PRODUCTS TO BE SOLD/PROMOTED - PLEASE DESCRIBE IN DETAIL:

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1 Mississauga ITALFEST 2015 Ferragosto in the City Celebration Square Mississauga Civic Centre VENDOR MARKET Saturday, August 22, 2015 Vendor Application Form Examples: crafts, clothing, jewelry, accessories, service provider $ PLEASE ENSURE YOU READ APPLICATION THOROUGHLY. All applications are subject to approval. The organizing committee will contact accepted vendors. Please applications to NAME/ORGANIZATION: CONTACT PERSON: ADDRESS: CITY: POSTAL CODE: BUS. TELEPHONE: ( ) CELL PHONE: ( ) WEBISITE ADDRESS: PRODUCTS TO BE SOLD/PROMOTED - PLEASE DESCRIBE IN DETAIL: 1

2 VENDOR OBLIGATIONS RENTAL FEE The fee for the Vendor Market Booth is $ ($ % HST, plus $51 for a Vendor Permit* to be issued by the City of Mississauga). This fee includes the cost of Vendor Liability Insurance. Booth Space: 10 x 10 area *In rare circumstances, you may be exempt from paying the $51 fee for the Vendor Permit. If you qualify for the exemption, please notify vendormgmt@mississaugaitalfest.com. THIS FEE IS STRICTLY FOR BOOTH SPACE, INCLUDING POWER AT 120V. YOU ARE RESPONISIBLE FOR YOUR TENT, BOOTH, CHAIRS, LIGHTING AND ANY OTHER ITEMS NEEDED TO DO BUSINES AT THE EVENT. A single power receptacle of 120V is available but it is strongly recommended you bring a quiet generator for your personal use as well as extension cords with additional receptacles if required. Community Crafters do not have access to water outlets. Please check if you will bring your own generator TSSA CERTIFICATE OF INSPECTION For all vendors who will be using propane or gas in your booth area, a Certificate of Inspection is required on file with the City of Mississauga in order to obtain a Mobile Licence Special Events permit. The certificate must be dated within 12 months of the event and submitted with your application to the Mississauga ITALFEST organizing committee. If this Certificate is not received, your application will be denied. TSSA Certificate of Inspection Included APPLICATION REVIEW PROCESS & ACCEPTANCE Your application is subject to review. The Mississauga ITALFEST committee reserves the right to select the vendors that will be the most appropriate to the event. Exclusivity cannot be guaranteed but every effort will be made to limit the number of vendors offering similar products. Accepted vendors will be notified by telephone or by . A vendor orientation meeting will be scheduled prior to the event. Upon acceptance, you MUST complete the Mobile Licence Special Events Vendor Application which will be provided to you by the Mississauga ITALFEST organizing committee. LIABILITY INSURANCE Upon acceptance, Mississauga ITALFEST 2015 will name accepted vendors on the Certificate of Insurance issued to Mississauga ITALFEST and The City of Mississauga, as additional insured. NOTE: Upon review of your application, the City of Mississauga may require a vendor to have additional insurance. If you are aware of the need for additional insurance, please notify Mississauga ITALFEST at the time of your application. Additional Certificate of Insurance will be provided to the Mississauga ITALFEST organizing committee 2

3 PEEL REGIONAL HEALTH REQUIREMENTS (FOR FOOD VENDORS ONLY) Upon acceptance, you MUST complete the Region of Peel Environmental Health Form online and follow the instructions for submitting the completed form to the region. It can be found at: If not completed at least 15 days prior to the event, you risk the chance of participating at the event. RAIN POLICY Vendors should prepare for the possibility of rain and ensure that they are equipped with a rain plan. No REFUND, THIS IS A RAIN OR SHINE EVENT. CANCELLATION POLICY Cancellations will be considered if received in writing, by only, by June 30, There will be a $150 administration fee for any cancellations. NSF CHEQUES NSF cheques will be returned to sender and invoiced a $25.00 administration fee and the applicant will forfeit their exhibit space. BOOTH INSTALLATION & REMOVAL Exhibitor must provide and set-up their own booths, tables, tents, lighting, chairs or any other items needed to do business at the event. In addition, vendors are required to secure their booths with proper weights or sandbags. Mississauga ITALFEST will not have any available on the day of the event. Vendor s will have designated times to unload onsite and will be advised of date and time closer to the event. LOAD IN: Saturday, August 22, :00 am 11:00 am BOOTH OPENS: Saturday, August 22, :00 NOON BOOTH CLOSES: Saturday, August 22, :00 pm TEAR DOWN/LOAD OUT: Saturday, August 22, :00 pm - Midnight CLEAN UP OF BOOTH AREA: Saturday, August 22, :00 pm - Midnight ALL BOOTHS MUST BE READY TO OPERATE BY SATURDAY, AUGUST 22, 2015 BY 11:00 AM EXHIBITS MUST BE OPEN AND FULLY STAFFED FROM 12:00 NOON TO 11:00 PM ALL BOOTHS MUST BE OFF PREMISES BY MIDNIGHT SATURDAY, AUGUST 22, 2015 Exhibitors must install, manage and conduct their exhibits in a neat and orderly manner and only in the space allotted to them. Signs and materials must not encroach upon or limit the line of sight to the neighbouring vendors nor shall you be a menace or nuisance to other vendors. All Vendors are expected to remain onsite, and are expected to remain open for business during allotted hours. Vehicles are not permitted onsite after designated load-in time and public admittance. Mississauga ITALFEST reserves the right to examine your display during the day and ask you to remove any objectionable items. The allotment of space is solely at the discretion of Mississauga ITALFEST. The contract between Mississauga ITALFEST and the exhibitor is limited to the rental space. NO REPRESENTATION IS MADE BY THE ORGANIZING COMMITTEE OF THE FESTIVAL THAT THE USE OF SPACE WILL RESULT IN VENDOR PROFIT. 3

4 All exhibits must be removed from the site after the event closes and no later than midnight August 22, Articles left behind become the property of the Mississauga ITALFEST. Any excess garbage spills left by the exhibitor will result in additional charges for Mississauga ITALFEST assigned by the City of Mississauga. The exhibitor will be responsible for the costs of such clean up or there will be no further participation at future events. ONSITE CONTACTS John Mancini, Logistics Lead, Logistics Committee, Mississauga ITALFEST 2015 Daniela Guarna, Vendor Relations Lead, Mississauga ITALFEST 2015 Nancy Mancini, Marketing & Communications Lead, Mississauga ITALFEST 2015 PARKING Parking is available under the library grounds and at City Hall. Unauthorized vehicles will be towed at the owner s expense. SECURITY Mississauga ITALFEST provides onsite security during load-in, day of, and load out times. Mississauga ITALFEST cannot be held responsible for any loss to exhibitors property arising by means of fire, theft, water damage, vandalism or any other cause whatsoever. Vendors are responsible for securing their own booth and merchandise at all times. Exhibitors agree to abide by and to conform to all rules and regulations, from time to time, adopted or prescribed by Mississauga ITALFEST for the governance, safe operations, and management of the event. In default of the above conditions, the exhibitor space allotment may be cancelled at the sole discretion of the organizing committee and the exhibit will be removed from the site. Should any question arise not expressly provided for in these rules and regulations, the Board of Directors of Tomorrow s Community of Hope and the organizing committee for Mississauga ITALFEST 2015 will resolve the matter as quickly as possible. This decision shall have the same force and effect as if it had been made by one of these rules and regulations as noted in the Vendor Obligations. By signing below, you agree to abide by the terms outlined in this Vendor Obligations Contract, Mississauga ITALFEST VENDOR SIGNATURE: DATE: SUBMIT COMPLETED APPLICATION, ALONG WITH PAYMENT, TO: C/O Tomorrow s Community of Hope (TCOH) 2395 Hensall Street Mississauga ON L5A 2T1 Make cheque payable to: Tomorrow s Community of Hope PAYMENT MUST BE RECEIVED BY APRIL 30, 2015 OR VENDOR WILL FORFEIT THEIR RIGHT TO BE INCLUDED 4

5 VENDOR CHECKLIST YOUR REQUIREMENTS ALL VENDORS Application & Payment submitted to Mississauga ITALFEST (No later than April 30, 2015) Application approved by Mississauga ITALFEST Additional Liability Insurance submitted to Mississauga ITALFEST (if required) Mobile Licence Special Events Vendor Application completed and submitted to Mississauga ITALFEST TSSA Certificate of Inspection for Propane/Gas Use on Premise submitted to Mississauga ITALFEST Booth lighting, table, chairs, extension cords etc. (your responsibility) Sandbags or weights to hold booth down Load-in time confirmed by Mississauga ITALFEST Tear down/load out time will be confirmed by Mississauga ITALFEST FOR FOOD VENDORS ONLY Peel Regional Health Form completion and submission to Peel Regional Health You must have an Approved Food Source Certification (inspected facility) & NOT BE HOME PREPARED Proper equipment to transport food to event On-site Food Temperature Hot: Above 60 C or higher or Cold: 4 C or lower The required coolers, refrigerators and hot units for your booth Thermometers (probe and cooler types) Portable hand wash station equipped with a Turn Spigot Not a push style Spigot Hand Soap, Hand Towels Temporary sneeze guard, if required Serving Utensils Hair restraints Clean wiping cloths, sponges or other cleaning items, with sanitizers Additional water and power beyond onsite availability Tables (for resting food, equipment and other items required to run the booth) NOTE: THE CITY OF MISSISSAUGA MOBILE LICENCE SPECIAL EVENTS VENDOR APPLICATION WILL BE PROVIDED TO YOU UPON APPROVAL OF YOUR APPLICATION OF PARTICIPATION BY THE MISSISSAUGA ITALFEST ORGANIZING COMMITTEE. 5