Conferenza IFLA-PAC. Conservation and preservation of library material in a cultural-heritage oriented context

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1 Conferenza IFLA-PAC Conservation and preservation of library material in a cultural-heritage oriented context Date: 31 Agosto-2 Settembre 2009 Luogo: Istituto centrale per il restauro e la conservazione del patrimonio archivistico e librario, Via Milano, , Roma, Italy The IFLA Preservation and Conservation Section ( and the IFLA PAC Core activity ( in collaboration with the Istituto Centrale per il restauro e la conservazione del patrimonio archivistico e librario ( are organizing a three-day post-conference satellite meeting in Roma, Italy, 31August-2 September. L IFLA Preservation and Conservation Section ( l IFLA PAC Core activity ( in collaborazione con l Istituto Centrale per il restauro e la conservazione del patrimonio archivistico e librario ( organizza a Roma una conferenza satellite dell IFLA Milan Italy 2009, della durata di tre giorni, dal 31 Agosto al 2 Settembre. Programme *** There will be 2 days of presentations that highlight particular aspects and issues related to Preservation. The first day will feature preservation and conservation activities in several major and famous places in Rome: The Vatican Library ( The Istituto Centrale per il Restauro e la Conservazione del Patrimonio Archivistico e Librario ( and the Library of the Accademia Nazionale dei Lincei e Corsiniana ( The second day will include two sessions, focusing respectively on topics associated with robotic mass digitisation of cultural heritage library materials and exhibition advances for cultural heritage library materials Programma Sono previste due giornate di incontri che metteranno a fuoco particolari aspetti e principi inerenti la conservazione preventiva. Il primo giorno verranno presentate le attività di conservazione in alcune importanti sedi romane: La Biblioteca Apostolica Vaticana ( l Istituto Centrale per il Restauro e la Conservazione del Patrimonio Archivistico e Librario

2 ( e la Biblioteca dell Accademia Nazionale dei Lincei e Corsiniana ( Il secondo giorno include due sessioni rispettivamente sulle tematiche legate alla digitalizzazione di materiale librario e sulla dimostrazione di apparecchiature che utilizzano a tale scopo tecnologie innovative. N.B. E previsto un servizio di traduzione simultanea inglese/italiano. Monday August : Registration and coffee 09.00: Welcome and Introductions Armida Batori, Director of the ICPAL Monsignore Cesare Pasini, Prefect of the Biblioteca Apostolica Vaticana Per Cullhed, Chair of IFLA P&C Section Christiane Baryla, IFLA-PAC Core Activity Director : The Vatican Library Introduction / Introduzione / by Monsignore Cesare Pasini, Prefect The Laboratory of Restoration of the Vatican Library / Il laboratorio di restauro della Biblioteca Vaticana / by Dr Marta Grimaccia, Restorer and Dr Angela Nuñez Gaitán, Restorer The use of photography for manuscripts preservation / La funzione della fotografia per la conservazione dei manoscritti / by Irmgard Schuler, Photographer, (Photographic Laboratory of the Vatican Library) coffee break : The Istituto centrale per il restauro e la conservazione del patrimonio archivistico e librario Structure and mission of the Institute / Struttura e finalità dell Istituto / by Armida Batori, Director of the ICPAL Lunch in the garden of the Institute and visits of the Institute Museum (visits by small groups)

3 Afternoon session 15.00: The Istituto centrale per il restauro e la conservazione del patrimonio archivistico e librario (2 nd part) Presentation of The PREM Project :the Italian emergency plan for archives and libraries / Presentazione del Progetto PREM: il piano di emergenza italiano per archivi e biblioteche / TBC 15.30: Library of the Accademia Nazionale dei Lincei e Corsiniana Preventive conservation in the Library of the Accademia Nazionale dei Lincei e Corsiniana: projects and experiences / Conservazione preventiva nella Biblioteca dell Accademia Nazionale dei Lincei e Corsiniana: progetti ed esperienze / by Ebe Antetomaso Chief Librarian for the Ancient printed books section in the Library Transfer to the Library of the Accademia Nazionale dei Lincei Visiting the Library of the Accademia Nazionale dei Lincei e Corsiniana / Visita della Biblioteca dell Accademia Nazionale dei Lincei e Corsiniana / by Marco Guardo, Director of the Library Dinner in Trastevere Tuesday September : Robot digitization and preservation in museums and libraries / Digitalizzazione automatizzata e prevenzione in musei e biblioteche : Robotic mass digitization of cultural heritage materials / Digitalizzazione automatizzata di beni culturali / by Stephan Tratter, Treventus Mechatronics GmbH : The possibilities for robotic scanning on cultural heritage materials / Le prospettive della scansione automatizzata su beni culturali / by Marcel Aldewereld, Kirtas Europe : Large scale book digitisation integrating robotic scanners into complex library environments / L integrazione all interno del complesso ambiente di una biblioteca di scanner automatizzati per la digitalizzazione di libri su larga scala / by Sebastian Schramek, Qidenus Technologies, Business Development 10.30: Coffee Break

4 : Mass digitization of rare books - important aspects of conservation / Digitalizzazione di libri rari importanti aspetti inerenti la conservazione / by Irmhild Schäfer, Bayerische Staatsbibliothek : The use of robots for digitization of cultural heritage materials / L uso di robots per la digitalizzazione di beni culturali / by Philippe Vallas, Bibliothèque nationale de France : Panel Discussion / Gruppo di discussione Lunch in giardino Afternoon session: Exhibition advances for cultural heritage library materials Sessione pomeridiana: Esposizione di apparecchiature innovative per I beni culturali : The experiences of a web based monitoring system for climate control at Uppsala University Library / L esperienza di un sistema di monitoraggio del controllo ambientale basato sul web / by Lars Björdal, Uppsala University Library : "Visual Storage" Exhibition Techniques and other Developments at the Library of Congress/ Visual storage Tecniche espositive e alter innovazioni presso la Library of Congress / by Dianne van der Reyden, Library of Congress : TBD : Thanks and Summary / Ringraziamenti e Conclusioni / by Per Cullhed and Christiane Baryla Wednesday September : Visit of the Insula Sapientiae ( Drink A more detailed programme will be published shortly. Who should attend? Librarians, conservators, preservation administrators and others with an interest in preservation problems and solutions, robotic scanning and the exhibiting of cultural heritage library materials

5 Registration: The registration fee for the conference is 50 Euros. La quota di registrazione è di 50, che deve essere pagata esclusivamente in contanti lunedì 31 agosto, al momento della registrazione. Please, note that the fee has to be paid in cash only at your arrival on Monday 31 of August. No cheque (personal, travellers or bank draft) or credit card payments can be accepted. Advance registration is required on a first-come, first-serve-basis with a maximum of 100 registrations. Last date of registration is August 23. Please register by the following link You will receive a confirmation shortly after registration. Please indicate in the registration form if you wish to be present at the Dinner in Trastevere, at your own cost, in a Trattoria proposed by the organizers (Monday 31 evening). Included in the registration fee are: The full two-day and half conference Two buffet lunches, and coffee/tea during breaks The visits in Insula Sapientiae libraries. All participants are expected to cover their own travel and accommodation expenditures. Hotel accommodation More Hotels will be added soon The conference does not arrange hotel accommodation for the participants, but provides this list of and links to recommended hotels near the Istituto. Hotel Apollo (***) Via dei Serpenti, Roma Tel Fax info@albergoapollo.it Hotel Italia (**) Via Venezia, Roma Tel Fax Hotel Viminale (****)Via Cesare Balbo, Roma Tel Fax Hotel Torino (****) Via Principe Amedeo, 8 (Teatro dell'opera) Roma Tel Fax

6 Hotel Diana (****) Via Principe Amedeo Roma Tel For accommodation arrangements, please contact the hotels directly. Delegates are advised to book early, as rooms are subject to availability. Terms and conditions of the respective hotels apply. Contact: Please your general enquiries to: