1 107 S. Willow Avenue Tampa, FL Ph: Fax: Last Revision Date: Property Name: Lead Based Paint: Coastal Barrier Resources: Property Address: Asbestos: Coastal Zone Management: City, State, Zip:, Historic Preservation: Sole Source Aquifers: Entity Name: Floodplain Management: Airport Clear Zone: FHA Program Type: Wetlands Protection: Other Federal or State Laws: Finance Purpose: Endangered Species: Additional Hazards or Nuisances: Organization Type: Noise Analysis: Toxic Chemicals: Profit or Nonprofit: Explosive/Flammable Hazards: Radioactive Materials: Zoning Issues: Submission Package: (1) Original, (1) Copy and (1) Electronic Copy to HUD, (1) to Owner and (1) to Lender Notification 5 Days Prior to Submission: Firm Application - Outstanding Items Summary NT Status Date Item Party 1 Transmittal Letter a. Transmittal Letter 2 Application Form HUD with Application Fee a. HUD (Signed by Owner and Lender) b. Developer's Summary of Cost Figures c. Current Rent and Unit Square Footage (Sub Rehab) d. Current Rent Roll (Sub Rehab) e. Rent Roll - Certification (Sub Rehab) f. Exam Fee (.3% of Loan Amount or balance of the Market Rate Pre-Application Fee, 15 basis point) $ Form HUD E, Supplemental Application and Processing Form (Housing for the Elderly/Disabled) a. HUD E 4 Narrative Summary and Underwriting Recommendation a. Narrative Summary b. Underwriting Recommendation 5 Intergovernmental Review (SPOC) a. HUD-SF-424, Intergovernmental Review (SPOC) 1. Response from State Clearinghouse b. SHPO - Section 106 Historic Review (Including Narrative Description, HUD and Site Plan) 1. Response from SHPO Office 6 Byrd Amendment a. Byrd Amendment - Owner b. Byrd Amendment - General Contrator c. Byrd Amendment - Lender 7 Form HUD a. HUD-92264, Multifamily Summary Appraisal Report 1. Signed by Appraiser,Cost Analyst, ural Analyst or PCNA Contractor and Lender b. HUD-92264T, Rent Estimates for Low/Moderate Income Units (Tax Credit or Bonds) 8 Form HUD A a. HUD-92264A, Supplemental to Project Analysis 1. Signed by Lender b. HUD-92438, Underwriting Summary Report 9 Form HUD-2530 PPC (For all parties designated on page 1 of form instructions) a. Form HUD-2530 PPC 1. - Include Organizational Chart 2. General Contractor - Include Organizational Chart 3. Management Firm - Include Organizational Chart Management b. LLCI Certificate, Eligible Limited Liability Corporate Investors c. HUD Business Partners Registration - All Principals 1. https://hudapps1.hu.gov/apps/part reg/apps040.cfm d. Limited Denial Participation e. Excluded Parties Lists System f. FHA Number - New 10 Verification of Social Security or Employer Identification Number a. Social Security Number or Employer Identification Number 1. (Mandatory) 2. Each Principal of the (Mandatory) 3. Sponsor, if applicable (Mandatory) 4. General Contractor (Optional) 11 Evidence of Site Control and Title Commitment a. Purchase Contract b. Ground Lease c. Warranty Deed d. Loan Agreement e. Homeowners Association Expiration Date: f. Option Expiration Date: g. Title Commitment ALTA for Florida Projects for Other States. 1. Authorization Letter from Owner for Lender Ordering of Title
2 12 Form HUD-935.2A, "Affirmative Fair Housing Marketing Plan" a. Form HUD-935.2A (See Handbook REV-1) 1. Completed by Manager and Signed by Manager and Owner in Box 8. Management 13 Form HUD-92010, "Equal Employment Opportunity Certification" a. Form HUD-92010, Equal Employment Opportunity - Certification General Contractor 14 Certification from Motgagor's a. Motgagor's Design - Certification (App. 5N b. 's Supervisory - Certification c. Engineer - Zoning - Certification Engineer 15 Report prepared by Lender's ural Analyst a. ural Analyst Report (See ural Exhibits for Items to Submit to ural Analyst for Review) 16 Resumés of Lender's ural Reviewer and Cost Reviewer MAP Development Team Team Member a. ural Reviewer/Resume/List of Projects / b. Cost Reviewer/Resume/List of Projects / 17 Owner- Agreement on AIA Form B 108 and Amendment a. AIA Form B108 - Owner Agreement 1. The recommended distribution for all B-108 fees is 75% for Design and 25% for Supervisory b. HUD M, AIA Form B108 - HUD Amendment c. AIA Form B108 - Owner Engineer Agreement 18 Legal Survey and Form HUD-92457A-M, Surveyors Report a. "As-Built" ALTA Survey - With Proper Certifications, including HUD and ALTA Surveyor 1. Lender: Development Corporation of Florida Surveyor 2. : Surveyor 3. Sponsor, if applicable: Surveyor 4. Title Insurer: Surveyor 5. Mortgage Insurer: Secretary of the U.S. Department of Housing and Urban Development Surveyor b. HUD 92457A-M, Surveyor's Report including Certification, Signature and Surveyor Seal Surveyor 19 Engineering and Specialty Reports (Not Covered Under Environmental Report) Sample Reports that May be Required: a. Environmental (Phase II) Engineer b. Noise Study Engineer c. Flood Hazard Engineer d. Toxic Hazard Engineer e. Termite Control Engineer f. Heat Gain/Loss Calculations Engineer 20 Contract Drawings and Specifications (5 Copies, Engineering Size Drawings) See App. 5-I a. Project Manual - Specifications (CSI Masterformat) b. Contract Drawings with Cover Page with Site and Project Details including: 1. Design and Engineer to sign and seal each sheet produced at Firm Submission. 2., Owner,, and Bonding Company to sign Cover Page at Closing. c. Detailed Site Plan showing overall dimensions of main buildings (Contour lines d. Sketch Plans of Main Buildings, Including Clubhouse and Garages. Sketch Plans e. Directional Elevations of the Proposed Building(s) Additional Plans Required: f. Grading and Drainage Plan g. Planting Plan h. Basement Plan for Each Building Type (Foundation Plan when no Basements) i. Roof Plans j. Schedules (Doors, Windows and Finish Materials) k. Mechanical (Heating, Cooling, Plumbing and Electrical on Separate Drawings) l. Off-Site Drawings (See Tab 24) 21 Municipal Services and Other Utilities' Assurance Letters a. Private Water Supply - Report from City/County Health Officer Stating: 1. "Health Standards are Met" b. Private Sewage System - Report from City/County Health Officer Stating: 1. "Health Standards are Met" c. Electric Company Utility - Letter d. Gas Company Utility - Letter e. Or: Current Billing from Public Utility Company 22 Off-Site Improvements/Construction (Description) a. Off-Site Improvements - Include utilities, walks, curbs, gutters, streets, drainage structures, landscaping, and similar improvements beyond the property lines. 1. Estimated Cost of Off-Site Improvements b. Offsite improvements may be included in the contract drawings and specifications but the extent must be clearly defined on the plot plan and in the specifications.
3 23 Cost Estimate Package (Documents to Include) a. HUD Cost Estimate Package b. HUD Cost Portions c. HUD B - Estimator's Cost Estimate of HUD-2328 d. HUD Property Insurance Schedule e. HUD Contractor's and/or 's Cost Breakdown 1. Signed by:, Mortgagee, General Contractor and Cost Analyst (See MAP Q&A, Ch. 6, Item 3) f. HUD-2328 LI - Land Improvement Worksheet g. HUD Construction Progress Schedule h. Working Capital Computation i. Joint Work Write-Up - Substantial Rehabilitation Only j. Replacement Reserve Estimate - Substantial Rehabilitation Only k. Identity of Interest Certification - Between and/or and Subcontractors l Percent Rule Disclosure (Sec ) m. Davis Bacon Wage Deterimination - SF Contractor's and/or 's Cost Breakdown, Form HUD-2328 a. HUD Contractor's and/or 's Cost Breakdown 1. Signed by:, Mortgagee, General Contractor and Cost Analyst (See MAP Q&A, Ch. 6, Item 3) b. HUD-2328 LI - Land Improvement Worksheet c. HUD Construction Progress Schedule d. Working Capital Computation 25 Property Insurance Schedule, Form HUD d. HUD Property Insurance Schedule to be provided by Cost Analyst 26 Identity of Interest Disclosure a. Identity of Interest Certification - Between Mortgagee and b. Identity of Interest Certification - Between and/or and Subcontractors c. Identity of Interest Certification - Between and and General Contractor d. Identity of Interest Certification - Between Engineer and and General Contractor e Percent Rule Disclosure 27 Resumé of General Contractor and Schedule of Jobs a. Resumé of General Contractor b. Incumbency Certificate 1. Include: Address, SSN, Ownership % in Firm and Expected Ownership % in Project c. AIA Document A305 - Contractor's Qualification Statement 1. Historical Financial Statements - Prior 3 Years Years: 2. Year-to-Date Month: a. YTD - Certification 3. Schedule of Jobs or Working Capital Computation Sheet d. Limited Denial Participation ( e. Excluded Parties Lists System (www.epls.arnet.gov/) 28 Soils Report and Foundation Analysis a. Soils Report b. Foundation Analysis 1. Test Borings Log (typically one for every 2,500 sf of foundation area) a. Waiver for Borings, if applicable 2. Test Pit Data 3. Soil Bearings Value 4. Geotechnical Study c. Engineer - Foundation - Certification d. Engineer - Geotechnical - Certification e. Topographical Survey 29 Complete Appraisal Exhibits (120 Days from Effective Date) a. Complete Appraisal, including 1. HUD 92264, Rental Housing Income Analysis and Appraisal 2. HUD A, Supplement to Project Analysis 3. HUD 92273, Estimates of Market Rent by Comparison 4. HUD 92274, Operating Expenses Analysis Worksheet Form 5. HUD 92264T, For Tax Credit and/or Bond Financing b. Appraiser - Certification c. Inspection of Units (Appraiser) - Number Required 0 30 Phase I Environmental Assessment (180 Days from Effective Date up to 330 Days) a. Phase I Environmental (if Updated) Effective Date: 1. "No recognized environmental conditions." 2. "No further testing recommended." b. HUD-4128 Effective Date: c. Sample Field Notes Checklist d. State Clearinghouse Letter e. Landowner/User Questionnaire (To be provided by Vendor) 31 Marketing, Leasing and (if applicable) Relocation Plan, if updated from pre-application a. Marketing Plan c. Relocation Plan (Substantial Rehabilition Only) b. Leasing Plan
4 32 Evidence of Last Arms Length Transaction Price a. Last Arms Length Transaction Date and Price - Certification 33 Personal Financial Statements, Form HUD a. HUD-92417, Personal Financial Statements (no more than 3 months old when submitted to lender) 1. Sponsor, if applicable 2., if fully capitalized (Include Working Capital - CA minus CL) 3. Each Principal of the 4. Personal Financial Statement - Certification 34 Financial Statements for Business Entities, REO Schedule and Schedule of Mortgage Debt a. Subject Historical Financial Statements - Prior 3 Years 1. Audited Financials (3 Yrs) Years: 2. Year-to-Date (YTD) Financials Months: i. Certification of YTD Financials 3. Tax Returns (3 Yrs) 4. RE Tax Bill - Current Years: 5. Insurance Bills (Property & GL) - Copies of Bills for Current Policies b. Business Entities (Including ) must submit the following statements for the last 3 years 1. Balance Sheet 2. Income and Expense Statement 3. Statement of Changes in Financial Position 4. Supporting Schedules (See Sec. 8.4 (B.2.d) 5. Truth and Accuracy - Certification 6. Criminal - Certification c. Real Estate Owned and Schedule of Mortgage Debt 1. Sponsor, if applicable 2., if fully capitalized (Include Working Capital - CA minus CL) 3. Each Principal of the 35 Credit Reports - (Within 60 Days of Application Date) a. Commercial Credit Report or a Residential Mortgage Credit Report (RMCR) 1. Effective Date: 2. Each Principal of the Effective Date: 3. Sponsor, if applicable Effective Date: 4. Housing Consultant, nonprofit Effective Date: 5. General Contractor Effective Date: 36 HUD SUPP (Include prior legal action, outstanding delinquent Federal Debt and SSN or EIN) a. Sponsor b. c. Each Principal of the d. General Contractor 37 Request for Verification of Deposit (for each Bank Reference on SUPP) a. HUD F, Request for Verification of Deposit for Each Bank Refernce on HUD SUPP. b. Include Certification Authorizing Release of Banking and Credit Information for all Written Inquiries Each Principal of the 3. Sponsor, if applicable 4. General Contractor c. Trade References 38 Release of Banking and Credit Information (Required for each Principal and ) a. Certification Approving Release of Banking and Credit Information b. Include Certification Authorizing Release of Banking and Credit Information for all Written Inquiries 1. Sponsor, if applicable Each Principal of the 4. General Contractor 39 Low Income Housing Tax Credits a. Commitment Letter b. Copy of LIHTC Certificate c. Owner's Certification that Project Will Not Participate in LIHTC Program d. Owner's Certification that Project Will Participate in LIHTC Program 40 Evidence of State and/or Local Grants (List and Conditions) a. Other b. Other c. Other d. Other e. Other 41 Financing Plan a. Financing Plan 1. Signed by Lender b. Tax Credit Projects - Use Sources and Uses Statement 42 Organizational Documents a. b. c. d. e. f. g.
5 43 Developer's Agreement for Nonprofit Sponsor a. Developer's Agreement for Nonprofit Sponsor 44 Form HUD-3434, "Certificate of Relationships and Nonprofit Motives" and Form HUD-3435, "Certificate of Contractural Relationship" a. Form HUD-3434 b. Form HUD HUD-2283, Financial Requirements for Closing a. HUD-2283, Financial Requirements for Closing 1. Signed by Lender 46 Management Agent Experience a. Report on Experience of Management Agent Management b. Resumé of Management Agent Management c. Proposed Staffing Level to be Charged Against the Project: Management 1. Job Titles and Duties Management 2. Salaries of All Employees to be Working for the Project Management d. Resident Complaints Procedure Management 1. Description of Procedure Used by Agent to Resolve Resident Complaints Management 2. Examples of System Implementation Management 47 Management Certification - HUD-9839A, B or C a. HUD-9839A - Management Certification Management b. HUD-9839B - Project Owner's Management Agent's Certification Management c. HUD-9839C - Management Certification Management 48 Management Entity Profile a. HUD-9832, Management Entity Profile Management 49 Management Plan and Sample Lease a. Management Plan Management b. Sample Lease Management 50 Management Agreement a. Management Agreement, if applicable Management 1. Include Clauses from HUD Handbook Rev. 2 - Section Management b. Fidelity Bond Insurance Management 51 Disk or Removable Drive a. Disk or Removable Drive of the Underwriting File, Exhibits and 3rd Party Reports
6 52 Additional Exhibits for Substantial Rehabilitation (3 Sets of Full Size Blueprints) 1. Detailed scope of rehabilitation work resulting from joint inspection by Lender and mortgagor. 2. Lead-Based Paint Risk Assessment (Projects Constructed Prior to 1978) a. Asbestos Reports (Projects Constructed Prior to 1976) 3. Detailed Cost Estimate, From HUD (Completed by Cost Analyst) 4. Estimate Costs of Replacement Reserve items. 5. Form HUD must be completed in accordance with basic valuation instructions for Sections 221(d) and 220 processing Development of the "As-Is" value and value for the land without improvements. 6. HUD and HUD analysis used to support the income and expenses on the HUD must reflect the "As-Completed" property conditions. 7. Section 231 substantial rehabilitation cases require two value estimates on the HUD-92264, a value subject to the completion of rehabilitation using all applicable approaches and an "As-Is" value.
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