Graduate School of Medicine, Kyoto University Guide for Applying to Doctoral Program in Medical Sciences for 2015

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1 Graduate School of Medicine, Kyoto University Guide for Applying to Doctoral Program in Medical Sciences for 2015 Translation Disclaimer Kyoto University strives to achieve the highest possible accuracy in translating its documents from their official language of Japanese. However, due to the nature of translated documents, accuracy is not guaranteed. The translated documents are produced for reference only, and are not legally binding. The original documents in the Japanese language shall always take precedence over their translated versions. The information in the guidelines is subject to change without notice. Refer to the latest information available at 1

2 A message to prospective students of doctoral program in medical sciences Recent developments in the life sciences have led to tremendous revolutions in the environment surrounding medicine and medical treatment, with the contents of education and research in the medical fields also growing more complex and advanced. In particular, in addition to traditional medical education and research, which places an emphasis upon training physicians and doing basic medical research, current issues now include how to accurately process the vast amounts of information obtained in conjunction with dramatic developments in the life sciences, as well as how to put this information to full use in actual medical practice. Furthermore, in medical practice settings, not only is the raising of patients' awareness called for, but accurate diagnoses using advanced equipment are also required, with the research and development of these diagnostic skills and medical devices progressing on a daily basis. Among this set of scenarios, there are increasing expectations placed upon these medical advancements towards delaying the arrival of an elderly society. The overarching mission with which universities, standing at the locus of research and education, have been entrusted is to cultivate researchers and educators capable of creating and maintaining syncretic areas that go beyond the bounds of traditional medical frameworks. The programs offers students with a background in sciences or engineering an education in medical knowledge from a new perspective unlike the conventional approach in order to train new researchers and educators in medical sciences, where they can combine their specialist knowledge and skills to further transcend existing frameworks in medical sciences as we strive to live up to the social demands placed upon us towards the medical arts, and to fulfill our mission. I Major and Enrollment Capacity Medical sciences: 10 To learn more about Research Fields in our program, please refer to the website of Graduate School of Medicine: II Eligibility Requirements Applicants must satisfy one of the following requirements below (or who will satisfy one of the following requirements by the end of March 2015). 1. Those who possess a master's degree, a master (professional) degree, or a juris doctor (professional) degree. 2. Those who have completed an education program outside of Japan which is equivalent to the master's programs or professional degree programs of the graduate schools of Kyoto University*. 3.Those who have completed an education program provided by a foreign institute which is equivalent to the master's programs or professional degree programs of the Graduate School of Kyoto University by taking distance/online programs while residing in Japan *. 4.Those who have completed a curriculum of foreign graduate school in Japan which is designated by the Ministry of Education, Culture, Sports, Science and Technology (limited to programs which are equivalent to master's programs or professional degree programs of the Graduate Schools of Kyoto University*). 5. Those who have completed a program and received a degree equivalent to a master s degree from the United Nations University (which was established under the resolution of the General Assembly of the United Nations, as stipulated in the Article 1, paragraph 2 of the Act on Special Measures Incidental to Enforcement of the Agreement between the United Nations and Japan regarding the Headquarters of the United Nations University (Act No. 72, 1976)). 6. Those who took educational programs outside of Japan, or in an educational institute falling under Eligibility Requirement 4 or in the United Nations University, and passed the exam and screening prescribed by the Article 16-2 of Graduate School Establishment Law (1974, Ministry of Education Directive No.28) and have been recognized by the Graduate School of Medicine, Kyoto University as having academic ability equivalent or superior 2

3 to those who possess a master s degree.(requires Eligibility Screening; see item V) 7. Those who have been designated by the Ministry of Education, Culture, Sports, Science and Technology (Notification No. 118, Ministry of Education, September 1, 1989) (requires Eligibility Screening; see item V) (1)Those who have two or more subsequent years of a research experience at a university or research institution after graduated from a university, and who have been recognized by their research achievement to have equivalent or superior ability to those who possess master s degree. (2) Those who have two or more subsequent years of research experience at a university or research institution after completed 16 years of school education at a foreign institute or after completed 16 years of a foreign graduate school curriculum by distance/online while residing in Japan, and who have also been recognized by a graduate school as having academic ability equivalent or superior to those who possess a master s degree. 8. Those who demonstrated academic performance equivalent or superior to those falling under Eligibility Requirement 1 on the individual eligibility screening, and who are also at least twenty-four years of age. (requires Eligibility Screening; see item V) *Those who have graduated or are expected to graduate from a university outside of Japan and who have completed or are expected to complete programs at a graduate school outside of Japan, or those who have obtained or are expected to obtain master's degree outside of Japan, must submit a copy of their graduate certificates and Preliminary Eligibility Check Sheet which is enclosed to the guideline booklet for preliminary eligibility check to Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) by 5:00 pm on Thursday, August 21, 2014 (JST). Requests from applicants who live outside of Japan to check their application eligibility are acceptable through the online admission system T-cens. Refer to the following URL to find out the information about the online application procedure. < > III Application procedures 1. Application period Between Tuesday, September 16 to Thursday, September 18, 5:00 pm, 2014 (JST). Application materials must arrive during the above period, by post or in person during the office hours (9:00am -12:00noon, 1:00pm-5:00pm). If sending by postal mail, package of materials, it must arrive by 5:00 pm on September 18, However, the package postmarked on Tuesday, September 16, 2014 and that was sent by registered express mail from within Japan will be accepted even if it arrives after the deadline. Those who live outside of Japan can apply through the online admission system T-cens. Refer to the following URL to find out the information about the online application procedure. < > 2.Submission Method Send by registered express mail using the envelope enclosed to the guideline booklet. (from within Japan only) Please also use the envelope enclosed to the guideline booklet even if you are submitting the materials in person. 3

4 3.Application materials should be sent to: Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) Graduate School of Medicine, Kyoto University Yoshida Konoe-cho, Sakyo-ku, Kyoto , Japan 4. Application Materials (*on the left of the table indicates using of designated forms enclosed to the guideline booklet. (Japanese Only) * 1 Application Form for Admission Please fill out required items on both sides on the designated form. Before submitting your application, please contact the professor in Research Field of your choice from the list on our website to obtain prior approval of applying. 2 3 Official Academic Transcripts Graduation Certificate (or Certificate of Expected Graduation) These certificates must be prepared and sealed (or signed) by the dean (department head) of the graduate school which you are currently attending or graduated from, and both should be written in English or Japanese. (Original or authorized copy) Applicants who have completed (or who are expected to complete) the master's program/professional degree program at the Graduate School of Medicine, Kyoto University, and who falling under Eligibility Requirement 6, 7 or 8 need not submit this item. 4 Research Outline An abstract of master's thesis (approx. 450 words in English / approx. 1,500 characters in Japanese). Applicants falling under Eligibility Requirement 6, 7 or 8 must submit a statement of your research progress (approx. 450 words in English / approx. 1,500 characters in Japanese) instead of an abstract of master s thesis. (Form; Free) * 5 Statement of Purpose Applicants must fill out all necessary items on the designated form enclosed to the guideline booklet. No separate sheets may be attached. * 6 Exam Admission Ticket /Photograph Card Two ID photographs (3.5cm x 4.5cm) to be pasted in place on the exam admission ticket/photograph card enclosed to the guideline booklet. Form * 7 Self-addressed Stamped Envelope for the return of the exam admission ticket Please put your name and address in Japan on the envelope enclosed to the guideline booklet and attach a 362-yen stamp (For Japanese domestic express mail) on the envelope enclosed to the guideline booklet. 4

5 * 8 Form for Evidence of Payment for Application Fees (Pasted on the designated form) Application fee: 30,000 yen [Japanese government sponsored (MEXT Scholarship) international students and those expected to complete master's programs or professional degree programs at Kyoto University need not pay application fee] For applicants from the affected regions under the Disaster Relief Act whose head of household has been adversely affected by the March 2011 Great East Japan Earthquake (Tohoku earthquake and tsunami), the application fee may be waived. Please ensure to submit copy of Risai-Shoumeisho (Disaster Victim Certificate). For further details about the application, contact the administrative office at the Graduate School of Medicine as soon as possible. (An application submitted after September 4 will not be acceptable.) Payment period: From Wednesday, September 10 to Thursday, September 18, 2014 [Payment method] 1) Enter the applicant s name in the appropriate sections (three sections) on the Application Fee Payment Request Form provided by the Graduate School of Medicine (enclosed to the guideline booklet) Take the form to a Japanese bank (payment through post office or Japan Post Bank is not available), and make your payment. *Please note that payment via ATM or the Internet is not accepted. 2) No transfer fee is charged if payment is made at the head office or a branch office of Sumitomo Mitsui Banking Corporation. If payment is made at any other bank, the cost of transfer shall be borne by the applicant. 3) After making payment, make sure that the bank s receipt seal is stamped on the Evidence of Payment for Application Fees and the Application Fee (and Transfer Fee) Receipt returned from the bank. Paste the Evidence of Payment for Application Fees (left portion) on the Form for affixing evidence of payment for application fees. (Applications will not be accepted if the evidence does not bear the bank s receipt seal.) 4) Application fees will not be returned after application form has been processed * 9 Address Label Form Please fill out your name and postal address (in Japan) or laboratory name on the designated labels enclosed to the guideline booklet to be used for receiving the examination decisions and enrollment procedures. 10 Photocopy of Residence Card / Alien Registration Card, or Only for international applicants. Please submit copies of both side of Residence Card/Alien Registration Card. If the applicants are currently residing overseas, please submit a copy of his/her passport. Certificate of Entry in the Resident Card 11 Japanese Government sponsored (MEXT Scholarship) Please submit a copy if you are a Japanese government-sponsored (MEXT Scholarship) international student who are currently attending the school other than Faculty of medicine or Graduate School of Medicine, Kyoto University. international student NOTES: 1) The content of submitted application materials cannot be changed in principle. 2) Processed exam admission ticket will be sent in the middle of October,

6 IV Evaluations Applicants are evaluated comprehensively by performance on the entrance examinations, the research outlines, the content of statement of purpose and academic transcripts. 1. Examinations Time & Date Subjects Place Wednesday, November 5, :00 am to 10:30 am 10:50 am to 12:30 pm Foreign language (English) General medicine and general biology (3 questions) Written Exam Written Exam Graduate school of Medicine, Kyoto University (Faculty of Medicine Campus) 2:00 pm through Interview regarding your prospective research field Oral Exam *Applicants must arrive at the examination location (Graduate school of Medicine, Kyoto University) by 8:30 am on the date of the examination. The location of examination rooms will be posted on the bulletin board of the Graduate school of Medicine at 8:00 am on the day of the examination. 2.Regarding for the subject Foreign language (English) 1) English is the only language provided for the subject Foreign Language. 2) No dictionaries shall be allowed to use. 3.Regarding the subject General medicine and general biology examination No dictionaries shall be allowed to use. V Eligibility Screening (Applicants falling under II Eligibility Requirement (page1) 6, 7 or 8) 1. Application deadline Applicants falling under Eligibility Requirement 6, 7 or 8 are required to submit the following materials for Eligibility Screening to the Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) by 5:00 pm on Thursday, August 21, When mailing the materials, please write Application for Eligibility Screening to the Doctoral Program in Medical Sciences for 2015 in red on the front of the envelope, and all materials must be sent by registered express mail from within Japan. Application materials postmarked on or before August 19, 2014 (if mailed from within Japan), and that were sent by registered express mail will be accepted even if they arrive after the deadline. Those who live outside of Japan can apply through the online admission system T-cens. Refer to the following URL to find out the information about the online application procedure. < > 2. Application materials should be submitted or mailed to: Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) Graduate School of Medicine, Kyoto University Yoshida Konoe-cho, Sakyo-ku, Kyoto , Japan 6

7 3.Materials to submit (* indicates using of designated forms enclosed to the guideline booklet) 1) Eligibility Requirement 6: Those who passed Qualifying Examination or equivalence examination at an educational institute outside of Japan and have been recognized by the Graduate School of Medicine, Kyoto University as having academic ability equivalent or superior to those who possess a master s degree. * Application form for Eligibility Screening Fill out your academic history following high school graduation on the designated form. * Letter of Recommendation (Designated Form) To be prepared by the head of the institution or the supervisor of the school that you are/were enrolled. (Must be kept sealed and confidential.) Certificate of Final Academic Records Certificate of Qualifying Examination or equivalence examination, and academic transcripts (original or authorized copy) Documents of Detailed Final Academic Records 1) Documents which detail the examination procedure and qualifying criteria of the Qualifying Examination or equivalent assessment. 2) The curriculum details (course list and course outlines) of the program equivalent to master s program which applicant has completed issued by the institution. Copy of Documents which certify your secondary and upper secondary education records Please submit official documents which show the outline of your secondary and upper secondary education records. 2) Eligibility Requirement 7: Those who have been designated by the Ministry of Education, Culture, Sports, Science and Technology. (Notification No. 118, Ministry of Education, September 1, 1989) (Those who have two or more subsequent years of research after graduated from a university, see the detail on page 1) * Application Form for Eligibility Screening Fill out your academic history following high school graduation on the designated form. * Certificate of Employment Period To be prepared by the head of the institution/company which you are /were employed. Your research experience during employment period must be shown on the form if the affiliate institute/company is a private-sector corporation. * Letter of Recommendation of Eligibility Screening To be prepared by the head of the institution/company that you are/were employed or a research advisor of the university in which you are/were enrolled. (Must be kept sealed and confidential.) Research activity history (Research CV) Please describe your research history at your affiliated institute/company/university. (including the list of publication/research achievements) (Form: Free) Research achievements of your affiliated Please submit documents which show the research achievements of your institution/company such as yearly report, academic society bulletins, etc. institution/company Certificate of final academic records Graduation (completion) certificate(s) and academic transcript(s) (original or authorized copy in English or Japanese) 3) Eligibility Requirement 8: Those who demonstrated academic performance equivalent or superior to those who falling under Eligibility Requirements 1 on the individual eligibility screening, and who are also at least twenty-four years of age. * Application form for eligibility screening Fill out your academic history following high school graduation on the designated form. 7

8 * Letter of recommendation for Eligibility Screening Personal research activities history (Research CV) Certificate of final academic records To be prepared by the head of the institution/company that you are/were employed or a research advisor of the university in which you are/were enrolled. (Must be kept sealed and confidential.) Please describe your postgraduate research history. (including the list of publication/research achievement) (Form: Free) Graduation (completion) certificate(s) and academic transcript(s) (original or authorized copy in English or Japanese) 4. Eligibility Screening Criteria Applicants are evaluated on their research activities and research achievements from Eligibility Screening application materials. 5. Screening Decisions Screening decisions will be mailed to Applicants by special registered mail around the middle of September, * Online Applicants can confirm their decisions on T-cens. VI Admission Decisions At 11:00 am on Friday, November 28, 2014, a list of examinee numbers of successful applicants is to be posted on the bulletin board of the Graduate school of Medicine, and acceptance letters will be sent to successful applicants. The list will also be posted on the website of the Graduate School of Medicine. (http://www.med.kyoto-u.ac.jp/apply/entrance_examination/) (Telephone inquiries about the selection decisions shall not be accepted.) Applicants must keep their Exam Admission Tickets until Enrollment Procedures are completed. * Online Applicants can confirm their decisions on T-cens. VII Enrollment Procedures 1. Admission fee : 282,000 yen (subject to change) 2. Tuition First semester : 267,900 yen (total annual tuition: 535,800 yen) *The amounts indicated above are tentative and subject to change. *If the above amounts are revised at or after the time of enrollment, the new amounts will be applied at the time of payment. 3. We will inform you regarding the payment schedule of admission fee, items to submit at the beginning of the school year, information of Japan Student Services Organization scholarships & exemption of tuition and others by postal mail at the beginning of March VIII Others 1. When requesting the admission guideline booklet by mail, please enclose a square No. 2 return envelope (write out your name, address, postal code and affix a 250 yen stamp) along with your contact telephone number, write Request for Admission Guidelines for the Doctoral Program of Medical Sciences, 2015 in red on the front of the envelope and send the request to the address below. (for domestic mail only) 2.Applicants with physical disabilities who require special arrangements for taking examinations should contact Academic Affairs/Student Support Office, before submitting their application. 3.Kyoto University is committed to protecting the individual privacy of applicants by restricting the use of collected information as specified by Kyoto University Personal Information Protection Regulations. In accordance with these 8

9 policies, the information on your application (personal information, exam score, financial support, and others) may be used Kyoto University officials only for appropriate administrative purpose. (1.For admission exam, 2.For enrollment & scholarship procedures, 3.For preparation for enrollment) 4. We are planning to change the contents of our admission guideline from the next years admission examination (Enrollment in April, 2016). Details will soon be posted on our website as they become available. Revised in August, 2014 Graduate School of Medicine, Kyoto University Yoshida Konoe-chō, Sakyo-ku, Kyoto, Graduate School of Medicine, Kyoto University Academic Affairs/Student Support Office (Manager of Graduate School Academic Affairs) TEL: FAX:

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