I. CHESTER COUNTY COMMUNITY FOUNDATION-GRANT PROPOSAL SUMMARY SHEET
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1 I. CHESTER COUNTY COMMUNITY FOUNDATION-GRANT PROPOSAL SUMMARY SHEET Contact Information: Date: September 10, 2015 Organization Name: Triskeles Inc. Contact Name: Lisa Faranda Address: 707 Eagleview Blvd., Suite 105 Contact Title: Grants Manager Exton, PA Contact Phone: (610) x. 102 Fax: Website: Year Incorporated: 2009 Has your nonprofit ever applied to the Community Foundation? Yes X No Not Sure Has your nonprofit ever received funding from the Community Foundation? Yes X No Not Sure X_ Donor Advised Fund(s) Fund for Chester County Don t know/not sure Field/s of Interest: Arts, Culture & Humanities _X_ Environment/Animal Welfare _X_ Education _X_ Health Human Services Religion Organization Information: Geographic Area Served (If not all of Chester County, specify primary Chester County regions served): Triskeles youth and community programs serve and benefit individuals in over 25 communities throughout Chester, Montgomery and Philadelphia Counties. Triskeles programs primarily serve youth and communities in the northern half of Chester County. Youth in are programs attend schools in the following Chester County school districts: Owen R. Roberts, Phoenixville, Downingtown, West Chester, Coatesville, Great Valley and Octorara. Many of our programs are conducted on the grounds of the Kimberton Waldorf School and draw children and youth from the surrounding communities of Phoenixville, Spring City, and Pottstown (in Chester County). Other program partnerships, with the HOOD, permit Triskeles to serve youth in the Exton, Coatesville, Parkesburg, West Chester and Downingtown areas. Describe Population Served and Annual Number of People Served: Triskeles is a non-profit organization dedicated to working within its diverse, local communities to develop youth programs that serve young people from first grade through high school, while our community based, raised bed garden program fosters organizational and corporate volunteerism among adults and provides healthy, fresh food options for families depending upon local food pantries. Since 2003, Triskeles has offered programming and services to 3,500 young people. This year, our programs have impacted the lives of over 425 children and youth. So far this year, Food For All (FFA) comprises 18 garden partners totaling over 354 volunteers. Vegetables produced at FFA gardens are distributed to 32 area food pantries and food banks, increasing access to healthy, fresh food alternatives. The total number of families and individuals receiving fresh, organically grown vegetables is undeterminable, but assumedly significant given the number of food distribution site partners. Mission: Triskeles strives to develop with youth and their communities the capacity to co-create a conscious and sustainable world. Through experiential education and support services, Triskeles actively envisions a future with others that ensures the long-term ability for all human beings to co-exist peacefully and with sufficient means while caring for the earth, communities and our varied resources. Proposal Summary: Triskeles requests consideration for a CCCF Capacity Building grant of $ to enhance and increase our technological infrastructure, which will in turn expand the capacity of existing staff to increasingly serve a growing number of individuals and communities. If Capacity Building Proposal: Mission, Vision & Strategy Governance & Leadership Strategic Relationships Fundraising & Development _X_ Operations Other: Annual Budget $_ $575,376 4 # of Full-Time Equivalent Paid Staff 82 % of budget for program expenses 9 # of Board Volunteers 10 % of budget for administrative expenses 324 # of Active Non-Board Volunteers 8 % of budget for fundraising expenses 4,645 # of Volunteer Hours 100 % total Top 3-5 funding sources: 1) Philadelphia Foundation; 2) Pottstown Area Health and Wellness Foundation; 3) The Helen Bader Foundation; 4) Aetna Foundation Grant Amount Requested from CCCF: $
2 II. CHESTER COUNTY COMMUNITY FOUNDATION GRANT PROPOSAL NARRATIVE Provide clear, concise information. 3 pages maximum. 1. Organization s history, goals, key achievements and distinctiveness: Triskeles Foundation launched in 2002 with youth programming constituting only one part of the organization s varied services which also included philanthropic services. Youth programming expanded so significantly that in 2009, Triskeles Foundation split into two separate 501(c)(3) organizations. Triskeles, Inc. is a non-profit organization that intensively works in the fields of sustainability, community action, and youth and families. Triskeles programs aid youth in developing academic skills, career and job skills, healthy lifestyles, and social responsibility. Our programs help young people engage, grow, and succeed through hands-on experience, teaching healthy habits and skills necessary for a healthy, productive life. Triskeles offers real world experiences through internships and community service, emphasizing personal contact with inspiring mentors/teachers 2. Funding request: Expanded programmatic growth combined with the inevitable aging of older technologies prompt Triskeles need to update old hardware, acquire new hardware and pursue professional, technology development for its staff. Thus, Triskeles is requesting support to implement operational strategies that build and augment our current technology capacity. Description of key initiatives: To remain relevant and current, Triskeles desires to upgrade dated hardware and software to increase the efficiency and effectiveness of our operations. In addition, Triskeles would like to include professional development trainings to ensure the maximized effectiveness of new and existing software for overall operational success. Specific needs and issues to be addressed: As Triskeles has grown programmatically; so too has our need for certain hardware and software. At present, our administrative assistant s computer is in dire need of replacement. The functionality of this machine is pivotal to Triskeles operations, as this device is the hub for recordkeeping and dissemination of key data across our many programs. Staff and coordinators rely upon information generated from this workstation. Attached is an estimate from EB Logix for purchase and installation of a new computer. Furthermore, to enhance the capacity of Triskeles Microsoft Access database management system, which serves to track and maintain grant and funder relationship data, and thus to grow Triskeles income streams, we are also requesting that some of the operational capacity building grant be earmarked for professional assistance to adequately upgrade and repair our Microsoft Access framework while providing professional development and support for staff members who utilize Access on a regular basis. In the past, an instructor from Springhouse Education and Consulting Services (Exton, PA), which is housed in the same building as Triskeles main office, kindly donated time to begin upgrading our Access database. With additional professional consult from a project lead and resource manager at Springhouse (see attached estimate for pricing and details), Triskeles would be able to adopt necessary upgrades that would promote more efficient use of the Access database tailored to Triskeles specific organizational needs. It is also important for staff to obtain proper training to fully integrate the upgrades and make sure the database is updated and maintained. The Springhouse resource manager will provide some knowledge transfer throughout the consulting process. Moreover, Springhouse offers professional development courses for Access; the attached quote includes enrollment for one full student and one audit student for Access I and two full students for Access II. In this era of technology and social media networking, Triskeles staff must stay abreast of everchanging developments in online marketing and fundraising trends to build the organization s technology infrastructure. This requires supplementary professional development trainings. It would be beneficial for Triskeles growth to allocate a portion of the operational capacity building grant to staff training in PhotoShop, web development, nonprofit focused marketing and fundraising development and the maximization of Microsoft Office programs. Again, these classes are available through
3 Springhouse and the cost is included in the attached estimate for trainings in Adobe Creative Suite for two staff members. On many occasions, our programs and interaction with other stakeholders necessitates access to an Epson projector that easily connects to a laptop or tablet. Having a projector will permit us to conduct graphic presentations and create technologically interactive curricula that will assist us in both better serving our mission and conveying our message to current and future stakeholders. See the attached print-out for lowest pricing from an online vendor. Organizational impact if initiative is undertaken: Modernization and enhancements to hardware and software will positively impact Triskeles capacity to work more efficiently, serve more and make a deeper impact on those who support our mission. How will this grant enhance your organization s capacity? Upgrades and enhancements to hardware and software, combined with technological development training will result in more effective services through improved work processes. Closing the technology gap will assist us in the improvement of program delivery, fundraising methodology, and outreach strategy. All improvements connect to providing better services to program recipients and an increase to fundraising outcomes which facilitates a stronger community base and nurtures better interactions with supporters. Specifically: We will be able to create enhanced marketing materials with the flexibility to adapt and customize them With strengthened grant management capacity, we will be able to more effectively track grant sources and cultivate additional potential funding relationships By familiarizing a greater number of staff personnel on the faculties of various software, we will be able to more efficiently coordinate administrative tasks, and more effectively share responsibilities so that as an organization, we are not dependent upon one, specific individual for a particular function. The projector will enable us to update our presentations from printed materials to digital media, thereby decreasing the costs of reprinting materials, as well as allowing us to more dynamically present our work to stakeholders How will this increase in organizational capacity be measured? Increases in Triskeles technology operation capacity will be measured in the following ways: 1. With enhanced technology expertise, we will produce five new flyers for Triskeles various community and youth programs which be accessible in printed and electronic form. 2. The potential impact of more effective grant tracking due to upgrades to the Access database, will be quantifiably measured by an increase of three new funding relationships. 3. Technology improvements will enhance our presentations, which will be measured by a board survey, gauging the effectiveness of new materials and visual presentations on a scale of 1-5 (5 being the highest). 4. We anticipate that these improvements will advance the reach of our services as measured by an increase in the number of people served by at least 10%. Activities to implement the initiative. Please include a description of the expected activities; timeline and costs to implement the initiative. If external consulting services are required, include the anticipated costs and expertise of the consultants to be hired: As previously detailed and documented in the attached budget, the capacity grant will be used to secure the consulting services of Springhouse in order to upgrade our present Access database, pursue staff training in various software, including Access and Adobe Creative Cloud Suite, and purchase hardware, including a new computer and a projectors. The costs associated with increasing Triskeles proposed technology capacity building total $5, The timeline for the proposed operational capacity building project is a follows: 1. October 2015: Purchase and have new computer installed (Cost: $713); purchase new projector from online vendor (Cost: $399.00). 2. October 2015: Meet with Springhouse project team (detailed in attached quote) to discuss our needs and schedule consulting services and class enrollment dates.
4 3. November 2015: Acquire services of Springhouse Resource Manager. First, meet with consultant to discuss Triskeles organizational database needs (Cost: $125.00). Throughout the consulting process, the Resource Manager will repair and assist staff with Access knowledge transfer (Cost: $375.00). 4. November January 2016: To ensure staff is comprehensively using Access, two staff members will enroll in Access Level 1 and 2 training (Cost: $825.00). Furthermore, two staff members will enroll in Springhouse educational classes for Adobe Creative Cloud Suite Level 1 and one staff member will enroll in an Excel course (Cost: $ ). *Timetable may vary based on funding and class schedule. Additional fees will cover Triskeles staff salaries and time for implementing operational capacity building. Why it is important to fund this now TechSoup Global (2012) reported that 60% of surveyed nonprofits stated lack of knowledge as the most significant obstacle to technological advancement. The report also noted that despite the desire to innovate technologically, organization s often lack the resources that such advancements require. Thus, many nonprofits, including Triskeles, face barriers, such as lack of knowledge and resources, which can impede growth in the areas of programming, funding and mission fulfillment. Moreover, budgeting demands often place program and service expenses before technological needs. But with technology changing daily and becoming an increasingly central component of organizational success, updated technology and improved staff capacity are crucial to nonprofit operational achievement in the 21st century. For Triskeles, bridging the technology gap will assist us in the improvement of program delivery, fundraising methodology, and outreach strategy which correlates to providing better services to program recipients and an increase to fundraising outcomes which facilitates a stronger community base and nurtures better interactions with supporters. 3. How impact and results will be demonstrated Improvements and skill development in the application of Microsoft Access will increase our ability to track and maintain funders relationships, which will result in more efficient use of current funding relationships and enable the growth of new relationships measured by a broadened base of donor relationships and increased income Direct impact will be an internal effect on staff efficiency and technological knowledge that can be measured by a decrease in time spent on associated tasks, reallocation of time to other tasks, and increased technology competencies among a growing number of staff members The benefits of professional development for staff will be measured by the increased ability of staff to perform new tasks and demonstrate an adeptness with sharpened skillsets
5 III. ATTACHMENTS this support information: 1. Copy of 501 (c) (3) federal tax-exempt letter _X_ 2. List of Board of Directors, with their affiliations _X_ 3. Most recent annual report and financial statement, audited if available _X_ 4. Itemized organizational operating budget with actual results for prior fiscal year and current fiscal year to date _X_ 5. If capacity building initiative, itemized budget (including external consultant s proposal if applicable) _X_ 6. Current strategic plan. If your nonprofit does not have a current strategic plan, explain why. _X_
Field/s of Interest: Arts, Culture & Humanities Environment/Animal Welfare Education _X Health Human Services Religion
CHESTER COUNTY COMMUNITY FOUNDATION GRANT PROPOSAL SUMMARY SHEET One page only. This page will be shared electronically with Grant Committee Members & Fund Advisors. Note: If Philanthropy Network Greater
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