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1 VERSION 1 JUNE 2014 INTRODUCTION TO template central create your own literature from our gallery of designs Login Enquiries: Marketing Support: Template Support:

2 WELCOME 02 Template Central is Keele University s new portal that allows staff to create a suite of branded literature. It s similar to Moonpig and Photobox... if you ve used these before you simply login, choose your template, add your text and images, then click order. All templates can be saved as a PDF instantly and when printing is required the portal will guide you through the options. Corporate Document Services (CDS) is our approved supplier for Template Central. Orders on the portal will go directly to CDS and they will automatically process your order. We have an initial suite of templates to get everyone started and these will be expanded on in the future. To the right is the list of templates available, and this document will guide you through each template individually. CONTENTS Getting Started 04 Login Details 05 How to use Template Central 06 Navigation 10 Shopping Cart 11 Ordering 15 Saving, Images, Text and PDFs Templates 17 Business Card (2 page) 20 Business Card (4 page) 26 Course Profiles (2 page) 29 Course Profiles (4 page) 34 Invite 36 A5 Leaflet (2 page) 39 A5 Leaflet (4 page) 44 A3 Posters Help 49 Print Costs and Delivery Info 50 Image Sizing 51 Colours 52 VAT 53 Support and Contact Other Print Services 55 Call-off Stationery 56 Approved Printers

3 03 GETTING STARTED

4 Login Details 04 LOGIN DETAILS: To use Template Central you will need a username and password. Most users have, in the main, been set up automatically. Your user name is your address: Your password* is: password In the instance you are not set up, or there is a problem with your login please with your address, telephone number and Directorate/Faculty (or equivalent) and this will get processed. We aim to provide login information the same day, but please allow 2 working days. *Please change this on first login to keep your login private. WHErE TO LOGIN: BrOWSEr: Template Central works on most browsers: Windows Internet Explorer 8 Firefox 3.5 Safari 4.1 Google Chrome 5 Users may also need Sun Java (version 1.4 or later) or Flash (version 8.0 or later) for some functionality. Any queries please contact the University s IT Helpdesk. ACCESS: Template Central is hosted by CDS and can be accessed 24/7 via the internet. HAvING PrOBLEmS: Should you experience any difficulties entering the portal please CDS directly:

5 How to use Template Central: Navigation 05 THE HOmE SCrEEN: The Template Central home screen gives you access to all the templates displayed in the left-hand panel under ➊ Products. ➊ menu TOOL BAr: Start returns you to the home screen Shopping Cart stores your saved work prior to ordering, listed by the name you used to save it Orders shows any orders that have been completed My Library manages any images you ve uploaded My Profile contains your Template Central details. Use this option if you need to edit your details My Approvals contains a list of your pending orders and their current progress Logout logs you out of the website CHOOSE YOUr TEmPLATE: Select which product you want to start then click on the thumbnail to begin your project.

6 How to use Template Central: Navigation 06 ➊ ➌ ➍ ➋ ➎ EDITING: When you click on a template s image, a page layout displays. On the left-hand side are fields where you can enter text or change images. On the right-hand side, a page preview displays as you build up your project. All the templates work in the same way and have similar fields. EDITABLE FIELDS: ➊ Update updates the preview image on the right-hand side of the screen. (Template Central automatically updates the preview image from time to time). ➋ PDF Preview creates a PDF of the project so far. Colours, clarity and images will display as they will when printed. (This will open in a new window/tab). ➌ Select page to preview many templates have more than one page to edit and you select which page you are editing here. Whatever has been inputted on this page will not be deleted once you change the page preview. ➍ Editable fields the remainder of the fields can be edited in various ways. ➎ Next Step Once you have finished your project click here to progress to the next screen.

7 How to use Template Central: Navigation 07 NExT STEP: Once you have finished designing your project you will progress through three pages of options to complete your project. ➊ ➋ ➌ ➍ ➐ ➎ ➏ SET PrODUCT OPTIONS: ➊ Special instructions the onus is on you to ensure you have checked the PDF preview of your finished design and that any images that may have been uploaded are okay to be used. There are tick boxes as a check for this. Any orders that are ordered without these being ticked will not be processed. On selected templates there may be additional options to select. ➋ Quantity each template has set quantities that you can order. These are listed on the page. The price will be shown on the following page. (The full price matrix for templates is also shown on page 49 of this guide). ➌ Notes use this field to highlight any information for yourself, CDS or your Parabilis Approver. ➍ Update once you have ticked/inputted your requirements click here to update. ➎ Previous you can go back to the previous screen by selecting this. ➏ Next Step takes you to the second options page. ➐ Please note that if the tick boxes have been missed a warning page will appear.

8 How to use Template Central: Navigation 08 ➊ ➋ ➌ ➍ FISNISH: ➊ Description this is pre-named but we recommend that you call it something more specific or relevant to your project. ➋ Previous you can go back to the previous screen by selecting this. ➌ Add to Cart Saves your project to your Shopping Cart. ➍ Cancel this cancels your entire project. You will lose your work if not previously saved.

9 How to use Template Central: Navigation 09 SHOPPING CArT: Although the name may cause confusion (something that we can not change), the Shopping Cart is a list of saved projects. ➊

10 How to use Template Central: Shopping Cart 10 Shopping Cart: Although the name may cause confusion (something that we can not change), the Shopping Cart is a list of saved projects. ➍ ➌ ➊ ➋ Each project shows you a thumbnail, the CDS Reference Number, Description, Type of Product, Date and Price (excluding VAT). You have the option from here for your project to ➊ Edit, create a PDF Preview, Duplicate, Delete or place on Hold. Once you have more than one project they will be listed in alphabetical order. ➋ Below all projects will be the running total (excluding VAT). You have the option for all projects to: ➌ Continue Shopping (Create further projects). ➍ Proceed to Checkout. (At this stage all items not on Hold will Proceed to Checkout). You can access the Shopping Cart at any time from the main navigation at the top of the page.

11 How to use Template Central: Ordering 11 When you are happy with your project and are ready to order, click the Proceed to Checkout button in the Shopping Cart. This takes you to the Checkout Steps where you can start the process of placing an order. ➊ GOOD TO KNOW: Documents in the Hold for Later folder cannot proceed to checkout unless you return them to the main Shopping Cart. When you have placed your order, your document moves into Orders and its status is set to Pending Review. ➋ ➊ Check the Ship To field displays the correct name and location. Use the dropdown list to change the name and/or the Address Book to change the delivery address. ➋ Make sure the Delivery Method field displays the method you require. If you change the delivery method, press the Update Shipping Charges button.

12 How to use Template Central: Ordering(Continued) 12 ➊ Review your order details ➋ If you want to proceed, click Place Order ➌ If you do not want to proceed, click the Cancel Checkout button to return to your Shopping Cart, or click one of the Previous buttons to return to Checkout Steps 1 Shipping. ➌ ➊ ➋

13 How to use Template Central: Ordering(Continued) 13 OrDErS: You will get a confirmation message ➊ on your screen and you are now within the Orders section of Template Central. From here you can check the progress of existing orders by clicking Details ➋. ➊ ➌ ➋ PArABILIS: For your order to progress to print, you now need to raise a Purchase Order through Parabilis. Referencing your order number ➌ create a free text order for CDS. Once the Purchase Order is approved it will proceed to print. If your PO is declined then it will not proceed to print. (You will not lose your project in this instance).

14 How to use Template Central: Ordering(Continued) 14 OrDEr DETAILS: Once you have selected a particular order the system gives you the following information: ➊ ➌ ➋ ➊ Order reference number ➋ Date created ➌ Shipping Destination ➍ Delivery Method Each item shows you a thumbnail, the CDS Reference Number, Description, Type of Product, Status, Options, Destination and Price (excluding VAT). You have the option from here to reorder, read the Details (Quantity, special finish etc) and Download. Should you experience any ordering problems please contact Procurement: ➍

15 How to use Template Central: Saving, Imagery, Text and PDFs 15 Template Central does not auto-save. Whilst you can save your project (detailed below) it does means that: There is no Save button located on any page. If your browser crashes you will lose your project. There is a 60 minute inactivity timer which will automatically log you off the system. It is advised that you should name and save your work regularly and for large projects paste your copy direct from Word rather than input directly into the template. HOW TO SAvE: At any point of your project you can proceed to the Shopping Cart. The Shopping Cart, despite of its name (which we can not change) is a list of all saved projects. Once a project is there you can edit, duplicate or progress to ordering. Follow the on screen instructions (see page 08) and you will be prompted to name your project. There is no time limit for projects. They will stay in the Shopping Cart area until you either progress to ordering or click delete. PrOJECT IN PrOGrESS: Whilst Template Central does not auto save it is however aware of a project in progress. You will get a warning message ➊ if you are part way through a project that you have navigated away from without adding to the Shopping Cart. When the message appears you have two options: Click Continue you will lose any unsaved work. Click Cancel it will take you back to that project. ImAGES: Currently Template Central does not support image editing within the software. This means that all images that are uploaded need to be pre-sized for each image option. Whilst this is not ideal, there are a number of options for you to edit images yourself. Please see page 50 for further details. Images need to be a minimum of 300dpi (roughly a 3mb image). Images smaller than this may print at a sub standard quality. All images uploaded by you must have the relevant copyright/permissions. TExT: It is recommended, for larger templates such as leaflets, to write your text in Word in the first instance, then paste into the template. Template Central doesn t have a built in spell checker. PDFs: At any point during your project (and through to the end) you can create a PDF Preview. These will open in a new tab/window in your browser and what you see is what will be printed. It is essential that you always check the PDF Preview before completing your order. PDFs can be saved to your computer. Please note any printing must be completed by CDS. See page 56 for further information. ➊

16 TEMPLATES 16

17 BUSINESS CARD (2 PagE) 17 ABOUT THE TEmPLATE This is the newly designed business card. We have streamlined the information that can go on the business card for consistency across the University. Extra Finishes: We have added the option of laminating for a more prestige feel for the business card. Whilst it is not essential, we recommend this for all senior management roles. Please note this is an additional charge. (See page 50 for further details) For business cards that need bespoke content please call the Marketing Team on:

18 Business Card (2 page) 18 Page 1 ➊ This is where you enter your personal details. If you do not have/need any particular fields, then you select and delete the text in the relevant field and leave it blank. ➊ ➋ ➌ The address and web address is fixed and can not be changed or edited. This template allows soft return giving you the option to knock down words to the next line if needed. ➋ We have a house style for the directorate field. Please check that this is entered correctly. eg. Marketing and Communications would be written as Marketing and Communications Directorate. ➌ Please check carefully that all your phone number digits have matching spacing.

19 Business Card (2 page) 19 Page 2 The reverse of the business card is fixed. Nothing can be changed or edited on this page and is shown for reference.

20 BUSINESS CARD (4 PagE) 20 ABOUT THE TEmPLATE This is the newly designed business card that opens to reveal additional information on the inside. This is useful to hand out at events, when you are working in partnership with a third party or when you simply need to expand on your services. It is the size of a standard business card. The outside will have the usual business card details and logo, whilst the inside can be adapted to fit your specific purpose. For business cards that may need bespoke content please call the Marketing Team on:

21 Business Card (4 page) 21 Page 1 ➊ This is where you enter your personal details. If you do not have/need any particular fields, then you select and delete the text in the relevant field and leave it blank. ➊ ➋ ➌ The address and web address is fixed and can not be changed or edited. This template allows soft return giving you the option to knock down words to the next line if needed. ➋ We have a house style for the directorate field. Please check that this is entered correctly. eg. Marketing and Communications would be written as Marketing and Communications Directorate. ➌ Please check carefully that all your phone number digits have matching spacing.

22 Business Card (4 page) 22 Selecting the next page There is a drop down menu ➊ to select the next page to input your information. ➊

23 Business Card (4 page) 23 Page 2 (Inside left) This page gives you the options of 5 different layouts: All text, Text and image, 1 Image, 2 Images, 3 Images. If you would like the page to be blank then ignore this page. Text: Approx 120 words. Text and image: (Landscape) Approx 60 words 35mm x 45mm 413px by 531px 1 Image: (Portrait) 75mm x 45mm 886px by 531px 2 Images: (Landscape) 35mm x 45mm 413px by 531px 3 Images: (Landscape) 22mm x 45mm 260px by 531px Further information about image sizing can be found on page 50.

24 Business Card (4 page) 24 Page 3 (Inside right) This page also gives you the options of 5 different layouts: All text, Text and image, 1 Image, 2 Images, 3 Images. If you would like the page to be blank then ignore this page. Text: Approx 120 words. Text and image: (Landscape) Approx 60 words 35mm x 45mm 413px by 531px 1 Image: (Portrait) 75mm x 45mm 886px by 531px 2 Images: (Landscape) 35mm x 45mm 413px by 531px 3 Images: (Landscape) 22mm x 45mm 260px by 531px Further information about image sizing can be found on page 50.

25 Business Card (4 page) 25 Page 4 The reverse of the business card is fixed. Nothing can be changed or edited on this page and is shown for reference.

26 COURSE PROFILE (2 PagE) 26 ABOUT THE TEmPLATE This is the newly designed A4 course profile sheet which has been designed to hold all the information required for potential students. There are three different colour combinations for this template. Whist the initial design is intended for course use, it can also be utilised for any type of A4 handout. For any content or imagery queries please call the Marketing Team on: Please note: Due to the complexity of this template it may be slow in processing the preview. We also recommend that you paste text from Word rather than directly into the template and regularly save your template.

27 COURSE PROFILE: 2 Page 27 Page 1 The front of the course profile is fairly flexible. You have the option of mix and match text styles allowing you to have a feature Overview or more Body Text depending on your content. ➊ ➋ ➌ ➍ ➌ ➎ ➏ The front allows for three sets of Body Heading and Body Text should it be required. We advise the following: ➊ Enter your Faculty name ➋ Enter your School name ➌ Enter your Course name ➍ Enter the School Year here (2014/15) ➎ Enter your Overview text ➏ Enter your normal text Image: (Portrait) 40mm x 58mm 472px by 685px

28 COURSE PROFILE: 2 Page (Continued) 28 Page 2 The back of the course profile allows for all of your course content. It allows for multiple sets of Body Heading and Body Text should it be required and they also give the option of soft returns allowing you to knock text to the next line. ➊ We advise the following: ➊ Have an introduction ➋ Split your information into digestible blocks ➌ Use the yellow band to give entry and contact information ➋ ➌ Image: (Portrait) 90mm x 70mm 1063px by 827px Overview and Body Text: Approx 900 words Yellow Band: Approx 140 words

29 COURSE PROFILE (4 PagE) 29 ABOUT THE TEmPLATE This is the newly designed A4 course profile which is 4 pages instead of 2. It has been designed to hold all the information required for potential students where there is more text required to describe the course. There are three different colour combinations for this template. Whilst the initial design is intended for course use, it can also be utilised for any type of A4 handout. For any content or imagery queries please call the Marketing Team on: Please note: Due to the complexity of this template, it may be slow in processing the preview. We also recommend that you paste type from Word rather than directly into the template and regularly save your template.

30 COURSE PROFILE: 4 Page 30 Page 1 The front of the four page course profile is designed to show an impactful image to visually represent the course. ➊ ➋ ➌ ➍ We advise the following: ➊ Enter your Faculty name ➋ Enter your School name ➌ Enter your Course name ➍ Enter the School Year here (2014/15)

31 COURSE PROFILE: 4 page (Continued) 31 Page 2 The second page of the course profile is fairly flexible. You have the option of mix and match text styles allowing you to have a feature Overview or more Body Text depending on your content. ➊ ➋ ➌ ➍ It then allows for multiple sets of Body Heading and Body Text should it be required. We advise the following: ➊ Enter your Overview text ➋ Split your information into digestible blocks This example uses: Overview: Approx 115 words Body Text: Approx 900 words

32 COURSE PROFILE: 4 page (Continued) 32 Page 3 The third page allows you to: Have just text Text and 1 image Text, 1 image and Did you know? (Shown) Text and Did you know? Image: (Portrait) 66mm x 174mm 780px by 2055px This example uses: Did you know: Approx 35 words Body text: Approx 660 words

33 COURSE PROFILE: 4 page (Continued) 33 Page 4 The back of the course profile allows for continuation of your course content. It allows for multiple sets of Body Heading and Body Text should it be required and they also give the option of soft returns allowing you to knock text to the next line. We advise the following: ➊ Split your information into digestible blocks ➋ Use the yellow band to give entry and contact information ➊ ➋ Image: (Portrait) 90mm x 70mm 1063px by 827px Overview and Body Text: Approx 900 words Yellow Band: Approx 140 words

34 INVITE (DL) 34 ABOUT THE TEmPLATE This is the newly designed invitation that allows you to change the background colour, text colour and include a graphic to match your event. It is a single sided invitation printed on a heavy weight card. We are currently working with CDS on creating versions that are printed on iridescent card with foil block overlay for a posher option. This will be available late As it is DL it can fit into a standard DL envelope (Which can also be called off from Parabilis see page 55) It can also be saved as a PDF for when invitations are required. For any bespoke invites please call the Marketing Team on:

35 Invite (DL) 35 This invite offers you the choice of a solid block of colour from white all the way through the brand colour spectrum (See page 51 for colour details). Once you have chosen your colour you will need to check that the logo and text colour is suitable. Dark background = white logo and light text Light background = colour logo and dark text You can check the colours are okay clearly by clicking on PDF Preview. ➊ We also have a selection of line graphics that can be selected from the thread menu. ➊ Please note that the invitation requires an and telephone number must be entered for this job to progress to print. A warning message will appear if there is a problem.

36 A5 LEAFLET (2 PagE) 36 ABOUT THE TEmPLATE This leaflet has been designed to give as much flexibility as possible and matches the style of the poster templates. You have the option of adding partner logos or a colour swatch whilst being able to change the text and background colour. For leaflets that may need bespoke content or help with imagery please call the Marketing Team on:

37 a5 LEaFLET: 2 Page 37 PAGE 1: This leaflet uses a full size image. Once you have chosen your image you will need to check that the logo and text colour is suitable. Dark image = white logo and light text Light image = colour logo and dark text You can check the colours are okay clearly by clicking on PDF Preview. ➊ The leaflet also allows for up to 2 partner logos, if required, at the bottom right corner or the option of a coloured swatch. ➊ TIP: If you are editing your image in Word you can add a colour band to the bottom of the image so the Contact Details can sit over it. Image Size: (Portrait) A5 148mm x 210mm 1748 by 2480px Main heading: Approx 20 words Sub heading: Approx 25 words Contact details: Approx 15 words

38 a5 LEaFLET: 2 Page (Continued) 38 PAGE 2: The back gives the option of: 1, 2 or no images. If no images are needed the text from the left column will flow on the right column. Image Size: (Landscape) 41mm x 61mm 484 by 720px This leaflet enables soft return for the Overview and Body text allowing you to knock words to the next line if needed.

39 A5 LEAFLET (4 PagE) 39 ABOUT THE TEmPLATE This 4 page leaflet has been designed to give as much flexibility as possible and matches the style of the poster templates. You have the option of adding partner logos or a colour swatch whilst being able to change the text and background colour. For leaflets that may need bespoke content or help with imagery please call the Marketing Team on:

40 a5 LEaFLET: 4 Page 40 PAGE 1: This leaflet uses a full size A5 image. Once you have chosen your image you will need to check that the logo and text colour is suitable. Dark image = white logo and light text Light image = colour logo and dark text You can check the colours are ok clearly by clicking on PDF Preview. ➊ The leaflet also allows for up to 2 partner logos, if required, at the bottom right corner or the option of a coloured swatch. ➊ TIP: If you are editing your image in Word you can add a colour band to the bottom of the image so the Contact details can sit over it. Image Size: (Portrait) A5 148mm x 210mm 1748 by 2480px Main heading: Approx 20 words Sub heading: Approx 25 words Contact details: Approx 15 words

41 a5 LEaFLET: 4 Page (Continued) 41 PAGE 2: The white area is designed for an introductory paragraph and will allow for approx 130 words. The grey area is for the bulk of the text and will allow for approx 280 words. We advise that you block your information into digestible chunks utilising the Body Heading and Body Text fields.

42 a5 LEaFLET: 4 Page (Continued) 42 PAGE 3: The grey area is for the bulk of the text and will allow for approx 550 words. We advise that you block your information into digestible chunks utilising the Body Heading and Body Text fields.

43 a5 LEaFLET: 4 Page (Continued) 43 PAGE 4: The back page gives the option of: 1, 2 or no images. Image Size: (Landscape) 41mm x 61mm 484 by 720px This leaflet enables soft return for the Overview and Body text allowing you to knock words to the next line if needed.

44 A3 POSTERS 44 Poster 1 Poster 2 Poster 3 Insert sub heading text Insert main heading text Insert bold introduction text Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elementum arcu nec turpis tincidunt, vitae pharetra erat tristique. Suspendisse mattis enim enim, sed placerat leo commodo non. Vivamus auctor, neque eu sodales blandit, nisl est gravida libero, a elementum nisi diam a orci. Vestibulum molestie molestie placerat. Sed luctus odio lectus, sed malesuada turpis vulputate eget. Proin blandit placerat congue. Nulla sed felis mi. Donec sollicitudin sem id condimentum porta. Sed rutrum, massa ac viverra rhoncus, nisl turpis auctor lacus, dictum pretium odio quam at elit. Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Nam et egestas mauris. Maecenas urna mi, convallis et magna quis, vehicula consectetur risus. In elementum aliquet diam eu euismod. Suspendisse ipsum massa, vehicula ut dignissim eu, fringilla a ipsum. Donec in euismod augue, non condimentum elit. Aenean tincidunt, arcu nec porta egestas, neque sapien fringilla velit, eu posuere mauris urna sed dui. Etiam luctus fringilla purus. Sed lorem tellus, fermentum non mi nec, placerat suscipit felis. Ut pretium accumsan lacinia. Fusce aliquet eget ipsum id elementum. Interdum et malesuada fames ac ante ipsum primis in faucibus. Praesent mollis a velit vitae imperdiet. Sed a purus erat. Etiam eleifend, ipsum eu aliquam posuere, nulla libero ullamcorper sapien, quis pretium elit nibh vel nulla. Aliquam faucibus sit amet lectus sit amet scelerisque. Insert contact details information ABOUT THE TEmPLATE We have created three A3 posters that follow through the design of the leaflets offering you matching collateral. For bespoke poster requests or help with imagery please call the Marketing Team on:

45 a3 POSTERS: Poster 1 45 POSTEr 1: This poster uses a full page A3 image. Once you have chosen your image you will need to check that the logo and text colour is suitable. Dark image = white logo and light text Light image = colour logo and dark text You can check the colours are ok clearly by clicking on PDF Preview. Image Size: (Portrait) A3 297mm x 420mm 3508px by 4961px This poster enables soft return for the Contact Details allowing you to knock words to the next line if needed.

46 a3 POSTERS: Poster 2 46 POSTEr 2: This poster uses a small image when there is more text required. The background colour is fixed to white and you can choose your text and swatch colour. You can check the colours are ok clearly by clicking on PDF Preview. Image Size: (Portrait) A3 297mm x 420mm 3508px by 4961px Faculty, etc: Approx 15 words Main heading: Approx 25 words Bold/Body: Approx 300 words between them Contact details: Approx 25 words This poster enables soft return for the Body text and Contact details allowing you to knock words to the next line if needed.

47 a3 POSTERS: Poster 3 47 POSTEr 3: This poster uses a full page A3 image where the detail is to the right-hand side so text can sit to the left. It also allows for up to 2 partner logos, if required, at the bottom right corner. TIP: If you are editing your image in Word you can add a colour band to the left-hand side so the text can sit over it. Insert sub heading text Insert main heading text Insert bold introduction text Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elementum arcu nec turpis tincidunt, vitae pharetra erat tristique. Suspendisse mattis enim enim, sed placerat leo commodo non. Vivamus auctor, neque eu sodales blandit, nisl est gravida libero, a elementum nisi diam a orci. Vestibulum molestie molestie placerat. Sed luctus odio lectus, sed malesuada turpis vulputate eget. Proin blandit placerat congue. Nulla sed felis mi. Donec sollicitudin sem id condimentum porta. Sed rutrum, massa ac viverra rhoncus, nisl turpis auctor lacus, dictum pretium odio quam at elit. Once you have chosen your image you will need to check that the logo and text colour is suitable. Dark image = white logo and light text Light image = colour logo and dark text You can check the colours are ok clearly by clicking on PDF Preview. Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Nam et egestas mauris. Maecenas urna mi, convallis et magna quis, vehicula consectetur risus. In elementum aliquet diam eu euismod. Suspendisse ipsum massa, vehicula ut dignissim eu, fringilla a ipsum. Donec in euismod augue, non condimentum elit. Aenean tincidunt, arcu nec porta egestas, neque sapien fringilla velit, eu posuere mauris urna sed dui. Etiam luctus fringilla purus. Sed lorem tellus, fermentum non mi nec, placerat suscipit felis. Ut pretium accumsan lacinia. Fusce aliquet eget ipsum id elementum. Interdum et malesuada fames ac ante ipsum primis in faucibus. Praesent mollis a velit vitae imperdiet. Sed a purus erat. Etiam eleifend, ipsum eu aliquam posuere, nulla libero ullamcorper sapien, quis pretium elit nibh vel nulla. Aliquam faucibus sit amet lectus sit amet scelerisque. Image Size: (Portrait) A3 297mm x 420mm 3508px by 4961px Sub heading: Approx 25 words Main heading: Approx 25 words Bold/body: Approx 250 words between them Contact details: Approx 25 words Insert contact details information This poster enables soft return for the Body text and Contact details allowing you to knock words to the next line if needed.

48 HELP 48

49 Print Costs and Delivery Information 49 We have worked closely with CDS to produce a price matrix for all template and call-off printing. The cost is inclusive of printing and delivery. All prices displayed on Template Central and for call-off items is before vat. ADDITIONAL TEmPLATE CENTrAL QUANTITY Next Day Cost :00pm 10:00am vat Applicable? 2pp Business Card Yes 2pp Business Card Laminated Yes 4pp Business Card Yes Course Profile No Course Profile No Poster Yes A5 Leaflet No A5 Leaflet No Invite No Non-window self seal wallet Yes CALL OFF QUANTITY vat Applicable? Letterheads Yes Letterheads + Black Overprinting Yes Compliment Slips Yes Compliment Slips + Colour Overprinting Yes Delivery Turnaround on all items is 3 days (Order cut off 12:00pm). Laminated business cards will take 5 days. Delivery is to one Keele University address.

50 Image Sizing 50 Currently Template Central does not support image editing within the software. This means that all images that are uploaded need to be pre-sized for each image option. Whilst this is not ideal there are a number of options for you to edit images yourself: Keele University image editing facility: This allows you to crop, rotate and scale down your images. A further way to edit images would be in Word of PowerPoint. All images should be of high resolution for printing. Images that have been downloaded from the internet typically print at a low resolution. High resolution = crisp printing. Low resolution = fuzzy printing. It is your responsibility when uploading your own imagery that is suitable for printing. If you are unsure of the quality, are struggling to resize or locate imagery please Marketing Support:

51 Colours 51 The templates use the Keele University brand colours. There are 4 corporate colours which are used primarily for official documents. Corporate Blue Corporate red Corporate Green Corporate Gold There are also 18 complimentary colours which can give your templates their own look and feel fitting for the content. midnight Blue Espresso Brown Purple Plum Pumpkin Orange Salmon Pink Claret red Steel Blue Frost Grey Almond White Sky Blue Ocean Blue Winter Blue mint Green Sea Green Olive Green Grass Green Forest Green Apple Green

52 Support and Contact Information 52 marketing: Template Central is a great asset to the University however by its nature can be restrictive. Whilst it allows you to manage your own design and print projects you may at times need some assistance. This may be from imagery sourcing to advice on the best way to approach your project. Get in touch with the Marketing Assistant Gay in the first instance for help with: Login information Advice on your project Imagery Bespoke requests Supplier queries From here, the marketing team can utilise not only their own specialisms but that of the Marketing and Communications Directorate. PrOCUrEmENT: The ordering process should be straight forward but should you experience any issues relating directly to payment then there are numerous ways to get help. Procurement are also able to help with Parablis training, Purchase Order queries and any supplier issues. 1. Contact your assigned Champion 2. Visit: procurement/e-procurement Call: (7) TEmPLATE CENTrAL (CDS): CDS manage Template Central, call-off times and small print run literature quotes and printing. Get in touch with our designated Account Manager Alison for help with: Workshops and training Login errors System errors Get in touch with our designated Account Manager Katriona for help with: Quotes All order updates Delivery queries Print advice Call the main Leeds helpdesk on: Or stating your request in the subject line. Call: (7) 34910

53 VaT (a guide) 53 It can be difficult to understand which printed items require VAT adding to the price, especially being an educational institution. If ever in doubt, add VAT to your order you will not be charged if it not applicable. All prices displayed on Template Central are before vat. ZErO rated (NON vatable) SUPPLIES This is generally anything that can be held in the hand which gives information and does not have more than 25% blank pages or forms: Leaflets (Note 2) Books and booklets (Note 3) Brochures and pamphlets (Note 4) Printed music Maps, charts or plans (non-decorative) Minor accessories supplied as part of the supply e.g. dust covers and presentation cases STANDArD rated (vatable) SUPPLIES Anything else: Design work (unless a small part of a zero-rated supply above) Photographs (including for graduation) Compliment slips Diaries Music rolls Posters (but see Note 1) Questionnaires Photocopying Leaflets/booklets with over 25% blank pages or forms for completion. NOTES Note 1: Posters are standard-rated. However, as a charity, if these will be used for advertising which is not on Keele land we can claim zero-rating by issuing the supplier with a certificate. The certificate can be found at: zeroratingcertificates Note 2: Leaflets normally: consist of a single sheet of paper not greater than international standard A4 in size (larger publications up to A2 size can be zero-rated provided that they are printed on both sides, folded down to A4 size or smaller and meet the other conditions) are intended to be held in the hand for reading by individuals (rather than for hanging up for general display) convey information are complete (and not a part work) are supplied in sufficient quantity (at least 50 copies) to permit general distribution are printed on limp paper, and will either be of an ephemeral nature (designed to be read a few times and then thrown away) or be designed to accompany some other product or service, for example an instruction leaflet. Note 3: Books and booklets usually consist of text or illustrations, bound in a cover stiffer than their pages. Loose leaf books and booklets are included. Note 4: Brochures usually consist of several sheets of reading matter fastened or folded together, which are not necessarily bound in covers. They usually contain material in the form of text or illustrations. Pamphlets are similar, but are usually comprised of material of a political, social or intellectual nature. vat CONTACT Joanne Lilly (Tax Accountant) or

54 54 OTHER PRINT SERVICES

55 Call-off Stationery 55 The University has pre-printed a bulk amount of stationery that situates in CDS s warehouse. When you require this material you need to order this through the punch-out facility on Parabilis. The prices and quantities are pre-set and are listed on page 44. You can order: ➊ Standard Letterheads, ➋ Compliment Slips, DL Invite Envelopes. In the future other items will also be available such as corporate folders. OvEr-PrINTING: At times departments/faculties may prefer to have their letterheads and compliment slips overprinted with their own specific details in black ink only by CDS. This is at an additional cost to yourselves and can be ordered on Parabilis as a Free Text order. You will need to provide the details you require in the notes section. CDS will you a proof to sign off before they are printed. The costs and minimum order amounts for this are on page 49. ➊ ➌ NOTE: The standard letterheads have just the University logo on them. You can download a Word template which can be used to personalise your own specific ➌ address details directly from your machine. With Compliments ➋

56

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