DEPARTMENT OF HUMAN RESOURCES AND CIVIL SERVICE COMMISSION MEETING May 13, 2015 Cayuga County Civil Service Commission Office

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1 DEPARTMENT OF HUMAN RESOURCES AND CIVIL SERVICE COMMISSION MEETING May 13, 2015 Cayuga County Civil Service Commission Office PRESENT: Peter Stephenson, Chairman Ronald J. Oughterson, Commissioner Bruce D. Sherman, Commissioner Michael T. Russell, Human Resources Administrator Barbara L. Coleman, Deputy Human Resources Administrator Open Public Hearing Motion was made by Chairman Stephenson and seconded by Commissioner Oughterson to open the Public Hearing at 1 p.m. All were in favor. Open meeting and approval of minutes Motion was made by Chairman Stephenson and seconded by Commissioner Sherman to open the Commission meeting at 1 p.m. and to waive the reading of minutes and approve the 04/08/15 minutes. All were in agreement. ESTABLISHMENT OF ELIGIBLE LISTS PPM#74459 Senior Clerk 1 year PPM#74454 Senior Clerk 1 year PPM#74455 Senior Clerk 1 year OC#63387 Senior Clerk 2 years PPM#75145 Transportation Supervisor (MCS) 1 year PPM#74732 Transportation Supervisor (USCS) 1 year OC#62499 Transportation Supervisor 1 year Motion was made by Chairman Stephenson and seconded by Commissioner Sherman to establish the eligible lists as indicated above. All agreed. DEPARTMENT OF HUMAN RESOURCES AND CIVIL SERVICE COMMISSION Resolutions for the Public Hearing The Commission reviewed the resolutions and discussed the documentation which will be submitted with the resolutions. There were no guests in attendance at the public hearing. Review of Civil Service Law, Section 57 The Commission reviewed Civil Service Law, Section 57, and plan to review another section of law at their next monthly meeting. Exempt Position Review Policy The Commission needs to have a policy to follow when exempt class positions become vacant. Michael Russell reported he has prepared a drafted policy for the Commission s review at another meeting. Page 1 of 5

2 Miscellaneous The Commission discussed various miscellaneous items with no actions taken. JOB SPECIFICATION REVIEW Early Intervention Services Coordinator Deputy Human Resources Administrator The Commission reviewed the job specs listed above. Motion was made by Commissioner Sherman and seconded by Chairman Stephenson to approve the revisions as discussed. All were in favor, and Chairman Stephenson requested that the revised specs be sent to the appointing authorities where the positions exist. JOB ABOLISHMENTS Title: Position Control#: Jurisdiction: Per: Aging Services Aide Office for the Aging Resolution # Aging Services Aide Office for the Aging Resolution # Senior Public Health Technician Public Health Resolution # Senior Public Health Technician Public Health Resolution # COUNTY CLERK Request for reinstatement to the eligible list April Palmer submitted a request on April 21, 2015, to be reinstated to the Motor Vehicle Cashier eligible list, as she was resigning from her Motor Vehicle Casher position. April s probationary period ended September 2, Once a candidate receives a permanent appointment from an eligible list and finishes the probationary period, the candidate cannot receive another appointment from the same eligible list. On May 4, 2015, Ms. Palmer rescinded her resignation in the department. Since she is not eligible for reinstatement to the eligible list and has decided not to resign from her permanent competitive class position, it was the Commission s consensus that she is not eligible for a reinstatement at this time. PUBLIC HEALTH Reclassification of Director of Health and Human Services position The staff was informed that the NYS Civil Service Commission will not consider approving the Public Health Director in the non-competitive class while the Director of Health and Human Services position is classified as non-competitive. The Director of Health and Human Services position was vacated almost a year ago and is not anticipated being utilized in the foreseeable future, as the Director of Community Services is currently overseeing both the Community Mental Health Department and the Department of Social Services. The Legislature has not abolished the position. Motion was made by Commissioner Sherman and seconded by Chairman Stephenson to reclassify the position of Director of Health and Human Services from non-competitive to competitive and to have the staff inform the state of their decision. All agreed. Page 2 of 5

3 WEEDSPORT CENTRAL SCHOOL Adoption of Director of Operations & Technology Infrastructure job spec New Position Duties Statement (Director of Operations & Technology Infrastructure) The Commission reviewed a New Position Duties Statement for one Director of Operations & Technology Infrastructure position and a job spec for the title. Motion was made by Commissioner Sherman and seconded by Chairman Stephenson to adopt the job specification and to classify the position as Director of Operations & Technology Infrastructure with the jurisdictional class being competitive. Commissioner Oughterson opposed. Commissioner Stephenson will oversee sending a letter to Shaun O Connor, District Superintendent of Weedsport Central School, advising him of their decision. In addition, Commissioner Stephenson will express the Commission s disappointment in the way that Weedsport Central School wants positions classified for a particular individual instead of for a position, and the school district continues to hire employees who do not meet the minimum qualifications. This letter will be copied to Douglas Tomandl, Superintendent for Business and Finance, as well as Randy Ray, School Attorney. CAYUGA-ONONDAGA BOCES Request for cross-training period for Account Clerk Typist positions The Commission reviewed a letter from BOCES requesting a cross-training period for two Account Clerk Typists who will be promoted to Senior Account Clerk Typists effective July 1, 2015, in order to allow a smooth transition. Motion was made by Commissioner Sherman and seconded by Commissioner Oughterson to approve the training periods as requested. All were in agreement, and Chairman Stephenson directed that the BOCES administration be made aware of their decision. SEYMOUR PUBLIC LIBRARY New Position Duties Statement (Research Aide) The Commission reviewed a New Position Duties Statement for one Research Aide position. Motion was made by Chairman Stephenson and seconded by Commissioner Sherman to classify the position as Research Aide with the jurisdictional class being competitive. All agreed, and Chairman Stephenson advised that the staff inform the Library Director of their decision and that the position will be placed in the position control file when the staff receives a copy of the board minutes showing the creation of the position. Reinstatement request for Leigh Romano to Librarian I position The Commission reviewed a letter requesting approval of the reinstatement of Leigh Romano to the position of Librarian I. Motion was made by Commissioner Sherman and seconded by Commissioner Oughterson to approve the reinstatement. All agreed. TOWN OF STERLING Change in title of Superintendent of Public Works to Superintendent of Public Works PT Upon the recommendation of NYS, motion was made by Commissioner Sherman and seconded by Chairman Stephenson to change the title of Superintendent of Public Works to Superintendent of Public Works PT in the Town of Sterling in order to meet the criteria for non-competitive classification based on the less than 5,000 population of the town. All were in favor. Page 3 of 5

4 TOWN OF THROOP Status on refusal to submit information for classified employees Mike Russell reported that he has requested a letter from the NYS Department of Civil Service regarding their responsibility for adhering to this compliance issue. ELIGIBLE LISTS TO EXTEND Exam No.: Title: List Age: # Candidates Remaining OC#20131 Account Clerk 2 years 65 PPM#20134 Account Clerk (DSS/PHD) 2 years 3 OC#20132 Account Clerk Typist 2 years 48 OC#20133 Audit Clerk 2 years 53 PPM#20136 Audit Clerk (DSS/PHD) 2 years 3 OC#67948 GIS Specialist 2 years 7 OC#60046 Head Social Work Assistant 2 years 8 PPM#72812 Principal Social Welfare Examiner 2 years 11 OC#62935 Sheriff Custody Officer 1 year 22 PPM#71043 Supervising GIS Specialist 2 years 1 Motion was made by Chairman Stephenson and seconded by Commissioner Sherman to extend the eligible lists shown for one year. All were in agreement, and Commissioner Stephenson requested that the staff advise the candidates of their decision. ELIGIBLE LISTS EXPIRING Exam # Title List Age # Candidates Remaining OC#15459 Computer Systems Technician 4 years 3 CERTIFICATION OF ELIGIBLES Mental Health Permanent appointment, Michael Pratts, Supervising Staff Psychiatrist, effective 4/27/15. Planning Permanent appointment, David Nelson, Planner, effective 04/06/15. Sheriff Permanent appointment, Joshua Hopkins, Sheriff Custody Officer, effective 04/06/15. Permanent appointment, Richard Kessler, Sheriff Custody Officer, effective 04/06/15. Permanent appointment, William Short, Sheriff Custody Officer, effective 04/06/15. Permanent appointment, Kevin Festa, Sheriff Custody Officer, effective 04/06/15. Permanent appointment, Aileen Campanello, Sheriff Custody Officer, effective 04/06/15. Social Services Permanent appointment, Marjorie Coffin, Clerk, effective 04/27/15. Contingent-Permanent appointment, Michele Liddle, Human Services Examiner, effective 04/28/15. Page 4 of 5

5 EXAMINATION SCHEDULE: LAST FEE FILING EXAM EXAM NUMBER AND TITLE DUE DATE DATE PPM#75808 Case Supervisor Grade A (DSS) $ /25/15 05/16/15 PPM#75038 Case Supervisor Grade B (DSS) $ /25/15 05/16/15 PPM#75024 Senior Caseworker (DSS) $ /25/15 05/16/15 OC#67562 Building Maintenance Supervisor $ /15/15 06/06/15 PPM#76176 Building Maintenance Supervisor $ /15/15 06/06/15 PPM#75413 Senior Social Service Investigator $ /15/15 06/06/15 PPM#75301 Senior Social Welfare Examiner $ /15/15 06/06/15 OC#66087 Supervising Social Services Investigator $ /15/15 06/06/15 PPM#75414 Supervising Social Services Investigator $ /15/15 06/06/15 OC#65848 Human Services Examiner $ /15/15 06/06/15 PPM#76329 Human Services Examiner $ /15/15 06/06/15 OC#67694 Staff Social Worker (MH) $ /15/15 06/06/15 CLOSE PUBLIC HEARING Motion was made by Commissioner Sherman and seconded by Chairman Stephenson to adopt the three resolutions and to close the public hearing at 2:25 p.m. All agreed. ADJOURNMENT Motion was made by Chairman Stephenson and seconded by Commissioner Oughterson to adjourn the meeting. All agreed, and the meeting was adjourned at 2:27 p.m. ATTEST Barbara L. Coleman Deputy Human Resources Administrator 05/13/15 Page 5 of 5