IMS Institute Management System. Inn-Opt Info Solutions Pvt.Ltd

Transcription

1 IMS Institute Management System Inn-Opt Info Solutions Pvt.Ltd

2 Inn-Opt Company Overview SIMS SIMS Editions Key Product Features and Business Advantages Sample Screenshots

3 Inn-Opt Company Overview

4 Inn-Opt Company Overview Inn-Opt is an emerging professional organization with a vision to help organizations specializing in different business domains to undergo a smooth and seamless transformation to the next-generation global arena marked by fully automated costeffective, user centric, rule driven intelligent business processes which enable you to manage and monitor you business trends and issues in real time with minimal man power. Products to Help You Succeed: Our products are designed to give you the upper hand, no matter how difficult the challenges are SMCREW Smart Crew: A one-stop solution for Crew Management and Vessel Management SIMS Smart Institute Management System: An end-to end solution for student management, institute faculty management and institute administration management SIMBS Smart Inventory Management and Billing System: a total solution for retail inventory management system, billing, dealer management and Reporting

5 SIMS

6 IMS - Architectural Overview Users Web Portal Course Management Administration Admission Management Awards Management Placement Management SIMS Library Management Class Management Faculty Management Exam Management Reports Management Fees Management Inventory Management Alerts Management Central Database

7 Admission Management Application Management Online Personal Details Document Details Contact Details Qualification Details Prospective Candidate Post Experience Details Application Details Direct Verification for Applied course eligibility Fees Paid and Receipt Student Profile Student Card

8 Module Highlights Admission Management This module deals with the end to end functions of student application to admission management The sub modules are Application Management and Student Card Processing of Application Details, Eligibility, Personal Details, Qualification Details, Contact Information, Experience Details, Photo and verification of supporting documents Eligibility check, Document check and validations prior to admission Admission fee payments, deposits and generation of the respective receipts Manual/Automatic Enrollment no: generation Generation of Student Card and ID card for successful admissions automatically Support for Provisional Admissions The admission card will act as the base tracking point and single window for all the activities done by the student during their academic period including Fee payments, Mark list, Assignments, Attendance, Exam details and library details

9 Module Highlights Course Management This module deals with the end to end management of Courses offered by the Institute The sub modules are Course Management, Subject Management and Syllabus Management Provision to capture the courses offered by the institute and the fees structure of each courses Academic calendar to define course schedule for each academic year Support for Regular/Correspondence and Short-term/Long-term courses Provision to define the syllabus/subjects for each course Provision to capture Max/Min marks and assignments for each subject

10 Module Highlights Class Management This module deals with the total management of class schedule and functioning The sub modules are Class Schedule Management, Batch Management and Attendance Management Provision to define the batches for each course Provision to define the class schedule and faculty associated Tracking of planned VS actual class schedule Attendance register for each class Reports on Class schedule and attendance register

11 Library Management Library User Management Book Management Student/Faculty User Details Contact Details Deposit Details Receipt Details Title & Author Number of Copies & Book Value Rack Details Circulation Management Book Circulated Issue date and Period of issue Issue Renewal Penalty Details Borrowal History Student/Faculty Books Borrowed Period of Issue Student Card Updation Student Card

12 Module Highlights Library Management The module deals with management of library books and library users The sub modules are User Management, Book Management, Circulation Management and Borrow History Library Member Management Library Fees. Deposit and Refunds Book Catalogue Book issue/renewal and Circulation Library fines and Penalty Details Report on Circulation list and member list

13 Exam Management Exam Time Table Courses Subject Schedule Exam Registration Student ID Subjects Registered Exam Centre Centre Address Max No of Halls Maximum Capacity Exam Fees & Receipt Eligibility Validation Student Updation on Exam Registration Hall Ticket Contact Person Student Card

14 Exam Management Exam Exam Result Mark List Course Subject Updation on Exam Results Marks Obtained Status: Pass/Fail Student Student Card Individual Mark list Report Subject wise Mark list Report

15 Module Highlights Exam Management: Exam Management module handles the exam related activities of an institute The sub modules are Exam Timetable, Exam Centre, Registration, Subject-Wise Mark list, Individual Mark list Exam Schedule management for the courses offered Management of Exam centre details Exam Registration and Eligibility check Automatic generation of Hall Tickets on successful registration of exams Payment of Exam Fees and Receipts Generation of score sheet for examiners Student wise or subject wise mark list and reports Top 'N' students reports-course wise/subject wise

16 Fees Management Account Heads Code Parent Account Head Receipt Transaction Amount Fee Type Fees Transaction Mode: Cash, DD etc Fees Type Account Head Account Register Report Period of Receipt generation Receipt Number Range Total Transactions

17 Module Highlights Fees Management: Fees Management module deals with management of different fee types, management of fees received and generation of receipts The sub modules are Account Heads, Fee, Receipts and Account Register Account Heads and account head hierarchy Provision for managing different fee types and corresponding account heads based on user requirements Generation of the receipts based on the monetary transactions Cancellation of receipts Support for multiple currencies and multiple modes of payment like DD, cheques and Cash Reports to view the monetary transactions in period or receipt number wise Account Register to view all the monetary transactions against each account heads for a defined period

18 Module Highlights Faculty Management: The module manage the faculty member details in the institute The module has the provision to manage the details of both permanent and temporary faculty in the institute Faculty Profile Management Management of Faculty class schedule and working hours Payroll Management Reports on Faculty activities and schedule

19 Module Highlights Placement Management: The module manage the whole placement related activities in the institute The sub modules are Placement Criteria and Placement Register Provision to define the placement company profiles Primary Eligibility criteria and automatic short-listing of students for test/interview Test/interview score details Capturing the total students appeared and selection status tracking Yearly placement reports

20 Module Highlights Inventory Management: The module manage the inventory of assets and other items in the institute The sub modules are Asset Register, Purchase Register and Usage Register Total view of the assets owned by the institute Register of purchases done and the related reports Usage Register for the tracking of the assets used from the inventory

21 Module Highlights Alerts Management: The module manage the whole management of alerts on different activities done in the institute The sub modules are User Inbox and Alert Definition User In-box Alert Definition Time/Event based alerts One Time/Recurring Alerts

22 Reports Management: Standard reports as well as custom reports Some of the Standard Reports are : Admission Dash Board Report of Regular Students Report of Correspondence Students Toppers of each Subject Toppers of each Course Exam Dash Board Exam Time Table Account Register Awards Management: Module Highlights Awards Management module captures the details of the yearly awards offered to the students by the institute The sub modules are Awards and Awards Register Support for cash Prizes/Scholarships/ Momentos and other awards Award criteria definition and automatic short-listing Management of Yearly or period wise allotment of awards Awards Register for capture the allotments of awards

23 Module Highlights Administration: This module deal with the management of the user account and access rights in the system System User Management Role based access control Data/Screen Level security Password Policy Management Audit Log Facility Interfacing with In-house Systems: The system supports interfacing with third party systems for effectively managing the operations Increase the re-use of business logic with web services The system also supports interfacing with web portals to expose the system UI or data Interfacing is supported for exposing the product catalog to customer portals IMS architectural design supports seamless integration with other third part systems The system supports the migration of legacy system to IMS

24 SIMS Editions

25 SIMS Versions Modules SIMS S SIMS -Pro SIMS - Premium Administration Single User Two Users, Intranet Deployment Admission Management Yes Yes Yes Course Management Yes Yes Yes Library Management No Yes No Circulation Management Exam Management Yes No Reports Yes No Subject Yes Wise Reports Inventory Management No No Yes Fees Management Yes Predefined Fees Types, No Manual Receipt Option, No Reports Yes Pre-Defined Fees Types Faculty Management No Yes No Faculty Schedule and Pay Roll Awards Management No No Yes Any no of users, Access Rights and User defined screen homes, Online Deployment Yes Yes Reports Management Additional Charge for each Reports Yes Limited Reports Yes

26 Key Features and Business Advantages

27 SIMS Key Product Features Three tier architecture Centralized Deployment Model Central management of Operations and Data Management Centralized tracking and visibility of multiple operation locations Provision of capturing different system users and intended application profile levels 360degreeviewandManagementofstudentlifecycle Provision for capturing library details and management of book issue life cycle Management of yearly Exam schedule, Registration and Mark list publication Capturing and managing fees under different user definable account heads and generation of receipt for all monetary transactions Provision to define the offered courses and their essential parameters like subject and syllabus details Management of faculty details and their schedules Provision to generate standard set of reports Provision to manage yearly award nominations and details of awards given

28 SIMS Key Benefits Anywhere Anytime access to data No installation, upgrade or specific software required at client side Easy-to-use,attractive,customizable, user-friendly Graphical User Interfaces Global, holistic and consistent view of data for large institutions spread over multiple branches/locations because of centralized database Easy decision making using inbuilt reports 24*7 Availability Highly Scalable and optimal resource utilization because of 3-tier architecture

29 IMS Business Advantages Central Control and Management Effectively Manage the Product Selection and configuration Managing the students management and life cycle efficiently Short time to launch Courses and syllabus Efficient management of Exams and Results Reduce data redundancy and reworks Reduces Human Effort Easy Implementation

30 Sample Screen Shots

31 Home Page

32 Sub-Menu

33 Admission Details

34 Report Home

35 Admission Dashboard Report

36 Charts

37 Thank You