Georgia Institute of Technology School of Civil and Environmental Engineering

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1 Georgia Institute of Technology School of Civil and Environmental Engineering Policies and Procedures for Reappointment, Promotion and Tenure February 6,. Scope The Committee on Reappointment, Promotion and Tenure (henceforth the RPT Committee) shall review the documentation provided by the candidate and other internal/external review bodies and provide an evaluation of the candidate s qualifications to the School Chair and the College in cases related to: Granting of tenure and promotion for academic faculty, including joint appointments that derive salary from CEE; Critical (i.e., third year) reviews for untenured academic faculty; Promotion of research faculty; Where appropriate, the RPT Committee may also advise the School Chair on matters related to academic rank and tenure for new hires.. Membership The RPT Committee shall consist of at least five members appointed by the School Chair. Only tenured academic personnel at the rank of Associate Professor or Professor are eligible to serve. Members shall serve for three-year terms. New members shall be appointed each year, with members rotating off the RPT Committee each year as their terms expire. Following a member s three-year term of service, he/she is not eligible for appointment for two years. 3. Responsibilities RPT Committee members are expected to be familiar with the following documents pertaining to the reappointment, promotion, and tenure process: Sections 6 through of the Faculty Handbook on Appointment, Promotion, Tenure, Salary for Georgia Tech Faculty, found at: The Institute report on Recommended Best Practices in RPT Process, and Report of the Georgia Tech Promotion and Tenure ADVANCE Committee. These can be found at: ADVANCE Report: Yearly promotion calendar issued by the CoE (late May/early June) Additional information on promotion and tenure is available at: - Board of Regents Academic Affairs Handbook - Board of Regents Policy Manual - GT ADEPT Tool - Awareness of Decisions in Evaluating Promotion and Tenure

2 RPT Committee members are encouraged to undergo ADEPT training within their first year of service. RPT Committee members are expected to actively participate in committee discussions. If a member is unable to attend a meeting, he/she is strongly encouraged to participate via teleconference. RPT Committee members are not permitted to appoint a designated alternative to represent them.. Procedures At the first meeting of the academic year, the RPT Committee shall elect a Chair from among the current members who will serve for one year. Members shall recuse themselves from any review, discussion or vote on promotion and tenure decisions for candidates being considered for a higher rank. Any potential conflicts of interest must be fully disclosed in writing to the Chair of the Committee, who shall inform the School Chair. Examples of conflict of interest include, but are not limited to, collaborations with the candidate or service as former thesis or postdoctoral advisor. A quorum of the RPT Committee, consisting of a majority plus one, is required for any committee deliberation. RPT Committee meetings are closed to the general faculty and all committee deliberations shall be confidential. In cases where the candidate has joint appointments, the RPT Committee Chair shall contact the RPT Committee Chair of the other unit(s) involved to coordinate the process in accordance with the provisions of Section of the Faculty Handbook. All RPT Committee members must sign the evaluation letters, and dissenting votes must be clearly explained. A calendar for the Committee activities for the next academic year will be posted as soon as the official deadlines are announced by the Attachments (for information only): Table - Sample timetable for promotion of academic faculty. Table - Sample timetable for review for critical third year reviews Table 3 - Sample timetable for promotion of research faculty Table - Progression of the tenure and promotion process

3 Table. Timetable for Promotion and Tenure of Academic Faculty Jan to Mar Apr May May May Aug Aug -3 Sep -3 Oct Oct 7 RPT Committee canvasses faculty for those who wish to be considered outside of a decision year. Candidates wishing to be considered are encouraged to consult with the Chair and senior faculty before making a decision. The School Chair, after discussion with the candidate, senior faculty, and RPT Committee Chair, appoints an Area Committee and names its chair for each candidate. The Area Committee shall consist of at least three members who are knowledgeable in the candidate s area of specialization. The Area Committee may include members from other campus units when appropriate. The Area Committee and the candidate each provide the names and brief biographical sketches for external referees to the School Chair. The Chair, in consultation with the RPT committee, selects referees and requests letters. Candidates provide all required documentation in an electronic format conformant to Institute and College guidelines to the RPT Committee Chair. Candidates are also encouraged to submit a well-organized CD-ROM and/or printed dossier for distribution to external referees. Requests for external references are sent with a return deadline of August. Candidate may submit updated CV and Statement of Noteworthy Accomplishments. Changes should be clearly identified in a separate memo to the RPT Chair. Area Committees meet to evaluate each candidate s Statement of Noteworthy Accomplishments and prepare a summary letter, which is due to the RPT Committee on August 3. RPT Committee meets to evaluate each candidate s scholarly contributions based on the Area and Program Committees input, vote and prepare summary letter to School Chair. Candidate may submit updated CV. Changes should be clearly identified in a separate memo to the RPT Chair. 3

4 Table. Timetable for Critical Reviews of Untenured Academic Faculty Jan to Mar Oct Oct Nov Dec 3 RPT Committee sends letters to faculty who are subject to critical review in the current decision year indicating the required documentation and deadlines. Candidates sign an acknowledgement confirming receipt. Candidates provide all required documentation in an electronic format conformant to Institute guidelines to the RPT Committee Chair. In addition to the standard documentation required by the Institute and College, candidates shall provide documentation to the RPT Committee regarding their teaching effectiveness and educational impact. This documentation shall outline the candidate s teaching philosophy, instructional approach, criteria against which the candidates wish to measure teaching effectiveness and educational value, and supporting evidence of teaching performance. RPT Committee meets to evaluate each candidate s progress towards tenure and promotion, vote and prepare summary letter to School Chair. Table 3. Timetable for Promotion of Research Faculty Jan to Mar Jul Aug Sep -3 Oct Oct - Oct 3 RPT Committee canvasses faculty for those who wish to be considered. The School Chair, after discussion with the candidate, senior faculty, and RPT Committee Chair, appoints an Area Committee and names its chair for each candidate. The Area Committee shall consist of at least three (3) members who are knowledgeable in the candidate s area of specialization. The Area Committee may include members from other campus units when appropriate. Candidates provide all required documentation in an electronic format conformant to Institute guidelines to the RPT Committee Chair. The documentation is described in Appendices A and B Area Committees meet to evaluate each candidate s Statement of Noteworthy Accomplishments and prepare summary letter, which is due to the RPT Committee Chair on September 3. Candidate may submit updated CV. Changes should be clearly identified in a memo to the RPT Chair. RPT Committee meets to evaluate each candidate s scholarly contributions, vote and prepare summary letter to School Chair.

5 Table. Typical Timeline for Promotion and Tenure For example: Hire May - October. If the date is between November - April, the first year is considered to be zero year in tenure track and one year in non-tenure track if requested by the candidate and approved at the school chair and provost level. The critical reappointment and eligibility for tenure is delayed by one academic year. Contract Year Reappointment Notification st -6 February 6 nd 6-7 October 6 April 7 3 rd 7-8 April 8 th 8-9 April 9 th 9- April 6 th - April Notified of Contract # nd contract rd contract 7-8 th contract 8-9 th contract 9-6 th contract - 7 th contract - 8 th contract -3 Years: at Tech in Tenure Track in NonTenure Track 3* 3* 6 6 Notes 3 yrs credit and no breaks yrs credit and no breaks yrs credit and no breaks yrs credit and no breaks Must be considered for tenure in this AY if there are no breaks. If not tenured, Automatic Non-Reappointment for8th contract 7 th - Must be tenured by the end of 7th contract year to receive additional contracts * Critical Review Year Critical Reappointment Outcomes: If a faculty member receives a reappointment decision of yes with warning, they will automatically receive a critical/ full review the following year, meaning they will be reviewed by all committees and unit heads. If a faculty member receives a reappointment decision of No, they can choose whether or not to be reviewed again in the subsequent year. Breaks in Service: If a faculty member takes a presidentially approved leave within the academic year, they must also request a temporary stop of the tenure clock. The number of years in non-tenure track will increase but the number of tenure track years will remain the same.

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