Office mail made easy. Pitney Bowes P/I Offic Software

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1 Office mail made easy Pitney Bowes P/I Offic Software

2 Integrated intelligence As part of the Pitney Bowes Production Intelligence suite of software solutions to link print and mail, the P/I Offic software moves mail production from the office to a centralised in-house facility or an external service provider. P/I Offic is compatible with the full range of Pitney Bowes solutions integrating with the P/I Output Management systems, the P/I Automated Document Factory modules and integrated print and mail solutions.

3 Simple and secure P/I Offic software moves office mail from the desktop to a centralised production environment quickly, simply and securely. Enterprise users create and submit customer communication documents at their desktop and submit them via a secure web interface for printing, inserting and delivery. All without ever having to leave their desks. Use P/I Offic to: Create print jobs directly from Microsoft Windows applications Control mail standards Produce a full audit trail for every mailed item Easily submit print jobs to a centralised production facility Add personalised messages to customer communications with Pitney Bowes output management solutions Automate reprints Reduce mailpiece unit costs Increase mail quality and integrity

4 Easy and efficient Creating and sending office mail is efficient and easy with P/I Offic software. Users submit print requests to an in-house print centre or an off-site facility to manage printing, folding, inserting, sorting and to optimise postal discounts, all from their desktop using the P/I Offic software print driver. Documents can be automatically submitted by placing them into a hot-folder. Centralise production Combined with P/I Output Manager and P/I Output Enhancement software, P/I Offic brings even more productivity to your office mailstream. Use P/I Output Enhancement to modify and enhance print-ready documents. You can add barcodes to enable first-pass mail presort for postage savings and improved mail integrity without costly upstream application changes. Integrate with P/I Output Manager software to enable automated closed-loop reprinting and help meet service level agreement (SLA) performance. Minimise your carbon footprint You can minimise your environmental impact in a number of ways with P/I Offic software, by reducing your reliance on high energy-consumption desktop printers and associated consumables, and the need for stationery management. Through a centralised print and mail process, you can produce a carbon conscious mailpiece. Track, monitor and control P/I Offic automatically tracks the complete document production process and maintains an audit trail of every document. Documents can be viewed together with their print and mail instructions allowing full control until the item is release for production. An approval process controls the use of colour and premium mail services. Centralised production, electronic forms and letterheads all provide increased brand consistency, control and compliance.

5 Architecture Submit print and mailing request OR Documents in folder for auto processing PDF documents can be placed directly into a hot-folder for automatic processing 65% Check job status P/I Offic web server Aggregate office mail into larger jobs with common characteristics; automatically submit for print Pitney Bowes Output Management Systems Production printers Inserters (Direct Connect) Pre-pay P/I Offic can connect to third-party payment systems, where users obtain credit to pay for the print-to-mail process; all managed centrally by P/I Offic . Hot-folders PDF documents can be placed directly into a hot-folder for automatic processing using definable profile settings. Identity The printer driver and user website are customisable to maintain corporate or service provider identity. Decrease costs, increase productivity By tapping into intelligent production print and mail capabilities and new economies of scale, P/I Offic software can increase productivity. You can: Increase staff productivity by redirecting desktop communications to an automated production environment Reduce the cost of labour, postage, consumables and support for every mailpiece Increase mail quality and decrease mailpiece unit costs Get customer communications to market faster, with greater integrity Generate an audit trail that tracks what was sent, when, where and to whom

6 Boost efficiency through automation P/I Offic TM move office mail from the desktop to a centralised production environment quickly, simply and securely. P/I TM Output Manager provide centralised production print management, electronic document delivery, real-time data transformation, piece-level indexed reprints and job accounting with print management functions such as print stream transformation, resource management and automated reprinting. P/I TM Output Enhancement easily modify and enhance current and legacy applications with an all-pointsaddressable search- and-change engine that lets you update documents without changing the underlying business application. P/I TM Automated Document Factory suite DFWorks connects real-time workflow, machine and document performance data into actionable information that enables you to measure and improve quality, and can help you make better informed business decisions. Workflow services The Pitney Bowes team is experienced in print and mail operations and ready to work with you to optimise the productivity and effectiveness of your operation. Pitney Bowes experts apply Six Sigma principles to everything from site management, design, layout and process improvements to sustainability and mail optimisation. P/I TM Enterprise Manager centralise job spool and output mangement, support a full range of printer drivers, balance multiple workloads, centralise job accounting, provide for business continutity, and integrate job-level tracking Pitney Bowes Limited Building 600 Leavesden Park Watford WD25 7GS T: +44 (0) E: Pitney Bowes Ltd. All rights reserved. Delivering more than 90 years of innovation, Pitney Bowes provides software, hardware and services that integrate physical and digital communications channels. Long known for making its customers more productive, Pitney Bowes is increasingly helping other companies grow their business through advanced customer communications management. Pitney Bowes is a $5.4 billion company and employs 30,000 employees worldwide. Pitney Bowes: every connection is a new opportunity. For more information visit (08/11)

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