Guidance on the local validation requirements for planning applications submitted to the County Council

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1 Guidance on the local validation requirements for planning applications submitted to the County Council Version 3 Adopted on 18 th May 2016

2 CONTENTS Page 1) Introduction 3 2) Validation Process 5 3) Pre-application Discussions 7 4) Freedom of Information Act (FoIA) 2000 and Environmental Information Regulations (EIR) ) Contacts 9 6) Part One: Statutory national information requirements 10 7) Part Two: Local Information requirements for Gloucestershire 15 8) Further Guidance on the local information requirement 29 9) Appendices: Appendix 1 Requirements for Biodiversity and Geodiversity Appraisals (Surveys and Assessments) 53 Appendix 2 - Local Requirements for Designated Sites, Priority Habitats and Other Features: Criteria (Trigger List) for when a Biodiversity Survey and Assessment (Appraisal) is required 57 Appendix 3 - Local Requirements for Protected Species: Trigger List for when a Survey and Assessment (Appraisal) is required 59 Appendix 4 - Local Requirements for Designated Geodiversity Sites and Features: Criteria (Trigger List) for when a Survey and Assessment (Appraisal) is required 62 Appendix 5 - Guidance - Bats in Buildings/Structures 64

3 1. INTRODUCTION This guidance document updates and supersedes previous versions adopted in January 2012 and May The purpose of this updated guidance is to provide users of Gloucestershire County Council s Development Management Planning Service with an overview of all supporting assessments and plans required at the time of submitting a planning application to make it valid. Gloucestershire County Council is the determining planning authority for mineral, waste and the County Council s own development (Regulation 3). The form and content of planning applications are set out within the Town and Country Planning (Applications) Regulations 1988, the Town and Country Planning Act 1990, the Town and Country Planning (Development Management Procedure) (England) Order 2015 (DMP) and within the National Planning Practice Guidance. Guidance with regard to information requirements is constantly changing with the government making new orders amending the DMP. The County Council will review this document at least every 2 years and make it available on our website. The National Planning Policy Framework (NPPF) was published in March 2012 and requires all Local Planning Authorities (LPAs) to publish a validation checklist to help applicants submit the right information with an application. This ensures that Gloucestershire s Development Management Planning Service is able to deal with applications as quickly and comprehensively as possible. The list should be proportionate to the nature and scale of the development proposals and reviewed on a frequent basis. LPAs should only request information that is relevant, necessary and material to the application in question (paragraph 193). In addition to the NPPF, the Growth and Infrastructure Act 2013 (GIA) was enacted on 25 April 2013 following Royal Assent. Importantly, the GIA amends section 62 of the Town and Country Planning Act 1990, which governs what LPAs can and cannot seek in support of a planning application. The GIA introduced limits on LPAs power to require information with planning applications, so that such requests are reasonable and relate to matters that are likely to be material planning considerations. Validation Requirements The Government has introduced guidance on the information requirements for the validation of planning applications. Validation means what is required to enable the County Council to register and process a planning application through to determination. The validation checklist system consists of national information requirements and local information requirements. The compulsory requirements (the national list ) are listed in the Part One: Statutory national requirements below. This information must be submitted with all planning applications and is the same throughout the country. The Part Two: Local Information Requirements sets out the additional information Gloucestershire County Council may require

4 from applicants. This additional checklist is sometimes referred to as the Local List and is derived from development plan policies affecting development proposals in that particular part of the country. Applicants are strongly advised to consider using planning consultants to prepare their planning application and to commission appropriate specialist consultants to assist in the preparation of submission plans and documents necessary to support their proposals. The Royal Town Planning Institute maintains an online directory of planning consultancies by specialism which can be searched at: If the information required from either Part One or Part Two checklists is not included with any application for planning permission the Council will be entitled to declare the application invalid and not register or process it. If this is the case the Council will set out the reasons for declaring the application invalid, in writing, to the applicant. The validation requirements refer only to the information required to validate the application but the applicant should be aware that the County Planning Authority may still require and request further information where it considers it necessary to determine the application. The validation checklist is not exhaustive and simply aims to cover the most common requirements of planning applications. This will usually be determined by any locational constraints affecting the application site and the likely impacts of the proposed development. A pre application discussion with a Planning Officer is strongly recommended, particularly with large scale and sensitive development to establish the type and scope of detailed assessment required for us to determine a proposal and whether any community engagement should be carried out prior to the submission of a planning application. (See section 3.0: Pre-application Discussion). The County Council would like to avoid delays in bringing forward development once planning permission has been granted by reducing the number of planning conditions required as a mechanism for restricting unacceptable aspects of development rather than refusing permission. Whilst the Council recognises the flexibility offered by the use of conditions for developers in spreading the cost and risk by providing information for detailed consideration after the principle of development has been accepted, it would like to adhere to 10 best practice principles for using and discharging conditions published by the Planning Advisory Service in July The discharge of conditions following consent can lead to additional costs for the County Council and for consultees requiring a separate application to be submitted. Local communities can feel the planning process is confusing and frustrating if development is commenced without all the appropriate approvals in place. This means that when a planning submission contains full details relating to the impact and mitigation measures that fewer conditions will be required. The County Council would like to see applicants using pre-application discussions to agree the

5 content of submission material and what can be reserved matters. We do not wish to reserve matters where there is not a practical reason for delaying their submission as part of the planning application. The Ten Principles are: 1. The number of conditions imposed through the planning permission should be kept to the minimum necessary to ensure a good quality sustainable development. 2. Better detail submitted = fewer conditions 3. Positive dialogue between applicant/planning authority/statutory consultees/community is likely to result in fewer conditions being imposed as issues can be resolved as they arise. 4. If a matter is controlled under other regulatory regimes then it should not be the subject of a planning condition. 5. A prescriptive condition setting out what would make the detail of a scheme acceptable is often a better option than an approval of detail condition. 6. Consider the impact of a condition on deliverability: inappropriate timing or lack of clarity about phasing can increase risk and cost. 7. Wherever practical, frame a requirement as a condition rather than require a planning obligation. 8. Informatives are put on a decision notice as guidance for the developer. They are not conditions and are not enforceable, but do provide an insight. 9. Adopt a robust systematic approach to discharging conditions and seeking approval of details applications and consider using a Planning Performance Agreement (PPA) to agree project management milestones and resources. 10. If an approval of detail application involves consulting with the community/parish/neighbourhood planning forum, this should be flagged and explained in the reason for the condition. 2. VALIDATION PROCESS The applicant has the option of making a waste related planning application on-line via the Planning Portal or using a paper copy of the national 1APP form. Applications for new mineral development cannot currently be made via the Planning Portal and this Council has produced its own applications forms with guidance notes that are available on our website. Mineral application documents should be submitted in both digital and paper format. Electronic submission of all documents is the Council s preferred method as consultation is carried out via . The County Planning Authority may also request further sets of plans/documents to assist consultees particularly where there is a large amount of information and plans or an Environmental Statement but will not refuse to process the application for this reason. The submission of a valid application for planning permission requires a completed application form, compliance with national information requirements, the provision of local information requirements and the

6 correct application fee. Details of valid applications will be placed on the Planning Register held by the District Council in which area the application site is located. The details will also be visible on the County Council s own database of planning applications which is available to view on-line via Public Access on the County Council s website. Validation Disputes Where an application is received that does not contain the information listed in Part One: Statutory national information requirements the application will be treated as invalid under article 11 of the Town and Country Planning [Development Management Procedure] (England) Order 2015 (DMPO) and the applicant informed in writing within 5 working days of receipt with the requirements necessary to validate it. Where an application does not include information listed in Part Two: Local information requirements, that the Council considers should be provided, then the application will be treated as invalid and the applicant will be informed in writing with an explanation as to what is required to ensure validation. If the applicant disagrees with the Council s reason(s) for invalidating the application, he must submit to the Council a written justification explaining why the requested information is not appropriate. The Council will take account of any written justification and only invalidate applications where it can demonstrate that the additional information is necessary to determine the application. If the dispute cannot be resolved, the Council will again write to the applicant providing its justification for continuing to require the information in accordance with article 12(a) of the DMPO. The applicant has the right of appeal against non determination on the grounds of invalidity after 8 or 13 weeks as appropriate for the application type. The Planning Inspectorate will determine these cases. Fee Payment The County Planning Authority will start the process of determining the application as soon as a valid application including the full fee is received. Unfortunately we are currently unable to receive online payment by credit card or other forms of electronic payment although credit card or bank transfer details can be taken by the Team s Technical Assistant over the telephone on or by ing quoting the Planning Portal reference number provided. An acknowledgement letter receipting the fee paid and advising you that the application is valid will be sent giving the date the application was registered and the date by which the decision should be made. A valid application is registered on the day of receipt. If the application is received electronically through the Planning Portal it will be treated as having being delivered at 9am on the next working day after the day it was transmitted.

7 Where a fee in respect of an application is paid by cheque which is subsequently dishonoured or a payment transfer is declined, the start date for processing the application will be reset to the day immediately after the County Council is satisfied that the full fee has been received. 3. PRE-APPLICATION DISCUSSIONS The County Council encourages applicants to discuss planning proposals with the Development Management Planning Team before submitting an application. As of January 2016, the giving of pre-application advice is a chargeable service. A scale of charges applies depending upon the size and complexity of the development proposed. The Pre-Application Guidance Note and the advice request form is available to download from our website, on the planning webpage which should be completed by those seeking advice. Pre-application discussion between the Council, relevant internal consultees and the applicant will establish what information and details from the Part Two: Local Information Requirements should be submitted with a planning application. This can help minimise delays later in processing the application. Such discussions may also identify whether other consents or permits may be required in addition to planning permission, although the applicant will be advised to seek the views of appropriate external consultees through their own pre-application advice service. Pre-application advice will also provide an opportunity to highlight requirements, for example: The need for an Environmental Impact Assessment of the proposal under the Town and Country Planning (Environmental Impact Assessment) Regulations 2011 (as amended) and if a screening or scoping exercise should be undertaken; Provision of sufficient information (Habitats Regulations Screening Report) if there could be a significant effect on a European Site - Regulation 61(2) The Conservation of Habitats and Species Regulations 2010 (as amended) Flooding and hydrological assessment that may be required by the Environment Agency; Baseline monitoring of the environment prior to development to allow the accurate assessment of any adverse environmental impact arising from the proposed development. Such information will be essential to the preparation of environmental and planning statements and/or landscape appraisal and visual impact assessment, noise assessment etc; Type and detail of assessments that are appropriate including for example transport, visual impact (landscape), air, water, soil, noise, ecological (biodiversity) appraisal and archaeological statement; Potential for enhancements to the natural or built environment and/or infrastructure contributions;

8 Pre-application community engagement including a parish or town council; Application fee or fee category; Agree the description of development. EIA Screening and Scoping Opinions The Town and Country Planning (Environmental Impact Assessment) Regulations 2011 and the NPPF (paragraph 192) set out the circumstances in which an Environmental Statement (ES) is required. A prospective developer may request the planning authority to provide a screening and/or scoping opinion under these regulations without requesting pre-application advice. It should be noted that unless the pre-application form is submitted with any formal request for screening and/or scoping, the information listed above will not be provided. Requesting a scoping opinion helps to avoid subsequent delays in processing the application, by ensuring the application and ES are as full as possible. Where the need for an ES has been identified, we strongly recommend that a request for a scoping opinion is made. 4. FREEDOM OF INFORMATION ACT (FOIA) 2000 AND ENVIRONMENTAL INFORMATION REGULATIONS (EIR) 2004 The County Council is bound by the provisions of the Freedom of Information Act (FoIA) 2000 and the Environmental Information Regulations (EIR) All information held by the County Council is potentially accessible to any enquirer who requests it under the FoIA or the EIR, subject to exemption or exception. All requests for information made under FoIA or EIR are dealt with by the Information Management Service (IMS), who collate the necessary information to respond on behalf of GCC. It is an established principle that pre-application discussions between the authority and a potential developer should be confidential wherever possible. A discussion may contain information which may affect future plans, such as the possible development of a site may not be the applicant s legal property, and the developer therefore needs to have a degree of certainty that such confidences would be respected. However the developer needs to be aware that the County Council can only withhold the information if the balance of the public interest favours nondisclosure of the information. The final decision on release will remain with the IMS officer, and the developer should therefore be aware that some information may be released if a request for information is made by a third party. 5. CONTACTS: If you have any enquiries relating to submitting a planning application, please contact the Development Management Planning Team by: -

9 Telephone: or Write to: Development Management Planning Gloucestershire County Council Shire Hall Gloucester GL1 2TH Further information can be obtained from: Website, planning pages: Planning Portal website: National Planning Practice Guidance:

10 6. PART ONE: STATUTORY NATIONAL INFORMATION REQUIREMENTS: Applicants are encouraged to supply documentation which has been produced electronically in that format. This applies whether the application is made on-line or whether a paper application is made. This facilitates the transfer of information to consultees and for the public to view planning proposals on-line without the need to have to visit the Planning Office. It would be appreciated if the scale of the plans and paper size is no larger than is required to illustrate the proposals. The national standards for on-line submission of electronic planning documents are as follows: Maximum single file size is 5 Mbytes; Maximum 25 Mbytes file size (the sum of all document file sizes). Where these maxima are exceeded the information should be submitted off-line using CDROM/DVD; Portable Document Format (PDF) is the recommended file format to ensure that they are accessible to consultees; All drawings shall be saved in a single layer; All drawings shall specify the printing page size for which the scale applies; All drawings shall be correctly orientated for on-screen display All drawings shall include a scale bar and key dimensions; All documents and drawings shall be given a meaningful title and dated with drawings given a unique plan reference. For example: Block Plan drawing v1a.pdf or Design and access statement pdf. Scanned documents must be a minimum of 200 dots per inch (dpi) resolution for black and white and 100 dpi for colour; All photographs in PDF file format and no larger than 15 cm x 10 cm. In addition it would be helpful if: Drawings should avoid the use of large areas of unnecessary blocks of colour, for example the sky as this increases printing costs; Updated or revised versions of plans or documents should be clearly named to show a change so that the new documents can be easily identified when uploaded. For example Block Plan drawing v1b.pdf or Design and Access Statement pdf. Plans should not contain the phrase Do not scale. Unless the application is made on-line through the Planning Portal, this authority only wishes to receive one paper copy of the following documents but reserves the right to request additional paper copies for consultation, particularly for larger proposals and EIA development. i. Application form: The Council s relevant application form(s) are required and these must be signed and dated with all relevant sections completed. Mineral application forms are

11 available only from our website but all other application forms can be downloaded from the Planning Portal website along with guidance notes. ii. Application Fee: Planning applications and other submissions cannot be processed without payment of the correct fee. The correct fee, as determined in The Town and Country Planning (Fees for Applications, Deemed Applications, Requests and Site Visits) (England) Regulations 2012, where one is necessary. As fees are subject to change, the latest version of these regulations should be checked or the Planning Portal s fee calculator can be used. Payment of the application fee may be made by cheque or by arranging payment transfer/credit card payment with the Team s Technical Assistant. Cheques should be made payable to Gloucestershire County Council. If the cheque is subsequently dishonoured or payment refused, the application becomes invalid until such time as the correct fee is received. (See validation process section above). iii. Ownership Certificates: A completed, signed and dated Ownership Certificate A, B, C or D shall be submitted as set out under Section 65(5) of the Town and Country Planning Act 1990, and Section 14 of the Town and Country Planning (Development Management Procedure) (England) Order 2015 (as amended). The ownership certificate state the ownership of the whole of the application site, including land which gives access to the site from the public highway or where development abuts or simply overhangs the boundary with the adjoining land or property. For this purpose an owner is anyone with a freehold interest or leasehold interest, the unexpired term of which is not less than 7 years. iv. Notices: Where the applicant is not the sole owner of the land, certificates B, C or D are completed and notice(s) need to be served on every owner of any part of the land to which the application site relates giving 21days notice of the application before it is submitted. The names and addresses on which notice has been served should be provided with the application. Where some or all of the owners of land to which the application relates are unknown, the applicant will need to specify the steps undertaken to find owners, such as Land Registry enquiries and the date of an advertisement in a newspaper published at least 14 days prior to the submission of the application. v. Agricultural Land Declaration: A completed, signed and dated agricultural holdings certificate shall be submitted whether or not the site includes an agricultural holding. All agricultural tenants must be notified prior to the submission of the application. The agricultural

12 holding certificate is incorporated into the standard application form for all except applications for approval of reserved matters, renewal of temporary consent, discharge or variation of conditions, conservation area and listed building consent and lawful development certificate. vi. Design and Access Statement: From June 2013, the government amended the DPO, reducing the types of development proposals that require a Design and Access Statement (DAS) to accompany an application to the following: Major development (full or outline where the site area is greater than 1 ha or buildings have a floorspace in excess of 1,000m 2 ); Provision of buildings in a Conservation Area with floorspace of more than 100 m 2 ; The statutory requirements for DAS are set out in Article 9 of the Town and Country Planning (Development Management Procedure) (England) Order A DAS is a short report accompanying and supporting a planning application to illustrate the process that has led to the development proposal and to explain the proposal in a structured way. The level of detail required in a DAS depends on the level of complexity of the application and the length of the statement should vary accordingly but need not be long. Further advice is contained in DCLG Guidance on information requirements and validation and also from the Design Council. If crime prevention measures for major development are not addressed in a DAS then these should be addressed in a separate document. Applicants may be required to make provision for access, parking and sanitary conveniences for people with disabilities in applications concerning buildings accessible to the public. This is a notable requirement for County Council s own developments. Your attention is drawn to legislation to provide access for the disabled. Further guidance by the Commission for Architecture and the Built Environment (CABE) (2006) can be found on the Design Council s website: vii. Location Plan: The location of the application site shall be identified on a plan based on an up to date Ordnance Survey Map at a scale of: 1:1250 or 1:2500 for planning applications relating to development that the County Council itself proposes to carry out. Wherever possible the plans should be scaled to fit onto A4 or A3 sized paper;

13 1:10000 or 1:50000 for large scale development (e.g. Mineral and waste development). Plans should be clearly titled, given a unique reference number and dated. The plans should wherever possible show at least two named roads and surrounding buildings and the properties shown should be numbered or named to ensure that the exact location of the application site is clear. The application site must be edged clearly with a solid red line and include all land necessary to carry out the proposed development (e.g. land required for access to the site from a public highway, visibility splays, landscape treatment, car parking and open areas around the buildings). The size of the application site can in some cases determine the fee payable for the application and should be carefully drawn. A blue line must be drawn around any other land owned by the applicant, close to or adjoining the application site. vi. Site Plan: The site plan should be submitted, at an appropriate scale: 1:500 or 1:200 for planning applications relating to development that the County Council itself proposes to carry out. 1:1250 or 1:2500 for development relating to other development. Plans will not be accepted unless the following is accurately show: The direction of North ; Scale bar on the plan; The scale and specified page size at which the original plan was produced (e.g. 1:1000 at A3). And the following unless these would not influence or be affected by the proposed development: All the buildings, roads and footpaths on land adjoining the site including access arrangements. All public rights of way crossing or adjoining the site; The position of all trees on the site and those on adjacent land; The extent and type of any hard surfacing; and. Boundary treatment including walls or fencing where this is proposed.

14 vii. Other Plans: In addition to the location plan and site plan, other plans should be submitted (dependent on the type of application and development proposed) to explain the proposal in detail. The drawings submitted should show details of the existing building(s) as well as those for the proposed development. Where existing buildings and or walls are to be demolished these should also be clearly shown. Existing and proposed elevations All elevations should be submitted drawn to a scale of 1:50, or 1:100 and should show clearly the proposed works in relation to what is already there. All sides of the proposal must be shown and orientations labeled. It will not be sufficient to state front, side and rear elevation. Elevations should indicate the proposed building materials and the style, materials and finish of windows and doors. Blank elevations must also be included; if only to show that this is in fact the case. Where a proposed elevation adjoins another building or is in close proximity, the drawings should clearly show the relationship between the buildings, and detail the positions of the openings on each property. Existing and proposed floor plans: These should be shown at a scale of 1:50 or 1:100 and be labeled to show the existing and proposed usage. Where buildings or walls are to be demolished these should be clearly shown. New buildings should be shown in relation to adjacent buildings. Existing and proposed site sections and finished floor and site levels: In cases where a proposal involves a change in ground levels or is on a sloping site, drawings at a 1:50, 1:100 or 1:200 scale should be submitted showing a cross section through the proposed building or site. Illustrative drawings should be submitted to show both existing and finished levels. The drawings may take the form of contours, spot levels or cross or long sections as appropriate. Roof Plan A roof plan is used to show the shape of the roof and is typically drawn at a scale smaller that the scale used for floor plans. Details such as roofing materials, vents and their location are typically specified on a roof plan. Proposed Landscaping or Restoration Plans Where a development involves changes to land contours, soils, substrates, waterbodies, vegetation and/or landscape features then a proposed landscaping and restoration concept is expected to be depicted on one or more plans.

15 7. PART TWO: Information requirements for Gloucestershire County Council The information required to make a valid planning application consists of: Mandatory national information requirements specified in the Town and Country Planning [Development Management Procedure] (England) Order 2015 and explained in Part One of this document; and Information correctly provided on a standard application or the County Council s own minerals application form; and Information to accompany the application as specified by the County Planning Authority in its local list of information requirements as explained in Part Two of this document. The County Council deals with planning applications for waste and mineral development known as County Matters and also development of its own estates such as schools, libraries and social care centres for the provision of public services which are known as Regulation 3 applications. These types of applications are made by the Asset Management and Property Services and submit them to the Planning Development Management Team for determination. The term major used in the list set out below is the meaning of the word taken in the context of national policy and guidance. Major development means development involving any one or more of the following (a) the winning and working of minerals or the use of land for mineral-working deposits; (b) waste development; (c) the provision of dwellinghouses where (i) the number of dwellinghouses to be provided is 10 or more; or (ii) the development is to be carried out on a site having an area of 0.5 hectares or more and it is not known whether the development falls within sub-paragraph (c)(i); (d) the provision of a building or buildings where the floor space to be created by the development is 1,000 square metres or more; or (e) development carried out on a site having an area of 1 hectare or more; For the purposes of statutory publicity requirements all waste developments are classed as major. Planning applications for activities connected with public services provided by the County Council have to be supported by appropriate information to allow public consultation and to enable the implications of the proposals to be fully assessed.

16 This will require the County Council to adopt a proportionate approach dependent upon the type of development proposed. Major public buildings such as fire stations or schools on previously undeveloped sites will require more information than the installation of a demountable classroom on an existing site. The complexity of detail required for mineral and waste development proposals will depend on the circumstances of the particular case, but generally there should be sufficient information to ensure that working will be carried out to modern working and environmental standards. The County Council wishes to see detailed landscape and restoration proposals submitted with the application and not left to the submission of further schemes pursuant to planning conditions in the event that the application is approved. The requirement to supply information contained within the Local List is partly dependent upon the location of the development in relation to particular environmental and development plan policy constraints and the potential impacts that the proposed activity would have on the environment surrounding it. Environmental constraints might include areas liable to flooding or where there is the potential for ground contamination from a previous use of the site. Development plan policy constraints include areas of outstanding landscape or historic buildings, which setting needs to be preserved. The applicant can obtain information on environmental and development plan policy constraints by either requesting preapplication advice before submitting the planning application or by checking websites such as (See Section 2 on preapplication advice) and In addition to seeking preapplication advice applicants and agents can obtain development plan policy information from the appropriate District Council website; the addresses of which are as follows:- Cheltenham Borough Council: Cotswold District Council: Forest of Dean District Council: Gloucester City Council: Stroud District Council: Tewkesbury Borough Council: Community Infrastructure Levy The Community Infrastructure Levy is a planning charge introduced by the Planning Act 2008 for local authorities to help deliver infrastructure to support the development in their area. Where a local authority has chosen to set a charge in its

17 area further information to determine the charge is required to be submitted with the planning application form to enable the local authority to calculate the levy. Government guidance covering the implementation of the Community Infrastructure Levy (CIL) was updated in June 2014 to reflect reforms brought into force in February This guidance details the exemption criteria covering permissible development as afforded by Regulation 6 (2) of The Community Infrastructure Levy Regulations (2010). It states that CIL is not applicable to buildings in which people do not normally go and / or in which people go only for the purposes of inspecting or maintaining fixed plant or machinery. Translated to minerals & waste development, such exemptions mean it is extremely unlikely there will be a requirement to secure CIL payments. However, where a minerals or waste development does include within it built development that facilitates a materially significant increase in operational floorspace for the purposes of accommodating employees (i.e. an office building) it is feasible that CIL may be applicable, but only where an adopted local CIL schedule makes provision for it. In this respect the Minerals and Waste Planning Authority would act solely in its capacity as a CIL Collection Authority (CA) which would then forward CIL funds onto the CIL Charging Authority (CA) responsible for the locality in which the development is proposed to take place. Please note that there are no currently adopted CILs in operation across Gloucestershire, therefore no Community Infrastructure Levy Determining whether a Development may be liable Planning Application Additional Information Requirements form is required to be completed. However it should be noted that a number of prospective Charging Authorities (i.e. City, Borough or District Councils) are seeking to implement CIL alongside their emerging Local Plans. Applicants responsible for future minerals & waste development proposals should consult with the relevant District Council to establish if there has been any change in circumstances regarding the adoption of local CILs over an area and the level of CIL potentially applicable to different types of development. Details of the national planning policy framework and technical guidance referred to in this document can be found on the government s National Planning Practice Guidance website at Fee calculators and a variety of other guidance documents on the completion of the various standard application forms are available on The Planning Portal:

18 Information required When required Possible exceptions Additional copies of documents (depending on the nature of the application) Aftercare/restoration scheme Aggregates Landbank Assessment Air Quality Impact Assessment When the application is sufficiently significant or controversial that a large amount of interest may be generated. In the case of Environmental Statement applications, a minimum of 3 copies should be submitted. Redacted versions for publicity purposes may be required if details of the location of protected species is given. Where the proposed development involves the disturbance of existing agricultural land and particularly when development involves mineral working, landfill or land raising proposals. Mineral proposals involving new areas of aggregate extraction. If the site lies within AONB there is a requirement to demonstrate that there is an overriding national need for the mineral and there are no less environmentally constrained alternative sources which could be developed at reasonable cost. When the site lies within or adjoining an Air Quality Management Area. Proposals have the potential to impact on air quality. Contact the Planning Development Management for advice on how many additional copies are required or if publicity versions of documents are required. See section 8 Guidance and National Planning Practice Guidance - Minerals. See section 8 Guidance and National Planning Practice Guidance Planning for Aggregate Minerals. Contact the Planning Development Management for advice as to whether the site falls within this category or to assess whether the proposal may have an adverse impact on air quality. See section 8 guidance and National Planning Practice Guidance Air Quality.

19 Information required When required Possible exceptions Bio-aerosols Risk Assessment Biodiversity (ecological) and/or geodiversity (geological) appraisal (assessment) Proposals involving the handling, storage or treatment of bio-degradable wastes, particularly composting within 250 metres of sensitive land uses such as dwellings. When there is a potential for significant impact on biodiversity and/or geodiversity that is adverse or beneficial or both. The appraisal is required to ascertain, through survey and assessment, the effect of the development on designated sites, legally protected species, priority habitats and species on the English List (Section 41 of the Natural Environment & Rural Communities Act 2006) and/or landscape features of importance to biodiversity. Where after pre-application advice or discussion with the Environment Agency indicates that this would not be required. Where Natural England, an appointed ecological advisor or the Planning Authority s ecologist has confirmed in writing that the development will not be likely to have an impact on biodiversity/geodiversity OR affect any locally, nationally or internationally designated site, a legally protected or priority species, landscape feature of biodiversity importance. See National Planning Practice Guidance on Natural Environment. Birdstrike Risk Management Plan Building stone/non aggregates Assessment All applications that may have an adverse safety impact on aircraft through the creation of standing water and new woodland within 13 km of aerodromes. A needs assessment is required to demonstrate the need for the stone and why it cannot be met from existing reserves and that it outweighs any adverse environmental and local amenity impacts. See section 8: Guidance. See section 8 Guidance and National Planning Practice Guidance Planning for Minerals.

20 Information required When required Possible exceptions Borehole or Trial Pit Analysis Coal Mining Risk Assessment Cross-section drawing(s) Daylight/sunlight assessment Design Statement Draft Planning Obligations also known as Legal Agreement / Section 106) Dust Assessment All applications for the extraction of mineral deposits. Development in high risk areas notified by the Coal Authority for which Standing Advice does not apply. In all cases where a proposal involves any change in ground levels. Where there would be a potential impact on current daylight/sunlight on adjoining properties. Where a waste development involves the construction of a new building, a statement setting out the principles of design is required by Waste Core Strategy Policy17. This can be supplied as part of the Supporting Statement. Where a proposal that may be unacceptable in planning terms may be made acceptable through the use of planning obligations, a statement with proposed Heads of Terms for an agreement may be submitted as part of the application. Where Local Plan policies give details of likely agreements a statement of proposed Heads of Terms may be submitted as part of the application. For mineral and waste developments with the potential to generate dust and applications involving major construction works where dust is likely to be an issue. None. Certain types of application and development types are exempt. See section 8 Guidance. None. See Section 8 guidance. See Section 8 guidance. Contact the Planning Development Management Team for advice. See section 8: Guidance. Self contained operations within a building with controlled environment.

21 Information required When required Possible exceptions Environmental Statement Flood Risk Assessment Foul Sewage and Utilities Assessments Glint and Glare Assessment Where the development is one which is prescribed in Schedule 1of the Town and Country Planning (Environmental Impact Assessment) Regulations (EIA Regulations). Where the development is one which is prescribed in Schedule 2 of the EIA Regulations. Development proposals, including change of use of 1 hectare or greater, in Flood Zone 1 and all proposals, including minor development located in Flood Zone 2 and 3. Where development proposals may affect watercourses, flood defences or off-site flood mitigation. Where the proposed development may be subject to other sources of flooding. Where the Environment Agency, Internal Drainage Board and/or other bodies have indicated that there may be drainage problems or concerns that need addressing. If the proposed development results in the requirement for a new system or replacement to an existing foul drainage system; Where development requires large amounts of water or indirectly affects water bodies. Where solar or photovoltaic panels are part of a proposal which could impact on the surrounding land uses. Where the proposal does not fall within the Regulations. Where a screening opinion has been provided and it has been determined that no EIA is required. See section 8: Guidance and National Planning Practice Guidance. For further information applicants should contact the Environment Agency. See section 8: Guidance and National Planning Practice Guidance on Flood Risk and Coastal Change. See section 8: Guidance and National Planning Practice Guidance on water supply, wastewater and water quality. See Section 8 guidance.

22 Information required When required Possible exceptions Habitats Regulations Assessment (Screening Report)) Heritage and Archaeological Statement When the application may have significant effects alone or in combination with other plans or projects on any European Site (i.e. Wetlands of International Importance (Ramsar Site), Special Areas of Conservation (SAC), Special Protection Areas (SPA) as well as those sites with candidate status). Where a proposal is likely to affect or impact on a designated heritage asset and/or its setting, or an undesignated heritage asset of equivalent significance and/or its setting. Where other heritage assets e.g. Archaeological sites; historic buildings or structures or historic landscapes are present either on or adjacent to the application site, or where their setting may be affected. Where a site on which development is proposed has the potential to include heritage assets with archaeological interest Where a proposal involves the disturbance of ground or raising of ground levels where there may be heritage assets, as may be specified in pre-application advice. Where significant infrastructure works are proposed, where there may be heritage assets present, as may be specified in pre-application advice. (continued overleaf) Where Natural England has confirmed in writing that the development will NOT be likely to have any significant effects alone or in combination with other plans and projects on any European Site. Where the County Council s archaeologist has confirmed in writing that the development will not affect known archaeological or historical features or remains on, adjacent to or near to the application site. See section 8: Guidance and National Planning Practice Guidance on Conserving and Enhancing the Historic Environment.

23 Information required When required Possible exceptions Heritage and Archaeological Statement (continued) Hydrological or Hydrogeological Assessment Land contamination assessment Landscape and Visual Impact Assessment Landscaping scheme Lawful Development Certificate Supporting Information Applications involving ground disturbance within a Conservation Area. Where a hedge is to be removed or moved or would be affected by the proposal. Where a proposal involves substantial demolition of an existing building. Where dewatering is proposed or proposals affect the water table and movement of water under or around the site or involve materials or processes that could result in pollution of the water environment. Where there is reason to suspect contamination of the application site or neighbouring land due to previous operations e.g. the existence of former industrial uses, the presence of former landfill sites, and the presence of former mineral tips. Any proposal that due to its scale or location is likely to have a significant visual impact. Where the proposal contains, or is likely to require, some form of landscaping to make it acceptable in planning terms. Some form of landscaping is expected for most application types. When an application is made for an existing use for which a condition has not been complied with or where the development has never received planning approval. See above When the Environment Agency has indicated that information is not required. None. See section 8: Guidance and National Planning Practice Guidance on Land Remediation. See section 8: Guidance and National Planning Practice Guidance on Natural Environment. None. See section 8: Guidance. See section 8 Guidance and National Planning Practice Guidance on Lawful Development Certificates.

24 Information required When required Possible exceptions Lighting scheme (including light pollution assessment) Noise and Vibration impact assessments Odour Assessment Onshore oil and gas development information (including unconventional hydrocarbons) Open space/playing field assessment Where proposals involve the provision of external lighting, where it will be necessary due to the nature of the development, and where it may have an impact upon the locality or biodiversity. Examples include in the vicinity of residential property, a Listed Building or a Conservation Area, or open countryside. All land-filling and land raising applications; reworking or reclamation of former landfill sites; recycling of inert waste; where the proposal is likely to generate a noise level above background noise levels which may have a detrimental impact on the nearest noise sensitive property. Any mineral development involving blasting of rock. Where the development would give rise to odour and is located within 400 metres of a sensitive receptor such as a dwelling. Where proposals involve onshore oil and gas development including the exploration, appraisal or production phases. Where the site is within or adjoining an area of designated or proposed open space/playing fields, common land or village greens. Any application involving the loss or provision of playing fields should be supported by evidence of a district wide Playing Pitch Strategy. See section 8: Guidance and National Planning Practice Guidance on Light Pollution. Further advice should be sought from the Planning Development Management Team on whether this will be required for your development. See section 8: Guidance and NPPG on Facilitating the sustainable use of minerals. See section 8 guidance. See section 8 guidance. None. See section 8: Guidance and National Planning Practice Guidance on Open Space, green space and rights of way.

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