IDSALL SCHOOL A specialist Sports College

Transcription

1 IDSALL SCHOOL A specialist Sports College Coppice Green Lane, Shifnal, Shropshire TF11 8PD. Telephone: Facsimile: info@idsall.shropshire.sch.uk Website: idsallschool.org Private Limited Company No Headteacher: Mr. P. Bourton Dear <parent> Re. Humanities Faculty Krakow trip update February half term 2016 Thank you to the majority of parents for making the second deposit payment of by the deadline on 1 st June. If you have not yet done this, please arrange to do this and urgently since we have a sizeable invoice to pay on the group s behalf and this can only be made once all second deposit payments are received. I have included some more information for the logistics of the residential trip next year as well as the opportunity to purchase extra baggage beyond hand luggage. FLIGHT INFORMATION 14 th February 2016 Ryanair flight FR Birmingham to Krakow 17:40-21:15 17 th February 2016 Ryanair flight FR Krakow to Birmingham 20:40-22:25 ACCOMMODATION The accommodation details have been confirmed as follows: Hotel Batory Guest Rooms ul. Sołtyka 19, Kraków, Polska Tel: Further details on the accommodation can be found here: HOLD LUGGAGE The flights have been booked based on a hand luggage basis, which is standard practice by Halsbury Travel for trips of only 3 nights. There is a 10kg limit with maximum dimensions of 55cm x 40cm x 20cm, plus 1 small bag up to 35 x 20 x 20 cms per passenger. Oversized cabin baggage will be refused at the boarding gate, or where available, placed in the hold of the aircraft for a fee of 50/ 50 (fee subject to VAT on domestic flights at applicable Idsall School is a charity and a company limited by guarantee, registered in England and Wales with company number whose registered office is at Idsall School, Coppice Green Lane, Shifnal, Shropshire, TF11 8PD.

2 government rates). If you are unsure, check at the Bag Drop desk before going through security. However, if you would like your child to have hold luggage up to a limit of 15kg there is an additional charge of per person. Please make the payment online or in cash/ cheque by Friday 11 th September since this has to be arranged with the airline, Ryanair. Cheques should be made payable to Idsall School Fund. We are pleased to say that the school can now accept payments online for the second and third payments. Online payments can be made via ParentPay - and it offers you the freedom to make payments whenever and wherever you like, 24 hours a day, 7 days a week - safe in the knowledge that the technology used is of the highest internet security available. If the hold luggage is not pre-booked by this date, your child will be liable to pay the extra charges at Birmingham airport otherwise only hand luggage will be allowed onto the aircraft. This can be very expensive for low cost carriers, such as Ryanair. Read the terms and conditions on Ryanair s website for further details: ADVANCED PASSENGER INFORMATION (API) This refers to both the passport form and medical consent information for your child. It is imperative that we receive this information as soon as possible in order to collate the information and forward it onto Halsbury Travel. Thank you to parents who have returned the Advanced Passenger Information and medical consent form. The deadline for this was on the same day as the second deposit: Monday 1 st June. I have included another copy of each form in this letter and would be grateful if you are now able to return both forms urgently, if you have not returned this information, since the deadline has now passed and Halsbury Travel require this information to confirm your child s return flights. If your child needs to have a new passport before we travel to Poland, please would you also ring the school and ask to speak to Reception or me on the address below, so that the school is aware of your situation. Polish immigration laws require EU visitors to have a valid passport when they enter their country. Similarly, if you have not yet ordered a free EHIC card from the NHS website, please now do so and record this information onto the API for school records. Without an EHIC card, parents may be liable for payment of the insurance excess in the event of an emergency.

3 IDSALL SCHOOL A specialist Sports College Coppice Green Lane, Shifnal, Shropshire TF11 8PD. Telephone: Facsimile: info@idsall.shropshire.sch.uk Website: idsallschool.org Private Limited Company No Headteacher: Mr. P. Bourton A final letter will be sent out in December following the final payment. Please pay the remaining balance of on time and by Friday 27 th November We will invite parents in for a final information evening in the half term before the trip departs on 14 th February In the meantime, please complete all Advanced Passenger Information and order your EHIC card in order to return information to school on an urgent basis. If you would like your child to take hold luggage, the payment and reply slips are needed by Friday 11 th September. Parents and students should also be aware that if a student s behaviour becomes unacceptable, including the inappropriate use of social media, then the school reserves the right to exclude them from the trip and a refund will be given. Please contact me if you have any queries regarding the above information. Yours sincerely, Mrs Walker Assistant Head of Humanities jlwalker@idsall.shropshire.sch.uk Idsall School is a charity and a company limited by guarantee, registered in England and Wales with company number whose registered office is at Idsall School, Coppice Green Lane, Shifnal, Shropshire, TF11 8PD.

4 Return to the Finance Office by Friday 11 th September 2015 Humanities Krakow Field Trip: Sunday 14 th Wednesday 17 th February 2016 Optional Hold Luggage Form Student Name: Tutor group: Payment Method: [ ] I enclose a cash / cheque for (Cheques made payable to Idsall School Fund) [ ] I can confirm that I have made an online payment for at Parent pay receipt number: Date Payment Made: Signed: Parent/ Guardian Date:

5 PARENTAL CONSENT FORM FOR A RESIDENTIAL SCHOOL VISIT (FORM 11) Idsall School 1. Details of Visit to: Krakow, Poland DATES AND TIMES TBC UPON BOOKING WITH COMPANY Child s full name: (AS PER PASSPORT) Date of birth: Name of next of Kin: Next of Kin contact numbers: Mobile: Work: Home: Home address: Alternative emergency contact: Name: Telephone number: Address: I agree to (name of child) taking part in this visit and have read the information sheet. I agree to their participation in the activities described. I acknowledge the need for them to behave responsibly. 2. Medical Information about your child: GPs / Consultants name: Telephone number: Address a. Is your child affected by any illnesses or disabilities relevant to this visit? If YES, please give brief details:

6 b. Is your child currently taking any medication? YES / NO c. Is your child currently receiving medical treatment? YES / NO PLEASE NOTE: ALL MEDICINES SHOULD BE HANDED TO A TEACHER ON THE DAY OF DEPARTURE. UNDER NO CIRCUMSTANCES SHOULD CHILDREN HAVE MEDICINES IN THEIR POSSESSION. ONLY MEDICINES PRESCRIBED BY A DOCTOR WILL BE ADMINISTERED. PLEASE DO NOT SEND ADULT DOSES OF PAIN RELIEF PACKED IN CHILDREN S BAGS. d. What type of pain relief medication may your child be given if necessary? e. Is your child allergic to anything? YES / NO f. Please outline any special dietary or other requirements of your child: g. Date of last anti-tetanus injection?

7 h. To the best of your knowledge, has your son/daughter been in contact with any contagious or infectious diseases or suffered from anything in the last four weeks that may be contagious or infectious? If YES, please give brief details: I will inform the Party Leader/Headteacher as soon as possible of any changes in my son/daughter s medical or other circumstances between now and the commencement of the journey. I agree to photographs taken during the visit being used in school documents such as the prospectus and the school web site. YES / NO For trips that include swimming: Is your child: Able to swim 50m? Water confident in a swimming pool? Confident in the sea or open water? Safety conscious in water? 3. Declaration I agree to my son/daughter receiving medication as I have instructed. I authorise the leaders and first aiders on this visit to give permission for my child to receive any emergency Dental Treatment Medical Treatment Surgical treatment (including the administration of anaesthetic as considered necessary by the medical authorities present if this should occur at a time when my consent to the particular treatment cannot otherwise reasonably be obtained). Blood Transfusions Resuscitation Note: If there are some medical treatments you will not consent to please ensure that you inform the trip leader by attaching details to this form.

8 I understand the extent and limitations of the insurance cover provided. Signed: Date: Full name (capitals): Relationship to child: THIS FORM OR A COPY MUST BE TAKEN BY THE PARTY LEADER ON THE VISIT. A COPY WILL BE RETAINED BY THE SCHOOL HOME BASE EMERGENCY CONTACT

9 PASSPORT INFORMATION FORM PLEASE COMPLETE IF APPLICABLE TO RESIDENTIAL TRIP PLEASE PRINT INFORMATION CLEARLY Full First Names (Matching Passport Spelling) Full Surname (Matching Passport Spelling) Date of Birth Passport Number Date of Issue Nationality Date of Expiry EHIC CARD INFORMATION Please complete if applicable EHIC NUMBER EXPIRY DATE