEHICLE MAINTENANCE PROGRAM Vehicle Maintenance Program The goals of the vehicle maintenance program of (Insert Name of Agency) are to support safe, reliable, and high quality transit services while making

More information

CAR DAILY VEHICLE PRE CHECKS INFORMATION. Page 1 of 6

CAR DAILY VEHICLE PRE CHECKS INFORMATION. Page 1 of 6 Page 1 of 6 CAR DAILY VEHICLE PRE CHECKS INFORMATION There are approximately 2.5 million vehicles in national fleet in Ireland. As vehicles age they are subject to wear and tear and unless attended to

More information

Vehicle Maintenance Policies and Procedures

Vehicle Maintenance Policies and Procedures Vehicle Maintenance Policies and Procedures Adopted: 09/20/2011 1 Table of Contents Introduction:... 4 Goals and objectives:... 5 Goals:... 5 Objectives:... 5 Preventative Maintenance:... 6 Daily... 6

More information

April 26, 2007 Special Report #632

April 26, 2007 Special Report #632 OFFICE OF THE COUNCIL AUDITOR Suite 200, St. James Building April 26, 2007 Special Report #632 Honorable Members of the City Council City of Jacksonville On September 11, 2006, the Council Auditor s Office

More information

Managing Safe Work (MSW) Standardized OE Process. Asia South SBU Thailand Profit Center

Managing Safe Work (MSW) Standardized OE Process. Asia South SBU Thailand Profit Center Managing Safe Work (MSW) Standardized OE Process Asia South SBU Thailand Profit Center CHESM Engagement Meeting March 10, 2009 By Surin J. - MSW Process Advisor Managing Safe Work (MSW) Process What is

More information

Sound Transit Internal Audit Report - No. 2014-3

Sound Transit Internal Audit Report - No. 2014-3 Sound Transit Internal Audit Report - No. 2014-3 IT Project Management Report Date: Dec. 26, 2014 Table of Contents Page Background 2 Audit Approach and Methodology 2 Summary of Results 4 Findings & Management

More information

AUSTIN INDEPENDENT SCHOOL DISTRICT INTERNAL AUDIT DEPARTMENT TRANSPORTATION AUDIT PROGRAM

AUSTIN INDEPENDENT SCHOOL DISTRICT INTERNAL AUDIT DEPARTMENT TRANSPORTATION AUDIT PROGRAM TRANSPORTATION GENERAL: The Transportation Department provides transportation of students to and from school and other special trips. The aim of an effective transportation service delivery system must

More information

TABLE OF CONTENTS BACKGROUND... 1 OBJECTIVES, SCOPE, AND METHODOLOGY Recordkeeping Controls a. Fuel Inventory Not Properly Tracked...

TABLE OF CONTENTS BACKGROUND... 1 OBJECTIVES, SCOPE, AND METHODOLOGY Recordkeeping Controls a. Fuel Inventory Not Properly Tracked... TABLE OF CONTENTS Page BACKGROUND... 1 OBJECTIVES, SCOPE, AND METHODOLOGY... 3 FINDINGS AND RECOMMENDATIONS 1. Recordkeeping Controls... 5 a. Fuel Inventory Not Properly Tracked... 5 b. Fuel Inventory

More information

STATE OF NEW JERSEY OFFICE OF THE STATE COMPTROLLER

STATE OF NEW JERSEY OFFICE OF THE STATE COMPTROLLER STATE OF NEW JERSEY OFFICE OF THE STATE COMPTROLLER DEPARTMENT OF CHILDREN AND FAMILIES FOLLOW-UP REPORT ON VEHICLE ASSIGNMENT AND USAGE A. Matthew Boxer COMPTROLLER May 18, 2011 F-03 TABLE OF CONTENTS

More information

University of Leicester. Vehicle Fleet Management Procedures

University of Leicester. Vehicle Fleet Management Procedures University of Leicester Vehicle Fleet Management Procedures Estates & Facilities Management Division September 2011 1 Introduction The University fleet of vehicles includes all vehicles owned by the University

More information

NRCS New Mexico Vehicle Fleet Management Guide

NRCS New Mexico Vehicle Fleet Management Guide NRCS New Mexico Vehicle Fleet Management Guide TABLE OF CONTENTS PURPOSE REVIEW POLICY/PROCEDURE 1. Definitions 2. Roles and Responsibilities 3. Vehicle Acquisition and Replacement 4. Vehicle Assignments

More information

Mobile Equipment Service. Scope of Work

Mobile Equipment Service. Scope of Work Mobile Equipment Service Scope of Work Reviewed By: Approved By: Version 1.0 Date 8-08-07 Author K. Vandenbussche 1 BACKGROUND The MESC s program will provide superior on-site equipment, service, technology,

More information

Fleet Services Review - Strategy for the Fleet Services Division. Government Management Committee

Fleet Services Review - Strategy for the Fleet Services Division. Government Management Committee GM6.1 STAFF REPORT ACTION REQUIRED Fleet Services Review - Strategy for the Fleet Services Division Date: August 31, 2015 To: From: Wards: Reference Number: Government Management Committee Director, Fleet

More information

2

2 Joseph A. Zito 1 www.fmcsa.dot.gov 2 3 4 5 6 7 In general it is a driver of a truck, or trucktractor with a trailer, that: Is involved in interstate commerce and weighs (including any load) 10,001 pounds

More information

REPORT 2016/108 INTERNAL AUDIT DIVISION. Audit of repairs and maintenance of vehicles in the African Union-United Nations Hybrid Operation in Darfur

REPORT 2016/108 INTERNAL AUDIT DIVISION. Audit of repairs and maintenance of vehicles in the African Union-United Nations Hybrid Operation in Darfur INTERNAL AUDIT DIVISION REPORT 2016/108 Audit of repairs and maintenance of vehicles in the African Union-United Nations Hybrid Operation in Darfur Overall results relating to repairs and maintenance of

More information

Review of Fleet Services Operation Port Everglades Department

Review of Fleet Services Operation Port Everglades Department Exhibit 1. Review of Fleet Services Operation Port Everglades Department February 16, 2011 Report No. 10-15 Evan A. Lukic, CPA County Auditor Table of Contents Topic Page Executive Summary... 1 Purpose

More information

Internal Audit Follow-Up Report

Internal Audit Follow-Up Report Internal Audit Follow-Up Report Accounts Payable TxDOT Internal Audit Division Objective Assess the status of corrective actions for high risk Management Action Plans (MAPs) previously communicated in

More information

Department of Energy Resources Examination of Internal Control Questionnaire For the period July 1, 2014 through June 30, 2015

Department of Energy Resources Examination of Internal Control Questionnaire For the period July 1, 2014 through June 30, 2015 Official Audit Report Issued December 8, 2015 Examination of Internal Control Questionnaire For the period July 1, 2014 through June 30, 2015 State House Room 230 Boston, MA 02133 auditor@sao.state.ma.us

More information

The National Heavy Vehicle Accreditation Scheme (NHVAS)

The National Heavy Vehicle Accreditation Scheme (NHVAS) The National Heavy Vehicle Accreditation Scheme (NHVAS) Maintenance Management Guide April 2009 0 of 20 NHVAS Maintenance Management Guide April 2009 The National Heavy Vehicle Accreditation Scheme (NHVAS)

More information

Creative Community Childcare Transportation Policy and

Creative Community Childcare Transportation Policy and Creative Community Childcare Transportation Policy Creative Community Childcare will provide transportation for families who do the proper paperwork for a fee of $6 per day for a one way trip and $9 per

More information

EXECUTIVE SUMMARY. PURPOSE OF REPORT To provide Council with a report on the Follow Up Audit of CVOR-Fleet.

EXECUTIVE SUMMARY. PURPOSE OF REPORT To provide Council with a report on the Follow Up Audit of CVOR-Fleet. TO SERVICE AREA City Council CAO Administration- Internal Audit DATE June 23, 2014 SUBJECT NUMBER CVOR Fleet Follow-up Audit Report CAO-A-1407 EXECUTIVE SUMMARY PURPOSE OF To provide Council with a report

More information

MAINTENANCE MANAGEMENT MODULE STANDARDS

MAINTENANCE MANAGEMENT MODULE STANDARDS MAINTENANCE MANAGEMENT MODULE STANDARDS January 2010 Main Roads Western Australia makes this material available on the understanding that users exercise their own skill and care with respect to its use.

More information

NYU Safety Policy Manual

NYU Safety Policy Manual NYU Safety Policy Manual Page 1 of 8 PURPOSE To provide guidance for the implementation of New York University's (NYU) Fleet Safety Program, which includes selection of drivers who operate University vehicles.

More information

New Fleet Management Software System

New Fleet Management Software System New Fleet Management Software System The Fleet Services staff received training in October 2003, and early 2004, in preparation for the installation of a new fleet management software system. Training

More information

Transmittal Letter Executive Summary Background Objectives and Approach Issues and Recommendations...

Transmittal Letter Executive Summary Background Objectives and Approach Issues and Recommendations... School District of Indian River County Internal Audit Review of The Payroll Process Prepared By: RSM McGladrey, Inc. September 4, 2008 Table of Contents Transmittal Letter... 1 Executive Summary... 2-3

More information

Equipment and Fleet Maintenance Review

Equipment and Fleet Maintenance Review Internal Audit Issue Date: July 2014 Report Number: FY2014-04 Executive Summary AUDIT OF: Equipment and Fleet Maintenance Review DATE: Fieldwork performed May 2014 June 2014 AUDIT RATING: Acceptable [

More information

VEHICLES UNIVERSITY OR RENTED

VEHICLES UNIVERSITY OR RENTED VEHICLES UNIVERSITY OR RENTED Summary/Purpose: Defines policy for drivers, use, requirements, and rental of vehicles to conduct University business. Section I defines the policy for vehicles owned by the

More information

SCHOOL BUS ADMINISTRATIVE, MAINTENANCE AND MECHANICAL SERVICES AGREEMENT

SCHOOL BUS ADMINISTRATIVE, MAINTENANCE AND MECHANICAL SERVICES AGREEMENT SCHOOL BUS ADMINISTRATIVE, MAINTENANCE AND MECHANICAL SERVICES AGREEMENT between the Barberton City School District and the Norton City School District 1 STATEMENT OF PURPOSE The Barberton City School

More information

Service Contracts: How to efficiently process claims and maintain customer satisfaction

Service Contracts: How to efficiently process claims and maintain customer satisfaction Service Contracts: How to efficiently process claims and maintain customer satisfaction Service Contracts: How to efficiently process claims and maintain customer satisfaction As a service department professional,

More information

Preventative Maintenance Policies and Plan

Preventative Maintenance Policies and Plan Preventative Maintenance Policies and Plan The objectives of the NECTD Preventative Maintenance Policies and Plan are: Ensure that assets are protected and maintained so that they reach their maximum useful

More information

Boerne Independent School District Job Description

Boerne Independent School District Job Description Boerne Independent School District Job Description Job Title: Fleet Manager Wage/ Hour Status: Reports to: Director of Transportation Pay Grade: Department: Transportation Date Revised: 12/4/2015 Primary

More information

Internal Audit Report. Fair Labor Standards Act (FLSA) Overtime TxDOT Office of Internal Audit

Internal Audit Report. Fair Labor Standards Act (FLSA) Overtime TxDOT Office of Internal Audit Internal Audit Report Fair Labor Standards Act (FLSA) Overtime TxDOT Office of Internal Audit Objective To determine if adequate processes in the districts have been established for effective and efficient

More information

Information Bulletin PT 401/05.16

Information Bulletin PT 401/05.16 Information Bulletin PT 401/05.16 Maintenance of Public Passenger Vehicles Legislative requirements Under section 29 of the Transport Operations (Passenger Transport) Standard 2010, a person operating

More information

Tell me the main safety factors involved in loading this vehicle. Tell me how you would check the condition of the reflectors on this vehicle.

Tell me the main safety factors involved in loading this vehicle. Tell me how you would check the condition of the reflectors on this vehicle. CD1 Doors me how you would check that all doors including cargo doors are secure. All doors must be closed and locking levers for cargo doors are set in the recommended secured position. CD2 Air CD3 Loads

More information

TxDOT Internal Audit DBE Certification and Compliance Function, Office of Civil Rights (1201-9) Department-wide Report

TxDOT Internal Audit DBE Certification and Compliance Function, Office of Civil Rights (1201-9) Department-wide Report DBE Certification and Compliance Function, Office of Civil Rights (1201-9) Department-wide Report Introduction This report has been prepared for the Transportation Commission, TxDOT Administration and

More information

Internal Audit Follow-Up Report. Inventory Management TxDOT Office of Internal Audit

Internal Audit Follow-Up Report. Inventory Management TxDOT Office of Internal Audit Internal Audit Follow-Up Report Inventory Management TxDOT Office of Internal Audit Objective Assess the status of corrective actions for Management Action Plans (MAPs) previously communicated in the Inventory

More information

Fleet Management Internal Audit

Fleet Management Internal Audit Fleet Management Internal Audit March 2015 Bernalillo County Internal Audit Fleet Management Executive Summary SUMMARY OF PROCEDURES REDW performed an internal audit over Fleet Management at Bernalillo

More information

Florida Department of Highway Safety and Motor Vehicles Office of Inspector General

Florida Department of Highway Safety and Motor Vehicles Office of Inspector General OFFICE OF INSPECTOR GENERAL Inspector General Julie M. Leftheris, CPA Motor Carrier Safety June 28, 2013 Assistance Program Grant Audit Report 201213-11 Executive Summary The U.S. Department of Transportation

More information

Plainview-Old Bethpage Central School District. Report on Accounts Payable / Claims Audit Function

Plainview-Old Bethpage Central School District. Report on Accounts Payable / Claims Audit Function Plainview-Old Bethpage Central School District Report on Accounts Payable / Claims Audit Function March 2013 March 2013 The Board of Education Plainview-Old Bethpage Central School District Plainview,

More information

PURPOSE REVIEW POLICY/PROCEDURE. 1. Definitions. a. CCG Texas Council on Competitive Government.

PURPOSE REVIEW POLICY/PROCEDURE. 1. Definitions. a. CCG Texas Council on Competitive Government. PURPOSE The purpose of the University of Texas at Austin s Vehicle Fleet Management Plan (Plan) is to implement provisions of House Bill 3125, Acts 76 th Legislature, which mandate the Office of Vehicle

More information

Fleet Services Division of the Public Works and Transportation Department. September 18, 2006 Report No

Fleet Services Division of the Public Works and Transportation Department. September 18, 2006 Report No Fleet Services Division of the Public Works and Transportation Department September 18, 2006 Report No. 07-01 Office of the County Auditor Evan A. Lukic, CPA County Auditor Table of Contents Topic Page

More information

CHAPTER 5 - SAFETY ASSESSMENTS, LOG OF DEFICIENCIES AND CORRECTIVE ACTION PLANS

CHAPTER 5 - SAFETY ASSESSMENTS, LOG OF DEFICIENCIES AND CORRECTIVE ACTION PLANS CHAPTER 5 - SAFETY ASSESSMENTS, LOG OF DEFICIENCIES AND CORRECTIVE ACTION PLANS A. INTRODUCTION... 1 B. CHAPTER-SPECIFIC ROLES AND RESPONSIBILITIES... 1 C. SAFETY PROGRAM ASSESSMENT PROCESS... 3 D. FACILITY-MAINTAINED

More information

TRAINER NOTES FOR LESSON PLAN 2012 13 School Bus Instructors Inservice TITLE OF LESSON: TRAINING UPDATES FOR A CDL

TRAINER NOTES FOR LESSON PLAN 2012 13 School Bus Instructors Inservice TITLE OF LESSON: TRAINING UPDATES FOR A CDL TRAINER NOTES FOR LESSON PLAN 2012 13 School Bus Instructors Inservice TITLE OF LESSON: TRAINING UPDATES FOR A CDL Length of Lesson: 30 minutes TRAINER NOTES: Hand out lesson plan at the beginning of the

More information

Fleet Management Procedure

Fleet Management Procedure Fleet Management Procedure Complete Policy Title: Facility Services Fleet and Non- Fleet Maintenance/Operations Approved by: P Administration ate of Original Approval: Responsible Executive: Assistant

More information

FOLLOW-UP REPORT Fleet Management Review: Motor Vehicle Crashes And Loss Mitigation

FOLLOW-UP REPORT Fleet Management Review: Motor Vehicle Crashes And Loss Mitigation FOLLOW-UP REPORT Fleet Management Review: Motor Vehicle Crashes And Loss Mitigation August 23, 2016 OVERVIEW Section 20.055, Florida Statutes, and internal auditing standards require that we monitor and

More information

Port Authority of New York and New Jersey

Port Authority of New York and New Jersey O f f i c e o f t h e N e w Y o r k S t a t e C o m p t r o l l e r Division of State Government Accountability Port Authority of New York and New Jersey Vehicle and Heavy Equipment Purchase Program Report

More information

Return On Investment

Return On Investment Intuitive... Productive. Return On Investment ROI you can expect from Collective Data fleet & asset management software. White Paper Phone: 800-750-7638 E-mail: sales@collectivedata.com Web: www.collectivedata.com

More information

PRE-DELIVERY INSPECTION CHECKLIST

PRE-DELIVERY INSPECTION CHECKLIST K.A.R. AUTO GROUP, INC. 1166 Cleveland Avenue Columbus, OH 43201 Phone: (614) 294-4433 Fax: (614) 294-5692 K.A.R. STOCK NO: MUSTANG OWNER: PRE-DELIVERY INSPECTION CHECKLIST UNDER HOOD - ENGINE OFF Battery

More information

DOT Audit Checklist. General Program Question Yes No

DOT Audit Checklist. General Program Question Yes No DOT Audit Checklist General Program Can the company produce a current copy of the Federal Motor Company Safety Regulations (FMCSR's)? Can the company produce a current copy of the Hazardous Material Regulations?

More information

Audit of. Inventory Controls at Transportation Services Department

Audit of. Inventory Controls at Transportation Services Department Audit of Inventory Controls at Transportation Services Department November 16, 2012 Report #2012-16 MISSION STATEMENT The School Board of Palm Beach County is committed to providing a world class education

More information

Coastal Community Action Program WSDOT Owned Vehicle Maintenance Plan

Coastal Community Action Program WSDOT Owned Vehicle Maintenance Plan Coastal Community Action Program WSDOT Owned Vehicle Maintenance Plan Mission Statement Coastal Community Action Program s (CCAP) vehicle maintenance mission is to effectively and efficiently provide safe,

More information

Standard Operating Guideline Lift Station Inspection

Standard Operating Guideline Lift Station Inspection Standard Operating Guideline (SOG) Title: LIFT STATION INSPECTION District Name: Date Prepared: Date Revised: OBJECTIVE: Lift stations are used to lift or raise wastewater from a lower elevation to a higher

More information

Why are PMO s are Needed on Large Projects?

Why are PMO s are Needed on Large Projects? Why are PMO s are Needed on Large Projects? Keeps Project Manager focused on: Priority risks Priority issues Stakeholder alignment Technical challenges Ensures administrative tasks are completed: Projects

More information

Standard Operating Procedures Manual SOPs Transportation Vehicle Management Presented to: Independent Elections Commission (IEC) Funded and Supported

Standard Operating Procedures Manual SOPs Transportation Vehicle Management Presented to: Independent Elections Commission (IEC) Funded and Supported Standard Operating Procedures Manual SOPs Transportation Vehicle Management Presented to: Independent Elections Commission (IEC) Funded and Supported By United Nations Development Programme (UNDP) Kabul-

More information

September 15, Internal Audit Report Safety Procedures and Records Port of Anchorage

September 15, Internal Audit Report Safety Procedures and Records Port of Anchorage Internal Audit Report 2005-10 Introduction. The (Port) is a Municipal owned facility that began operations in September 1961. The Port consists of a 129-acre industrial park of which approximately 81 acres

More information

Enhancing Productivity through Safety

Enhancing Productivity through Safety Enhancing Productivity through Safety Reduce costs and boost employee performance with a comprehensive lift truck safety program Yale Materials Handling Corporation Enhancing Productivity through Safety

More information

PREVENTIVE MAINTENANCE The backbone of reliable transit service. Arkansas Transit Association 1

PREVENTIVE MAINTENANCE The backbone of reliable transit service. Arkansas Transit Association 1 The backbone of reliable transit service Arkansas Transit Association 1 Does your system have a preventive maintenance plan? Why do you need one? Arkansas Transit Association 2 PM is a schedule of planned

More information

CUYAHOGA COUNTY DEPARTMENT OF INTERNAL AUDITING. Current Management of Cuyahoga County Animal Shelter

CUYAHOGA COUNTY DEPARTMENT OF INTERNAL AUDITING. Current Management of Cuyahoga County Animal Shelter CUYAHOGA COUNTY DEPARTMENT OF INTERNAL AUDITING TO: FROM: Current Management of Cuyahoga County Animal Shelter Valerie J. Harry, Director, Department of Internal Auditing DATE: June 12, 2015 RE: Cuyahoga

More information