ACATS Fund/SERV Mutual Fund Re-Registration Guide. For Bank and Trust Company ACATS Participants

Transcription

1 ACATS Fund/SERV Mutual Fund Re-Registration Guide For Bank and Trust Company ACATS Participants 1

2 2

3 PAGE 1 OF 6 # COND/ Name Type Comments Transfer Information s ACATS Fund/SERV Re-Registration s 1 Transfer Type A/N REQ CRD = CRD Custody Redelivery FUL = Full Transfer PTD = Partial Transfer Deliverer PTR = Partial Transfer Receiver RCR = Residual Credit 2 Original Receiver Number A/N REQ The original Receiver Number indicates the party who: 1. Originally receives an ACATS transfer of assets for Transfer Types CRD, FUL, PTD or PTR and 2. Receives additional assets from a prior ACATS transfer for Transfer Type RCR 3 Original Deliverer Number A/N REQ The original Deliverer Number indicates the party who: 1. Originally delivers an ACATS Transfer of assets for Transfer Type FUL or PTR 2. Initiates an ACATS transfer of assets for Transfer Type PTD and CRD 3. Delivers additional assets from a prior ACATS transfer for Transfer Type RCR 4 ACATS Control Number A/N REQ A valid ACATS Control Number Format is CCYYDDDNNNNNNN 5 Assets Sequence Number A/N REQ Valid ACATS Sequence Number for the mutual fund asset 6 Security Issue Country Code A/N REQ Default Value is US 7 Security Issue ID A/N REQ Can be CUSIP or ISIN Security Identifier 8 Security Issue Check Digit A/N REQ Check Digit when ISIN security Identifier is used 9 Customer Name A/N OPT Default is Customer Name in Transfer Input (TI) record 10 Account Representative A/N REQ Clearing Number of Bank / Trust in most cases Number 11 Account Representative Name A/N REQ Name of Bank / Trust in most cases 12 Branch Identification Number A/N REQ Branch Number, if no branch number - zeros 13 Fund/SERV Customer Account A/N REQ Receiver s Customer Account Number at the Fund Number Receiver 14 Fund Account Indicator A/N REQ 0 = New Account Domestic 1 = New Account Foreign 2 = Existing Account Domestic 3 = Existing Account Foreign In most cases for Bank / Trust processing if firm uses sub-accounts is new account and if firm uses omnibus is existing account 15 Social Code A/N REQ See Social Code List in F/S Manual #15 = Trusts #18 = Networking Sub-Account 16 SSN/EIN Type A/N REQ 0 = Tax ID (EIN) Number 1 = Social Security Number Most cases is 0 for bank / trust 17 SSN/EIN Number A/N REQ Actual SSN/EIN number (9 digits) 3

4 PAGE 2 OF 6 # Name Type COND/ Comments 18 Customer Zip Code 5 A/N REQ 5 digit Zip code for Customer Address 19 Customer Zip Code 4 A/N OPT 4 Digit prefix 20 Customer Name Address 1 A/N REQ Customer Name / Address Line 21 Customer Name Address 2 A/N COND Required when customer Name / Address Line is greater 1 22 Customer Name Address 3 A/N COND Required when customer Name / Address Line is greater 2 23 Customer Name Address 4 A/N COND Required when customer Name / Address Line is greater 3 24 Customer Name Address 5 A/N COND Required when customer Name / Address Line is greater 4 25 Customer Name Address 6 A/N COND Required when customer Name / Address Line is greater 5 26 MF Transaction Type A/N REQ 1 = Transfer to new account 2 = Transfer to existing account 3 = Broker controlled brokerage account 4 = Fund controlled brokerage account In most cases for Bank / Trust processing if firm uses sub-accounts is new account and if firm uses omnibus is existing 27 Networking Control Indicator A/N REQ 0 = Non-networked 1 = Broker controlled margin/ira 2 = Customer name brokerage account 3 = Broker controlled brokerage account 4 = Fund controlled brokerage account Banks / Trusts are 0 in most cases 28 NAV Account Indicator A/N REQ 0 = No 1 =Yes Banks / Trusts are 0 in most cases 29 Margin Account Indicator A/N REQ 0 = No 1 =Yes Banks / Trusts are 0 in most cases 30 Check Writing Privileges A/N REQ 0 = No 1 =Yes Banks / Trusts are 0 in most cases 31 Country of Origin (Country Code) A/N COND Required for foreign account (when Fund Account indicator is 1 or 3 ) See country code in Fund/SERV manual 32 Book / Physical Share Indicator A/N REQ 0 = Transfer in and out: Book Shares, BIN Specified 1 = Transfer in and out: Book Shares. FIN Specified 2 = Transfer in: Book Shares Transfer out: Physical FIN Specified In most cases, Banks / Trusts use 1 FIN specified in trust processing 4

5 PAGE 3 OF 6 # Name Type COND/ Comments 33 Physical Inv. Delivery Indicator A/N COND Required when Book/Physical Share Indicator is 2 : 0 = Deliver to customer 1 = Deliver to firm 2 = deliver to agent of firm Most cases Blank because Book/Physical shares indicator is not 2 34 Dividend Code A/N REQ LongTerm Short Term Capital Capital Dividend Gain Gain 0 = Cash Cash Cash 1= Reinvest Reinvest Reinvest 2 = Cash Cash Reinvest 3 = Cash Reinvest Reinvest 4 = Cash Reinvest Cash 5 = Reinvest Cash Cash 6 = Reinvest Reinvest Cash 7 = Reinvest Cash Reinvest In most cases, Banks / Trusts use 0 or 1 Should be same as filed on a Fund/SERV B52 35 CDSC Indicator Receiver A/N OPT 0 = Not Applicable 1 = Receiving firm requires CDSC information 36 Payable Information Indicator A/N REQ 0 = Address of record 1 = Payable address 2 = ACH 3 = Cash to firm 4 = Cross Fund invest 5 = Cash to trust Banks / Trust in most cases use 0 or 5 37 Firm Membership Indicator Receiver A/N OPT Space = Broker 01 = Trust Banks / Trusts should always use Fraction Indicator A/N REQ 1 = Transfer Fraction 2 = Liquidate Fraction Banks / Trusts in most cases use 1 (wants to transfer all account assets) 39 Withholding Indicator A/N REQ W9 Indication or W8 Indication See Withholding Indication List Banks / Trusts in most cases use the W9 indication of 0 = Certified (W9) on file 40 W8 Qualified Intermediary Indicator A/N COND Required if W* Withhold Indication = C 1 = Q1 (Qualified Intermediary - primary withholding) 2 = Q1 (Qualified Intermediary non withholding) 3 = Non Q1 (Non-qualified Intermediary non withholding, not the beneficial owner) 4 = Partnership (withholding) 5 = Partnership (non-withholding) 6 = U.S. branch (non-withholding) 7 = Trust (withholding) 8 = Trust (non-withholding) Not used for most Banks / Trusts 5

6 PAGE 4 OF 6 # Name Type COND/ Comments 41 W8 Override NRA Percentage A/N OPT Foreign tax rate format is or COBOL 99v999 Not used for most Banks / Trusts 42 W8 Override Country Code A/N COND The value OC (Other Country) is not allowed (see country codes list in Fund/SERV manual) Not used for most Banks / Trusts 43 W8 Certification Date A/N COND Required if W8 Withholding indication = B, C, D, or E format is CCYYMMDD Not used for most Banks / Trusts 44 W8 Expiration Date A/N COND Required if W8 Withholding indication = D or E Format is CCYYMMDDD Not used for most Banks / Trusts Account Transfer ACATS Fund/SERV Disbursement - Re- Disbursement s 45 Account Transfer Disbursements Accruals code 46 Account Transfer Disbursements Fractional / Cash-in-Lieu 47 Account Transfer Disbursements Residuals Registration s A/N REQ 2 = Cash to customer delivering firm 4 = Process bucket to bucket transfer to receiving firm In most cases, Banks / Trusts use 4 A/N REQ Advises fund where to send cash resulting from Cash-in-Lieu due to transfer 0 = Cash to broker delivering firm 1 = Reinvest delivering firm 2 = Cash to customer delivering firm 3 = Cash to broker - receiving firm 4 = Reinvest receiving firm 5 = Cash to customer receiving firm In most cases, Banks / Trusts use 4 A/N REQ Advises fund where to send cash resulting from Residuals due to transfer 0 = Cash to broker delivering firm 1 = Reinvest delivering firm 2 = Cash to customer delivering firm 3 = Cash to broker - receiving firm 4 = Reinvest receiving firm 5 = Cash to customer receiving firm In most cases, Banks / Trusts use 4 48 TPA Number A/N OPT Enter Number of Third Party Administrator (if any) 49 Executing Broker A/N OPT Agent for firm Number if receiving bank / trust has a broker dealer on the account 50 NRA Tax Percentage A/N OPT Foreign tax percentage Format is.99 or COBOL v99 51 State of Sale A/N OPT See State Code list in Fund/SERV manual Wherever fund was bought/sold 52 Cost Basis Code A/N OPT 1= Unknown 2 = First in 3 = Last out 4 = Highest 5 = Lowest 6 = Owner 6

7 PAGE 5 OF 6 # Name Type COND/ Comments 53 ACH A/N OPT Automated Clearing house indicator 0 = No 1 =yes 54 Memo A/N OPT 12 byte memo text field 55 Bank Account Type A/N COND Required if shareholder Bank Account Number is provided 0 = Checking 1 = Saving 2 = Other If used by Banks /Trusts, most Banks /Trusts use 2 56 First Check Date A/N OPT CCYYMMDD Format 57 ABA Routing Number A/N COND Required when payable information Indicator is 2 = ACH 58 Bank Account Number A/N OPT Required when payable information Indicator is 2 = ACH 59 PAC A/N OPT Pre Authorized Check Indicator 0 = No 1 = YES 60 SWP A/N OPT Systematic Withdrawal Indicator 0 = No 1 = YES 61 Retirement Tax Code A/N COND Required when payable 1 address option indicates Systematic Withdrawal: 01 = Premature withdrawal 02 = Rollover 03 = Disability 04 = Death 05 = Prohibited 06 = Other 07 = Normal 08 = Refund by excess contribution 09 = Divorce 10 = Plan revoked 11 = Fund Transfer 99 = Not Applicable 62 SWP / PAC Effective Date A/N OPT Date either SWP or PAC is effective Format is CCYYMMDD 63 Payment Day A/N OPT = day of month L = Last day of month N = Normal fund cycle 64 Monthly Payment Indicator A/N OPT Each character represents one month respectively, e.g., 1 st digit = Jan, 2 nd digit = Feb, etc For each position (12 digits = 12 months) 0= No payment this month 1 = Payment this month 65 Disbursement Option Code A/N OPT 0 = Fixed cash amount 1 = Fixed percentage 2 = Fixed shares 3 = Declining balance 7

8 PAGE 6 OF 6 # Name Type COND/ Comments 66 Disbursement Amount A/N COND Must be present when Disbursement Option is 0 through 3 Format in accordance with Disbursement Option Code: 0 = 99,999,999,999, = 999, = 999,999,999, = 999,999,999, ROA/LOI Value A/N OPT 99,999,999,999, Format COBOL 9(14)v9(2) 68 ROA/LOI Date A/N OPT Format is MM-DD-CCYY 69 Related Trade A/N OPT Related trade linked to accounts 0 = No 1 = Yes 70 Related Trade Account Indicator A/N COND Required when Related Trade Account Number is provided 1 = Fund 2 = Firm 71 Related Trade Account Number A/N OPT Account Number of Related accounts 72 Accrual Amount 2003 Enhancement New 73 Accrual Amount Indicator 2003Enhancement-New A/N OPT Format is 99,999,999,999, COBOL 9(14)v9(2) A/N OPT A = All B = None Payables Section Payables There is a checkbox labeled Payables at the bottom left hand side of the ACATS Fund/SERV Re- Registration PC Web Direct screen. If selected, this checkbox will produce the payables section of the ACATS Fund/SERV Re-Registration. This section contains information pertinent to payables on Mutual Fund assets. Please see PC Web Direct field definitions under the Fund Registration section for the fields contained in this section and their description. 8

9 ACATS Fund Registration Social Codes 01 = male 02 = female 03 = Joint Tenants 04 = Corporations 05 = Insurance Companies 06 = Broker / Dealer 07 = Financial Institutions 08 = Individual Retirement Account (Fund Prototype) 09 = Individual Retirement Account Rollover (Fund Prototype) 10 = KEOGH 11 = Profit Sharing Plan 12 = 401K 13 = Pension Plan 14 = Custodian under Gift to Minors Act 15 = Trusts 16 = Fiduciaries 17 = Self Directed IRA 18 = Networking Sub-Account 19 = 403(b) 20 = = Non-Profit Organization 22 = Roth IRA (Fund Prototype) 23 = Roth IRA (Non-Prototype) 24 = Roth Conversion IRA (Fund Prototype) 25 = Roth Conversion IRA (Non-Prototype) 26 = Educational IRA (Fund Prototype) 27 = Educational IRA (Non-Prototype) 28 = IRA Rollover (Non-Prototype) 29 = IRA Spousal (Fund-Prototype) 30 = IRA Spousal (Non-Prototype) 31 = Simple IRA (Fund-Prototype) 32 = Simple IRA (Non-Prototype) 33 = Simplified Employee Pension (SEP-IRA) (Fund Prototype) 34 = Simplified Employee Pension (SEP-IRA) (Non-prototype) 35 = SARSEP (Fund Prototype) 36 = SARSEP (Non-Prototype) 99 = Other 9

10 Withhold Indications W9 Indications 0 = Certified (W9 on file) 1 = Failure to provide TIN 2 = Failure to certify TIN 3 = Notification of incorrect TIN from Secretary of the Treasury 4 = Failure to certify backup withholding status 5 = Voluntary disclosure from payee of affirmation backup withholding status 6 = Notification to commence backup withholding from Secretary of the Treasury for underreporting dividend and/or interest payments. 7 = Applied for SSN 8 = Exempt recipient 9 = Withhold due B/C notice W8 indications A = Uncertified foreign account (no W8 form on file-backup withholding necessary) B = Certified foreign beneficial owner account from W8-BEN on file) C = Certified foreign intermediary account form W8-IMY on file) D = Certified valid foreign account (form W8-ECI on file with ITIN) E = Certified foreign exempt account (form W8-EXP on file) F = W8 on file - no treaty rate claimed 10