LEARNING ZONE. Training Guide & User Manual. Date: 23 rd March 2015 Version: 3.0. Hosted by

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1 LEARNING ZONE Training Guide & User Manual Date: 23 rd March 2015 Version: 3.0 Hosted by

2 Contents Yellow Fever Training classroom training.. 2 application form 2 training calendar 2 online training. 3 application form.3 Training Booking booking & payment requirement. 3 booking policy 4 Course Enrolment trainee enrolment 4 enrolment validity period 4 E learning system requirements 5 login. 5 manage your e learning account. 6 homepage 7 complete the online training course. 9 take the training completion test 9 retake the training completion test 9 Successful Trainees training completion test result 10 training certificate 10 training evaluation 10 training renewal. 10 Unsuccessful Trainees training completion test result 11 re enrol 11 appeal. 11 1

3 Yellow Fever Training Classroom Training (previously known as full day training) This is the NaTHNaC faceto face training course with a compulsory multiple choice online completion test. Classroom Training is the initial training for centres applying for/or considering Yellow Fever Vaccination Centre (YFVC) designation in England, Wales and Northern Ireland (EWNI). However, this will also be particularly useful for anyone new to yellow fever (YF) vaccination. Here are a few things you need to know: Aimed at centres that wish to become YFVCs (new or reinstated). Limited availability for anyone new to yellow fever vaccination. A classroom course is 180 per applicant (this fee is reviewed periodically). Courses are currently held in London and Liverpool at regular intervals. Minimum of 12 courses run every year but only scheduled and advertised quarterly. The format is informal and interactive (lead by travel health specialist nurses). The estimated time for each course is 5 hours (excluding 1 hour lunch). All trainees will be required to complete an online completion test after attending training. Training is valid for 2 years from test completion date. Classroom training is designed to: Introduce trainees to NaTHNaC and YF vaccination Equip trainees with the relevant knowledge and skills to provide a safe YF vaccination service. Topics covered include: Introduction to YF YF Epidemiology, Clinical Features and Prevention International Health Regulations (IHRs) YF Certificate Requirements Vaccine Information The YFVC Code of Practice Responsibilities of YFVCs Scenarios Advising the Traveller The list of the current classroom training dates, training special conditions and classroom training application form are available on the NaTHNaC website. 2

4 Online Training (previously known as update training) This is the NaTHNaC e learning training programme and completion test. To remain designated, YFVCs in England, Wales and Northern Ireland (EWNI) are required to update YF training once every two years. This is now an online course with a compulsory multiple choice completion test. Here are a few things you need to know: This is a refresher course and is a mandatory requirement for all YFVCs due for training renewal. Previous knowledge of YF may have been acquired from attending classroom training (previously full day or update training), or as a result of travel medicine practise. If you have not previously attended NaTHNaC training or benefited from knowledge in house from your YF lead practitioner, you may wish to consider attending a classroom course instead. An online course is 105 per applicant (this fee is reviewed periodically). Training is valid for 2 years from test completion date. Online training is designed to: Build upon existing knowledge of YF. Equip trainees with the relevant knowledge and skill to provide an up to date YF vaccination service. Present the course in a user friendly e format that will enable interactive participation and empower self directed learning in a timeframe that is convenient. The course consists of 3 modules: YF Epidemiology, Clinical Features and Prevention International Health Regulations (IHRs) and Certificate Requirements YF Vaccine: Theory to Practice Scenarios: Advising the Traveller The online training application form and training special conditions are available on the NaTHNaC website. Training Booking NaTHNaC will enrol applicants upon receipt of application forms with payment. Joint applicants will require separate application forms with single or separate payment. Write the applicant s full name and title on the application form as s/he would like it to appear on their training completion certificate. Valid addresses must be provided for all applicants. 3

5 A valid address is also required for the person booking and paying for training if this is not the applicant. Applicants completing courses on behalf of more than one centre must quote the UKYFVC number(s) or provide details of the centre(s) on the application form. Payment will only be accepted via cheque, debit or credit card and BACS. BACS payment will require proof of payment (remittance advice showing your bank name, account holder s name, sort code, amount paid, date of payment and reference quoted). Applications will not be accepted without this. A booking and payment confirmation will be sent to the address(es) provided. Check your junk or spam mail folder if the is not in your inbox. The booking terms and conditions document (page 2) contains all the information you need on the booking policy, training requirements, validity periods, cancellations, booking amends, refunds and late booking charge. Course Enrolment An will automatically be sent to the enrolled trainee(s) to confirm course enrolment. Check your junk or spam mail folder if the is not in your inbox. Contact NaTHNaC via if you require change of name (trainee) on an enrolled course which has not yet been completed. Classroom Training Trainees will receive two s. The 1 st (training course enrolment) will sent immediately after booking and payment confirmation. This will contain information about the training day, programme and venue (directions and travel information). The 2 nd (training completion test enrolment) will be sent after attending the training day. This will contain the link to the training completion test with login details to complete the course. Trainees have 28 days to complete a classroom course once enrolled to take the training completion test. Online Training Trainees will receive only one (course and training completion test enrolment). This will contain the link to the e learning programme with login details to complete the course. Online trainees have 28 days to complete an online course and training completion test once enrolled. Trainees will get a reminder to complete a course during enrolment period if required. A new booking (with payment) will be required if a course has not been successfully completed during enrolment period. 4

6 E learning System requirements Adobe flash player (software) will be required (on a PC or laptop) for taking the course and completing the test online. Click here to download adobe flash player. Trainees from the British Armed Forces should be aware that there may be restricted access on Service devices. Users with website restrictions on their devices must be aware that the course content (online training) links to several external sites (Google map and other websites). The e learning programme (online training and training completion test) does not open on Mac devices (PC, laptop, IPad, IPhone) or android phones and tablets. Login Login using the username and password sent to you (trainee) to confirm course enrolment (copy and paste from the ). If you no longer have your login details, use Forgotten your username or password? on the login page to get it sent to you again via . 5

7 Trainee e learning account The following page will be displayed once logged in (click on the course listed (as illustrated below) to proceed to the main menu: Classroom Training Online Training Here s the list of things you need to know about the e learning account: This is the only access to the e learning programme (courses, training completion test, evaluation & certification). This can only be accessed by trainees (after initial enrolment). The unique login personalises every account showing the trainee s full name, the course(s) enrolled on, enrolment period for the course(s), course completion status (not started/incomplete/pass/fail), learning (training history) and certificates. NaTHNaC s automated e system will create and select the unique login for all enrolled trainees. The unique login for a trainee will not expire and will remain the same for subsequent course enrolment(s) but the password can be changed by NaTHNaC s automated e system if forgotten. 6

8 Trainees can track course completion progress via the tool bars shown here: Training certificates for successful trainees are saved in their e learning accounts and can be viewed, downloaded and printed off after test completion. Training completion test results are not saved and cannot be viewed, downloaded or printed off after completion. Trainees can login to their account at anytime after initial course enrolment (online training) or training completion test enrolment (classroom training) but access to a course and test will automatically be denied at the end of the 28 days enrolment period. Access to the course and test will be granted upon subsequent enrolment(s) (purchase required). Course content & training completion test There are 6 (online training) or 7 (classroom training) sections in the main menu (displayed below). Click on to open or to close the content in each section. This is a list of a few of the system requirements and training information and a link to open this document (training guide and user manual) to find out more. This is the list of essential pre course reading (useful and recommended reading). This is a bullet point summary of what we expect you to learn on the course. This sect ion is only available for classroom training. Trainees can download, view and print off the course content presented on the training day. This section is only available for online training. Click on (example shown below): to launch the course content and test 7

9 Click on at the button at the ri ght hand corner which will take you to the page (read carefully) and then click on at the bottom right hand corner of the instructions page to proceed to the Main Menu (You can go straight to the test if you wish): This section is only available for classroom training. Click on below): to launch the test (example shown Click on at the at the bottom right hand corner which will take you straight to the test questions. Tell us what you think about the course you completed after course completion. and your training experience. Click on Download and print off training certificates here. Certificates will appear upon successful completion of the course but trainees must first complete the evaluation form. Certificates will be in portable document format (pdf) so please mak e sure your device has adobe reader installed. 8

10 What you need to know about completing the online course and training completion test: We recommend training should be completed in protected time during working hours/contracted time. However, trainees may choose to do this in their own time outside working hours/contracted time. The estimated guide time for completing the online training (course and test) is 2hrs (the guide time for each module is 30mins as stated on each module s introduction page). The estimated guide time for completing the training completion test is 30mins. It is not compulsory to go through every module to complete trainees do. Trainees do not have to complete the course within a set time or complete the test immediately after completing the online modules or attending the training day; you may choose to dip in and out as long as the course and/or test is completed within the 28 days enrolment period. The maximum login time is 2hrs (for IT security reasons). References and external resources will open in a new window and not on the one the site is open in. Trainees will be allowed unlimited attempts to pass the test on an enrolled course within the 28 days enrolment period. Trainees must answer all the multiple choice questions (15) to complete the test. the course but we recommend that Trainees will automatically be logged out after 2hrs if there s no activity on their account. The test questions can only be answered in the order they appear (there is no system functionality to go back, skip or save questions for later). The following navigation tools will be available to guide trainees during training test completion: If you stop (not exit) while completing the test and continue after 2hours, the result achieved upon completion will not be recorded. Contact NaTHNaC via (providing your full name and course title) if this was caused by a technical fault on the site and we may extend the enrolment period if required. 85% (13 out of 15 questions) is the minimum score that must be achieved on the test to successfully complete the course. If you fail your 1 st attempt, don t panic! Click on as many times as required or (only available for online training) at the bottom of the page displayed to complete the test again and/or review the course content and modules. 9

11 Successful Trainees Once you have passed the test (on the page), print off a copy of your result if you wish before you click on click on to trigger certificate generation (not available once the button is clicked or you proceed to the page). Classro om Training Online Training Do NOT click on click on or you will be forced to repeat the test because your test result will not be captured and training completion certificate will not be created. Click on at the top right hand corner of the end of the course page (as shown here): The button will take you back to the e learning homepage to complete the training evaluation form and then view or print off your training completion certificate (see page 8). Training renewal reminders This will be sent via ( addresses submitted during initial trainee enrolment) 4 to 6 weeks before current training expires. Please make sure you contact NaTHNaC if your address changes. 10

12 Unsuccessful Trainees Trainees who have not successfully completed the training completion test during the 28 days enrolment period will need to make another booking (new application and payment required) to re enrol on the course. Any appeal to the test results (copy required) must be sent via and NaTHNaC will investigate and respond in due course. YFVCs in EWNI may be suspended or de designated if training is not successfully completed within the required timeframe. 11