Housing Reservation Process Overview

Transcription

1 Housing Reservation Process Overview The Housing Reservation Process selection begins in March. We recommend that you begin thinking seriously about where and with whom you would like to live next fall. To help you prepare, we provide some important points. The Housing Office strongly encourages you to participate AND secure a room through one of the phases of the Housing Reservation Process. For students not obligated to the two-year housing requirement, failure to participate and select a room or apartment could result in your not securing University housing for the coming year. Until the completion of the Housing Reservation Process we will not know if we will be able to accept housing applications from returning students. NEW Features Ernie Davis Hall under construction at 619 Comstock Avenue, will offer single rooms for upperclassmen. It will be air conditioned and coed by room. Slocum Heights One-Bedroom Apartments will be an undergraduate housing option beginning in Fall Previously only available to graduate students, buildings 560, 570 and 580 will be allocated to undergraduates during the Housing Reservation process. Walnut Hall bathrooms were renovated last summer making them individual bathrooms. All of Walnut Hall will be offered as coed by room due to the new bathroom configurations Opt-Out of participation in the Housing Reservation Process. Upperclassmen who have fulfilled their University housing requirement at the end of spring 2009 and know they will not require University housing for the academic year can Opt-Out of participation in the Housing Reservation Process. An to the Housing Office from your syr.edu address of your plans will remove your name from all Housing Reservation Process mailings (25+). Two-Year Housing Requirement Consequences for Failure to Select a Room Syracuse University first-and second-year students are required to live in University housing. A limited number of exemptions are allowed for those moving to fraternities and sororities in Fall Information about this process is available from the Office of Fraternity and Sorority Affairs. If you have lived with us for less than three semesters, you have a housing requirement for an additional year. You are expected to participate in the Housing Reservation Process. If you fail to select a room during the Housing Reservation Process and register for classes for the coming year, you will be assessed the residency requirement fee - comparable to a two bedroom apartment rate for EACH OF THE REMAINING SEMESTERS OF YOUR TWO-YEAR HOUSING REQUIREMENT. Road Shows Housing office staff will make a presentation and answer your questions related to the HRP on the evenings of February 16 through the 19 th. Locations and times will be announced in January. Importance of Your University Syracuse University s policy requires that all official University communications be sent to your syr.edu address. If you chose to re-direct your syr.edu to another account you did so at your own risk. You are personally responsible for maintaining your account within the allotted space quota. If you exceed your quota all of your incoming mail will be bounced back to senders.

2 You are expected to maintain your account and check your daily so new mail is properly received and read. Your failure to receive and read University communications mailed to your official e- mail address in a timely manner does not absolve you from knowing and complying with the content of such communications. notification will be used extensively (25+ s) during the Housing Reservation Process. Therefore we must emphasize your responsibility to monitor your s quota, ensuring receipt of all official . For information on monitoring your s quota, visit: Not planning to participate? Don t want a bill for $400 sent home? Don t want to receive all those s? Upperclassmen who have fulfilled their University housing requirement at the end of the spring 2009 semester and know they will not require University housing for the academic year can Opt-Out of participation in the Housing Reservation Process. An to the Housing Office from your syr.edu address of your plans will remove your name from all Housing Reservation Process mailings ($400 advance housing payment billing sent to your billing address in late January, and ings (25+) sent to eligible participants throughout the process). TO OPT-OUT : us at housing@syr.edu using your syr.edu . Include your name, SUID# with the subject of I Opt-Out of HRP. Staff will confirm you have fulfilled your housing requirement and remove your name from future HRP mailings. Eligibility to Participate The Housing Reservation Process is a privilege afforded to residents of University housing and students returning from SU Abroad programs and COOP/Internship who meet the qualifications listed below. Eligible participants choose their housing for the upcoming academic year ahead of applicants. Students residing off campus, or not attending (on leave of absence) during spring 2009 are not eligible to participate. Four conditions must be met to qualify for participation in the Housing Reservation Process. Failure to meet these criteria or the deadlines associated with them prevents access to the on-line Housing Reservation Process: 1. YOU MUST BE A CANDIDATE: Candidates are from three possible groups A. Spring 2009 registered University housing residents B. Spring 2009 participants in SU Abroad programs/coop/internship who resided in University housing in the semester immediately preceding their SU Abroad/COOP/Internship semester. Fall 2008 residents who cancelled their spring 2009 housing to participate in their program away from campus were asked to identify their desire to participate by checking the appropriate box on the housing cancellation form completed prior to their departure. If they did not check the box on their cancellation form, they must housing to request participation. The Housing Office will confirm eligibility and they will participate along with current residents. They must also complete step 2 and step 3 below. C. Fall 2009 new SU student. You may name a specific incoming SU first-year, or SU transfer student as your roommate. SU first-year students may NOT be indicated as future roommates in Walnut, Washington Arms, Watson, or South Campus apartments. You may include an SU transfer student in your roommate groupings in any undergraduate student housing. New students (incoming freshmen and transfers) must submit an to housing@syr.edu indicating their preference to reside with the returning student. They must include their SUID number - or their social security number if they do not know their new SUID number, your name and your SUID number. Housing Office staff will act as their proxy and be responsible for making

3 their roommate selection(s) on-line and making them eligible for you to select as your preferred roommate. HOWEVER If you are anticipating requesting a room with additional roommates, (i.e. a 4-person suite or 3-bedroom apartment) they (your new student) must also the names of the other individuals in order for us to select them on your new student s behalf as preferred roommates. You must come to the Housing Office and complete a pull-in information sheet instructing us which phase(s) you will participate and with whom. Roommate requirements vary among the phases so you must provide the names and SUID numbers of all possible roommate combinations you wish to have us request on your new student s behalf. 2. YOU MUST MAKE THE $400 ADVANCE PAYMENT BY FEBRUARY 27, 2009: With the exception of candidates who indicate they wish to Opt Out of participation, notices are mailed in late January to the billing address of each eligible candidate who have not opted out of participation. Payments received by the Bursar Office are recorded by the Housing Office the following morning. Friday payments are recorded on Monday. See below alternate payment options. 3. YOU MUST AGREE TO ABIDE BY THE TERMS AND CONDITIONS OF STUDENT HOUSING This is a one-time requirement done on-line through MySlice. You will have access to this screen once you are a confirmed candidate. When you agree, the date and time is recorded. Each phase of the process has an associated deadline for agreeing to the Terms and Conditions. There is no exception to posted deadlines associated with each phase. 4. YOU MUST NOT ALREADY HAVE A ROOM ASSIGNMENT FROM AN EARLIER PHASE Once assigned you are no longer eligible to participate. $400 by February 27 to Participate The University reserves the right to restrict or withhold participation in the Housing Reservation Process to any students whose payment is received after the payment deadline of February 27. A $400 advance housing payment must be received by the Bursar s Office, or your deferment request must be approved by the Housing Office, NO LATER THAN FEBRUARY 27 to allow participation. With the exception of residents who indicate they wish to Opt Out of participation, bills are mailed in late January to the billing address of each University housing resident and those eligible participants in away programs who indicated they wished to participate. It s important for you to communicate your housing plans to the person responsible for paying your University bill to ensure receipt by the deadline. We encourage you to check your MySlice account online for receipt of the Fall 2009 housing advance. Deferments: Housing Reservation Process candidates whose financial aid awards total 70 percent of their University room, board, tuition, and fees for spring 2009 may request a deferment of the advance housing payment on-line through MyHousing accessed via MySlice-. All requests are confirmed for eligibility. If you are unsure of your eligibility, you should plan to submit a deferment request at least seven business days prior to the payment deadline. This will allow sufficient time to meet the payment deadline in the event your request is denied. Credit on your Bursar account: You must request, through the Bursar Office, that a credit on your account be applied to the Fall 2009 semester s advance housing payment. Your request is subject to Bursar Office confirmation and authorization. The Bursar Office notifies the Housing Office of an approved credit application toward advance housing payments.

4 Prior Semesters in Housing Determines Reservation Number A random reservation number will be generated for eligible participants based upon the number of prior semesters (fall or spring) the student resided in University housing. To have a semester count toward prior semesters in housing, a student must have resided in University housing for a minimum of 85 percent of the semester. Summer sessions and semesters where residency terminated before satisfying the 85 percent residency requirement do not count toward prior semesters in housing. The range of numbers associated with prior semesters in housing will be as follows: 8 or more prior semesters prior semesters prior semesters prior semesters 801-2,100 4 prior semesters 2,101-2,350 3 prior semesters 2,351-5,350 2 prior semesters 5,351-5,650 1 prior semester 5,651-9,650 0 prior semesters 9,651-10,050 Seven Opportunities to select: The Housing Reservation Process consists of learning community and six-person suite placement followed by six on-line phases. Before the start of the reservation process and based upon the Office of Admission s projections, rooms are set aside for new students. PAPER FORM: (non-web based) Learning Communities and 6-person suites - this is a manual (paper) phase. Learning community and lifestyle options and the two six-person suites in Watson Hall - are assigned first. Students interested in communities must apply and be accepted to their requested learning communities or the LIFE community before submitting a Learning Communities Placement Request Form. Information and applications for communities are available in January from the learning community s web site: lc.syr.edu. If approved for residence in a community, housing will be notified of your eligibility for submission of a Phase 1 Request Form, available only from the Housing Office. Eligibility does not ensure space availability. Learning communities and lifestyle option rooms are not available after this phase. WEB BASED: Phase 1: 1-person options Undergraduate 1-person apartments and suites Graduate 1-person apartments Phase 2: 4-person and 3-person living opportunities (must fill to capacity) Undergraduate 4-person suites, open quads, 3-person suites, open triples, 3-bedroom apartments, and 2-bedroom flex apartments (if offered) Phase 3: 2 person suites and 2-bedroom apartments (must fill to capacity) Undergraduate 2-person suites and apartments Phase 4: Splits and Open doubles (must fill to capacity) (Current SU first-year students obligated to the 2-year housing requirement ONLY)

5 This phase allows CURRENT SU first-year students, who can fill rooms to capacity with other CURRENT SU first-year students, to select open doubles and split doubles ahead of upperclassmen to ensure fulfillment of their two-year housing requirement. Phase 5: Splits and Open doubles (must fill to capacity) Students with roommates select from a limited number of remaining open doubles and split doubles. LIMITED AVAILABILITY Phase 6: Students without roommates (DO NOT have to fill) Students without roommates select from a limited number of remaining rooms. Students wishing to participate in this phase with a roommate can select roommates during the on-line roommate selection period for this phase. Lottery numbers are NOT averaged for this phase. If you wish to select with a roommate, your selection time will be determined by the lowest lottery number of you and your roommate(s) LIMITED AVAILABILITY Averaging FOR Learning Communities and 6-person suites For one-person accommodations, priority is given to lowest reservation number. For multiple-person accommodations, averaging of student s reservation numbers within the roommate grouping is calculated with priority given to lowest average. Student groups that can fill a room to capacity receive priority over groups or individuals who cannot. FOR Phases 1 through 5 For one-person accommodations, selection times are allocated with earliest times going to lowest reservation numbers. For multiple-person accommodations, first, the average of the roommate grouping s reservation numbers is calculated, then, selection times are allocated with earliest times going to lowest averages. FOR Phases 6 No averaging takes place for phase 6. Priority in selection times is given to lowest reservation number or lowest reservation number of you or your roommate if you identify a roommate during the roommate selection period for phase 6. How do friends select rooms NEAR each other? Students hoping to be placed in close proximity to their friends must coordinate their selection times. Each roommate pairing will have their reservation numbers averaged and a selection time assigned. Friends must share their selection times to determine an overlapping time when all are eligible to be online. Example: Group A wishes to live in a two-bedroom apartment on South Campus as close as possible to group B. Group A has a selection time of 10 p.m. on April 7 that runs until the end of Phase 3. Group B has a selection time of 9:30 p.m. on. April 8 that runs through the end of Phase 3. In this instance, everyone is eligible to select as of 9:30 p.m. on April 8. Both groups could then view and select from the same pool of available rooms. Syracuse University Learning Communities You are invited to consider becoming involved in one of the limited number of special living opportunities for returning undergraduates designed to enhance your educational experience at Syracuse University. Learning communities and lifestyle options allow students with similar interests an informal opportunity to share their interests while living together. Detailed descriptions of the communities are available from the

6 learning community s web site: lc.syr.edu. Virtual Tours A virtual tour of South Campus two-bedroom apartments (Winding Ridge Road), three-bedroom apartments (Small Road), open doubles (Sadler Hall), split doubles (Sadler Hall), large open doubles (Walnut Hall), two-person suites (Booth Hall), and four-person suites (Booth Hall), are available on our web site: housingmealplans.syr.edu. Roommate Finder Beginning in February the bulletin board, located outside the Housing Office on the second floor of Steele Hall, posts student s in search of roommates. Since priority is given to those who can fill a room or apartment to capacity, not being able to do so automatically eliminates you from phases 2 through 5 of the reservation process. This concern affects many students. In an effort to help students faced with this dilemma, the roommate finder board is available for you to either identify yourself as someone in search of a roommate or to examine other students postings in search of a suitable roommate. NEW this year will be a Facebook Roommate finder board. Details on the use of the Facebook roommate finder will be announced as we approach the HRP in February. Prior Year s Results Annual changes make prior years results outdated and misleading. Therefore we do not provide them. For example: (1) The reservation number ranges change annually to accommodate varying group sizes. (2) New student hold space varies annually based upon Admission s projections. (3) Ernie Davis Hall will be available for selection beginning this year. Off-Campus Cancellation Students not obligated to the University s two-year housing requirement who reserve rooms during the reservation process may cancel their reservation to reside off campus through May 1. After May 1, the academic year housing commitment is financially binding regardless of class standing, unless a student withdraws from the University.