ATTACHMENT A* CITY OF BENA PAYMENTS TO NADINE CHASE. City Checking Account For Year City Council

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1 ATTACHMENT A* City ing Account For Year 1999 Date of Number City Council Documented Purpose Approval Authorized 03/15/ $ Wages (March) Y $ /13/ $ Salary (April) Y $ /07/ $ Salary (May) Y $ /08/ $ Salary (June) Y $ /08/ $21.60 Mileage Y $ /06/ $ Salary (July) Unknown 1 $ /03/ $41.78 Supplies/Mileage Y $ /03/ $ Salary (Aug.) Y $ /07/ $ Salary (Sept.) Y $ Cleaning Center/ 09/07/ $92.60 Mileage Y $92.60 Unauth. 09/07/ $ Salary N $ /07/ $ Contract N $ /07/ $ Salary N $ /05/ $20.00 Reimburse Deposit Y $ /05/ $37.20 Mileage Y $ /05/ $ Salary (Oct.) Y $ /05/ $35.00 Cleaning Center Y $ /09/ $24.00 Mileage Y $ /09/ $ Salary (Nov.) Y $ /09/ $ Contract N $ /20/ $ Salary N $ /17/ $ Salary (Dec.) Y $ /17/ $27.20 Postage/Mileage Y $27.20 Questionable Subtotal $6, $4, $2, * The information contained in this Attachment A was compiled from one or more of the following sources: bank check stubs, bank statements, cancelled checks, City claim lists, City Council meeting minutes, and City claim forms. 1 The July claims list is missing; however, the July 6, 1999 City Council meeting minutes reflect that a motion was passed to approve the "Accounts Payable." 1

2 ATTACHMENT A (Continued) City ing Account For Year 2000 Date of Number Documented Purpose City Council Approval Authorized Unauth. Questionable 01/04/ $ Salary (Jan.) Unknown 1 $ /04/ $40.00 Cleaning Center Unknown 1 $ /04/ $12.00 Mileage Unknown 1 $ /08/ $ Salary (Feb.) Y $ /07/ $ Salary (March) Y $ /07/ $72.60 Mileage N $ /28/ $ Salary N $ /04/ $ Contract (April) Unknown 2 $ /04/ $29.50 Mileage Unknown 2 $ /04/ $ None listed Unknown 2 $ /04/ $ Salary Unknown 2 $ /05/ $ None listed (May) Unknown 2 $ /05/ $ None listed Unknown 2 $ /02/ $ (void) N $ /10/ $ Garbage Unknown 7 $ /09/ $ Mileage (void) N $ /09/ $ Contract (void) N $ /09/ $ Contract (void) N $ /06/ $ Salary (void) N $ The January 2000 City Council meeting minutes and claims list are missing. 2 The monthly claims list was missing; however, the monthly City Council meeting minutes reflect that a motion was passed to approve the "Accounts Payable." 3 The check stub reflects the date "4/10" however, the cancelled check reflects the date April 4, number 5821 was dated May 4, 2000; however, it cleared the City's bank account on April 26, Therefore, the OSA considered this check to have been disbursed in the month of April. 5 The check stub did not include a date and a copy of the canceled check from the bank was illegible. Therefore, the OSA used the date the check was cashed on May 5, The check is listed as "void" on the check stub; however, this check cleared the City's bank account. In the endorsement area, appears the signature "Nadine Chase." 7 The claims list is dated "June 2000." The meeting minutes for the June 2000 City Council meeting are missing. On May 5, 2000, the City Council approved paying Clerk Chase for garbage collection. 2

3 ATTACHMENT A (Continued) City ing Account For Year 2000 (continued) 06/12/ $ None listed (June) Unknown 8 $ /12/ $ None listed (June) Unknown 8 $ $ /13/ $ Contract (July) Y $ /15/ $ Contract (Aug.) Y ($250) $ $ /12/ $ None listed (Sept.) Unknown 9 $ /03/ $ Salary (Oct.) Unknown 10 $ /09/ $ Salary N $ /08/ $ Contract (Nov.) 11 Y $ /02/ $ Salary Unknown 12 $ /02/ $ Salary (Dec.) Unknown 13 $ /22/ $ None listed Unknown 13 $ Subtotal $10, $5, $3, $1, The June 2000 City Council meeting minutes are missing; however, the claims list for June 2000 contains a $ entry for Clerk-Treasurer Chase's salary. number 5862 was written for $ and check number 5863 was written for $400.00, leaving $ disbursed to Clerk-Treasurer Chase that was not approved by the City Council as salary. 9 The claims list is dated September 15, 2000; however, the City Council met on September 12, 2000, at which time it appears no motion was made to approve City claims. It appeared that Clerk-Treasurer Chase was entitled to a monthly salary. 10 The October 2000 City Council meeting minutes are missing; however, the claims list dated October 3, 2000, reflects a $ claim for Clerk Chase. It appeared that Clerk-Treasurer Chase was entitled to a monthly salary. 11 The November 8, 2000 City Council meeting minutes reflect that Clerk Chase's salary was reduced to $250 effective November The check stub and canceled check stated that the payment was for October salary; however, the October salary had already been paid. 13 The claims list for December 2000 is missing and the City Council meeting minutes dated December 12, 2000, do not reflect a motion being made to approve City claims. 3

4 ATTACHMENT A (Continued) City ing Account For Year 2001 Date of Number Documented Purpose City Council Approval Authorized Unauth. Questionable 01/10/ $ Contract (Jan.) Unknown 1 $ /10/ $50.80 Expenses Unknown 1 $ /24/ $ Contract Unknown 1 $ /29/ $ None listed Unknown 1 $ /30/ $ None listed Unknown 1 $ /29/ $ None listed Unknown 1 $ /06/ $ Feb & March Y $ /03/ $ Contract (April) Unknown 2 $ /03/ $10.82 Reimburse Postage Unknown 2 $ /05/ $ Contract (May) Unknown 3 $ /17/ $ Contract (June) Unknown 4 $ Subtotal $2, $1, $ $ Grand Total $11, $6, $2, The claims list for January 2001 is missing; however, the January 9, 2001 City Council meeting minutes reflect that a motion was passed to approve the "Accounts Payable." 2 The April 3, 2001 City Council meeting minutes do not reflect a motion being made to approve City claims for payment; however, the amount is included on the monthly claims list. 3 The claims list for May 2001 is missing and the May 5, 2001 City Council meeting minutes do not reflect a motion being made to approve City claims for payment. 4 The June 2001 City Council meeting minutes are missing; however, the claims list dated June 17, 2001, reflects a $ claim for Clerk-Treasurer Chase. 4

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