1 Insurane Poliy Exhiition and Conferene Canellation Insurane Zurih Gloal Corporate UK
2 Exhiition and Conferene Canellation Insurane The Insured has applied to the Zurih Insurane Company ( The Company ) for this insurane y a proposal that is the asis and forms part of this Contrat and as onsideration has paid or agreed to pay the premium required. The Company sujet to the terms limitations exeptions and onditions ontained in this Poliy will indemnify the Insured against their Net Asertained Loss up to ut not exeeding the Limit of Indemnity solely and diretly in onsequene of: a the neessary Canellation, Aandonment, Postponement, Curtailment or Reloation in whole or in part of any Insured Event(s). the failure of any Speaker(s) to appear exept as exluded elow. failure to vaate the Venue(s) stated in the Shedule at the termination of the tenany arising from any ause eyond the ontrol of the Insured, or the Event(s) organiser(s), or sponsor(s), or finanial supporter(s) of suh parties. Signed for and on ehalf of the The Company will also indemnify the Insured against Please read this doument arefully to ensure that it is in aordane with your requirements and that you understand its terms and onditions. We should e ontated immediately if any orretion is neessary a their asertained net loss of additional osts and expenses neessarily inurred y the Insured for the sole purpose of avoiding or reduing a laim otherwise payale under this Poliy provided the Company s liaility is not inreased eyond that whih would have resulted had the Insured not inurred the additional osts and expenses. return of ontrated fees or ontrated harges for attendane or spae, for whih the Insured is liale, or an demonstrate is ommerially essential and justifiale, up to the su-limit stated in the Shedule. provided The Company s maximum liaility does not exeed the Limit of Indemnity stated in the Shedule. This Insurane is sujet to the dedution of the Dedutile stated in the Shedule that shall e orne y the Insured.
3 Interpretation Asertained Net Loss Asertained Net Loss means suh Expenses as have een irrevoaly expended y the Insured in onnetion with the Event(s), less inome reeivale y the Insured from any soure in onnetion with the staging of the Event(s), and/or oligations inurred under the tenany agreement (up to the su-limit stated in the Shedule), as a result of the Insured s failure to vaate the Venue(s). Expenses Expenses means the total of all udgeted osts and expenses whih have een or will e inurred y the Insured in organising, running and providing servies for the Insured Event(s). Net Profit (Where Insured) Net Profit means the net loss of profit that the Insured an satisfatorily prove would have een earned had the Insured Event(s) taken plae. Canellation Canellation means the inaility to proeed with the Insured Event(s). Aandonment Aandonment means the inaility to omplete the Insured Event(s) one ommened. Curtailment Curtailment means the inaility to proeed or ontinue with the Insured Event(s) in the manner originally planned and agreed. Postponement Postponement means the unavoidale deferment of the Insured Event(s) to another time. Reloation Reloation means the unavoidale hange of Venue of the Insured Event(s) to another plae. Insured Event Insured Event(s) means exhiition(s) or onferene(s) to e held at the Venue(s) during the tenany date(s) shown in the Shedule (whih inlude installation and dismantling). Venue Venue(s) means those uildings or other strutures, or parts thereof, detailed in the shedule, within whih the prinipal ativities of the Insured Event(s) are to take plae. Dedutile Dedutile means the amount stated in the Shedule, whih will e deduted from any adjusted laim efore The Company pays any remaining amount. Key or Celerity Speaker Key or Celerity Speaker means a speaker whose failure to appear ould ause the Canellation, Aandonment, Postponement or Curtailment of the Insured Event(s). Proposal Any signed proposal form and delaration or any information delared or supplied y or on ehalf of the Insured in addition or in sustitution for a proposal form. 3
4 Conditions preedent It is a ondition preedent to the liaility of The Company that the Insured has 1 truthfully delared all material fats likely to influene a reasonale underwriter in determining: a whether or not to aept the risk or any susequent amendment. the premium the onditions, exlusions and limitations, having diligently made all neessary enquiries to estalish those fats. 2 no knowledge at ineption, of any undislosed matter, fat or irumstane, atual or threatened, that inrease or ould inrease the possiility of a loss under this insurane. 3 paid the premium due in aordane with the written onditions of quotation ontained in the Proposal and/or in the ensuing quotation. 4 delared that all information ontained in the Proposal or supplied to support suh Proposal or other appliation for this Insurane is in all respets true and omplete and unhanged at the ineption of this Insurane. Further the Insured agrees that all suh information is material, and suh items form the asis of this Insurane and are inorporated herein. 5 an oligation to rearrange Canelled or Aandoned Insured Event(s) to another time in order to avoid or diminish a loss under this Poliy. 6 a made all neessary arrangements for the suessful fulfilment of the Insured Event(s) whih shall inlude ut not e limited to onfirmation of ontratual arrangements in writing, and provision of adequate travel and setting up time in a timely and prudent manner. ensured that all neessary lienes, visas, intelletual property rights and permits have een otained and are urrent for the period of this Insurane. 7 oserved and omplied with the requirements of any law, ordinane, ourt or regulatory ody of whatever jurisdition. 4
5 Warranty It is warranted y the Insured that prior to ineption of this Insurane they have signed a written ontrat for the lease or hire of Venue(s) and have had all ontratual arrangements neessary for the suessful fulfilment of the Insured Event(s) onfirmed in writing to them. 5
6 Exlusions This Insurane does not over any loss diretly or indiretly arising out of, ontriuted to y or resulting from: 1 any Insured Event(s) in the open or under anvas or in a temporary struture unless agreed y The Company in writing. 2 a any work eing arried out y uilders or other ontrators whih renders the Venue(s) or its failities unusale in whole or in part, unless suh work is unknown to the Insured at the ineption of this Insurane. the inaility of the owners, managers or operators of the Venue(s) to otain all neessary permits, lienes and approvals neessary to allow use for the Event(s), following the work referred to aove, unless the work is unknown to the Insured at the ineption of this Insurane. 3 non-appearane of individual a d e delegates, visitors, exhiitors, guests, key or elerity speakers as a result of affairs of state or governmental matters. 4 Expenses or Net Profits whih have not een delared to and agreed y The Company in writing. 5 teleonferening or similar piture or data radioativity from any nulear fuel or from image ommuniation links, to or from any part of the Insured Event(s), unless agreed y The Company in writing. 6 Industrial ation or laour disputes existing or threatened prior to ineption of this Insurane whether known to the insured or not unless the opening date of the Event(s) is more than 90 days after the ineption date of this Insurane. 7 failure to vaate the Venue(s) at the expiration of the lease if the Insured is the owner or manager of the Venue(s) or is an assoiate ompany thereof. 8 any fraud, misrepresentation or onealment y the Insured; 9 atual or threatened war, invasion, at of foreign enemies, hostilities, insurretion, (whether war e delared or not), ivil war, reellion, revolution, military or usurped power, onfisation, nationalisation, requisition or destrution of or damage to property y or under the order of any government or puli or loal authority; 10 ivil ommotion assuming the proportions of or amounting to a popular uprising, riot, martial law or the at of any lawfully onstituted authority in the furtherane of maintaining puli order; 11 seizure or destrution under quarantine or Customs regulations, onfisation, nationalisation or requisition or destrution of or damage to property, y or under the order of any government or puli or loal authority, or the handling of ontraand or the engaging in illiit trade or transportation; 12 the operation of any statute or law providing for ompulsory national servie for itizens or residents, any order for repatriation, internment, imprisonment, deportation or the refusal of permit to enter or remain within any ountry or at any plae where the Insured Event is to e held whih is the sujet of this Insurane; 13 a ionizing radiation or ontamination y any nulear waste from the omustion of nulear fuel, the radioative, toxi, explosive or other hazardous properties of any explosive nulear assemly or nulear omponent thereof; 14 seepage and/or pollution and/or ontamination unless it is disovered during the period of this Insurane and is the diret ause of a loss hereunder; 6
7 15 variations in rates of exhange, tax or interest, or in the staility of any urreny; 16 a withdrawal, insuffiieny or lak of finane, howsoever aused, failure to pay, finanial failure or default, insolveny, ankrupty, liquidation, winding up, administration or arrangement with reditors, lak of or inadequate response or support or withdrawal of support, y any i person ii usiness iii organisation whether or not the person, usiness or organisation is a party to this Insurane; 17 any happening whih is insured y or would, ut for the existene of this Insurane, e insured y any other insurane(s) exept for any exess eyond the amount whih would have een payale under suh other insurane(s) had this Insurane not een effeted. 7
8 8 Shedule Poliy numer: The Insured: Address Poliy Period: From to loal time Insured Event(s): Duration: From to loal time Venue Address Name: Organiser: (if other than The Insured stated aove) Address of Organiser Loss Payee: (if other than The Insured stated aove) Limit of Indemnity: Expenses Net Profit Total Claims Notifiation to The Company or persons noted elow: Additional Terms, Conditions, Limitations or Exlusions Premium: plus IPT Signed: Date: Authorised Representative
9 General onditions 1 Any fraud, mis-statement or onealment of information in onnetion with this Insurane or in the making of a laim shall render all laims hereunder forfeit. 2 The Insured shall at all times do and onur in doing all things neessary to avoid or diminish a loss under this Insurane. 3 This Insurane and Shedule shall e read together as one Contrat and any word or expression to whih a speifi meaning has een attahed in any part of this Insurane or Shedule shall ear suh meaning wherever it may appear. 4 The Insured shall oserve and fulfil the terms and onditions ontained herein or endorsed hereon. 5 Unless otherwise stated this Insurane shall e governed y the laws of England whose Courts shall have jurisdition in any dispute arising hereunder. 6 The premium and any expense inurred in the formulation of a laim shall not e reoverale items. 7 The premium for this Poliy is deemed to e fully earned at ineption. In the event of anellation of this Poliy y the Insured the premium will not e returned unless the Poliy is endorsed otherwise. 8 The Insured shall maintain adequate reords in onnetion with the sujet matter insured. 9 It is understood and agreed that no other insurane shall e effeted y the Insured to protet the interest insured without the prior written approval of The Company. In the event that suh other insurane is effeted, The Company reserves the right to amend the terms and onditions of this Insurane. 10 The Insured shall maintain insurane adequate to over the full value of a total loss of all insured items without allowane for any reoveries or waivers. If insurane is not maintained for suh total loss value, unless noted in the Shedule, the Insured s rights to reover under this insurane will e prejudied inluding any provision to indemnify the Insured in respet of additional osts and expenses inurred to avoid or diminish a loss. 11 All salvages, reoveries and payments reeived y the Insured susequent to a loss settlement under this Insurane shall e applied as if reovered or reeived prior to the said settlement and all neessary adjustments shall e made y the parties hereto. 12 The Company reserves the right to pursue an ation for reovery from any party, whether efore or after payment of a loss, at their sole disretion and in the name of the Insured or otherwise. Should The Company exerise its rights they shall e surogated to all the Insured s rights of reovery and the Insured shall exeute all papers required and shall do everything that may e neessary to seure suh reovery. 13 This Insurane may not e assigned in whole or in part without the written onsent of The Company. 14 If the Loss Payee is other than the Insured, all laim payments due under the terms and onditions of this Insurane shall e made payale to the Loss Payee(s) detailed in the Shedule. Payment of suh losses y The Company to the Loss Payee(s) shall e a suffiient and omplete disharge of all of The Company s oligations to the Insured and Loss Payee(s) in onnetion with said losses. 15 Where an organiser is appointed to at on ehalf of the Insured suh organiser shall e deemed to e the duly authorised agent of the Insured ating with the Insured s full authority and onsent at all times. 9
10 Claims onditions 1 It is a ondition preedent to the liaility of The Company that in the event of any happening or irumstane whih ould give rise to a laim under this Insurane the Insured shall: a e f g h as a matter of urgeny give notie y the most expeditious means of the happening of any irumstane, to The Company or as designated in the Shedule. onfirm the fats in writing as soon as possile, with as muh information as availale; make no admission of liaility without the prior written onsent of The Company. take all steps to minimise or avoid any loss hereunder; provide The Company or its appointed representatives with: i ii all neessary assistane in a timely manner, all information required, iii all doumentation and reords neessary to estalish and assess indemnity hereunder; prove the loss to the satisfation of The Company forward immediately to The Company or its representatives any letter, writ or other doument reeived in onnetion with any laim made under this Insurane; so far as in their power ause their employees and all other persons interested in this Insurane, to omply with the foregoing. 2 The Company reserves the right to: a take suh steps as they deem neessary to prevent, mitigate or minimise a loss; take over and ondut the defene or settlement of laims made against the Insured that are overed y this Insurane; pursue all rights or remedies availale to the Insured whether or not payment has een made hereunder. 2 Claims Proedure: Should you need to make a laim, please ontat your insurane intermediary. Alternatively, if you do not have an intermediary please ontat your normal Zurih ontat at the following address/telephone numer: Zurih Gloal Corporate UK The London Underwriting Centre 3 Minster Court Mining Lane London EC3R 7DD Tel:
11 Complaints proedure Zurih is ommitted to providing a high level of servie to all its ustomers. However, if you have any ause for omplaint you should in the first instane, ontat either your roker or us diretly. If the matter is not resolved to your satisfation, please ontat the Diretor of Underwriting and Manufaturing. You an telephone Or write to: Diretor of Underwriting and Manufaturing Zurih Gloal Corporate UK Limited London Underwriting Centre 3 Minster Court Mining Lane London EC3R 7DD If you are still not satisfied, please ontat the Managing Diretor s Offie. You an telephone Or write to: Managing Diretor Zurih Gloal Corporate UK Limited London Underwriting Centre 3 Minster Court Mining Lane London EC3R 7DD A memer of the Managing Diretor s Offie will respond to your omplaint and offer resolution wherever possile. Written omplaints will e aknowledged within one working day of reeipt. If after four weeks you have had no ontat, a letter of explanation will e issued. If you are still not happy with the way we have dealt with your omplaint you may e eligile to have your ase reviewed y the Finanial Omudsman Servie. This is a free and impartial servie availale only to some small usinesses, with a turnover of 1million (Euro 1.5 million*) or less. You an telephone: or Or write to: Finanial Omudsman Servie South Quay Plaza 183 Marsh Wall London E14 9SR You are entitled to refer to the Finanial Omudsman Servie at any stage of your omplaint. Your legal rights are unaffeted. *At an exhange rate of 1GBP = 1.5 EUR 11
12 PP119182A01 (1/06) DG Zurih Gloal Corporate UK London Underwriting Centre, 3 Minster Court, Mining Lane, London EC3R 7DD, England. Wesite: Zurih Gloal Corporate UK is a trading name for the following ompanies: Zurih Gloal Corporate UK Limited Registered in England and Wales No Registered Offie: The Zurih Building, 90 Fenhurh Street, London, EC3M 4JX. Zurih Insurane Company* A limited ompany inorporated in Switzerland. Registered in the anton of Zurih No. CH UK Branh registered in England and Wales No. BR105. Registered Offie: Mythenquai 2, 8022 Zurih, Switzerland. Head Offie in the UK: Zurih House, Stanhope Road, Portsmouth, Hampshire, PO1 1DU. Zurih Insurane Ireland Limited** A limited ompany inorporated in the Repuli of Ireland, Registered No UK Branh registered in England and Wales No. BR7985. Registered Offie: Eagle Star House, Ballsridge Park, Dulin 4. Head Offie in the UK: The Zurih Building, 90 Fenhurh Street, London EC3M 4JX. Zurih International UK) Limited* Registered in England and Wales No Registered Offie: Zurih House, Stanhope Road, Portsmouth, Hampshire, PO1 1DU. * Authorised and regulated y the Finanial Servies Authority. **Authorised and regulated y the Irish Finanial Servies Regulatory Authority and regulated y the Finanial Servies Authority for the ondut of UK usiness.