1 Twinning Work Plan October 2010 Gintaras Makštutis Twinning Expert
2 Twinning Work Plan
3 Composition of the Work Plan Article 1. Background; Article 2. Acquis Communautaire; Article 3. Mandatory Results (Outputs); Article 4. Tasks (Inputs); Article 5. Risks; Artilce 6. Schedule; Artilce 7. Resources; Article 8. Management and Monitoring; Article 9. Twinning Review Missions.
4 Twinning Workplan The Administration of Lithuania (hereinafter referred to as the Beneficiary Country) represented by Mr BPL, Project Leader,of the one part, And the Administration of France (hereinafter referred to as the Member State) represented by Mr PL, Project Leader, of the other part HAVE AGREED THE FOLLOWING WORK PLAN WHICH THEY UNDERTAKE TO IMPLEMENT JOINTLY:
5 Article 1.Background 1.1. BC policy developments in the sector Brief description of the project sector; Current situation; Reform programme; Special attention to gaps and needs
6 Article 1.Background 1.2. Beneficiary institutions and other parties involved The ministries and the agencies of the BC which will participate and benefit from the project; Indicate the contact person in each beneficiary institution.
7 Article 1.Background 1.3.Parallel or related projects in the field Indicate any parallel project which contribute to the same Overall Objective; Specify how co-ordination will be assured between the project and those actions.
8 Article 2. Acquis Communautaire- Project Fiche Field of Cooperation with the EU How the project field answers to one of the areas of cooperation with the EU; List of projects already implemented/under implementation; For ENPI: Relevant Field of Cooperation with EU.
9 Article 2. Acquis Communautaire- Project Fiche Field of Cooperation with the EU COMMISSION RECOMMENDATION No 504/2005/EC of 27.May.2005 concerning authentication of euro coins and handling of euro coins unfit for circulation (OJ L 373, , p7 COUNCIL DECISION 2005/511/JHA of 12.July.2005 on protecting the euro against counterfeiting, by designating Europol as the Central Office for combating euro counterfeiting (OJ L 185, , p35)
10 Article 3.Mandatory Results Intervention logic Benchmarks Sources of information Assumptions (external to project) Overall Objective Project Purpose Mandatory Results (Components ) Activities
11 Article 3.Mandatory Results Overall Objective,Project Purpose OVERALL OBJECTIVE: Objective beyond the immediate scope of the project, to which the project contributes; PROJECT PURPOSE: The immediate objective that will be entirely achieved through the implementation of the Twinning project.
12 Article 3.Mandatory Results Overall Objective, Project Purpose OVERALL OBJECTIVE: Contribute to the strengthening of democracy and the rule of law in the Republic of Azerbaijan ; PROJECT PURPOSE: To improve tools and work methods in the Parliament and in the lawdrafting procedures between the Parliament and the Executive bodies, in the Republic of Azerbaijan.
13 Article 3.Mandatory Results Intervention logic Benchmarks Sources of information Assumptions (external to project) Overall Objective Project Purpose Mandatory Results (Components ) Activities
14 Article 3.Mandatory Results Mandatory Results, Activities MANDATORY RESULTS: Results that will be achieved as a result of groups of actions within the project (5-10 high-level results); ACTIVITIES: Each activity contribute to the achievement of one of the mandatory results
15 Article 3.Mandatory Results Mandatory Results, Activities 1. Amendments to the regulatory base and procedural rules governing the Anti Corruption Department (ACD) are introduced to facilitate the efficient operation of the ACD. Activity 1.1: Conducting a study of administrative law and operational practices in ACD as compared with EU countries. Activity 1.2 and 1.3: Drafting of a set of consistent regulations and procedures covering all ACD activities; Study visits to other jurisdictions
16 Article 3.Mandatory Results Intervention logic Benchmarks Sources of information Assumptions (external to project) Overall Objective Project Purpose Mandatory Results (Components ) Activities
17 Article 3.Mandatory Results Benchmarks The benchmarks always should define the following: Quantity Quality Target Group Time Place 3 of beneficiary lawyers trained on legal consulting point and evaluated at month 16 in Vilnius
18 Article 3.Mandatory Results Intervention logic Benchmarks Sources of information Assumptions (external to project) Overall Objective Project Purpose Mandatory Results (Components ) Activities
19 Article 3.Mandatory Results Sources of information How will the partners and the administrative office know that the benchmarks have been met? For every level, list sources of information (e.g.reports, surveys, Official Journal, Commission Regular Report) The sources should be specified for each mandatory result and activity
20 Article 3.Mandatory Results Sources of information EC Progress Report on Beneficiary country; Twinning Project Quarterly Reports and Final Report; Audit reports and working group conclusions; Review report; Training material.
21 Article 3.Mandatory Results Intervention logic Benchmarks Sources of information Assumptions (external to project) Overall Objective Project Purpose Mandatory Results (Components ) Activities
22 Article 3.Mandatory Results Assumptions External conditions at each level related to the project that mus be fulfilled in order to guarantee its success If these assumptions are fulfilled and the activities are carried out, then the relevant mandatory results will be achieved
23 Article 3.Mandatory Results Assumptions Continued political support for the process of approximation to EU norms and standards; Willingness in BC Parliament and the Executive to continue the enhanced cooperation; Necessary amendments to legislation are adopted; No substantial increase in flight costs.
24 Article 4. Tasks (Inputs) Component Each Component corresponds to mandatory result Activity Each Activity constitutes a separate unit in the project design and corresponds to one budget section
25 Article 4. Tasks Method and Resources Each activity should have indicated Method Resources
26 Article 4. Tasks Method and Resources Method description should have the following information: Brief description of activity (what will happen: MS STE mission, study visit, training, consultation, etc.); How will it be implemented; By whom (clear share of responsibility MS/BC); When it will be implemented.
27 Resources Article 4. Tasks Method and Resources MS Human resources needed. (Number of experts and man/days); Beneficiary Administration Human Resources.(No. of people and their home institutions); Other resources (translation, interpretation, training materials).
28 Component, Activity COMPONENT 1: Gap analysis of legal acts in force related to counterfeit money - conception of implementation of requirements of the International Convention of 20th April 1929 for the Suppression of Counterfeiting Currency and Protocol, as well as norms of EU provisions prepared Activity : functional audit: analyse conditions of synergies between paying actors Method: STE Mission to BC. Short term experts will proceed with the examination of the structure in charge of the fight against other counterfeited payment instruments, notably concerning the credit cards, in particular the current actors in the area of the fight against counterfeited payment instruments and the possible synergies between the existing structures and the new central office that must be set up. Resources: 1 expert. Number of days: 5 (One week by one expert) Targeted public: the Criminal police and chief of relevant police units. One interpreter will be provided for this activity. Expert: Mr Tribolet (French Police Counterfeit Money Fighting Central Office OCRFM))
29 Article 5. Risks Specification of the internal conditions related to the project that must be fulfilled in order to guarantee its success
30 Article 5. Risks The RTA and BC Project Leader offices are not in the same part of the city; The RTA assistant is not contracted; BC staff is not ready to attend trainings due to the overload of work; The equipment necessary for the project is not acquired.
31 Article 6. Schedule
32 Article 7. Resources Human Resources Material Resources Indicative Budget
33 Article 7. Resources Human Resources Name Present position Employer Years of experience Nationality Education Specialist knowledge BC experience Languages
34 Article 7. Resources Human Resources Member State Human Resources Description of MS institutions Tasks in the project: MS Project Leader Junior MS Project Leader Resident Twinning Adviser (RTA) Component Leaders (Key Experts) Short Term Experts
35 Article 7. Resources Human Resources Beneficiary Country Human Resources Tasks in the project: BC Project Leader; RTA Counterpart; Key Contacts.
36 Article 7. Resources Human Resources Curriculum Vitae EU format CVs of the following persons: MS Project Leader; BC Project Leader; RTA; RTA Counterpart in the BC; Key STEs from the MS (Component Leaders
37 Article 7. Resources Material Resources (BC) Adequately equiped office space for RTA and RTA assistant; Adequate conditions for the STEs to perform their work while on mission to the BC; Training and conference venues, costs of catering (if any), as well as presentation and interpretation epuipment; Travel costs for BC staff in the framework of study visits for IPA.
38 Article 7. Resources Indicative Budget Provide the total budget here, as documented in the detailed breakdown of costs in Annex 3 to the Twinning Contract.
39 Article 8. Management and 8.1. Language Monitoring Official language will be English, French or German; All communication in the agreed language; Some of the STE inputs may be produced in any official EU language and translated into BC language.
40 Article 8. Management and Monitoring 8.2. Project Steering Committee Meetings at quarterly intervals; Members: Project Leaders, RTA, EC Delegation/Administrative Office; Purpose to verify the achievement of mandatory results. Draft of Quarterly report
41 Article 8. Management and Monitoring 8.3. Reporting Every three months MS PL will submit interim quarterly report; The report prepared and distributed two weeks in advance of the meetings; The first report will be due in the fourth month counting form the date of notification of endorsement; The final report to be submitted before the end of legal duration of the contract.
42 Article 9. Twinning Review Missions Assessment of the sustainability of the Project s (mandatory) results and the long term impact on the project s objectives; Lessons learned from the project, positive and negative; Dissemination of good practice.
43 Article 9. Twinning Review Missions Financed via TAIEX instrument; Between 6 and 12 months after closure of the project; Twinning Review Expert will carry out the mission; Both PL and RTA and his counterpart also will be involved; The mission will last 3-5 working days.
44 Signature of the Workplan For IPA, Work plan to be initialled by the both Project Leaders and Contracting Authority; For ENPI, work plan to be initialled by the Member State Project Leader and the Beneficiary Country Project Leader.
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