Request for Proposal PLUMBING INSPECTOR SERVICES

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1 CITY OF MARINETTE, WISCONSIN Request for Proposal PLUMBING INSPECTOR SERVICES Issued February 16, 2015 DEADLINE 12:00 noon Monday, March 2, 2015 CONTACT: Jonathan Sbar City Attorney and Human Resource Director City of Marinette Marinette City Hall 1905 Hall Avenue Marinette, WI (715) FAX (715) Page 1

2 CITY OF MARINETTE REQUEST FOR PROPOSAL PLUMBING INSPECTOR SERVICES The City of Marinette, Wisconsin is issuing this Request for Proposal (RFP) for Plumbing Inspector Services, including but not limited to plan review, residential and commercial inspections, and meeting attendance when requested. The services under the proposed contract would begin on April 1, 2015, with training to begin on or about March 9, The City of Marinette is committed to an objective and open selection process. Every proposal shall receive an unbiased review. The City of Marinette has issued this RFP to ensure competitive pricing and services for the benefit of all City taxpayers. Questions concerning this RFP should be directed to: Jonathan Sbar City Attorney and Human Resource Director City of Marinette Marinette City Hall 1905 Hall Avenue Marinette, WI (715) FAX (715) Page 2

3 TABLE OF CONTENTS SECTION 1. BACKGROUND THE COMMUNITY...4 PLUMBING INSPECTION HISTORY...4 CURRENT PRACTICES...4 SECTION 2. REQUIREMENTS FOR PROPOSAL SCOPE OF SERVICES...5 DUTIES...5 AVAILABILITY IN TOWN COMPENSATION INSURANCE...6 QUALIFICATIONS...6 SECTION 3. GENERAL REQUIREMENTS DIRECTIONS FOR SUBMITTAL...7 CONTRACT TERM...7 COSTS FOR PROPOSAL PREPARATION...7 RESERVATION OF RIGHTS TO REJECT, WAIVE, AND REISSUE...8 OWNERSHIP OF MATERIALS...8 SECTION 4. PROPOSAL FORM...9 SECTION 5. EVALUATION PROCESS...10 SIGNATURE PAGE.11 Page 3

4 SECTION 1 BACKGROUND THE COMMUNITY The City of Marinette, located in Northeast Wisconsin on the Wisconsin/Michigan border, population of 10,968, is seeking to enter into a contact with an independent contractor to perform Plumbing Inspection Services. The duties will include the administration and enforcement of the Wisconsin Plumbing Code. The successful candidate must possess a current Wisconsin Plumbing Inspector and Wisconsin Commercial Plumbing Inspector Certification. The applicant must also possess either a Wisconsin Master or Journeyman Plumbers License as per State Statute INSPECTION HISTORY In 2014, the City issued 44 plumbing permits. CURRENT PRACTICES The City of Marinette s Plumbing Inspector is retiring April 3, The City seeks to enter into a contract with an individual or firm to perform Plumbing Inspection Services as an independent contractor. The successful candidate would invoice the City monthly for Plumbing Inspector services. It is anticipated that these services would require some time to be spent each week at Marinette City Hall meeting with citizens, developers and City Staff. Office space is available for such meetings, along with access to telephone, internet, and FAX. When the Inspector obtains copies of plumbing permit applications, the complete file are to be returned by the Inspector when completed. Alternative practices will be considered if explained in your response. Page 4

5 SECTION 2 REQUIREMENTS FOR PROPOSAL SCOPE OF SERVICES The Plumbing Inspector (Inspector) is expected to review plans, conduct plumbing inspections, and attend meetings when requested in the City of Marinette, Wisconsin (City). The Inspector shall carry out the administration and enforcement requirements as set forth in State plumbing codes, maintain required certifications and credentials, and assist the City in any legal aspects of enforcement of the City Code of Ordinances, such as investigating complaints and appearing as an expert witness. The Inspector shall meet with the public and City staff as requested, have the ability to respond to telephone and inquiries, and submit monthly summary plumbing inspection reports in a format agreed to by the City. DUTIES The proposal shall address all Plumbing Inspector duties, including but not limited to the following: 1. The duties will include the administration and enforcement of the Wisconsin Plumbing Code. The successful candidate must possess a current Wisconsin Plumbing Inspector and Wisconsin Commercial Plumbing Inspector Certification. The applicant must also possess either a Wisconsin Master or Journeyman Plumbers License as per State Statute Review plumbing plans and conduct all necessary and required plumbing inspections on residential and commercial construction within the City of Marinette. 3. Maintain all required certifications for plumbing inspection as outlined above. 4. Conduct all necessary plumbing inspections. 5. Assist City staff with inquiries. 6. Assist with the investigation of complaints related to the State plumbing code and the City Code of Ordinances. 7. Attend occasional meetings as requested. There may be evening meetings on occasion. 8. Provide monthly reports on reviews and plumbing inspections performed in a format agreed to by the City. The following information must be provided for each plumbing permit upon completion: Property Address, Type of Inspection, Name of Inspector, Date of Inspection Request, Date Inspection Needed, Date of Inspection, and Result of the Inspection (pass/fail/partial). 9. Ninety-five percent (95%) of all inspections must be completed within 48 hours of the request. Page 5

6 10. Plumbing permits must be given to the City within 5 days of issuance. AVAILABILITY IN CITY The Plumbing Inspector shall be available to the public and City staff by telephone, , and facsimile to respond to inquiries and provide and receive information. The Inspector shall promptly pick up plumbing plans or other documents as notified or otherwise agreed with City staff. Face-to-face meetings with City staff will be held as requested. COMPENSATION The Contractor shall propose an hourly rate for Plumbing Inspection services. Any costs for specific activities such as mileage, phone, postage, etc. will not be reimbursed separately and should be included in the contractor s proposed hourly rate. If the contractor s office is outside the City limits of Marinette, Wisconsin, there will be no compensation for travel time to and from the contractor s office when travelling between the contractor s office and the City of Marinette. INSURANCE As a condition of the contract, the Plumbing Inspector shall be required to provide proof that they are fully licensed, bonded and insured, including General Liability Insurance (Contractual, Bodily Injury and Property Damage) at a minimum of $1 million per occurrence / $2,000, aggregate; Worker s Compensation at state-mandated statutory minimums; Vehicle Liability Insurance (Bodily Injury and Property Damage) at a minimum of $1 million per occurrence / $2,000, combined coverage, and Professional Liability Coverage at a minimum of $1,000, per occurrence and annual aggregate. All of said insurance policies shall specifically name the City of Marinette as an additional insured for the term of the Plumbing Inspector s Agreement. The proposal shall state whether such insurances are currently in force or will be at time of contract execution. The Plumbing Inspector shall provide the City with certificates of coverage consistent with the requirements specified above. The Plumbing Inspector shall have the City named as an additional insured on a Certificate of Insurance and provide proof of this coverage to the City, and shall further provide to City endorsements for additional insured, primary insurance, waiver of subrogation and notice of cancellation. Certificates of Insurance and endorsements must list as additional insureds: The City of Marinette, its elected and appointed officials, agents, representatives and employees. QUALIFICATIONS The proposal shall include a list of person(s) who would conduct plumbing inspections, their credentials/certifications, and five (5) references with contact name and number. The successful candidate must possess a current Wisconsin Plumbing Inspector and Wisconsin Commercial Plumbing Inspector Certification. The applicant must also possess either a Wisconsin Master or Journeyman Plumbers License as per State Statute Page 6

7 Upon completion of any contract entered into between the successful applicant for Plumbing Inspection services and the City of Marinette, or upon early termination of any such agreement entered into for Plumbing Inspection services, all electronic and/or paper documentation pertaining to Plumbing Inspection in the possession of the successful applicant must be returned immediately to the City of Marinette. SECTION 3 GENERAL REQUIREMENTS DIRECTIONS FOR SUBMITTAL Consultants should submit one (1) original and five (5) copies of the proposal. To be considered, these materials must be received in sealed packages at Marinette City Hall by 12:00 noon on Monday, March 2, Proposals shall be valid for ninety (90) days. Packages containing the proposal and any related material should be plainly marked on the outside as follows: PLUMBING INSPECTOR SERVICES PROPOSAL Packages shall be delivered via mail, courier, or in person to: Jonathan Sbar City Attorney and Human Resource Director City of Marinette Marinette City Hall 1905 Hall Avenue Marinette, WI All applicants must attach a copy of their current Wisconsin Plumbing Inspector and Wisconsin Commercial Plumbing Inspector Certification. All applicants must also attach a copy of either a Wisconsin Master or Journeyman Plumbers License as per State Statute CONTRACT TERM It is anticipated the contract period will be March 9, 2015 through December 31, 2015, with an option at the City s discretion to extend additional years. COSTS FOR PROPOSAL PREPARATION The City of Marinette shall not be liable for any costs incurred by the Plumbing Inspector and/or assigns in responding to this Request for Proposal, or for any costs associated with discussions required for clarification of items related to this proposal, including any interviews. Page 7

8 RESERVATION OF RIGHTS TO REJECT, WAIVE, AND REISSUE The City of Marinette reserves the right to reject any and all submittals, waive any irregularities, reissue all or part of this Request for Proposal, and not award any contract, all at their discretion and without penalty. The City also reserves the right to request additional information/clarification or to allow corrections of errors or omissions. OWNERSHIP OF MATERIALS All materials, including but not limited to paper and digital materials, that are prepared, acquired, created, or utilized to fulfill this Request for Proposal and its objectives shall become the property of the City of Marinette where allowed by law. Page 8

9 SECTION 4 PROPOSAL FORM The proposal shall provide the following information in this order: 1. General information about the individual or firm, staff experience, credentials/certifications, and training. Include experience performing similar work for other municipalities. 2. Ability of the Plumbing Inspector to: a. collect, process, and approve applications; b. issue pluming permits; c. track expired permits; d. schedule and conduct plumbing inspections; e. familiarity with State Plumbing Codes, and enforcement thereof. 3. Ability to generate permit summary reports for review by standing committees and/or the Marinette Common Council. 4. Inspector availability and methods of contact for the public and staff. 5. Space, materials, equipment, or equipment access requested from the City. 6. If the Plumbing Inspector is able to service customers via phone, and in person at its normal place of business. 7. Plumbing Inspector compensation (hourly rate). 8. Proof Plumbing Inspector is licensed, bonded, and insured as stated under the Insurance section on page 7 of this RFP. If desired coverage has yet to be obtained, a statement of intent to insure to those limits shall be submitted. 9. Five (5) or more professional references, including contact names, addresses, and telephone numbers. 10. Proposed contract form, if available. 11. Ability to have a replacement Plumbing Inspector made available to the City if the applicant is ill or on vacation. 12. If the successful applicant is a plumbing contractor, that contractor may not conduct plumbing installations in the City of Marinette, Wisconsin. Page 9

10 SECTION 5 EVALUATION PROCESS The City of Marinette is committed to an objective and open selection process. Every proposal shall receive an unbiased review. City staff will review all proposals for completeness. The City may choose to interview finalists before making a decision on the matter. The evaluation criteria include: The contractor has no conflict of interest with regard to any other work being performed by the contractor in the City. The successful candidate possesses a current Wisconsin Plumbing Inspector and Wisconsin Commercial Plumbing Inspector Certification. The applicant must also possess either a Wisconsin Master or Journeyman Plumbers License as per State Statute The contractor adheres to the instructions in this Request for Proposal on preparing and submitting the proposal. The contractor submits a copy of its licenses, bonds and insurance. Overall qualifications, experience, and competence of plumbing inspection staff. Ability to meet service expectations detailed in Section 2 Duties of this Request for Proposal. Experience in projects of similar scope in communities with comparable characteristics. Experience in working with and involving the public. Proposed compensation for services. Reference checks. Written and visual quality and accuracy of the proposal. Project approach. Oral Interview (if City decides to conduct inteviews). Page 10

11 SIGNATURE PAGE I/We propose to furnish the City of Marinette, Wisconsin, with Plumbing Inspection Services for the City of Marinette, Wisconsin between March 9, 2015 and December 31, 2015: A. Hourly Rates for work performed: Regular Hourly Rate: (Words US Dollars): (Numbers US Dollars): B. All required documentation outlined in the Request for Proposals must be attached. ORGANIZATION & AUTHORITY The undersigned hereby certifies that the Proposer is organized as indicated below and that all statements herein are made on behalf of such Proposer. Business Name Business Address Telephone Number Fax Number SWORN STATEMENT I, being duly sworn, hereby certify that I have examined and carefully prepared this proposal based on the requirements set forth in the Request for Proposals and I have checked the same in detail before submitting this proposal; that I have full authority to make such statements and submit this proposal on behalf of the above named individual or firm; and that said statements are true and correct. This proposal shall be valid for ninety (90) days from the date of my signature below. Signature: Name & Title: Date Signed: (Printed) (End of Proposal Form) Page 11

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