A Guide to Conducting a Gold Canyon FUNdraiser

Transcription

1 A Guide to Conducting a Gold Canyon FUNdraiser Supporting your community has never been so simple and so stylish! Why Choose Gold Canyon for A Fundraiser? A Stylish Product That Attracts Attention Amazing Fragrance Guaranteed! A Simple Price Point Just $20 A Profit of 40%. That s $8 Per Candle Sold! Quick Delivery Instant Profit One Amazing Product Strength: Room-filling fragrance that smells so true-to-life you ll think it s the real thing! Quality: Even burns, double safety wicks and cool wax make our candles the best out there! Style: This Lumie size, design and decorative gift box are available exclusively for fundraisers. Value: Each candle burns for up to 130 hours! What else can you enjoy for just 15 an hour? 20 Simple Pricing Each candle is just $20 which includes shipping and a decorative box! If an organization is not tax-exempt, sales tax can be added to this price. AK, HI, GU, PR, VI, U.S. Territories, AP, AE & AA addresses all incur a shipping surcharge of 10% of retail sales Simple Profit Organizations earn 40% of their retail sales. That s $8.00 per candle sold! Simple Earnings Your base commission is 10% of the retail sales. You can earn Personal Fundraiser Overrides up to 4%. The commissionable volume on Fundraiser Orders is set to 50% of catalog volume for most products. The full compensation plan will pay out on your Team (Levels 1, 2 & 3). Personal Fundraiser Override Commission 4,000 PV-FR 1.0% 5,500 PV-FR 1.5% 7,000 PV-FR 2.0% 8,500 PV-FR 2.5% 10,000 PV-FR 3.0% 11,500 PV-FR 3.5% 13,000 PV-FR 4.0%

2 Fun Facts Organizations choose from 15 fragrances in our stylish, Lumie designs. There are two fundraiser seasons. Release Effective Order Date Last Order Date Spring/Summer February 1 August 31 Fall/Winter September 1 January 31 Organizations love Gold Canyon s instant gratification Fundraiser Program where they keep their profit up front. Fundraiser sales volume counts toward Personal and Team Volume requirements. Fundraiser sales and commissions tie to the Gold Canyon Career Plan. The top sellers in fundraisers each year are recognized at Palooza. Profits paid to organizations and commissions paid to you are based on the Gold Canyon retail price of the candle, which includes shipping.

3 A Step-by-Step Guide to Fundraisers Prepare for Fundraisers Familiarize yourself with the following resources available at Conducting a Gold Canyon FUNdraiser FUNdraiser Organization Letter & FAQ Sales Booster Letter Template A Tutorial on Placing Your FUNdraiser Order A Checklist for Receiving Your FUNdraiser Order Promote Yourself Add the phrase, Fundraising Expert to your business card or include the phrase, Ask Me About Fundraisers! Request testimonials and permission to use them in your promotional materials. Share the opportunity with community groups and organizations with a cause. Share Supplies Provide promotional materials to the fundraising organization. FUNdraiser Organization Letter & FAQ including the Master Order Form Completed Sales Booster Letter Template Fundraiser Seller Packet (available as a supply item) to demonstrate how sellers obtain sales Educate Your Organization Educate your fundraiser organization about Gold Canyon and its products. Made in the USA Cool wax from Canada Safety wicks Even burns Strong, lasting fragrance Decorative gift box Complete the New Fundraiser Form Found at the end of this guide, the New Fundraiser Form has all the basic information about the organization and its event (like contact information and dates) so you can plan a successful fundraiser.

4 Make Organizations Tax-Exempt If the organization is tax-exempt, follow the steps below. You can also reference A Tutorial on Placing Your FUNdraiser Order found at To make your fundraiser organization tax-exempt with Gold Canyon, start by entering the organization as a prospect in your Contact list on the Scentral Hub. Next, provide the organization s state tax-exempt form to Gold Canyon. You may fax it to or a scanned copy to gcsupport@goldcanyon.com. Then, submit a ticket under Support on the Scentral Hub. Choose the category Tax Exempt and in the title field, enter your organization s name. In the description, include your Consultant ID, the organization name, and indicate whether you have faxed or ed the certificate. Partner Support will confirm your organization has been made tax-exempt via a response to your ticket. If you anticipate holding more than one fundraiser for the organization during the current year, there is usually a checkbox on the form to make it valid for a year. Keep a copy in your file so you can quickly re-fax it to Gold Canyon in that event. NOTE: The states of New Hampshire, Oregon, Montana, Alaska and Delaware are always tax-exempt and therefore do not require a state tax exemption form. On the other hand, Michigan and California (except for Red Cross California) do not allow fundraising organizations to be tax-exempt. Set Goals Work with the fundraiser chairperson to set goals. Ask the reason they are doing a fundraiser. Ask how much money they want to raise. Find out how many sellers they have so you know how many Seller Packets you need. Set a collective goal and a goal for each individual seller; keep the goals realistic. Create a Timeline Set a specific start and end date. Two to three weeks is optimal. Account for late orders from the organization. Set a date, time and place for all orders to be turned in. Establish Seller Packet Costs Keep in mind that the cost of Seller Packets should not be included into the price of the candles. To cover these costs, consider them a business expense for your tax return or create an agreement with the fundraiser organization to cover these expenses in part or in full. Account for Sales Tax If an organization is not tax exempt, add sales tax to the selling price of the candle. Sales tax will be calculated based on the shipping address of the order. Be sure to establish who will be receiving the orders and use the tax rate for that address. Remember, all orders are delivered to just one location either to you or the organization. Define the Payment Process Gold Canyon recommends that individual checks be made payable to the organization. Then, one check should be made out to you from the organization.

5 Cross Check the Order The chairperson should tally all the sellers totals, complete the Fundraising Master Order Form and return it to you. A copy of each seller s order form should be submitted with the Master Order Form for separation and distribution purposes. A copy of the Master Order Form should be provided to the organization for their records. Place the Order Collect orders and payment by the agreed-upon date. Submit the Fundraiser Order on the Scentral Hub. A tutorial on how to enter your order is available at Delivery All orders will be delivered to one location either to you or the organization. The average delivery turn-around once the Master Order Form is submitted is two weeks. You, the fundraiser chairperson and any volunteers should all be present to receive delivery. Check your order against the packing list. Use A Checklist for Receiving Your Gold Canyon Fundraising Order (included with your shipment or available at to confirm and sort your order. Add a business card to each candle box for supporters interested in purchasing more candles. Sort candles by seller to facilitate individual delivery.

6 Fundraiser FAQ Are there Scent Samplers that I can order for fundraisers? Yes! Spring/Summer 2016 Scent Samplers are available! Check the current supply list on the Scentral Hub for the exact part number, pricing and availability. The 15 fragrances will come packaged in a 25-pack clamshell for easily transporting them to your organizations. Can I order a Fundraiser Candle when the Seller Packet launches so I can show prospective groups and clubs what will be available? Yes! Keep in mind, however, that the Fundraiser Seller Packet shows the product in actual size, so organizations can see exactly what the product looks like. If you would like one, however, the Fundraiser Candles are available to order on September 1. You can order item number , a Spring/Summer 2016 Fundraiser Lumie in Mango Cooler for $18.00 U.S. How do I know if an organization qualifies for tax-exemption? If an organization is tax-exempt they will have a state issued tax-exempt certificate. It is important that this certificate is from the state where the order will ship. Federal tax exemptions issued by the IRS or Department of Treasury are not valid. Always determine an organization s qualification for exemption before a fundraiser starts. Gold Canyon requires that all tax-exempt Fundraiser Orders are validated with a state tax-exempt certificate. This certificate needs to be submitted to Partner Support prior to the order being submitted; if it is not, Gold Canyon will be unable to refund taxes paid. Follow the steps in A Tutorial for Placing Your Fundraiser Order for a detailed how-to. Is there a minimum requirement to submit a Fundraiser Order? Yes, the order needs to be $400 retail in order to qualify as a Fundraiser Order that s only 20 candles! What payment types are accepted for Fundraiser Orders? Just like any other order you submit through the Scentral Hub, Fundraiser Orders should be paid by credit card or echeck at the time the order is submitted. To whom should the check from the organization be endorsed? The check from the organization should be endorsed to you, the Consultant. Are there any delivery fees? You may be charged if the freight company has to reschedule a delivery attempt. A driver is only contracted to deliver the shipment to the end of the driveway. Anything beyond this may result in additional charges at the driver s discretion. For example, you may be charged if the driver moves candle boxes inside a gate or a building. If the truck has a lift gate, however, it will not result in additional charges. We recommend you have a dolly or additional assistance at the time your order is delivered.

7 How do I know how and when the order will be delivered? Visit the Scentral Hub/Numbers & Such/Reports/Administration/Order Shipment Tracking. If your tracking number starts with 26, the order will be delivered by freight. Freight deliveries are scheduled by phone. (If the tracking number starts with 16, you can just use the tracking number provided). Since you ll be accepting the order regardless of where it is delivered, be sure to provide your phone number to Gold Canyon Partner Support. See A Tutorial on Placing Your FUNdraiser Order for details. What documents will accompany the order? A Checklist for Receiving Your Gold Canyon Fundraiser Order, the Bill of Lading and the Packing List are included with every Fundraiser Order in the plastic sleeve. How do I know the order has not been tampered with? All fundraiser pallets are completely wrapped for security and tied with secure bands. In the event of damaged or missing items, submit a Support Ticket on the Scentral Hub and select the category of Replacement Order. Include the original order number, the item numbers to be replaced and the reason for the replacement. When the order is delivered, should a representative from the organization sign to confirm that all items have been delivered? You should always have the fundraiser organization s representative sign that all items have been received. A good document to have them sign is the order checklist. Will the Lumies come packaged in the boxes or will I have to assemble the boxes? The Lumies come prepackaged in a decorative box. No assembly required! How do I sort my boxes? Are the candles labeled with the name? Yes, every box has a label on the top for easy identification! Gold Canyon will ship them so that you can easily find the name of the candle without having to turn anything over. It s that easy! With the Lumie being packaged in a box, how do I get the re-order label on the bottom of the candle? No re-order labels are necessary! We recommend dropping your Gold Canyon-branded business card into the front of the box. It s simple and fast!

8 New Fundraiser Form Organization Name Is the organization tax-exempt? YES NO If yes, ask for a copy of their state tax exemption certificate. Organization Address Organization Street Address Organization City State Zip Contact Name Contact Address Phone Number Fundraiser Start Date Fundraiser End Date Number of Sellers Number of Seller Packets Needed Organization s Dollar Goal