Town of Billerica Budget Presentation Fiscal Year John C. Curran Town Manager
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1 Town of Billerica Budget Presentation Fiscal Year 2016 John C. Curran Town Manager
2 FY 2016 Budget Presentation Budget 101 The Salary Accounts are self explanatory: Personnel Permanent Part Time Overtime The Salary accounts make up a significant portion of the budget Municipal Government is a service Industry.
3 FY 2016 Budget Presentation Budget 101 Other Common Accounts: Contractual Obligations Contract Services/Leases Supplies & Expenses Capital Outlay
4 FY 2016 Budget Presentation Budget 101 Contractual Obligations This is Salary Account used for Contract negotiated benefits. Contract Services/Leases This is an expense account used for items or expenses that require a Contract.
5 FY 2016 Budget Presentation Budget 101 Supplies & Expenses These accounts are used for annual expenses that are not contracted for the year. Capital Outlay These are smaller capital outlays such as Police Cruisers. Most capital outlays will be handled through the capital line item.
6 FY 2016 Budget Presentation Budget 101 Snow and Sand Why is this appropriation so low and why does it never change? If you appropriate less you cannot raise any deficit in the following year. If you appropriate too high you cut into other budgetary needs and transfers are very restrictive.
7 FY 2016 Budget Highlights The budget has increased by 3.97% The Town side of the budget meets the Selectmen s goal of a guideline of 2.00% Fixed Expenses increased by 7.64% BPS increased by 2.14% Shawsheen Tech increased by 11.57% The Budget is funded exclusively by reoccurring revenue sources.
8 FY 2016 Budget Highlights The Town Manager and the Board of Selectmen recommend the adoption of the Finance Committee s Budget at $143,190,651.
9 FY 2016 Budget Summary FY2014 FY2015 FY2016 BUDGET BUDGET BUDGET $ INC/DEC % INC/DEC SUMMARY General Government $ 4,710,287 $ 4,911,872 $ 4,915,694 $ 3, % Public Safety 16,972,582 17,298,482 17,893, , % Public Works 13,757,284 14,110,282 14,162,029 51, % Library and Recreation 1,747,601 1,814,045 1,870,704 56, % Human Services 963, ,259 1,026,652 59, % 38,150,808 39,101,940 39,868, , % Billerica Public Education 54,191,260 56,041,260 57,241,260 1,200, % Shawsheen Technical 7,703,613 8,289,987 9,249, , % Town/School Shared Costs 34,299,501 34,215,887 36,831,549 2,615, % TOTAL $ 134,345,182 $ 137,649,074 $ 143,190,651 $ 5,541, % * Revenue Offsets (Ambulance and Veterans) $ (73,750) Net Budget Impact $ 134,345,182 $ 137,649,074 $ 143,116,901 $ 5,467, % Accounting For Debt Stabilization $ 135,253,999 $ 137,649, ,303, $ 5,654, %
10 FY 2016 Allocation of Resources General Government 4% Town/School Shared Costs 23% Public Safety 14% Public Works 6% Library and Recreation 1% Shawsheen Technical 7% Human Services 1% Billerica Public Education 44%
11 Budget Amount FY 2016 Budget History How does this compare with previous budgets? $140,000, $120,000, $100,000, $80,000, $60,000, $40,000, $20,000, $0.00 Fiscal Year Between FY Contractual obligations, 5 Million plus in schools, and shared costs in Health and pension over $2.2 Million. FY2016 is lower due to creation of Water and Sewer Enterprise Funds
12 FY 2016 Budget Presentation The Town Revenues have five categories 1.Real Estate Taxes. 2.Local Aid. 3.Local Receipts 4.Enterprise Funds 5.Other Available Funds
13 FY 2016 Revenue Analysis Local Receipts 7% Enterprise Receipts 5% Other Receipts 0% Local Aid 16% Levy 72%
14 Tax Revenue Historical Tax Revenue Trends $120,000,000 $100,000,000 $80,000,000 78,351, ,443, ,254,492 96,696,999 99,272,287 93,441,151 88,722,752 85,629,659 82,010, ,909,455 $60,000,000 $40,000,000 $20,000,000 The tax levy has increased an average of 5.80% annually since 2001 $ Fiscal Year Total Projected FY2016 Tax Revenues: $109,909,455
15 Tax Revenue Increase New Growth 750,000 21% The tax levy has increased an average of 5.80% annually since % Levy 2,794,868 79% Total New Tax Revenue for FY2016: $3,544,868
16 Dollars Local Aid 28,500,000 26,357,501 25,058,923 23,541,628 24,456,775 23,500,000 23,193,272 20,942,058 18,500,000 19,447, ,500,000 Projected Local Aid for Fiscal Year 2016: $25,058,923 8,500,000 3,500, Fiscal Year
17 Local Receipts Local Receipts $18,000,000 $16,000,000 $14,000,000 14,753,000 14,828,000 16,349,855 15,133,000 14,508,000 15,310,000 15,310,000 15,885,000 17,029,500 $12,000,000 $10,000,000 $8,000,000 10,029,500 $6,000,000 $4,000,000 $2,000,000 $ Fiscal Year The Local Receipts for FY2016 decreased by $7 million. This was caused by the reallocation of the water and sewer fees to the new Enterprise Funds
18 Fiscal Year 2016 Revenue Summary Levy $ 109,909,455 72% Local Aid 25,058,923 16% Local Receipts 10,029,500 7% Enterprise Receipts 7,000,000 5% Other Receipts 83,594 0% Total Projected Revenue $ 152,081, %
19 Fiscal Year 2016 Budget Presentation The Budget Picture
20 Fiscal Year 2016 Major Budget Changes Department Reason Change Town Manager Economic Development Consultant/Substance Abuse/PM $ 5, Systems Admin. Discontinued Munis Modules (21,821) Finance Committee Split Reserves b/w three funds (166,000) Town Hall Utility Savings - net metering (17,500) Town Wide Systems Utility Savings - net metering/legal Contract (32,500) Police Department One less vehicle/fuel savings plus contracts 75, Fire Department Delayed hiring/ 3 vacancies 273, Ambulance Four new hires/ 2 24/7 ambulances 165, Solid Waste Fuel Costs (99,776) Sewer Department Removed (2,984,899) Water Division Removed (3,752,362) Veterans Services Demand for Services 48,849 Total Town Major Changes $ (6,505,609)
21 Fiscal Year 2016 Town Side Minor Contractual Changes Department Change Board of Selectmen 3, Assessor (1,801) Town Accountant 7, Treasurer/Collector 31, Town Clerk 5, Election Department 5, Board of Registrars 1, Conservation Commission 11, Planning Board 5, Board of Appeals 1, Building Department 9, Sealer Weights and Measures Emergency Management Animal Control 6, Board of Health 10, Public Works Administration 27, Highway Department 43, Engineering 23, Cemetery Parks/Trees 23, Public Library 43, Recreation Department 12, Council on Aging 10,544 Total Town Minor/Contractual Changes $ 283,034 Total Town Changes $ (6,222,575)
22 Fiscal Year 2016 Budget Changes Summary Education Changes Education $ 1,200,000 Shawsheen 959,013 Total Education Changes 2,159,013 Town/School Shared Cost Changes Capital (100,000) Health Care 500,000 Debt (5,738,935) Worker's Comp 50,000 Medicare 18,500 Retirement 663,286 OPEB - Total Town/School Shared Cost Changes $ (4,607,149) Total Budget Changes $ (8,670,711)
23 Fiscal Year 2016 Old Budget Breakdown FY2014 FY2015 FY2016 BUDGET BUDGET BUDGET $ INC/DEC % INC/DEC SUMMARY General Government $ 4,710,287 $ 4,911,872 $ 4,915,694 $ 3, % Public Safety 16,972,582 17,298,482 17,893, , % Public Works 13,757,284 14,110,282 14,162,029 51, % Library and Recreation 1,747,601 1,814,045 1,870,704 56, % Human Services 963, ,259 1,026,652 59, % 38,150,808 39,101,940 39,868, , % Billerica Public Education 54,191,260 56,041,260 57,241,260 1,200, % Shawsheen Technical 7,703,613 8,289,987 9,225, , % Town/School Shared Costs 34,299,501 34,215,887 36,831,549 2,615, % TOTAL $ 134,345,182 $ 137,649,074 $ 143,167,650 $ 5,518, % Revenue Offsets (Ambulance and Veterans) $ (73,750) Net Budget Impact $ 134,345,182 $ 137,649,074 $ 143,093,900 $ 5,444, % Accounting For Debt Stabilization $ 135,253,999 $ 137,649, ,280, $ 5,631, % Includes two enterprise budgets for apples to apples comparison.
24 Fiscal Year 2016 New Budget Breakdown FY2014 FY2015 FY2016 BUDGET BUDGET BUDGET $ INC/DEC % INC/DEC SUMMARY General Government $ 4,710,287 $ 4,911,872 $ 4,749,969 $ (161,903) -3.30% Public Safety 16,972,582 17,298,482 17,893, , % Public Works 13,757,284 14,110,282 7,391,552 (6,718,730) % Library and Recreation 1,747,601 1,814,045 1,870,704 56, % Human Services 963, ,259 1,026,652 59, % 38,150,808 39,101,940 32,932,640 (6,169,300) % Billerica Public Education 54,191,260 56,041,260 57,241,260 1,200, % Shawsheen Technical 7,703,613 8,289,987 9,225, , % Town/School Shared Costs 34,299,501 34,215,887 29,608,738 (4,607,149) % TOTAL $ 134,345,182 $ 137,649,074 $ 129,008,637 $ (8,640,437) -6.28% Net Budget Impact $ 134,345,182 $ 137,649,074 $ 129,008,637 $ (8,640,437) -6.28% Accounting For Debt Stabilization $ 135,253,999 $ 137,649, ,121, $ (8,527,640) -6.20%
25 Fiscal Year 2016 Budget Analysis Excess Levy Capacity $10,000, $9,000, $8,000, $7,000, $6,000, $5,000, $4,000, $3,000, $2,000, $1,000, $0.00 Source: Town of Billerica Budget Documents
26 Appropriated Amount Fiscal Year 2016 Debt Service Analysis $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 Debt Service Budget $40,000,000 $20,000,000 $0 The Town s debt service is currently at 3% of the annual budget. Over the past ten years it has fluctuated between 6-8%. This number should not exceed 10% of the budget. It has decreased this year due to debt being moved to the Enterprise Funds
27 Fiscal Year 2016 Debt Service Breakdown Source: Town of Billerica Debt Schedule 2016 Drainage Debt Service 1% Infrastructure Debt Service 1% School Debt Service 28% Recreation Debt Service 1% Water Debt Service 20% Town Hall/Library Debt Service 0% Sewer Debt Service 47% Fire Equipment Debt Service 2%
28 Annual Appropriation Fiscal Year 2016 Projected Debt Service Schedule 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 Debt Stabilization Fund will be used to maintain levy impact at the Targeted Debt Service level. Projected Debt Service Targeted Debt Service 2,000,000 0 Fiscal Year Source: Town of Billerica Debt Schedule 2016
29 Fiscal Year 2016 FTE s Town of Billerica Number of FTEs School Town Total , , Total 1, , Billerica Town Employees by Category Fiscal Year 2016 FTEs Percentage General Government 37 12% Public Safety % Public Works 80 25% Public Library 10 3% Recreation Department 3 1% Human Services 7 2% Total %
30 Fiscal Year 2016 FTE s Public Library, 3% Billerica Town Employees by Category Recreation Human Services, Department, 1% 2% General Government, 12% Public Works, 25% Public Safety, 57% Source: FY2016 Billerica Budget Documents
31 Fiscal Year 2016 FTE s Town of Billerica FTE Analysis FY2016 Total Full Time Employees: 1,061 School, 69.84% Town, 30.16% Source: FY2016 Billerica Budget Documents
32 Fiscal Year 2016 Water and Sewer Enterprise Budget Analysis Water Sewer Operations Budget 3,863,198 3,073,279 Debt Service 2,263,295 4,959,516 Total Costs 6,126,493 8,032,795 Fees 4,000,000 3,000,000 Subzidized by General Fund 2,126,493 5,032,795 Total Revenues 6,126,493 8,032,795
33 Fiscal Year 2016 Water Enterprise Revenue Resources Subzidized by General Fund 2,126,493 35% Fees 4,000,000 65%
34 Fiscal Year 2016 Sewer Enterprise Revenue Resources Subzidized by General Fund 5,032,795 63% Fees 3,000,000 37%
35 Fiscal Year 2016 Water and Sewer Enterprise Operations Costs vs. Water and Sewer Fees Water Operations Budget Fees Sewer
36 Fiscal Year 2016 Water Enterprise Budget FY2016 FY2012 FY2013 FY2014 FY2015 FY2016 FY2016 FY2016 EXPENDED EXPENDED EXPENDED BUDGETED DEPT REQ TM REC FIN COM REC Personnel Services Full Time $ 1,091,129 $ 1,064,788 $ 1,122,563 $ 1,153,037 $ 1,255,396 $ 1,255,396 $ 1,255,396 Part Time/Seasonal $ 47,040 $ 84,175 $ 85,827 $ 87,286 $ 92,628 $ 92,628 $ 92,628 Seasonal $ 15,120 $ - $ 9,720 $ - $ - $ - $ - Flushing/Inspection $ 27,450 $ 83,202 $ 159,450 $ 159,450 $ 159,450 $ 159,450 $ 159,450 Overtime $ 297,000 $ 291,926 $ 316,706 $ 317,000 $ 297,000 $ 297,000 $ 297,000 Contractual Obligations $ 53,409 $ 55,169 $ 56,309 $ 86,826 $ 56,959 $ 56,959 $ 56,959 Total $ 1,531,148 $ 1,579,260 $ 1,750,576 $ 1,803,598 $ 1,861,434 $ 1,861,434 $ 1,861,434 Expenses Supplies and Expenses $ 1,250,737 $ 1,027,755 $ 898,389 $ 983,109 $ 983,109 $ 983,109 $ 983,109 Contract Services/Leases $ 253,669 $ 246,885 $ 299,886 $ 342,655 $ 369,635 $ 342,655 $ 342,655 Utilities $ 546,801 $ 568,921 $ 614,112 $ 623,000 $ 593,000 $ 593,000 $ 593,000 Capital Outlay $ - $ - $ - $ - $ - $ - Reserve $ 83,000 $ 83,000 $ 83,000 Total Expenses $ 2,051,207 $ 1,843,561 $ 1,812,387 $ 1,948,764 $ 2,028,744 $ 2,001,764 $ 2,001,764 Debt Service Short - Term Interest $ 25,000 $ 25,000 $ 25,000 Long - Term Principal $ 1,839,585 $ 1,839,585 $ 1,839,585 Long - Term Interest $ 398,710 $ 398,710 $ 398,710 Total Debt Service $ - $ - $ - $ - $ 2,263,295 $ 2,263,295 $ 2,263,295 TOTAL BUDGET $ 3,582,355 $ 3,422,821 $ 3,562,963 $ 3,752,362 $ 6,153,473 $ 6,126,493 $ 6,126,493
37 Fiscal Year 2016 Sewer Enterprise Budget FY2016 Wastewater Enterprise Budget FY2012 FY2013 FY2014 FY2015 FY2016 FY2016 FY2016 EXPENDED EXPENDED EXPENDED BUDGETED DEPT REQ TM REC FIN COM REC Personnel Services Full Time $ 1,076,670 $ 1,081,089 $ 1,023,073 $ 1,099,460 $ 1,037,299 $ 1,037,299 $ 1,037,299 Part Time/Seasonal $ 11,156 $ 128,758 $ 11,974 $ - $ - $ - $ - Overtime $ 124,430 $ 10,129 $ 150,510 $ 70,000 $ 90,000 $ 90,000 $ 90,000 Contractual Obligations $ 50,506 $ 49,397 $ 109,952 $ 78,639 $ 50,380 $ 50,380 $ 50,380 Total $ 1,262,762 $ 1,269,373 $ 1,295,510 $ 1,248,099 $ 1,177,679 $ 1,177,679 $ 1,177,679 Expenses Supplies and Expenses $ 460,936 $ 472,721 $ 443,679 $ 528,300 $ 574,600 $ 574,600 $ 574,600 Contract Services/Leases $ 830,092 $ 746,338 $ 823,298 $ 844,500 $ 823,500 $ 823,500 $ 823,500 Utilities $ 464,004 $ 432,937 $ 448,864 $ 364,000 $ 414,500 $ 414,500 $ 414,500 Capital Outlay $ - $ - Reserve $ 83,000 $ 83,000 $ 83,000 Total Expenses $ 1,755,032 $ 1,651,996 $ 1,715,841 $ 1,736,800 $ 1,895,600 $ 1,895,600 $ 1,895,600 Debt Service Short - Term Interest $ 150,000 $ 150,000 $ 150,000 Long - Term Principal $ 3,842,436 $ 3,842,436 $ 3,842,436 Long - Term Interest $ 967,080 $ 967,080 $ 967,080 Total Debt Service $ - $ - $ - $ - $ 4,959,516 $ 4,959,516 $ 4,959,516 TOTAL BUDGET $ 3,017,794 $ 2,921,369 $ 3,011,351 $ 2,984,899 $ 8,032,795 $ 8,032,795 $ 8,032,795
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