2009 NCCS STANDING COMMITTEES, ADVISORY AND EXECUTIVE BOARD MEETINGS

Transcription

1 2009 NCCS STANDING COMMITTEES, ADVISORY AND EXECUTIVE BOARD MEETINGS HOTEL RESERVATIONS: HILTON GALVESTON ISLAND RESORT HOSTED BY THE ARCHDIOCESE OF GALVESTON - HOUSTON APRIL 20 25, 2009 Reservations at the Hilton Galveston Island Resort may be made by phone at , or on-line at In either case, to get our group rates, use our group/convention code: CCS, or Catholic Committee on Scouting. Our group rate is $ per night, single or double occupancy, plus 15% occupancy tax. Due to their limited number, guest rooms with gulf view, king-bedded, connecting/adjoining, and nonsmoking are offered when available upon check-in and MUST be requested in advance when making reservation. All reservations require first night guaranteed by major credit card. If you are sharing a room with someone, only ONE person should make the reservation in BOTH names. Failure to have the names of both persons sharing a room on one reservation may result in your roommate not being able to check-in if he/she arrives before you. If you are making the reservation ON-LINE, after doing so you will need to call the hotel with your reservation confirmation number and have them add the name of your roommate to your reservation. ON-LINE RESERVATIONS: When you reach the screen, 1. Find reservations on the menu bar across the top of the page and click on it. 2. On the find a hotel page, enter Galveston, Texas, and the nights you will be staying in the appropriate blanks, and click on search. 3. On the next page, click on view rates for the Hilton Galveston Island Resort. Complete your information under select reservation details, and scroll down to Special Accounts. In the blank at which you can enter Group/Convention code, type in CCS. 4. When you click continue you will see our group rates and room types to select. 5. Click on continue, and you will reach the page to enter Guest Information and Credit Card information. Clicking on the book this reservation or continue button at the bottom of the page will finalize the reservation process and give you a reservation confirmation number. CANCELLATION POLICY: To avoid cancellation penalties, cancellation of reservations must be made 3 days in advance of arrival. THE DEADLINE FOR ROOM RESERVATIONS IS SUNDAY, MARCH 15, After this date, the rooms in our block that have not been reserved will be released back to the hotel as available for reservation at premium rack rates. This is the beginning of BEACH season for our hotel, e.g. college spring breaks, etc. Reservations received after March 15, 2009, and until April 10, 2009, will be accepted at the group rate based only on availability and if our room block has not already been attained. Early departure fees may apply. Check with the hotel upon arrival and reconfirm your checkout date. HOTEL LOCATION: The Hilton Galveston Island Resort is exactly 40.6 miles, door-to-door, by private car from the William P. Hobby Airport and located directly on the Gulf of Mexico on Galveston Island at 5400 Seawall Blvd, Galveston, TX GETTING THERE BY CAR I-45 South from Houston will take you across the Galveston Causeway bridge on to Galveston Island. Once on the island, I-45 will soon become Broadway Street, but take the 3 rd exit to 61 st Street. Turn RIGHT on 61 st St and go south all the way to the end at Seawall Boulevard. Turn LEFT on Seawall Boulevard. The Hilton Galveston Island 1

2 Resort will be immediately on your LEFT past the Galveston Island Convention Center. Self-parking of private/rental vehicles is FREE at the Hilton Galveston Island Resort (valet parking is also available for a fee). At this site, you can view a map of the hotel facilities and adjacent buildings/businesses: To download a map of metro Houston and a map of Galveston Island, go to Move your cursor over Visitor Information, and a drop down menu will appear. Select maps and directions, and follow the directions to download these maps. The Metro Houston map shows the location of Hobby Airport and I-45 in relation to Galveston, and the Galveston map can be zoomed to a screen size for the reading of street names. GETTING THERE BY AIR The closest commercial airport to Galveston is the William P. HOBBY Airport (HOU), currently served by Air Tran, American Airlines, Delta Airlines, JetBlue Airways, and Southwest Airlines. Hobby Airport is the largest hub nationwide for Southwest Airlines. (Virtually unlimited other airlines fly into George Bush Intercontinental Airport (IAH) north of the greater Houston metropolis, but it is also at least a 1.5 hour drive from Galveston). TRANSPORTATION TO/FROM THE AIRPORT: SHUTTLE VAN SERVICE: Galveston Limousine Service, Inc., operates a door-to-door shuttle van service that leaves Hobby Airport on a regularly scheduled basis and stops at any hotel on Galveston Island where its passengers are staying. (Because of stops before arriving at the Hilton, or on the return, before arriving at the airport, a one way trip to the hotel or airport could take up to an hour). By special arrangement, Galveston Limousine Service is offering a discounted rate for our meetings participants who make a reservation for their service by April 12: SHUTTLE SCHEDULE Depart Hobby Airport Arrive Galveston Hotel Depart Galveston Hotel Arrive Hobby Airport 9:30 AM 10:30 AM 5:00 AM 6:00 AM 11:30 AM 12:30 PM 7:30 AM 8:30 AM 1:30 PM 2:30 PM 9:30 AM 10:30 AM 3:00 PM 4:00 PM 11:30 AM 12:30 PM 5:00 PM 6:00 PM 1:30 PM 2:30 PM 7:00 PM 8:00 PM 3:30 PM 4:30 PM Fare One Way Round Trip Reservation made by April 12 $35.00 per person $60.00 per person Reservation made AFTER April 12 $45.00 per person $80.00 per person SHUTTLE SERVICE RESERVATIONS: Call and identify yourself as with the NCCOS Conference. Our discounted rate will be good for transportation between April 18 26, but the one-way or round trip reservation MUST be made by APRIL 12. PAYMENT: Galveston Limousine Service accepts all major credit cards. Payment can be made by phone at the time of reservation, or when boarding the shuttle van. 2

3 RENTAL CAR INFORMATION: If several participants coordinate their airport arrival/departure days/times, they may find it more economical to split the weekly rental rate of a vehicle, and so have transportation on the island all week. The following are the rental car agencies serving Houston s Hobby Airport (cannot guarantee the accuracy of this information, but it was taken from the Houston Hobby airport website): RENTAL COMPANY CONTACT Alamo Avis ; Budget ; Dollar (e.g. compact weekly: $ total) Enterprise (e.g. economy weekly: $ total) ; Hertz ; National ; Thrifty (e.g. compact weekly: $ total) ; NCCS REGISTRATION INFORMATION: NCCS Member (Associate or Life Member) Early Bird Registration Fee before March 8, 2009 is $ Meeting Registration Fee applies to all registrations received after March 8. This fee includes a non-refundable deposit of $ Registration fee is transferable but cannot be refunded after March 31, Submit requests in writing prior to this date. NCCS Non-Member Early Bird Registration Fee before March 8, 2009 is $ Meeting Registration Fee applies to all registrations received after March 8. This fee includes a non-refundable deposit of $ Registration fee is transferable but cannot refunded after March 31, Submit requests in writing prior to this date. Spouse / Guest Early Bird Registration Fee before March 8, 2009 is $ Meeting Registration Fee applies to all registrations received after March 8. This fee includes a non-refundable deposit of $ Registration fee is transferable but cannot refunded after March 31, Submit requests in writing prior to this date. Student / Child Registration Fee is $5.00 for those under 18 years of age. This fee includes credentials and administrative services. All registrations for the meeting include: Meeting credentials and material, administrative services and the refreshments breaks. All meeting meals must be purchased separately. Limited number of meal tickets may be available on site and cannot be guaranteed after April 7, If you require additional registration material, please copy this information or download it from our website at No registration packets will be available through the NCCS Office at the meetings site in Galveston. 3

4 DINING OPTIONS Naturally, the Hilton s Palm Court Café is available for all meals. Within 2 blocks in either direction from the Hilton Galveston Island Resort are several variable priced beachfront dining options, including a Landry s Seafood Restaurant, Joe s Crab Shack, IHOP, Rainforest Café, and a Kroger s Signature Supermarket with daily hot and cold box deli lunch take-out. Included with this registration package is a listing of over 100 restaurants (by cuisine) in Galveston, from the very low priced to the very high priced. A Taxi, private vehicle, or rental vehicle would be required to reach all but those specifically mentioned above. Depending on the length of your stay, the following will all be on your own meals Monday April 20, 2009 Breakfast Tuesday April 21, 2009 Breakfast Thursday April 23, 2009 (if not a Scout Chaplain or Clergy) Friday April 24, 2009 Breakfast Saturday April 25, 2009 Breakfast GALVESTON TAXI FARES By ordinance, all Galveston taxis charge $3.00 for the first one-quarter mile and $0.60 for each 1/4 mile thereafter. Waiting time is $30.00 per hour. Up to three additional passengers may share a ride to the same destination for an additional $1 each. So, for a trip from the hotel to downtown Galveston (approx. 3.5 miles), the fare for 1 person riding in a taxi would be ca. $11.00 plus tip, and the fare for 4 persons riding in a taxi would be $14.00 plus tip. Please note that all vehicles are operated by independent contractor drivers. GALVESTON MENU WEDNESDAY HEARTY STYLE BREAKFAST BUFFET Chilled Orange, Tomato, Apple, or Grapefruit Juice; Freshly Brewed Coffees and Teas; Scrambled Eggs, Omelet Style Scrambled Eggs, Crisp Bacon and Link Sausage; Country Potatoes; Sliced Fresh Fruit; Assorted Breakfast Pastries, Biscuits and Country Gravy WEDNESDAY BISHOP LUNCHEON Deli Plate served with Pasta Salad and Cup of Fruit, Freshly Brewed Coffee, Decaffeinated Coffee and Iced Tea WEDNESDAY NCCS AWARDS BANQUET San Luis Salad of Fresh Cut Baby Greens, Shredded Carrots, Cherry Tomato, Cucumber, Shaved Red Onion, Parmesan Cheese with Champagne Vinaigrette, Garlic Roasted Prime Rib au Jus with Roasted Garlic Mashed Potatoes and Creamed Horseradish, Chef s Selection of Market Fresh Vegetables, Freshly Baked Rolls and Sweet Cream Butter, Chocolate Toffee Mouse, Freshly Brewed Coffees and Iced Tea 4

5 THURSDAY FINANCE RECOGNITION AMERICAN BREAKFAST BUFFET Chilled Orange, Tomato, Apple, or Grapefruit Juice; Freshly Brewed Coffees and Teas; Scrambled Eggs, Crisp Bacon, Link Sausage, Country Fried Potatoes or Grits, Freshly Baked Biscuits or Wheat toast by request. THURSDAY SPECIAL LUNCHEON FOR scout CHAPLAINS and/or ordained clergy Cheese Tortellina entrée, served with green salad, and dessert, freshly baked bread and sweet cream butter, Coffee or Ice Tea. FRIDAY HALF-TIME LUNCHEON Green Salad with Roma Tomato, Shaved Onion, House Croutons and House Vinaigrette Dressing, Flounder Filets stuffed with Crabmeat Dressing and drizzled with Lemon Butter, Tiramisu, Freshly Baked Bread and Sweet Cream Butter, Coffee or Ice Tea Note: Vegetarian Meals available upon request by indicating on the Meeting Registration Form 5