structured product and service description in public procurement

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1 structured product and service description in public procurement Balatonfüred, November 23rd, 2011 Dr. Matthias Richter, Paradine GmbH, Vienna Paradine

2 Paradine Competences and Offering Paradine

3 Paradine Competences Master Data Management Consulting Implementation Services Standards (ISO, IEC, National, Industry) Classification Standards UNSPSC, GPC, CPV, ) Master Data Management Standards (ISO 8000, ISO 13584/IEC 61360, ISO 22745, ISO 29002, ) Applications and product data exchange standards (SAP,, BMEcat, UBL, OntoML, ) Software Solutions Web-based Master Data Repositories ecatalog Creator APIs, Interfaces (ERP, PDM, CAx, ) Paradine

4 Consulting and Data Services Strategy consulting classification, product data management Consulting data modeling, standards and system implementation Consulting in evaluation, selection and implementation of classification systems and master data repositories Data services (product classification, data cleansing, data enrichment, ) Trainings, workshops, webinars Paradine

5 eptos Master Data Repositories Modular software solution for organization wide and system spanning provision and maintenance of multilingual product master data Implementations include Corporate master data repositories Classification portals Terminology-repositories Repositories for codes and graphical symbols Reference implementations Paradine

6 Proudly working for Paradine

7 classification Paradine

8 What is International accepted, industry-spanning, multilingual standard for classification and description of products and services. Based on national and international standards Open to all interested parties for participating in maintenance and extension of classification and product description Paradine

9 Why Only the use of a common language enables communication across global marketplaces. The "common language" has to be understood not only by man - but also by machines. Paradine

10 Structure: Release 7.0 Release 7.0 Segments 30 Main groups Groups Commodity classes (564) (4.982) (27.259) Classes Properties for product data description > Lists of properties > Properties and Tags/Keywords Paradine

11 Release 7.0 Segments New in Release 7.0 Paradine

12 e.v members Status: June 2011 Paradine

13 PEPPOL Product Property Server Paradine

14 PEPPOL Product Property Server (PPS) Web-based Master Data Repository to provide multilingual product and service descriptions Supports international standards underlying ecataloging (ISO 8000, ISO 13584, ISO 29002, ) Web based maintenance and exchange of templates Templates formulate data requirements on catalog items based on existing multilingual product classification and description (pilot based on ecl@ss) what data is to be used to describe products and services what data shall be presented in a catalog ebusiness applications can retrieve templates and master data via SOAP web services PEPPOL PPS Powered by Paradine

15 PEPPOL Product Property Server Paradine

16 PEPPOL Product Property Server Create and maintain catalog item templates Demonstrator Client PEPPOL PPS Powered by Create Properties and Classes ebusiness-application create and maintain use templates in catalog master data and templates Paradine

17 ecatalog Item Templates - benefits Templates are multilingual Templates can be re-used for future tenders Templates can be shared Within an organization Within a country Throughout Europe Templates enable suppliers of all sizes, including SMEs from home as well as from abroad to easily prepare matching bids on tenders Templates encourage more transparent tenders Templates facilitate better comparability of bids REUSE and DO NOT REINVENT! Paradine

18 Usage of PEPPOL results at BBG Paradine

19 BBG Bundesbeschaffung GmbH Austrian Federal Procurement Agency established in 2001 Centrally managed procurement services to federal agencies Principal aim of BBG is the reduction of costs of public procurement by means of standardization and bundling of needs In 2009 BBG reported procurements of 869 Million Euro and savings of percent (191 Million Euro) Paradine

20 BBG-eCatalog Process Supplier 6 4 Tendering Platform Submit product-/ service-description as part of tender Download product-/servicespecification 5 Supplier ecatalogue ServicePortal technical verifcation BBG Staging Platform 9 Enrichment with multimedia data BBG eshop 3 Export and publish with tender 10 Final release 11 activate BBG Template Repository 2 Define value ranges BBG ecatalog 1 Service Portal Create/Maintain/Usage of product- and service-specifications based on ecl@ss 8 Upload of catalog 7 Evaluation of offers Paradine Pre-Award - Post-Award

21 BBG ecatalog Service Portal: Purpose Data foundations Master data based on Re-usable data requirements for items Transparent article requirements in tenders Interfaces Excel based catalog representation as well as a compatible BMEcat based catalog Services to bidders Provision of example catalogs to be filled out Anonymous and automatic validation of bids regarding syntactical conformity data requirements article requirements Paradine

22 BBG ecatalog Service Portal Example screen: Administration of Tenders Paradine

23 Paradine GmbH Technologiestraße Vienna Austria T 43 (1) F 43 (1) W E info@paradine.at Paradine

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