Government of Nepal Ministry of Science, Technology and Environment Alternative Energy Promotion Centre (AEPC)

Transcription

1 Government of Nepal Ministry of Science, Technology and Environment Alternative Energy Promotion Centre (AEPC) Khumaltar Height, Lalitpur BIDDING DOCUMENT FOR Supply, Delivery and of Solar Energy Systems for Earthquake Victims Contract ID No.: AEPC/SESC/NCB-2071/72-EQ-01 Issued by: AEPC Khumaltar Height, Lalitpur Tel: , May 2015 Page 1 of 14

2 Invitation for Sealed Bid Dear Suppliers/Firms 1. The AEPC invites Priced Quotations for the Supply/Delivery /Installation of solar energy systems for earthquake victims as detailed in attached Specifications and the Schedule of Requirements provided herein. 2. The Price Quotation submitted by the Bidder shall comprise the following: a. Quotation and Price Schedules b. Schedule of Requirements c. Technical Specifications 3. Priced Quotations must be submitted to the office of AEPC on or before 3 PM, 10 May The Bidder shall indicate on the Price Schedule the unit prices (where applicable) and total price of the goods to be supplied under the contract. All duties, taxes and other levies payable by the Supplier/Bidder under the contract shall be included in the rates, prices and total Bid Price submitted by the Bidder. 5. Price quoted by the Bidder shall remain fixed and valid until completion of the Contract Performance and will not be subject to variation in any account. 6. Submitted Priced Quotations must remain valid for a period of 30 days after the deadline for submission date. 7. The Bidder shall furnish, as part of its bid, documents establishing the Supplier s/ Bidder s eligibility to bid and qualification to perform the contract if the bid is accepted. Documents to establish such eligibility shall be but not limited to the following: a) Copy of Up to date Firm/Company Registration Certificate b) Copy of VAT/PAN Registration Certificates c) Copy of Tax Clearance Certificate of F. Y. 2070/71 d) Power of Attorney (if other than owner s Signature on document) e) Other documents as needed 8. The goods supplied under this contract shall confirm to the Schedule of Requirements and the standards mentioned in the Technical Specification. 9. If the last date of purchasing, submission and opening falls on a government holiday then the next working day shall be considered the last day. 10. The Purchaser reserves the right to accept or reject the Sealed Quotations without assigning any reason, whatsoever. Yours sincerely, Ram Prasad Dhital Executive Director AEPC Khumaltar Height, Lalitpur, Nepal Page 2 of 14

3 Instruction: Eligible bidder can choose to bid for either one or more packages or all package as per the availability of their product and capacity. The bidder must fill all the tables duly and sign and stamp each page by authorized representative of the company. Technical Specifications Package 1.1: Solar Tuki Key Features: Portable Design Micro controller management used for charging and discharging mechanism, more reliable system performance Must have current output port for Mobile charging. All needed auxiliary items must be present Must have minimum of 4-5 hours working time Minimum of 6 months replacement guarantee Parameters Small Solar Tuki Specifications Specification Proposed by Bidder Solar PV Module 3Wp - 6Wp Power Rating Panel Type Poly or Mono Crystalline or Thin Film LED Wattage Minimum Number of LED Lights Total Light Output Battery Capacity Battery Nominal Voltage Battery Type 1W, 2W or 3 W 1 >70 Lumen/Watt Battery size must be sufficient to operate the stated lamp for at least 4 hours 4-12V Li-on, AGM, VRLA, GEL, SMF, NiMH Bidder's Remarks* Mobile Phone charging port Must be present Page 3 of 14

4 Package 1.2: Solar Tuki Key Features: Portable Design Micro controller management used for charging and discharging mechanism, more reliable system performance Must have current output port for Mobile charging. All needed auxiliary items must be present Must have minimum of 4-5 hours working time Minimum of 6 months replacement guarantee Parameters Solar Tuki Specifications Specification Proposed by Bidder Solar PV Power >6Wp-10Wp Rating Panel Type Poly or Mono Crystalline or Thin Film LED Wattage Minimum Number of LED Lights Total Light Output Battery Capacity Battery Nominal Voltage Battery Type Mobile Phone charging port 1W, 2W or 3 W 2 >70 Lumen/Watt Battery size must be sufficient to operate the stated lamp for at least 4 hours 12 V Li-on, AGM, VRLA, GEL, SMF VRLA, NiMH Must be present Bidder's Remarks* Page 4 of 14

5 Package 2: Solar PV Mobile Charging Station System Product Parameter 100 Wp System Specification Specification Proposed by Bidder Solar PV Capacity 100Wp Module Technical Standard NEPQA Certified or IEC Certified Battery Battery Type Flooded type or Valve Regulated Bank Lead Acid, AGM or Li-ON or Ni- MH Capacity For SMF, AGM, GEL, VRLA, Lead acid Battery PV: Battery Ratio- 1: 1 to 1.15 Bidder's Remarks* Charge Controller Nominal System Voltage Technical Standard Capacity Type For Li-ON and NiMH PV: Battery Ratio- 1: VDC NEPQA Certified or IEC, PV GAP, DIN 10A PWM/MPPT Technical Standard NEPQA Certified or international certificate LED lights Minimum Watt 2W Number of Lights 2 LED lumen per Watt >80 Inverter Minimum Capacity 200VA Output Frequency 50Hz ±2% Protection AC Short Circuit and Over Load and LVD BOS Mounting Structure NS Standard Cables Multi-plugs Multi-plugs Capacity System Design and Installation practice Circuit breaker/fuses As required/ns Standard NS Standard Capable of charging Minimum of 30 Phones at any given time NS Standard As required Page 5 of 14

6 Package 3: Solar Camp Light Product Parameter Specification Specification Proposed by Bidder * Solar PV Capacity 10Wp - 20Wp Battery Bank Charge Controller LED lights PV Module Type Mono or Poly or Thin Film Battery Type Li-on, AGM, VRLA, GEL, SMF, NiMH Nominal System Voltage 6-12V Capacity Capacity Protection Minimum Watt Number of Lights 1 or 2 LED lumen per Watt >80 Battery size must be sufficient to operate the stated lamp for at least 6 hours 5A or as per design Over Load, Over temperature, Short Circuit 5 W BOS Pole Stainless Steel or Aluminum or galvanized iron Battery Box (if Needed) Weatherproof and with Lock System Design and Installation practice Circuit breaker/fuses NS Standard As required Bidder's Remarks** Note: *Clearly specify the feature, capacity, type, model, size etc the bidder proposes. **The bidder shall mention clause by clause comment of the required specification. The bidder shall state:- a. FULLY COMPLIANT" if the item offered fully meet the quotation requirement. b. "PARTIALLY COMPLIANT" if the item offered meet the requirement partially. The bidder shall state the reason why the offer is partially compliant. In such cases, the bidder shall clearly mention the extent to which other specifications are offered. c. "NON COMPLIANT" if the item cannot meet the requirements. The bidder shall also state reasons for it.... (Signature of Bidder With Seal) Name of Authorised Person:... Date:... Contact No... Address:... Page 6 of 14

7 Schedule of Requirements The delivery schedule expressed as days/weeks/months stipulates hereafter a delivery date which is the date of delivery to the final destination where the Goods is required to be delivered. S.N. Description Power 1.1 Solar Tuki package 1.1 (3-6 W) 1.2 Solar Tuki Package 1.2 (>6-10W) 2 Solar PV mobile charging station 3 Solar Camp light Quantity (About ±20%) Place of Delivery Earthquake affected district headquarters Delivery Schedule Within 7 days from Agreement or Purchase Order (Signature of Bidder With Seal) Name of Authorised Person:... Date:... Contact No... Address:... Page 7 of 14

8 Price Quotation and Price Schedules Date: To: AEPC/NRREP, Ladies and Gentlemen, Having examined the bid documents, we the undersigned, the offer of 1.1 Supply/Delivery /Installation of solar tuki package 1.1 (3-6W) for earthquake victims in conformity with the said documents for the sum of NRs... (In Words:......) including of all taxes and VAT or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Price Quotation. 1.2 Supply/Delivery /Installation of solar tuki package 1.2 (>6-10 W) for earthquake victims in conformity with the said documents for the sum of NRs... (In Words:......) including of all taxes and VAT or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Price Quotation. 2. Supply/Delivery /Installation of solar PV mobile charging station for earthquake victims in conformity with the said DP documents for the sum of NRs... (In Words:......) including of all taxes and VAT or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Price Quotation. 3. Supply/Delivery /Installation of solar camp light for earthquake victims in conformity with the said documents for the sum of NRs... (In Words:......) including of all taxes and VAT or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Price Quotation. We undertake, if our Price Quotation is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements. We agree to abide by this price Quotation for a Period of 30 days from the last date fixed for submission of the Price Quotation. Until a formal Contract is prepared and executed, this Price Quotation, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Price Quotation you may receive. Dated this day of 20. [signature] [in the capacity of] Duly authorized to sign Price Quotation for and on behalf of Page 8 of 14

9 Price Schedule Name of Supplier.. Page of Package 1.1 : Solar Tuki (3-6W) 1 2 Ite m 3 Description Unit Quantity Unit price (Site Delivery) 1 Solar Tuki Package 1.1 (3-6W) Pcs Total Taxable Amount Add: 13% Value Added Tax Total Including VAT Total price per item (cols. 4 x 5) Remarks Total Price in words : Package 1.2 : Solar Tuki (>6-10W) 1 2 Ite m 3 Description Unit Quantity Unit price (Site Delivery) 1 Solar Tuki Package 1.2 (>6-10W) Pcs Total Taxable Amount Add: 13% Value Added Tax Total Including VAT Total price per item (cols. 4 x 5) Remarks Total Price in words : Page 9 of 14

10 Package 2 : Solar PV mobile charging station : 1 2 Item Description Unit Quantity Unit price (Site Delivery) 1 Solar PV Mobile Charging Pcs Station Total Taxable Amount Add: 13% Value Added Tax Total Including VAT Total price per item (cols. 4 x 5) Remarks Total Price in words : Package 3 : Solar Camp Light 1 2 Ite m 3 Description Unit Quantity Unit price (Site Delivery) 1 Solar Camp Light Pcs Total Taxable Amount Add: 13% Value Added Tax Total Including VAT Total price per item (cols. 4 x 5) Remarks Total Price in words : Payment Terms: 1. For solar tuki and solar camp light, payment will be made after successful delivery of the product to the site specified by AEPC 2. For solar PV mobile charging station, 50% payment will be made after delivery of the product to the site specified by AEPC and remaining 50% payment will be made after successful installation and commissioing of the system. 3. 5% Retention will be made at the time of payment and will be released after 6 months successful operation for all the product... (Signature of Bidder With Seal) Name of Authorised Person:... Date:... Note: In case of discrepancy between unit price and total, the unit price shall prevail. In case of discrepancy between amount in figure and words, the amount in words shall prevail. Page 10 of 14

11 Form of Agreement THIS AGREEMENT made the day of 20 between [name of Purchaser] (hereinafter called the Purchaser ) of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter called the Supplier ) of the other part: WHEREAS the Purchaser invited Priced Quotation for certain goods and ancillary services, viz., [brief description of goods and services] and has accepted a Price Quotation by the Supplier for the supply of those goods and services in the sum of [contract price in words and figures] (hereinafter called the Contract Price ). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.: a. Price Quotation Form and the Price Schedule submitted by the Supplier; b. The Schedule of Requirements; c. The Technical Specifications; d. The Conditions of Contract; and e. The Purchaser s Notification of Award. 3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract. 4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the Contract. IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written. On behalf of the Purchaser Name: Designation: Sign: Seal: On behalf of the Supplier Name: Designation: Sign: Seal: Page 11 of 14

12 dxfe"sdkaf6 kll8tx?sf nful j}slnks phf{ k j4{g s]gb sf] ttsfn /fxt Kofs]h adf]lhdsf ;fdfg tyf pks/0fx? ;KnfO{ ug]{ ;DalGw lj:t[t Joj:yf Annex -s_ /fxt ljt/0f ul/g] lhnnfx? M qm=;= lhnnf! wflbë # uf]vf{ $ ndh'ë % sfe ] ^ g'jfsf]6 & bf]nvf * /;'jf ( cf]vn9'ëf!) ;f]n'v'da'!! /fd]5fk!@ sf7df08f} pktosf leqsf k efljt If]qx? tyf ;/sf/n] 3f]if0ff u/]sf k efljt lhnnfx? -v_ cfjzos ;fdfg tyf pks/0fx?sf] ;+Vof -cg'dflgt_ M -!_ ;f]nf/ 6'sL -@_ df]jfon rflh{ë :6]zg ;fo{h # ^ Wp #))) > ^!) Wp ^&)) ;fo{h!)) ;+Vof -±@0%) ;+Vof -±@0%) -#_ ;f]nf/ SofDk nfo{6 Wp ;+Vof Page 12 of 14

13 Gff]6 M! ahf/df pknaw ;+Vof / ah]6sf] cfwf/df ol ;+Vofx? km/s x'g Ps xktfsf] ;do ;Ldfn] ubf{ df]jfon rflh{ë :6]zgsf] nful Pp6f sdkgln] j6f ;Dd l;:6d dfq ;KnfO{ ug{ ;Sg]5. # ol pks/0fx?sf] lj:t[t k ljlws :k]l;lkms];g dfly pnn]lvt ep adf]lhd x'g] 5. -u_ ;fdfg tyf pks/0fx?sf] ;KnfO{ tyf h8fg ;DalGw Joj:yf M -!_ ;f]nf/ 6'sL / SofDk nfo{6sf] nful 5gf}6 epsf sdkgln] j}slnks phf{ k j4{g s]gb n] tf]s]sf] lhnnfx?sf] ;b/d'sfddf /x]sf] lhnnf k zf;gsf] sfof{no ;Dd ;fdfg tyf pks/0fsf] 9'jfgL ug'{ kg]{5. -@_ df]jfon rflh{ë :6]zgsf] xsdf j}slnks phf{ k j4{g s]gb n] tf]s]sf] :yfgdf ;fdfg tyf pks/0fsf] 9'jfgL tyf k 0ffnL h8fg ug'{ kg]{5. -3_ sdkgl 5gf}6 ug]{ k ls of M j}slnks phf{ k j4{g s]gb n] k bfg u/]sf] ;do ;Ldf leq k :tfj k]z ug]{ sdkglx?n] pnn]v u/]sf ;fdfg tyf pks/0fx?sf] k fljlws d'nofªsg kzrft\ k fljlws?kdf 5gf}6 epsf sdkglx?sf] pnn]v u/]sf] d"no / s]gb nfo{ cfjzos kg]{ ;+Vofsf] cfwf/df Go"gtd d"no c+lst ug]{ sdkglx?nfo{ k fyldstf lbo{g]5 / cfjzos k/]df ;DalGwt sdkglx?;+u Jfftf{ ;d]t ul/ d"no / cfjzos kg]{ ;+Vof vl/bsf] nful sdkglx? 5gf}6 ug]{5. Gff]6 M s]gb df pknaw >f]t cg';f/ s]gb n] tl pks/0f tyf ;fdfgx? v/lb ug]{5. ;a} sdkglx?n] k]z u/]sf k :tfjx? adf]lhd vl/b ug{ s]gb jfwo x'g]5}g. -ª_ em'qmfgl k ls of M -!_ ;f]nf/ 6'sL / SofDk nfo{6sf] xsdf j}slnks phf{ k j4{g s]gb n] tf]s]sf] :yfgdf ;fdfg 9'jfgL u/]kzrft ;DalGwt lhnnfsf] b}lj k sf]k p4f/ ;ldltsf] l;kmfl/;sf] cfwf/df s]gb n] sdkglx?nfo{ em'qmfgl ug]{5. -@_ df]jfon rflh{ë :6]zgsf] xsdf s]gb n] tf]s]sf] :yfgdf ;fdfg 9'jfgL u/] kzrft %)Ü / h8fg k ltj]bg k fkt epkzrft affsl %)Ü em'qmfgl ug]{5. -#_ e'qmfgl ul/bf %Ü /sd ^ dlxgfsf] nful w/f}6l sl6 ul/g] 5. -r_ cg'udg M -!_ sdkglx?4f/f ;KnfO{ ul/g] ;fdfgx?sf] gd'gf sample s]gb sf k fljlwsx?n] ;DalGwt lhnnfdf k7fpg cl3 hffr ug]{5g\. -@_ :ynut cg'udg s]gb cfkm} Jff lhnnf l:yt b}lj k sf]k p4f/ ;ldlt tyf lhnnf ljsf; ;ldlt dfkm{t ul/g]5. Page 13 of 14

14 -5_ sdkglnfo{ sf/jfxl x'g] M -!_ ;DalGwt sdkgln] ;Demf}tf adf]lhdsf ;fdfg tyf pks/0fx? ;DalGwt :yfgdf ;KnfO{ tyf h8fg gu/]df s]gb n] To:tf sdkglx? Dfly k rlnt sfg"g adf]lhd sf/jfxl ug]{5. Page 14 of 14