1 1. Establish Quorum/Call to Order BOARD OF VISITORS ACADEMIC AFFAIRS COMMITTEE MEETING 700 Park Avenue, Norfolk, VA New Student Center Board Room, Suite 301 MINUTES Dr. Melvin Stith, Chair, called the meeting to order at approximately 8:15 a.m. The following committee members were present and a quorum was established as follows: Committee Members Present: Dr. Melvin Stith, Chair Mr. D. Mychael Dickerson Mr. Edward L. Hamm, Jr. Ms. Lula B. Holland Mrs. Christel L. Lewis Ms. Beth Murphy Other Board Members Present: The Honorable Lloyd Banks, Vice Rector Mr. Thomas N. Chewning, Rector Mr. Bryan Cuffee Dr. Deborah DiCroce Dr. Byron L. Cherry, Sr. Mr. Peter J. Kao Mr. Michael Rochelle Senior Board Advisors Professor Ervin L. Jordan, Jr. Members of the NSU Staff Present: Mr. Eddie N. Moore, Jr., Interim President and CEO Dr. Sandra DeLoatch, Provost and Vice President for Academic Affairs Dr. Deborah Fontaine, Interim Vice President for University Advancement Mr. Gerald Hunter, Vice President for Finance and Administration Mr. Edward Willis, Vice President for Student Affairs Ms. Pamela F. Boston, University Counsel Dr. Suely Black, Faculty Senate President Mr. Shandré Earl, Student Representative to the Board Mr. Ernest M. Ellis, Jr., Internal Audit Ms. Paula Gentius, Assistant to the President Mr. Marty Miller, Athletics Director Mr. Rasool Shabazz, Media Specialist, OIT
2 Page 2 Mrs. April T. Allbritton, Office Manager/Board Liaison Mrs. Kimberly Gaymon, Financial Services Specialist Ms. Debra Brown, Office Manager, Provost Office Others Present: Ms. Corinne Reilly, Writer, The Virginian-Pilot Ms. Brittney Elmore, The Spartan Echo Ms. Danielle Kirsh, The Spartan Echo Ms. Keira Thornton, Student Government Association Mr. Ronald Forehand, Senior Asst. Attorney General and Chief, Attorney General s Office 2. Approval of Minutes Dr. Stith asked for a motion to approve the minutes for December 13, Mr. Hamm motioned, seconded by Mrs. Holland and unanimously voted by the Academic Affairs Committee to approve the minutes for December 13, Dr. Stith turned the meeting over to Dr. DeLoatch for a briefing of the agenda items. 3. Discussion Items New Degree Programs and Center Name At the last Board meeting Dr. DeLoatch shared with the Board the changes planned in the engineering department. With the recommendations of some important SCHEV members, the University is going to move to an Electrical Engineering Degree which will make the University more in line with universities across the country. Electrical Engineering is the largest of the Engineering disciplines. This is a degree program students are more familiar with and it is felt it will help the University attract more students. The University also plans to offer a master s degree program in Cyber Security. There is a tremendous shortage of trained cyber security workers. NSU has been involved in information assurance and cyber security for a number of years. The Department of Energy gave NSU money to establish a Massie Chair and Information Assurance Cyber Security which is a position Dr. DeLoatch holds. The program is very appealing and attracts students from computer science as well as other science majors. It will prepare them for the wealth of jobs that are available in the industry. NSU has distinct strengths in this area: NSU is designated as a National Security Agency/Department of Homeland Security Center of Academic Excellence in Information Assurance. There are seven centers in Virginia and NSU is one of them along with George Mason and Virginia Tech. The required certification process for center designation is very rigid. A recommendation will be made to change the name of the center.
3 Page 3 The University has extensive online cyber security laboratory facilities and the capability to deliver its programs worldwide. The University has good connections with some national laboratories. The computer science faculty engaged in this area are qualified and also have significant external funding. Dr. Stith asked if this would be strictly on line and Dr. DeLoatch indicated that it would not. There will be certifications required that can be obtained on line. The degree program will be initially face-to-face. There is demand for cyber security and the University is looking to attract more military individuals for this program. A list of the courses proposed for the program was provided. The Cyber Security Program has been approved at the departmental level, by the College of Science, Engineering, and Technology Curriculum Committee, the Graduate Council, the University Curriculum Committee, and the President. Mr. Chewning indicated that Virginia Tech said they get about 10,000 attempts to get their computer system hacked. He wanted to know how NSU is doing with cyber security itself and the University s experience. Dr. DeLoatch responded that NSU s experience has been very good. NSU has a lab specifically dedicated for students to come in and practice their skills in breaking into things. Threat assessment is reviewed. It is a lab that is in the computer science area. In addition, NSU has students who actually go to competitions and exercise the skills that they have learned at NSU and they win contests on ethical hacking. It is felt that NSU is well positioned in this area. Ms. Murphy asked about the demand for this program and salary information. Dr. DeLoatch indicated that in order to submit a proposal to SCHEV for a new degree program you have to establish that there is student demand. You are required to do surveys of your students, look at employers and salaries. Data from the Bureau of Labor Statistics is reviewed to get a forecast about various jobs and careers to help with the information needed to present to SCHEV. Mr. Hamm asked how many students are being forecast to be added. Dr. Deloatch indicated that Computer Science is one of NSU s largest graduate programs; they have about 60 students in the STEM field. The projection to SCHEV will be approximately 20 students for this program. The University is trying to grow its graduate enrollment as one of the initiatives in the six year plan. Associated with NSU s certification from the National Security Agency and Department of Homeland Security, the University must show that it has a Center of Academic Excellence on campus. The center was formally called the Institute for Information Assurance Research. A request was made to the Board to
4 Page 4 recognize the new name for the center, which is Information Assurance-Research Education and Development Institute (IA-REDI). The new certification process says the University must have formal recognition of the center and it was felt that formal recognition from the Board would satisfy the agency. Dr. Stith asked if there are presently faculty dedicated to the program. Dr. DeLoatch assured him that there are. She stated that the University has an information assurance track under its existing masters in computer science so the University has the faculty. Sponsored Programs Update Dr. DeLoatch provided information on Sponsored Programs. She indicated that submissions made through March 12, 2014 totaled $16,535,965. Funded grant awards to date totaled $13,359,276. The largest amount was in the College of Science, Engineering, and Technology. Work is in progress to get other units to increase their funded programs. The spending level as of this quarter went down from the last report, but it is at 54.8% for this fiscal year. They are confident that with the changes in Procurement they will end the year better than 54.8%. Enrollment Management Report There was no update for Enrollment Management. 4. Closed Session Mr. Hamm motioned, seconded by Ms. Holland and unanimously approved by the Academic Affair Committee of the Norfolk State University Board of Visitors to move to adjourn and reconvene in Closed Session as permitted by A.1 and 10 of the Code of Virginia, for the purpose of discussing Promotion, Tenure, Faculty Emeriti and Honorary Degree Consideration and that President Moore and the Senior Board Advisor remain in for the Closed Session. President Moore asked the Board to grant permission for Dr. DeLoatch to remain in the closed session. Permission was granted. 5. Open Session The Academic Affairs Committee of the Norfolk State University Board of Visitors having reconvened in open session, will now take a roll call vote on certification that (i) only public business matters lawfully exempted from open meeting requirements, and (ii) only such public business matters as were identified in the motion by which the executive or closed meeting was convened were heard, discussed or considered in the meeting by the Board.
5 Page 5 Any member of the Board who believes that there was a departure from the requirements as stated above was asked to so state prior to the vote, indicating the substance of the departure that in his or her judgment has taken place. A roll call vote was taken for Board members who certified the motion: Mr. Banks... yes Mr. Chewning... yes Mr. Dickerson... yes Mr. Hamm... yes Mr. Kao... yes Ms. Murphy... yes Dr. Stith... yes Dr. Cherry... yes Mr. Cuffee... absent from the vote Dr. DiCroce... yes Ms. Holland... yes Mrs. Lewis... absent from the vote Mr. Rochelle... yes 6. Action Items Dr. Stith indicated that there is a motion to recommend approval of the new degree programs Electrical Engineering and Cyber Security. Ms. Murphy asked that when a new degree program is brought before the Board that an investment sheet be included which includes information that SCHEV would request and also with the debt ceiling being high for students gainful employment information should be included. Dr. Cherry motioned, seconded by Mr. Dickerson and unanimously voted by the Committee to recommend the new degree programs for approval to the Full Board. Dr. Stith said there is a motion to recommend approval of Promotion, Tenure, Faculty Emeriti, and Honorary Degree Candidates to the Full Board. Mrs. Holland motioned, seconded by Mr. Hamm and unanimously voted by the Committee to recommend approval of Promotion, Tenure, Faculty Emeriti, and Honorary Degree Candidates to the Full Board. Dr. Stith indicated that there is a motion to change the name of the center from the Institute for Information Assurance in Research to Information Assurance-Research Education and Development Institute (IA-REDI). Mr. Hamm motioned, seconded by Ms. Murphy and unanimously voted by the Committee to recommend approval of the Center Name as stated to the Full Board.
6 Page 6 7. Informational Item Faculty Senate Report Mr. Chewning indicated that Dr. Black had to leave to teach class and would return at 12:15 p.m. Time was requested for her to give her report upon her return. The request was approved. 8 Good News Dr. William Alexander presented research in Costa Rica on race matters. One of our newest Engineering professors, Dr. Makarand Deo, has been selected to serve as a guest editor for a special issue of the Journal of Clinical Medicine Insights: Cardiology. Drs. Arletha McSwain, Adebisi Oladipupo, and Sandra DeLoatch were invited speakers at the USA Funds Symposium. The agency recognized some of the technology initiatives NSU has and invited the group to present. There was a competition for a grant and NSU won. Dr. Charles Ford continues his authorship and his article this time deals with desegregation Computer Science undergraduate student, Sean Galvin, and Computer Science graduate student, Dominique Calder, were co-instructors for a 2-day training at Sandia National Laboratories. Dr. George Hsieh received additional funding from the Army Research Office enhancing NSU s cyber security initiative. This new funding complements the other awards received earlier this year bring the cyber security awards to nearly $2M. Dr. George Miller got a patent published early this year involving biofuels. Dr. Miller is collaborating with researchers at North Carolina University and they will come up with a process for manufacturing biofuels waste oil through this patent. Dr. Stith asked if the patent is owned by the University or the professor? Dr. DeLoatch informed the Board that it was started prior to his arrival here but was published after he arrived. NSU does not have the license on this. However, the Center Dr. Miller will establish at NSU, hopefully, will make use of the patent to do some things that benefit NSU. A Political Science student, Ida Thompson, proposal was accepted by a Research Think Tank. This young lady has done very well and has been invited to present her research next week.
7 Page 7 A Materials Science and Engineering Ph.D. student won the Council of Historically Black Graduate Schools/ProQuest Dissertation Award. He was a May 2011 graduate. He won $2500, a plaque, and was invited to present his dissertation research at the conference. He has been very proliferate with 30 peer reviewed journals just out of graduate school. President Moore indicated that Dr. DeLoatch is very modest. The mini grant was announced at the meeting and they had to write it overnight. She returned to her room to prepare the proposal and we won the grant. Dr. DeLoatch was applauded by the Board. Mr. Hamm asked if the university was the owner of Dr. Miller s patent. Dr. DeLoatch indicated that the patent started when Dr. Miller was in North Carolina, not at NSU. Dr. Stith suggested that an update be provided on NSU s Policy on Intellectual Property. Dr. DeLoatch stated that there is a policy in place and that is currently under review by the School of Graduate Studies and Research. 8. Adjournment The was adjourned at approximately 11:20 a.m. with the understanding that the Faculty Senate Representative, Dr. Suely Black, would return to give her report during the Finance and Administration session. Respectfully submitted, Dr. Sandra J. Deloatch, Provost and Vice President for Academic Affairs Dr. Melvin T. Stith, Chair Academic Affairs Committee