Time Entry for TAPFIN Contractors

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1 Time Entry for TapFin Contractors Important: You must complete your timesheet in STAR and submit it each Monday by 2:00 p.m. for the previous week. Failure to submit your time in STAR for hours worked may result in a delay in sending your time to FieldGlass for payment. Contents Time Entry for TapFin Contractors... 1 Enter Hours in STAR... 2 Review Payable Time... 7 Enter Time for an Overnight Shift... 8 Adjust Reported Time... 8 Enter Time Reporting Codes (TRCs)... 9 Contractor Time Reporting Codes... 9 December 2015 v3 Page 1

2 Enter Hours in STAR 1. Click the following link or enter the address into a Web browser Log in to STAR using your IAM account. 3. Click Timesheet on your STAR dashboard. Note: The dashboard is a list of shortcuts presented when you log in to STAR. Absence balances, timesheet shortcuts, benefit information, and personal information are all available in your STAR dashboard. 4. Enter the appropriate number of hours for each day and for the same combination code. Enter work time in hundredths of an hour. o 2 hours 15 minutes = 2.25 o 4 hours 30 minutes = 4.5 December 2015 v3 Page 2

3 The screenshot below shows how you can enter time for three different projects in a week. Each line corresponds to a separate project, but the timesheet adds up to 40 hours for the week. 5. Click the User Field 3 Lookup icon. 6. Click on the drop-down menu and change the option from User Field 3 to Description. December 2015 v3 Page 3

4 7. In the begins with field, enter the following: FY16-Last Name 8. Click Look Up. 9. Select your name from the list. 10. Fill out the Combination Code field as directed by your employing unit. If you have more than one combination code, each code must have its own row. If you do not know your combination code, click the ChartFields link to create your code. Check with your manager or employing unit fiscal contact for more information about which chartfield data you should use. December 2015 v3 Page 4

5 11. Select SpeedType from the Search Options and click Search. Note: To locate the value of any of the chartfields, click the Lookup icons ( ). 12. Click the Lookup icon after the SpeedType Key field. 13. Select the appropriate speedtype by clicking on the appropriate speedtype key. December 2015 v3 Page 5

6 14. After you have chosen the appropriate speedtype, the system will fill out the Chartfield Detail information (such as fund code, appropriation, etc). Enter your project and activity codes in the ChartField Detail section. Click OK. 15. Click the Add Row (+) button to enter more hours for a different project and activity. 16. Click Submit when you have entered everything correctly. 17. You will receive the following message if you have entered everything correctly. Click OK to continue. December 2015 v3 Page 6

7 Review Payable Time Follow these steps to view payable time. 1. Click the following link or enter the address into a Web browser Log in to STAR using your IAM account. 3. Click Timesheet on your STAR dashboard. 4. Click the Payable Time tab at the bottom of the Timesheet page. 5. The Payable Time tab displays hours logged, approval status, and estimated gross earnings. December 2015 v3 Page 7

8 Enter Time for an Overnight Shift If you need to work an overnight shift, enter the time worked in the appropriate day's fields. For example, if you worked Monday at 10:00 p.m. until Tuesday at 6:00 a.m., you could enter time in one of the following ways: Enter 2 hours on Monday and 6 hours on Tuesday. Enter 8 hours on Monday to correspond with the start of the shift. The image below shows both ways you can enter an overnight shift. Adjust Reported Time Please follow this process to adjust reported time within the Time and Labor module of STAR. 1. Click the following link or enter the address into a Web browser Log in to STAR using your IAM account. 3. Click Timesheet on your STAR dashboard. 4. Go to the proper work week by using the Previous Week and Next Week links. 5. Select the day you want to adjust. In this example, we are changing the total amount of hours on Friday 9/25 from 8 to After making the changes, click Submit. December 2015 v3 Page 8

9 Note: The system only allows you to adjust time as far back as 30 days from the current week. If you need to adjust earlier time, contact your payroll representative. Enter Time Reporting Codes (TRCs) Use time reporting codes (TRCs) to enter other types of work hours. Examples of these codes include Contractor Non-Billable Hours, Contractor On-Call Hours, and Contractor Regular Hours Work. Repeat the process below as many times as needed to complete your time entry. 1. Click the Add Row (+) button. 2. Select the appropriate code from the Time Reporting Code drop-down box. If necessary, contact your payroll representative for more information on TRCs. 3. Enter the time you worked in the in and out columns or total number of hours in the Quantity field based on the TRC selected. Contractor Time Reporting Codes Contractor Non-Billable Hours: Use this code to enter the total hours spent on work that does not require project and activity tracking. Contractor On-Call Hours: Use this code to enter the total hours spent on call. Contractor Regular Hours Worked: Use this code to enter the total hours spent on work that requires project and activity tracking. If you don t enter a TRC, the system enters Contractor Regular Hours Worked by default. Record time for the Contractor Non-Billable Hours, Contractor On-Call Hours, and Contractor Regular Hours Work TRCs using the Quantity field. Enter time quantities in hundredths of an hour. o 2 hours 15 minutes = 2.25 o 4 hours 30 minutes = 4.5 December 2015 v3 Page 9

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