MINUTES NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS. Regular Board Meeting November 19, 2015

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1 MINUTES NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS Regular Board Meeting November 19, 2015 HELD: 5:30 p.m. - Board Dinner/Workshop NIACC Campus Activity Center, Room 128A 500 College Drive Mason City, IA 7:00 p.m. - Regular November 2015 Board Meeting NIACC Campus Pierce Administration Building, Room College Drive Mason City, IA 1.0 Preliminary/Information Items A. Call to Order and Declaration of Quorum - President David Steffens, Jr., called the meeting to order at 7:01 p.m. A quorum was declared with the following persons in attendance. MEMBERS PRESENT: MEMBERS ABSENT: EXECUTIVE OFFICER: BOARD SECRETARY: RECORDER: VISITORS: 1 - Mr. David Steffens, Jr., Lake Mills 2 - Mrs. Toni Noah, Charles City 3 - Mr. Jim Niemants, Clear Lake 5 - Mr. Doug Krabbe, Osage 7 - Mrs. Karen Knudtson, Mason City 8 - Mr. Dean Cataldo, Garner 9 - Mr. John Heilskov, Hampton 4 - Mr. John Rowe, Mason City 6 - Mrs. Jean Torgeson, Manly Dr. Steven D. Schulz Mrs. Kathy Grove Ms. Ronda Smith Ms. Billie Dodge Senior IT Executive NIACC/CampusWorks Dr. Terri Ewers Vice President for Student Services NIACC Ms. Mary Pieper Globe Gazette Dr. Shelly Schmit Vice President for Organizational Development and Human Resources NIACC Mr. Charles Schroeder Spanish Instructor - NIACC Mr. Terry Schumaker Dean of Continuing Education/Economic Development - NIACC B. Additions to the Agenda and Adoption of the Agenda There were no additions to the agenda, but the public hearing was cancelled and item 4.A. Lighting of Auditorium removed from the agenda due to lack of a bid. A motion was made by Director Heilskov and seconded by Director Krabbe to adopt the agenda as amended. Ayes-all. Motion carried.

2 C. Monitoring Report Administrative Services Included in the Board packet was Kathy Grove s monitoring report for Administrative Services. Kathy shared the following highlights: Administrative Services covers the Business Office, Facilities, the BookZone, and Food Service. Fund balance key performance indicators were identified in the AQIP report. Kathy outlined her role as Board Secretary, as well as the other College business she brings forward to the Board for review, assistance, or approval. The College has an excellent track record for annual unqualified (unmodified) audit opinions. This is a collaborative effort between many departments. Preparation for the Iowa Department of Education/Equity visits in April is another collaborative project taking place across campus. Kathy s role is reviewing infrastructure, building amenities, building design, and landscaping with her respective departments. Sustainability and energy savings are items always under consideration. Administrative Services is a support service payroll; accounts payable; printing; facility preparation, use, security, and upkeep; coordination of activities with others such as billing, Financial Aid, collections, and appropriate IRS reporting requirements; and auxiliary services (BookZone and Food Service). Last year s report asked about succession plans. This is a discussion that Dr. Schulz and Kathy have regularly, but there are other administrators and department heads who can step up if necessary. After Kathy s presentation, discussion with Board members included bad debt, loan repayment initiatives, security, custodial services, and STEM construction to upgrade our labs. 2.0 Board Items A. Legislative Report President Schulz reported that the Legislative Breakfast was well attended with eight of our nine legislators present. Dr. Schulz and the other community college presidents are working through pre-legislative planning. B. Approval of 2016 Board Goals Dr. Schulz shared the tentative goals identified by Board members at the workshop this evening. This item will be tabled until the December Board meeting so that the absent Board members have an opportunity to review them. C. Board Member Forum Director Heilskov reported he was here on Monday and Tuesday for Continuing Education. He commended Food Service on the excellent job they did with the meals. He also recommended checking out the current art exhibit in the Auditorium Gallery. The theme of the paintings is based on the Surf Ballroom. Dr. Schulz noted the artist, Jacky Garlock, gave a gallery talk today. E. Agenda Items for December Board Meeting There were no items presented. 3.0 CONSENT AGENDA - President Steffens asked if anyone would like to discuss or remove any items from the Consent Agenda. A motion was made by Director Cataldo and seconded by Director Krabbe to approve the Consent Agenda. Ayes-all. Motion carried. A. Approval of Minutes October 22, 2015 I. NIACC Board Retreat Minutes 2

3 II. NIACC Board Workshop Minutes III. NIACC Board Meeting Minutes B. Financial Report and Actions I. Bills for the Month of October 2015 and Budget Statements through October 31, 2015) - Director Krabbe reviewed the bills this month and found them to be in order. C. Personnel Items - The personnel recommendations were included in the Board packet. I. Retirements, Resignations, and Terminations Authorizations Appointments Other D. Progress Reports The following reports were provided: I. AQIP Action Projects II. Strategic Goals E. Action Items I Contract for Educational Services for Concurrent Enrollment Career Link Programs and Courses A copy of the high school contract was included in the Board packet. a. CAL Community School District II Contract for Educational Services NIACC Concurrent Enrollment Courses Offered through the Iowa Community College Online Consortium (ICCOC) A copy of the high school contract was included in the Board packet. a. CAL Community School District III Contract for Educational Services for Provision of Introduction to Entrepreneurship Course A copy of the high school contract was included in the Board packet. a. Keota Community School District 4. Action Items A. Bid Award for Auditorium Lighting This item was removed from the agenda as no bids were received. B. Iowa Industrial New Jobs Training (260E) Program Preliminary Agreement I. Valent Biosciences Corporation - Board approval was requested of a Preliminary Industrial New Jobs Training Agreement with Valent Biosciences Corporation of Osage, IA. A motion was made by Director Krabbe and seconded by Director Knudtson to approve the following resolution: Resolution Approving the Preliminary Industrial New Jobs Training Agreement for Valent Biosciences Corporation 3

4 C. Iowa Industrial New Jobs Training (260E) Program Final Agreement I. Trans Texas Tire, LLC, dba Taskmaster Components Board approval was requested on a final Iowa Industrial New Jobs Training (260E) Agreement with Trans Texas Tire, LLC, dba Taskmaster Components. A motion was made by Director Heilskov and seconded by Director Noah to approve the following resolution: Resolution Approving the Final Iowa Industrial New Jobs Training Agreement for Trans Texas Tire, LLC, dba Taskmaster Components D. Iowa Industrial Training (260E) Program Bond Sale I. Resolution Instituting Proceedings to Take Additional Action for the Issuance of Not to Exceed $4,300,000 in Industrial New Jobs Training Certificates ( Multiple Project) Terry reported on the public bid for the bond sale. A motion was made by Director Knudtson and seconded by Director Niemants to approve the following resolution: Resolution Instituting Proceedings to take Additional Action for the Issuance of Not to Exceed $4,300,000 in Industrial New Jobs Training Certificates ( Multiple Project) II. Resolution Directing the Sale and Delivery of $3,485,000 in Industrial New Jobs Training Certificates, Series A motion was made by Director Niemants and seconded by Director Heilskov to approve the following resolution: Resolution Directing the Sale and Delivery of $3,485,000 in Industrial New Jobs Training Certificates, Series

5 III. Approval of Continuing Disclosure Certificate - A motion was made by Director Knudtson and seconded by Director Cataldo to approve the following: Motion to Approve Continuing Disclosure Certificate IV. Resolution Authorizing the Issuance of $3,485,000 in Industrial New Jobs Training Certificates, Series and Providing for the Securing of Such Certificates for the Purpose of Carrying Out a New Jobs Program Project Designated as the Multiple Project - A motion was made by Director Cataldo and seconded by Director Noah to approve the following resolution: Resolution Authorizing the Issuance of $3,485,000 in Industrial New Jobs Training Certificates, Series and Providing for the Securing of Such Certificates for the Purpose of Carrying Out a New Jobs Program Project Designated as the Multiple Project 5.0 Additions to the Agenda There were no additions to the agenda. 6.0 President s Report Dr. Schulz reported enrollment for the Winterim term is down by 133 students; however, marketing and registration are one week behind last year. The NIACC Marketplace is tomorrow from 10 a.m. to 2 p.m. in the Activity Center. The North Iowa Concert Band fall concert is scheduled for November 24. The ADN pinning ceremony will take place prior to the December 17 Board workshop/dinner. There will be a reception at 4:30 p.m. and the ceremony begins at 5:00 p.m.

6 The Blenders will perform in the auditorium on Wednesday, December 9, at 7:30 p.m. The Broadway musical, Beauty and the Beast, is scheduled for Wednesday, December 16, and Thursday, December 17, at 7:00 p.m. The next IACCT webinar, entitled Consequential Board, is scheduled for Wednesday, December 15, at 12 noon. Dr. Larry Ebbers is the presenter. The annual employee holiday celebration is scheduled for Friday, December 18, from 9:00-11:00 a.m. in the Activity Center. Retirees and Board members are invited to attend. Dr. Schulz reported that he expects to bring new leases for the Four Oaks property to the January or February Board meetings for approval. 7.0 Adjournment - A motion was made by Director Knudtson and seconded by Director Krabbe to adjourn the meeting. Ayes-all. Motion carried. The meeting adjourned at 7:47 p.m. Respectfully submitted, David Steffens, Jr., President NIACC Board of Directors Katherine Grove, Secretary NIACC Board of Directors