Priority Placement Program (PPP) Briefing Nondisplaced Overseas Employee and Management Briefing

Transcription

1 Defense Civilian Personnel Advisory Service Priority Placement Program (PPP) Briefing Nondisplaced Overseas Employee and Management Briefing

2 Program Overview PPP is the most effective outplacement program in the Federal government 2

3 Program Overview Releasing Activity Referrals Gaining Activity Registrations Requisitions Automated Stopper & Referral System (ASARS) 3

4 Registrant Categories Re Displaced subject to involuntary separation or demotion through no fault of their own Nondisplaced all other registrants Overseas employees completing tours Military spouses and other family member employees 4

5 Registration Eligibility Employee must be: On career, career-conditional, or permanent excepted service appointment Employed in own right Successfully completing tour of duty (or equivalent) 5

6 The following may not register: NAF employees SES employees Reemployed annuitants Employees approved for Voluntary Separation Incentive Pay (VSIP) Registration Eligibility 6

7 The following may not register: Employees who apply for optional or disability retirement Employees on temporary, term, or overseas limited appointments Registration Eligibility 7

8 Registration Eligibility The following may not register: Employees whose conduct or performance is in question Employees who become temporarily unavailable for work 8

9 Registration Period Registration may begin no earlier than: 2 months before 1-year tour expires 3 months before 18 month tour expires 4 months 2-yr 6 months 3-yr 9

10 Registration Period Must register in the PPP within 7 workdays after notification of non-extension or after declining a tour extension If not available to register within 7 work days after notification: Employee will be directed to exercise return rights Employees without return rights are subject to separation 10

11 Registration Period Eligible employees remain registered until: Placed Declination of valid offer Renewal of tour 30 days prior to exercising return rights; or, Directed return (whichever occurs first) 11

12 Registration Period Eligibility terminates if: Employment ends Employee departs overseas area with no intent to return Component may grant exceptions for compassionate reasons 12

13 Referral Priorities re-fer-ral pri-or i-ty n. Numeric or alpha indicator denoting the order in which PPP registrants are matched to vacancies. Numeric priorities determined by the severity of the action that serves as the basis for registration Alpha code S applies to Program S registrants 13 Releasing 13 Activity Policy

14 Referral Priorities 1 (no RIF separation offer) 14

15 Referral Priorities 2 Declination of offer outside commuting area RIF TOF Management-directed 15

16 Referral Priorities Nondisplaced overseas employees 2 P2 within Component only Nondisplaced overseas employees return rights position abolished P2 to all Components if return would cause RIF separation or demotion 16

17 Referral Priorities 2 Reserve Component Military Technicians with combatrelated disabilities (Program G) Military Reserve & National Guard Technicians Considered after all other P2 referrals 17

18 Referral Priorities 3 Nondisplaced overseas employees Referral outside Component RIF/reclassification demotion 18

19 Referral Priorities 3 Family members Civilian spouses/domestic partners Army & AF family members Military Reserve & National Guard Disability Program Non-combat related disabilities Considered after all other P3 referrals 19

20 Referral Priorities Priority 1 & 2 referrals restrict: Promotions Employee-initiated reassignments Appointments Transfers Demotions to positions with greater promotion potential 20

21 Referral Priorities Priority 3 referrals: Permits selection within Component Restricts appointments & transfers 21

22 Referral Priorities Total Registrations - 9,129 (as of August 31, 2015) 22

23 Must register for current skill Exceptions require CTP approval Registration Skills May initially register for other skills if well qualified As determined by registering HRO 23

24 Registration Skills well qual-i-fied adj. Possesses knowledge, skills, and abilities to successfully perform with no greater loss in productivity than normally expected during orientation of an employee new to the organization. Exceeds minimum qualifications requirements but will not necessarily meet highly qualified or best qualified Selective placement factors cannot be overly restrictive 24

25 Registration Skills Minimum qualification standards are not sufficient for PPP Registrants must have experience actually applying the skill Well Qualified Basic Eligibility Experience must be documented 25

26 High Grade Registration Grades Current Pay System: current permanent or retained grade Other pay systems: grades with representative rates equal to or below current permanent or retained grade No Promotions 26

27 Low Grade GS employees registering for GS series No more than 3 GS grades below current permanent or retained grade Low Grade FWS employees registering within the same FWS pay system No more than 5 grades below your current grade Registration Grades 27

28 Registration Grades Lowest registration grade in other pay systems Down to and including the grade with the representative rate that is NEAREST TO BUT NOT LESS THAN the representative rate of the lowest grade for which registered in your own pay system Releasing 28 Activity Policy

29 Registration Grades Nondisplaced overseas employees with return rights to lower grades must register for all intervening grades after 90 days without offer Nondisplaced overseas employees without return rights must register one grade interval below current grade after 90 days without offer 29

30 Area of Referral DENVER Region SAN FRANCISCO Region SEATTLE Region Hawaii Alaska CHICAGO Region ST. LOUIS Region BOSTON Region NEW YORK Region PHILADELPHIA Region Canada ATLANTA Region DALLAS Region Puerto Rico Cuba

31 Minimum area likely to provide reasonable job opportunities within: Zone in which last resided Zone closer to overseas duty station Area of Referral Initial registration no farther than last U.S. residence Subject to expanded area under Component rules 31

32 Temporary Policy - Area of Referral Temporary policy in effect to reduce registrant backlog for 18 months from the date of the NDOS policy change (H-FY ) Initial minimum area of referral must include an entire U.S. Region Employee may select Region of last U.S. residence or a Region closer to the overseas duty station Dallas Region Atlanta Region Releasing Activity Policy - Nondisplaced 32 Zone 2

33 Temporary Policy - Area of Referral As a minimum, the area of referral must be expanded as indicated below Days since initial registration Minimum Area of Referral 60 Two U.S. Zones, including the Zone for which initially registered and an adjacent Zone 120 All four U.S. Zones Employees may not limit referral to activities in their own Component Releasing Activity Policy - Nondisplaced 33

34 Temporary Policy - Area of Referral The area of referral procedures apply to new and current registrants If current registrants are not registered in accordance with the expansion table on the previous slide, file maintenance will be required Review all registrations If employee is not already registered for all 4 Zones, note date of initial registration File maintain as necessary to ensure minimum area of referral criteria are met Releasing Activity Policy - Nondisplaced 34

35 Temporary Policy - Area of Referral Employees must register for all skills for which well qualified beginning with initial registration Supersedes PPP Handbook, Chapter 5.C.5., which does not impose this requirement until 30 days after registration File maintain registrations as necessary Releasing Activity Policy - Nondisplaced 35 35

36 Job Offers Valid Offer Full-time permanent DoD position Series, grade, & duty location for which registered Essentially same conditions of employment 36

37 Job Offers Valid Offer The following do not invalidate an offer: Drug testing requirement Change in shifts Decrease in wage or locality rates 37

38 Job Offers Non-DoD position Significant change in conditions of employment Obligated position Invalid Offer Excepted service position (unless registrant is currently excepted service) 38

39 Job Offers Invalid Offer Time-limited position Supervisory position (unless registered for supervisory positions) Position under contract study 39

40 Job Offers One valid offer only REPLY TIME 3 business days REPORTING DATE 45 calendar days 40

41 Pay Setting If nondisplaced overseas employee accepts a lower grade without a break in service, pay retention applies* Not eligible for grade retention * if otherwise entitled under 5 CFR 536 and DoDI , Volume Special 41 Policies

42 Relocation Costs If placed within DoD Costs reimbursed in accordance with JTR Outside DoD Consult with HRO 42

43 Mandatory narrative resume Special Policies Failure to comply results in forfeiture of PPP registration eligibility Must be submitted within 7 days after notification of non-extension 43

44 Special Policies Registration eligibility is suspended for 6 months following a permanent promotion If employee is not obligated to return to U.S. (i.e., not subject to rotation), registration is voluntary Declination of valid offer loss of eligibility for 12 months 2nd declination cannot re-register without CTP approval 44

45 If return rights position is abolished and return would result in RIF separation or demotion, employee may: Exercise return rights and participate in RIF; or Register in PPP and remain until placement or termination of eligibility - Will be referred as P2 to all Components Special Policies 45

46 Employee Responsibilities Performance / conduct Communications with other DoD activities All contact must be within HR channels Maintain PPP registration Submit updated resume 46

47 Certify employee performance / conduct Notify HRO of changes Communications with other DoD activities All communications remain between the HROs Report unauthorized contact to your HRO Comply with spirit, letter and intent of program Refer to commander s written statement of support 47

48 Non-DoD Positions For employees interested in non-dod referral: One-stop source for Federal jobs and employment information 48

49 Questions? 49

50 Overseas family members of DoD personnel may register if they: Are current career, career-conditional or excepted service employees; Eligibility Have personal competitive status & were employed within 90 days of sponsor s departure; or Are eligible under E.O

51 Eligibility Registration authorized when: Sponsor returns to permanent U.S. duty station Sponsor is reassigned to another overseas duty station on an unaccompanied overseas tour Sponsor returns to U.S. for separation/retirement Sponsor is evacuated from overseas The family member returns to the U.S. due to death of the sponsor 51

52 Registration Period Eligibility begins upon arrival in sponsor s U.S. duty station area Family members may remain registered until: Placement Declination of a valid offer 1 year after registration (whichever occurs first) 52

53 Area of Referral Limited to commuting area of: Sponsor s duty station Sponsor s retirement or other authorized destination Family member s actual U.S. residence when sponsor is on unaccompanied tour 53

54 Overseas servicing activity will: Counsel registrant Registration Procedures Complete registration form using U.S. Activity Code Sponsor s duty station, largest DoD activity, or family member s preference Provide completed SF-75 and documentation of E.O eligibility 54

55 Questions? 55

56 Defense Civilian Personnel Advisory Service Priority Placement Program (PPP) Briefing Nondisplaced Overseas Employee Briefing