PARTICIPANT GUIDE WOW Hotel & Convention Center Istanbul

Transcription

1 PARTICIPANT GUIDE WOW Hotel & Convention Center Istanbul THIS FAIR IS ORGANIZED BY COURTESY OF TOBB (The Union of Chambers and Commodity Exchanges of Turkey) IN ACCORDANCE WITH THE ACT NO 5174.

2 SMART GRID, SMART DEVELOPMENT Consistently increasing due to population growth, urbanization, industrialization and technological progress, the power requirement of our country is one of the most serious problems in the short and long term. The parties producing, distributing and using power in this critical period are looking for solutions for a more flexible, reliable and economical grid infrastructure through effective, loss-free and rational use of power, integration of renewable energy resources into the system and reduction of greenhouse gas emission. It is estimated that the problems related to power generation and consumption will disappear in time due to the existence of information and communication technologies and advanced technologies such as smart grids. Therefore, it is inevitable for the existing grid systems to undergo a change in order to integrate into this system. In our country which has 70 million water and electricity meters and 10 million natural gas meters and which is 20th country which generates and consumes the most electricity, water administrations of municipalities are in transition process to smart-meter system as well as electricity and gas distribution companies. During this period, as the Ministry of Science, Industry and Technology, we will be hosting the International Istanbul Smart Grid Congress and Fair in Istanbul on 8th-9th May Our aim is to help our country have a more effective, more powerful and more distinguished position in the global platform by proceeding to the smart-meter system in accordance with the 2023 strategic vision of our country. Hoping that the congress will be beneficial for all participants and our country, I would like to thank in advance to all those who contributed to the organization and to all participants. Nihat Ergün Minister of Science, Industry and Technology of Republic

3 GENERAL INFORMATION Name of the Exhibition : 2 nd INTERNATIONAL ISTANBUL SMART GRID CONGRESS AND FAIR Congress Date : 8 9 th May 2014 Exhibition Date : 8 9 th May 2014 Exhibition Area Address Visiting Hours : WOW Hotel & Convention Center Istanbul : İstanbul Dünya Ticaret Merkezi Yeşilköy İstanbul : AM PM

4 Participation with a Standard Booth Equipment and services to be provided to all participants by HHB Expo: 1. A booth with aluminum divisional boards, 2. Installation of the booth, floor carpeting, electricity and lightening installations, Watt lighting fixture for each 3m2 and one cable multiple plug and frontal board for each booth, 4. One table and 3 chairs for each booth, 5. 3 congress invitation letters for each booth, 6. Publishing company information on exhibition catalogue, 7. 2 Memorial Books, 8. 1 trash bin, 1 welcome desk. Participation with Special Design Booth Equipment and services to be provided by HBB Expo; 1. Empty exhibition area in requested dimensions, 2. 3 congress invitation letters for each booth, 3. Publishing company information on exhibition catalogue, 4. 2 Memorial Books.

5 Special Booth Design and Application Services: Founded within HBB Expo, Sun Design offers creative and modular booth design and application services based on the requests of all participants with various possibilities such as renting, buying or using in multiple exhibitions. Hafize Öztürk Sun Design Exhibition Services Tel : Tel : Fax : info@sundesignfuar.com Web : Special Booth Design and Application: Application deadline : Technical Service Office: Located in the entry of the exhibition area, our Technical Service Office will be at your service for 24 hours between 7th May 2014, 09:00 am and 9th May :00 pm.

6 BOOTH INSTALLATION DETAILS Emplacement and Settling Participation with Booth Time AM PM Exhibition Period Date Opening Closing AM PM AM PM Collection and Unload Start PM PM Unloading without Vehicle Unloading with Vehicle Emptying the Halls PM PM * The exhibition area can only be visited after the Exhibition Opening ceremony. * All participants of the exhibition should adhere to this schedule.

7 IMPORTANT RULES Standard Modular Booth Application The booth construction consisting of aluminum profiles and similar division elements, the drawing of which is given on the side, is part of the booth participation contract. The booths are built with aluminum timbers, vertical and melamine coated wallboards. One wallboard is 241x98 cm, signboard is 198x67 and info desk is 98x98 cm. One 100 Watt spot is connected to ceiling profiles in each 3 square meters for lighting. The name and booth number of the company is written on each booth.

8 Extra Material and Service Sale All materials and services that you will need before the exhibition or in the exhibition area will be provided by the Material and Service Sale department. You can demand extra materials and services by filling the related forms. Our department provides free-of-charge technical support before and during the exhibition in order to facilitate and fasten up the activities of our participants. Extra Services and Materials All technical equipment, materials and booth furniture are subject to specific renting terms. All equipment belongs to the organization. Damaged or lost equipment will be billed to participants. Applying before the entering and settling for all extra booth services and materials, you can take advantage of both priority and reduced prices for material supply. Special Decorations The booth area is delivered empty to all participants who prefer joining the exhibition with a booth with special decoration. The maximum length for booths with special decoration should be 4 meters. The in-booth cleaning of special decorations is under the responsibility of the participant. We are primarily asking all participants to leave their booths and booth areas in clean condition before Collection & Unloading. Participants need to have their booth projects approved by the installation, planning and organization department at least 1 month before the exhibition start date if they want to participate with a booth with special decoration. Participants will provide the contact details of the companies which will build/decorate their booths while sending their participant projects to the organizing company for approval. Ceiling Heights

9 If you are not sure where your booth area is, please refer to the organizer. Please remember that the ceiling is 4 meters high. We kindly ask all participants to take general esthetic image of the exhibition into consideration and pay attention to the remarks of the exhibition administration. General Measurements of the Exhibition Area Width Length Extent Height 11 m 74 m 3108 m2 6 m Only Hotel s Technical Service Staff is authorized to work in the Technical Connection Points Service department. We kindly ask you not to perform any unauthorized work. Air-Conditioning All halls are equipped with efficient ventilation, heating and cooling systems. Please make sure you do not block the ventilation outlet for efficient use of the system. Settling Timing and Working Hours During the settling process, working hours may be extended. Please contact the exhibition administration / organizer for this purpose. All booths have to be ready and prepared by the last day of the installation process; 7th May 2014 at 06:00 pm.

10 BOOTH SETTLEMENT PLAN Participant Company: Authority : Please indicate the order of the materials and equipment to be used in the booth and the electricity connection points in the field below. Name - Surname : Signature - Seal : Deadline : HHB Expo Fax : selin@hhbexpo.com.tr Please fill and send this form to HBB Expo.

11 BOOTH FRONTAL BOARD AND INFORMATION FORM Participant Company: Phone number: Address: City / Country: Authority: Mobile: Fax: E mail: The names and frontal boards of participants will be written with folio on the booths that will be prepared by HBB Expo. Total 20 characters limit should not be exceeded. Please do not indicate the foundation structure or title of the company unless required. The company name should be as short and legible as possible. Name - Surname : Signature - Seal : Deadline : HHB Expo Fax : selin@hhbexpo.com.tr Please fill and send this form to HBB Expo.

12 ELECTRICITY AND INTERNET ACCESS ELECTRICITY ACCESS Participant Company: Authority : Electricity Demand: 220 W Single-phase (...) KW x 25 Euro/KW = Euro 380 W Single-phase (...) KW x 25 Euro/KW = Euro Note: 18% VAT is not included in the prices. * 2 KW electricity will be provided free-of-charge for each booth. Over 2 KW electricity request 25 +VAT will be for each KW. As an extra special decoration for the electrical connection cable cost will be 45 + VAT. INTERNET ACCESS During the congress, wireless internet will be provided in the exhibition area. For companies demanding cabled internet, 2-day internet fee is 200 Euro + VAT. Band width is 30 mbit. HHB Fuar, Organizasyon, Reklam LTD ŞTİ Bank Account Information Teb Bank Ankara Ostim Branch Office TL : TR Euro : TR Amount :. Euro 18% VAT :. Euro Total Amount:. Euro Name - Surname : Signature - Seal : Deadline : HHB Expo Fax : selin@hhbexpo.com.tr Please fill and send this form to HBB Expo.

13 EXHIBITION HOSTESSES Experienced, bilingual hostesses will be in the exhibition area in order to help and guide your hosts. For a good communication, we recommend you qualified interpreters with various linguistic skills. You can find the Exhibition Hostess / Interpreter Request Form below. Application Deadline : Participant Company: Phone number: Address: City / Country: Authority: Mobile: Fax: E mail: * Interpreters can only provide interpretation and reading services. They do not provide written translation services. Interpreters and hostesses speak English and Turkish. Interpreter English TL Number Total (8 hours a day) General Interpretation 200 TL 8th May 2014 General Interpretation 200 TL 9th May 2014 Hostess 8 hours / day TL Number Total Hostess 140 TL 8th May 2014 Hostess 9th May TL * VAT is not included in the prices.

14 BOOTH GUARD AND BADGE Full names and company names of the booth guards should be printed out or written on an Information Request Form and delivered to HBB Expo by 11th April Except for the owners of these badges, entering the exhibition as part of a Participant Company will not be possible. Participant Company: Phone Number: Address: City / Country: Authority: Mobile: Fax: E mail: Name and Surname Company Name

15 For Your Questions and Solutions HHB Fuar, Organizasyon, Reklam LTD. ŞTİ. Hilal Mah. 4. Cadde No: 46/ 1-2 Çankaya Ankara Tel: Fax: Project Formalities and Catalogue Responsible Selin Doğan International Congress and Organization Coordinator

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