Manage your pay-roll tax obligations online

Transcription

1 Manage your pay-roll tax obligations online Want to know more? Visit the ROL web address: Or call the ROL Help line on: (08) General pay-roll tax enquiries Office of State Revenue GPO Box T1600 PERTH WA 6845 OR Plaza Level Mt Newman House 200 St George s Terrace PERTH WA 6000 Telephone: (08) Facsimile: (08) payroll@dtf.wa.gov.au Website: WA Country Callers: Effective as at March 2003 ISBN /03 Visit: Lodge your Pay-roll Tax Returns Pay your Pay-roll Tax Obligations View your Assessment Advice (account history) Access your Revenue Online Transaction History

2 Welcome to Revenue Online (ROL) Overview Revenue Online (ROL) is an electronic lodgement and payment system that allows you to better meet your pay-roll tax obligations. ROL will assist you to meet those obligations by providing: an alternative payment process; an information source; and the convenience of electronic communications.

3 The Benefits of ROL Each month you will be issued with an Assessment Advice. This statement lists all your pay-roll tax related financial transactions. Enhanced communication using services, including notifications for clients that are required to lodge monthly returns. Extensive printing functionality has been provided for your convenience. The wage breakdown function enables you to effectively meet your obligations through greater awareness of what type of payments constitute taxable wages. Every online transaction is listed for your convenience. The Transaction Log lists online transactions such as Assessment Advices and Monthly Returns with links to lodge and view. Electronic processing of your wage details and payments. This reduces your administrative and postage costs, as there is no need for handling, completing and returning paper returns and cheques.

4 Getting Started Before using ROL for the first time you will need: 1. to provide the Office of State Revenue (OSR) with an address for ROL usage; 2. have ready your pay-roll tax Client ID; and 3. have available the barcode ID number from your latest pay-roll tax return or OSR correspondence. (This is required for identification purposes). Computer System Requirements The minimum software required to access ROL is Internet Explorer 4.0, Netscape 4.7 (although not Netscape 6.0). Preferred screen resolution set at 1,024x768 pixels. How to register for ROL The ROL registration process is completed online by following these steps: 1. Go to the ROL website at 2. Click Register for Revenue Online. Once you have entered your registration details you will be allocated a ROL username. 3. Select your ROL password. 4. Once you complete the registration, an access code will be sent to your preferred address. 5. Use the access code to logon to ROL for the first time.

5 Lodging Returns LODGING RETURNS The monthly process of lodging your pay-roll tax return and making payment can be completed in a few minutes, once the initial process of registration for ROL has been completed. On or about the 21st day of each month you will receive an informing you that the monthly return is available for lodgement. Wages are automatically totalled, with subsequent screens displaying the tax payable with options to view the tax calculation and make a payment. ROL will provide you with a (printable) receipt if a payment is made.

6 Payments Online As the images here demonstrate, making payments to the OSR is a simple process. Navigation from the side menu How to set-up online payments To make payments online, a once-off Direct Debit Request (DDR form) needs to be completed and returned to the OSR. To register a DDR, logon to ROL. Use the side menu item ROL Admin, Maintain Direct Debit Request and click on Add DDR, complete the form online then print it out for signing by the relevant account signatories, and fax or mail it to the OSR. PAYMENTS ONLINE Once your DDR form has been processed by the OSR, you will be notified by and can then make monthly payments via ROL at your discretion.

7 Security ROL is secured through industry standard security protocols that ensure confidentiality. The OSR uses 128-bit encryption, which is an Australian Banking standard which scrambles information that is exchanged between the OSR and your computer. The Department of Treasury and Finance s banking system facilitates payments. When you authorise a payment your bank account details are not transmitted over the Internet. Only a reference (or identifier) is transmitted from you to the Department of Treasury and Finance. SECURITY

8 Multi-tiered Access User access Within ROL there are two types of users: The Admin User. This is the person who initially registers your organisation for ROL. Users are additional people that have been granted less than full access to ROL by the Admin User (see screen image left). Why have multi-tiered access? The OSR acknowledges that you may have a variety of people involved with pay-roll tax over time. ROL provides various access levels and allows you to manage staff changes. Navigation from the side menu An example of this could be the Admin User being the Chief Accountant in Sydney and the User, the payroll officer, in a WA office or perhaps an accountancy firm employee looking after the firm s pay-roll tax matters. Each user must be assigned a User ID and a password. Once this has been completed the Admin User may assign access rights (see screen image left).

9 Multi-tiered Access Navigation from the side menu Adding pay-roll tax clients As described on the previous page, the Admin User can grant various access rights to others. The Admin User also has the power to add multiple pay-roll tax clients (employers) i.e. more than one client can be maintained using a single ROL Registration. Using ROL, one person (or office) can lodge and pay returns for some or all of the members of a group of employers who have individual pay-roll tax obligations. The Admin User also manages the payment mechanism by granting payment access to users and maintaining the Direct Debit Requests by adding, suspending or revoking them.

10 Transaction Log The Transaction Log is a record of all transactions performed via ROL for the nominated client. To view or lodge a listed transaction, just click the item in the Action column. Transactions are displayed in descending date order. You may use the scroll bar on the right of the screen to page down the list of transactions. A filter is available to display specific transactions or periods. The default display, upon entry, is All transactions. TRANSACTION LOG

11 Assessment Advice The Assessment Advice provides a summary of all transactions performed either by the OSR or client initiated through ROL that have occurred since the last return was issued. Transactions are displayed in ascending date order. ASSESSMENT ADVICE

12 Online Assistance Step-By-Step Demonstrations The Demonstration web page, a copy of which appears below, has links to each ROL feature with step-by-step screen views. HELP and Frequently Asked Questions Each screen within ROL has a link to customised Help topics. Answers to general questions are listed off the FAQ s link. ROL Help Line and Service The Contact Us link on the side menu lists the dedicated phone line and address. ONLINE ASSISTANCE