TUMonline The service portal for study and teaching

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1 TUMonline The service portal for study and teaching Introduction for students winter semester 2013/14 Information and instructions under: 1

2 Contents 4 Getting started with TUMonline 4 How can I access TUMonline? 4 What do I need? 4 Where can I get help in case of questions or problems? 4 What does TUMonline offer you? 5 How is TUMonline structured? 6 Account & Login 6 User account 6 How do I register? 6 How can I change my username or password? 6 How do I change the language? 7 What should I do if I forget my username or password? 8 Personal business card 8 How can I manage my contact details? 8 Where can I access applications? 8 Personal business card business card of a facility 9 Personal settings 10 Address & Personal Storage 10 TUM address 10 How can I set up a TUM address? 10 Mailbox and forwarding 11 Sender address (main address) 12 Access to the Personal Storage (NAS) 13 Course Documents & Fees 13 Course documents 13 How can I download my course documents? 14 Which documents can I download? 15 Fee Account 16 Student Files (Master/Study Data) 17 Degree Programmes & Study Schedule 17 Degree Programmes 17 Where can I find an overview of TUM s degree programmes? 19 Study Schedule 21 Where can I find my semester schedule and timetable? 2 We help you if you have problems or questions:

3 Contents 22 Courses, Modules & Examinations 22 Courses 22 How can I display the program of courses? 24 How can I register for courses? 26 Where can I find documentation and further information on courses? 27 E-learning with Moodle 28 Modules 28 Modules, module descriptions and module handbook 28 How can I display the module? 31 Examinations 31 How can I register for examinations? 34 Where can I find my examination results? 35 How can I download my grade reports and exam certificates? 36 Personal schedule 37 Searching 37 Search 37 Staff and students 37 Facilities (organisations) 38 Rooms 39 Courses 40 People and Responsibilities 42 Contact & Help 42 Support 42 Online help 43 FAQ 43 Information and instructions 44 Imprint Information and instructions under: 3

4 Getting started with TUMonline TUMonline is TU München s cross-faculty Campus Management System. It contains important information and applications concerning the organisation of your study: Download your study documents (enrolment certificate, confirmation for MVV (local public transport) and Deutsche Bahn, study progress account) View your tuition fee account Administration of your TUM address Curriculum Registration and de-registration for lectures and examinations Directory of facilities and persons at the TUM And much more How can I access TUMonline? You can access TUMonline using a web browser via the address What do I need? a computer with an internet connection a web browser Where can I get help in case of questions or problems? If you have any questions or problems relating to TUMonline, please get in touch with our IT Support: Detailed information on using TUMonline, current news, contacts and instructions for a wide range of functions is to be found on our website: What does TUMonline offer you? download course documents view your fee account obtain an overview of your schedule register for and withdraw from classes print out a timetable register for and withdraw from examinations view your examination results obtain an overview of your grades to date and download grade reports communicate by with your lecturers and fellow students get automatic notification in the event of room or schedule changes create your own personal appointment schedule search for people, facilities and rooms at TU München and much more besides... 4 We help you if you have problems or questions:

5 Getting started with TUMonline How is TUMonline structured? TUMonline provides information for both anonymous users and those who are logged in. The screenshot below shows the view of TUMonline for users who are not logged in. When you log in, TUMonline provides you a lot in terms of information as well as applications (see chapter Account ). Facilities Search Language Login Manuals Contact Information and instructions under: 5

6 Account & Login User account How do I register? Applicants: As an applicant who does not yet hold an account at TUM you initially work with an applicant account using a self-defined user name (your private address) and a self-defined password. This allows you to take the first steps to submitting your application to study at TUM. When you accept your place at the university, your applicant account is automatically replaced by a TUM user account which you can continue to use as an applicant with the same user name and password. This user account is now equivalent to a student account, though your status is not that of a student until you actually enroll. Students: As a student you can use your TUM-Kennung (combination of letters and numbers, e.g. gu27cat) or one of your TUM addresses as a user name to log into the TUMonline system below for information on TUM addresses). (see below chapter ) Please note: For some other IT systems at TUM you can only use some of the above user names. For example the Exchange System Webmailer (https://xmail.mwn.de) only accepts the TUM-Kennung (e.g. gu27cat). Log on by clicking on the login-button at the top right, then enter your user name and self-defined password. How can I change my username or password? You can change your TUM address, which can be used as a user name, in the application Addresses in your TUMonline business card. To change your password, use the application Change Password in your TUMonline business card. How do I change the language? To change the language click on de/eng on the top right. Select German or English. After logging in you can save your choice of language in preferences by activating the relevant check box. 6 We help you if you have problems or questions:

7 Account & Login What should I do if I forget my username or password? If you forget your password or user name, send an and a scanned copy of your ID card to IT Support You will receive a PIN code by . This will permit you to log in once and reset your password. To use the PIN code, click on the small yellow key on the TUMonline homepage and then click on the link Enter your PIN code here under Students. Tip: On legal grounds please blacken the issuing authority, the serial number and the identification number in your ID card. Information and instructions under: 7

8 Account & Login Personal business card How can I manage my contact details? The following contact details are shown in your personal business card: name and address. The link Edit enables you to add a homepage and upload a photograph. Where can I access applications? In the lower section of your business card you will find all the main applications you need to manage your studies. Link to your own business card Edit your business card Access applications Personal business card business card of a facility A distinction is made in TUMonline between personal business cards and those of facilities. In the applications menu below you will find On the personal business card: all applications you require for your studies, such as examination results, study schedule, etc. On the business card of facilities: Links to people, responsibilities, courses, examinations etc. of the respective facility. 8 We help you if you have problems or questions:

9 Account & Login Personal settings Under Personal Settings you can configure the display of TUMonline according to your personal needs, e.g. client, browser, language etc. Information and instructions under: 9

10 Address & Personal Storage TUM address Important: All communication with TU München is handled through the TUM mail system so it is extremely important that you ensure you can be reached by (e.g. to receive information on re-registering, examination entries, ). How can I set up a TUM address? Set up your TUM address (e.g. using the menu item Addresses in your personal business card. The address is made up of your first name and last name, i.e. your address is (e.g. You can edit your first name in the field on the left. You can change the predefined name to a first name. In the field on the right, you can select your surname or part of your surname in the drop-down field. Double-barrelled names cannot be used. A further option is the use of the address (e.g. This address is made up of your TUM-Kennung and recipients only see the TUM-Kennung. Mailbox and forwarding You can select your mailbox under Zustellung an. Nur Weiterleitung : Your s will be forwarded to the address entered under Meine Weiterleitungsadresse. Please enter a valid address under Meine Weiterleitungsadresse. TUM Mailbox (exchange) : Your s are forwarded to the exchange mailbox. You can access your s under the following link https://xmail. mwn.de after logging in with the TUM-Kennung (e.g. gu27cat ) and your password. Further information on the exchange mailbox and the set-up of Outlook or other mail clients can be found at services/netzdienste/ . You can also call your s with a client such as thunderbird or outlook. If you have entered a forwarding address in this setting, your s will be forwarded. 10 We help you if you have problems or questions:

11 Address & Personal Storage Sender address (main address) Under sender address you can choose your main TUM address (name or TUM-Kennung). This address appears in your TUMonline business card and in the Exchange address book. TUM addresses Mailbox and forwarding Choice of main address Information and instructions under: 11

12 Address & Personal Storage Access to the Personal Storage (NAS) You will see the Webdisk (NAS) link in the applications menu of your TUMonline business card. Here is some information on this: Personal storage is available to all students and employees of the TUM on the central storage system (NAS). You can currently store documents and files up to a total size of 20 GB there. You can access your storage with the internet browser via webdisk: https://webdisk.ads.mwn.de. You require your TUM-Kennung and the associated password to log in. More information on the central storage system and how you can access it can be found at dateidienste2. You can access your personal storage on Webdisk quickly and easily from your TUMonline business card: Click on the link Webdisk (NAS) in the applications menu: A window opens containing your TUM-Kennung and login information. Click on Weiter and log in with your TUM-Kennung (e.g. ga67laz) and your password: 12 We help you if you have problems or questions:

13 Course Documents & Fees Course documents How can I download my course documents? Applicants: Your course documents for the first semester will be available for download from the end of July (or from the end of January for the summer semester) as long as you have submitted all application documents and have fully paid your fees. Students: Your course documents for the next semester will be available for download from the end of July (or from the end of January for the summer semester) as long as you have fully paid your fees for the following semester and have thus completed registration. You will find your documents under Print Documents in your TUMonline business card. Information and instructions under: 13

14 Course Documents & Fees Which documents can I download? Course documents comprise: an enrollment certificate an exmatriculation certificate where relevant written confirmation for MVV (local public transportation) and Deutsche Bahn a study progress certificate a pension certificate a polling card (for university elections) where applicable 14 We help you if you have problems or questions:

15 Course Documents & Fees Fee Account You will find information on your fees under Fees in your TUMonline business card. Here you will find an overview of amounts paid and outstanding. We also provide information on bank transfers here. Information on the Semester Ticket can you find here: Information and instructions under: 15

16 Course Documents & Fees Student Files (Master/Study Data) In your TUMonline business card you find the link Student files : You can display and print the following personal data here: Master and study data Examinations passed Final examinations passed Attendance of courses 16 We help you if you have problems or questions:

17 Degree Programmes & Study Schedule Degree Programmes Where can I find an overview of TUM s degree programmes? A facility s (TUM, faculty) degree programmes can be viewed when you are logged in via the link Degree Programmes on the facility s business card: You can also search for Degree programmes using the search function, top right: A list of the courses offered at this facility opens. Click on one of the categories and then on the name of a course in order to view the associated curriculum: Information and instructions under: 17

18 Degree Programmes & Study Schedule After entering the search term, you will receive a list of results showing all TUM courses containing this term, including those for which no curriculum (yet) exists. Courses with curricula are identified by a curriculum number (e.g. (20071)). Please click on the number to open the curriculum: If you require information on courses without curriculum numbers, please contact the faculty office concerned. 18 We help you if you have problems or questions:

19 Degree Programmes & Study Schedule Study Schedule You can obtain an overview of your study schedule under Study status/curriculum in your TUMonline business card. Click on your study schedule in the next window. Click on the name of your study programme: Information and instructions under: 19

20 Degree Programmes & Study Schedule Under Curricula Support you will see your course tree with all modules, courses and examinations. Module Examination Course Please note: Your study schedule may not yet appear in TUMonline since some courses have not yet been fully modeled. If this is the case, please refer to your faculty website for details. If you have initially registered for the coming semester, are changing your study program in the next semester or are on leave in the current semester, your future studies will only appear in your study status from the beginning of the forthcoming semester. Until then you can view the general study schedule via the Degree Programmes application and view a standard semester schedule for the recommended courses and examinations of your future academic semester. 20 We help you if you have problems or questions:

21 Degree Programmes & Study Schedule Where can I find my semester schedule and timetable? The link Semester plan allows you to generate a general schedule with all courses recommended for a particular semester. The calendar symbol generates a schedule view of all courses for the selected recommended semester. The clock symbol initially provides you with a list of all LVs of the selected recommended semester so that you can reduce this selection and choose between schedule view, pdf appointment list and CSV export as your output format. Please note: This schedule shows all courses with all group courses. If you wish to create your own personal schedule showing only your group courses, you must register for these courses first. These courses then appear automatically in your personal schedule (cf. chapter Personal Schedule ). Information and instructions under: 21

22 Courses, Modules & Examinations Courses How can I display the program of courses? You have several ways of displaying courses ( LVs ). All courses in your degree -> under Study status/ Curriculum (cf. chapter Study Schedule ) All the courses of a facility -> go to the business card of the facility and click on the link Courses : 22 We help you if you have problems or questions:

23 Courses, Modules & Examinations Free search -> Search for courses (Search top right): Free search -> Course Registration (in your personal business card) The Course Registration application primarily provides you with an overview of the courses you have registered for and usually during the registration period also gives you the opportunity to de-register. You can also look for other courses to register on using the search function. Information and instructions under: 23

24 Courses, Modules & Examinations How can I register for courses? Please note: Course registration is not a universally activated feature. The decision as to whether or not it is possible to register online for a course lies with the lecturer or faculty concerned. What is more, registration is not a general requirement, but the decision as to wether or not registration is required lies with the lecturer or faculty concerned. Registration does involve certain advantages (e.g. securing a place if numbers are limited, display of dates in the calendar). You have several ways of registering for a course: 1. Registration via Study Status/Curriculum Navigate to the required course in your study schedule (see chapter Study Schedule ). Register within the registration period using the letter T : 2. Registration via Search for Courses You can search for courses, which are not included in your study schedule for example, by time and place via the free search (see chapter Courses ). Register here also using the letter T : Notes: green T : registration is possible yellow T : registration is not yet possible red T : registration is no longer possible grey T : registration is not activated 24 We help you if you have problems or questions:

25 Courses, Modules & Examinations 3. Registration via the detailed view You can also register via the detailed view. Click on the title of the course in the course display: and then on Course registration in the top right-hand corner: Information and instructions under: 25

26 Courses, Modules & Examinations Where can I find documentation and further information on courses? For full details of a course, click on the title of the course in the course display. A detailed view opens showing information such as hours per week in a semester, lecturer, content, dates, registration, examination and documents: You can obtain information on the course as a whole under Online information. For information regarding specific dates go to Scheduled dates - Details and click on the green I (a grey I means that no documents have been uploaded). Lectures for which the Moodle learning platform is used generally have a link directly to the Moodle course in the online documents via e-learning course. Details and documents relating to specific course dates Documents relating to the course as a whole 26 We help you if you have problems or questions:

27 Courses, Modules & Examinations E-learning with Moodle Moodle is TUM s central learning platform. If a complementary Moodle course is set up for your course entered in TUMonline, you can use the Moodle functions for this course. Moodle offers additional functionality e.g. document storage for many files or the integration of multimedia content (video, audio, flash, etc.) and the use of message areas, the submission of assignments, online assignment processing, etest, chat, forums, Wiki and much more. You can access Moodle via the link tum.de. You log in using the same username and password as for TUMonline. Courses on which you are registered as a participant can be found in Moodle after login under Meine Startseite -> Meine Kurse. Detailed information and an introduction for students on the use of Moodle can be found at tum.de under Anleitungen für Studierende. Login Information and instructions under: 27

28 Courses, Modules & Examinations Modules Modules, module descriptions and module handbook Some information on the subject of modules: Modules are the building blocks of bachelor and master degree courses. A module consists of one or more lectures coordinated in terms of content and time. The module descriptions provide information about the content structure of the respective modules. The module descriptions are also summarised in the Module Handbook by course, faculty or university-wide. How can I display the module? There are several ways of displaying module descriptions: Published module descriptions from the course can be found under Study Status/Curriculum (see chapter Study Schedule ). Modules for which a module description exists are shown in the list with a book symbol. Click on the book symbol to view them: 28 We help you if you have problems or questions:

29 Courses, Modules & Examinations You will find all of a facility s published module descriptions via the facility s business card under the link Module Handbook : Select a module in the next window by clicking on the module name in the list: Information and instructions under: 29

30 Courses, Modules & Examinations The window with the detailed view of the module description opens. Click on the PDF symbol to download the module description in print format: You can also search freely for a module via the search function Module Handbook top right: 30 We help you if you have problems or questions:

31 Courses, Modules & Examinations Examinations How can I register for examinations? Please note: Registration for a course is not equivalent to registering for the examination for that course. You always have to register for examinations separately. It is not possible to register for examinations via Courses or Course Registration! If your study schedule is not yet visible in TUMonline (see chapter Study Schedule ), you cannot register in this way. In this case, please select one of the other two ways described to register for examinations. There are three options for registering for examinations: 1. Registration via Study Status/Curriculum You can register for examinations via Study Status/ Curriculum in your TUMonline business card. Now select your examination in the study tree and click on the letter P in the display: Notes: green P : registration is possible yellow P : registration is not yet possible red P : registration is no longer possible grey P : registration is not activated Information and instructions under: 31

32 Courses, Modules & Examinations 2. Registration via Exam Registration You can register for an examination in your business card via Exam Registration. The examinations for which you have already registered are shown here. Please register for further examinations via the link Register or via the link Registration via Study Status/Curriculum (see point 1). You can search for an examination via the link Registration. Please note: If you register freely for any examination, it may not be credited to you if it does not form part of your degree course. For details please consult your Faculty Office. If you do not have the link to Exam Registration, this has not yet been authorized by your academic department. In this case, please use one of the other two options for exam registration or contact your Faculty Office. 32 We help you if you have problems or questions:

33 Courses, Modules & Examinations 3. Registration via Exam Dates By clicking on the organisation offering the examination in the navigation tree on the left, you obtain a list of all examinations activated for online registration under Exam Dates : If examination registration is possible, the button Register or Register (preliminarily) will appear next to the examination date. Please note: If an examination is part of a module which appears more than once in your study schedule, you will be asked which module you want to assign the examination to under the registration described under 2 and 3. Information and instructions under: 33

34 Courses, Modules & Examinations Where can I find my examination results? You will find your grades under Exam Results in your TUMonline business card after activation by the lecturer: Examination grades are initially marked as provisional and are not set as valid until they have been checked. 34 We help you if you have problems or questions:

35 Courses, Modules & Examinations How can I download my grade reports and exam certificates? Grade reports and exam certificates can be downloaded under Transcripts in your TUMonline business card: Transcript and certificate: The transcript provides an overview of all your examination grades. The certificate provides an overview of all grades achieved in the examinations you have passed. Exam certificate: The exam certificate is the official notification of your grades. You receive one for each semester and you are required to download it. You are informed by as soon as the certificate is available for download. In order to display the certificate you are looking for, you may have to change the semester in the display first. change semester Information and instructions under: 35

36 Personal schedule Your personal schedule automatically shows the courses and examinations for which you have registered. You will find the calendar in your personal business card under Calendar : You can also create your own appointments under New date. Under Settings you can make precise settings as to how the various elements are displayed in your calendar (e.g. time interval, length of course title, type of subject, type of date, colors,...) You can also subscribe your TUMonline calendar to an external calendar (e.g. Outlook, Thunderbird, ) as an ical calendar. Under Publish you can generate the address for the ical calendar and enter it in the external calendar. 36 We help you if you have problems or questions:

37 Searching Search The search function gives you various options: Tip: You must be logged in to obtain the full display. Staff and students Search for the surnames of TUM staff and students: Tip: You must be logged in to obtain the full display. Facilities (organisations) Search for an organisation oft he TUM and click on the organisation in the displayed list. Information and instructions under: 37

38 Searching Rooms Various selection criteria can be used for searching for rooms, such as building location (e.g. Stammgelände Nord) and type of usage (e.g. Hörsaal). In addition to the room code, the location and address of the room and the room calendar, if applicable, are also shown in the list of results. Tip: Via Rooms Search in the application menu below, you can also search for free rooms for a specific date or series of dates. 38 We help you if you have problems or questions:

39 Searching Courses You have the option here of carrying out a simple or an advanced search. You can enter the key search criteria, such as title, year of study and semester, in the simple search. In the advanced search, you can, for example, also search for courses with regular dates on a specific week day at a particular time. You can obtain detailed information on the course via the list of results. Information and instructions under: 39

40 Searching People and Responsibilities There are various options for searching for people: You can search for people (staff members, students) at TU München (see chapter Examinations ) via the search function at the top on the right. You can also visit the business card of a facility and display the list of staff members via the link Persons. The special responsibilities of persons at a facility can also be found on the respective business card via People and Responsibilities. Tip: You must be logged in to obtain the full display. 40 We help you if you have problems or questions:

41 Searching Information and instructions under: 41

42 Contact & Help Support If you have any questions or problems relating to TUMonline, please get in touch with our IT Support: (Feedback link: in TUMonline at the bottom right) Online help The Online Help in TUMonline provides a wide range of notes and tips (Help link: in TUMonline, top right). 42 We help you if you have problems or questions:

43 Contact & Help FAQ Answers to the most frequently asked questions on TUMonline are to found at: Information and instructions More detailed information on using TUMonline, current news, contacts and instructions for a wide range of functions is to be found on our website: Information and instructions under: 43

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