SC340 Umoja Warehouse Management. Umoja Warehouse Management Version 3.3 1

Transcription

1 SC340 Umoja Warehouse Management Umoja Warehouse Management Version 3.3 Copyright Last Modified: United Nations 1

2 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 2

3 Introduction Please share with us: Your Name Your Section/Unit # Years with the UN Interesting Fact About Yourself 3

4 Ground Rules Please consider the following guidelines during the training session: Turn your cell phone to silent mode. Please step out of the class to take any important phone call Please do not access your or the Internet outside of breaks Participate fully in the training session and respect each other s contribution Reference of transactional steps covered in this course are included in the User Guide. Ensure to review it to learn how to perform the transactions Breaks are included at the discretion of the trainer X X No Phones Do Not Access Participate Ask Questions User Guide Breaks 4

5 Course Overview The purpose of the Warehouse Management course is to explain the Warehouse Management process at UN. Prerequisite Review You should have completed the following prerequisite courses: Umoja Overview Umoja Master Data & Coding Block Overview Umoja Logistics Overview: Non-PK Umoja Local Inventory Goods Movements Course Duration: 16 hours 5

6 Course Objectives After completing this course, you will be able to: Describe the Warehouse Management process within Umoja List the key roles and responsibilities in Warehouse Management Explain the Inventory Management structure in Umoja Explain the Warehouse Management structure in Umoja Explain the Goods Receipt process Explain the Goods Issue process Describe the reports involved in the Warehouse Management process 6

7 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 7

8 Module 1 Objectives After completing this module, you will be able to: Explain the Inventory Management structure in Umoja Explain the Warehouse Management structure in Umoja Describe the storage location types in Umoja Explain the following strategies: Placement, Removal, Material Master Based and Picking 8

9 Key Terminology Key Term Description Plant Storage Location Material Master It is the location where materials are produced, purchased, stored, inventoried, shipped, received and valuated, or from which services are provided. It refers to the place where stocks of materials, semi-finished goods, finished goods and parts are physically stored within a plant. Storage locations also correspond to specific Fund and Funds Center. It contains information on all the materials that UN procures, stores and sells. It is UN s central source for retrieving material-specific data. 9

10 Roles & Responsibilities The following Umoja Enterprise roles are involved in the Local Inventory Goods Movement process: Inventory User Create Reservations (function extended to other users) Create Stock Transport s Conduct Goods Issue based on approved Reservations Conduct transfer between locations of the same fund center Update Inventory counts in the system Inventory Senior User Approve Stock Reservations for issue/transfer Approve Stock Transport s for Shipment Initiate Physical Inventory Counts Conduct Goods across Plants and Scrapping 10

11 Roles & Responsibilities The following Umoja Enterprise roles are involved in the Warehouse Management process: Warehouse User Executes and confirms s as issued by Warehouse Senior User Updates warehouse counts with the count results Warehouse Senior User Generates s for management of putaway, picking and movement of goods in the warehouse Initiates physical warehouse counts Manages storage bins 11

12 Material Master The Material Master Data is a Master Data record that contains information about the products procured, stored and shipped by UN. It determines how the material will be managed from initial requisitioning through to downstream processes such as receiving and inventory management. Some key components of the Material/Service Master include: Unique ID of a material/service Product ID Example: (Projector: Dig) Type of product or service. Matches the equivalent UNSPSC classification Inspection, Batch Management, Serialization criteria, Material Type Product Category Example: (Projectors, Supplies) Material Characteristics Example: Serialization Flag Material or Service Master GL Account Code derived from product category, Asset and/or Equipment Assignment, Valuation Class Financial Characteristics Example: General Ledger 12

13 Supply Chain Master Data The Material Master Data is related to two other Supply Chain Master Data elements: Equipment Master Data and Asset Master Data. Material Master All materials in Logistics Execution are procured using the Material Master Record and managed in Inventory. How much do I buy? Where do I have in stock? What can I issue? What can I transport? Equipment Master Asset Master Materials that must be tracked, installed, maintained, operated, and managed are defined as equipment and tracked using an Equipment Master Record for that item. What is due for maintenance? Where/with whom is the equipment? Fixed Assets are UN materials that have a financial value above the IPSAS thresholds and are tracked using an Asset Master Record for that item. What is the depreciation expense for the period? Per IPSAS, equipment over IPSAS threshold are also considered fixed assets and would have both an Equipment Master and Asset Master Record for that item. 13

14 Umoja ECC Stock Type A stock type defines the system state that classifies goods. Stock types used in Umoja are Unrestricted Stock, In Transit Stock, Blocked Stock and Quality Stock. Unrestricted Stock In Transit Stock Material available for use upon receipt This stock type allows full financial posting and invoice processing Material in transit to receiving location Material has already been withdrawn from storage at the issuing plant, but has not yet arrived at the receiving plant It is included in the valuated stock of the receiving plant 14

15 Umoja ECC Stock Type A stock type defines the system state that classifies goods. Stock types used in Umoja are Unrestricted Stock, In Transit Stock, Blocked Stock and Quality Stock. GR Quality Inspection Stock Material requires inspection following receipt This stock type allows full financial posting Invoice processing is blocked until inspection results are recorded in the system Goods that pass inspection are moved to Unrestricted Stock Goods that do not pass inspection are returned to the vendor/scrapped In Blocked Transit Stock Material not available for use upon receipt Should only be used in exceptional cases Used when goods are clearly damaged or have different specifications from the PO Upon receipt of such goods UN will not accept ownership until resolution is reached with vendor This stock type blocks full financial posting and invoice processing 15

16 Umoja Logistics: IM & WM Umoja will act as both an Equipment and Inventory Management solution as well as a financial one. Full scope of Umoja Logistics Execution includes Inventory Management as well as a Warehouse Management solution. Inventory Management (IM) Implemented at ALL plants holding inventories to: Manage inventory levels and enable the recording and tracking of materials on a quantity and value basis, at the storage location level Includes planning, entry and documentation of stock movements (Goods Receipt, Goods Issue, Physical Stock, Posting and Physical Inventory Verification) Integrated with Financial Accounting to enable financial posting Warehouse Management (WM) Implemented at PARTICULAR plants holding inventories to: Facilitate the management of physical space. Reflects the structure of a warehouse and monitors the allocation of storage bins, and any transfer transactions within the warehouse Manage the flow of goods within a physical structure. Enables the user to view the flow of materials using advanced Put Away and Picking Strategies Reflect the impact of IM transactions on WM operations 16

17 Logistical Structure within Umoja A plant is the location where materials are produced, purchased, stored, inventoried, shipped, received and valuated or from which services are provided. A storage location reflects the inventory owned by a particular Funds Center in a plant. It also reflects the geographical locations that fall within the same plant. One Funds Center can therefore have multiple storage locations However, no two Funds Center can share the same storage location Materials in inventory are managed in storage locations Plant PLANTS: Peacekeeping Mission, Special Political Mission UNHQ OAHs (UNON, UNOG, UNOV, etc) Entities (UNEP, UN-HABITAT, etc) Storage Location Material Material Material Material Storage Location Material Material Material Material STORAGE LOCATIONS: Plant-specific physical location Site where goods are physically received and/or stored Site where fund center controls inventory SAU for PK mission Organizational Unit at HQ/OAHs (i.e. Section) 17

18 Structural Elements for Logistics: IM & WM EXAMPLE A Plant A Plant B EXAMPLE B Plant & Engineering Supply Safety & Security IM SLoc 0001 SLoc 0004 Central Warehouse Two storage locations can be linked to one physical warehouse to separate ownership of goods. WM Some storage locations are not linked to any physical warehouse. They represent separate areas, that are not divided into bins. Warehouse 002 Storage Locations: For IM only inventories, it will reflect the location as well For WM inventories, physical area will be reflected within the warehouse structure Warehouse: A Warehouse in Umoja reflects the physical space where goods are centrally managed at a bin level. Inventories from multiple storage locations that are physically co-located can be managed in one Warehouse. Transit Location (Virtual) Note: All Inventories must be converted against a predefined logistics structure. Plants and Storage Locations have to be defined prior to loading all inventories and they will be loaded with reference to these defined structures. 18

19 Storage Locations Examples - UNON Plant Sloc Description KE BCP Store LIBGF KE Budget BCP Store UNSAACO KE Owner BCP WBLK KE Med Store CentrA KE Med Store FBLK KE Med Str MCI Tlr KE WH W BMTU Store KE WH W MPAU Store KE W PMU Store KE SSS Store GBLK KE DCS Print Shop KE RECV DCS Location 19

20 Structural Elements for Logistics: IM & WM There are two types of storage locations: Transit Storage Locations (Virtual Goods Receipt & Transit Locations) Transit locations have been created to indicate where goods are geographically located prior to arrival to final destination. They support the Virtual Goods Receipt process and have no financial derivation (no correspondence to Funds Center). Stocking Storage Locations (ex. Medical Section, Facilities Management, etc.) Material/Inventory is physically stocked and managed at these storage locations Linked to one Funds Center/Plant, reflecting ownership and deriving financial postings Note: For technical reasons, fixed assets always require receipt into a storage location (even when they are not procured for inventory/stock and are procured for consumption/immediate use). Accordingly, a specific storage location (A000) is available for this purpose in each plant. 20

21 Warehouse Structure Warehouse Management provides visibility of the material location down to the storage bin level in the warehouse. The hierarchical warehouse structure contains the following basic elements: Warehouse Number Storage Type Storage Type Storage Type Storage Section Storage Section Storage Bin Storage Bin Quant Quant 21

22 Warehouse Structure Terms Warehouse Number An entire physical warehouse is defined in using a single warehouse number Storage Type Each of the warehouse areas that make up the warehouse is defined as a Storage Type. The storage type is configured based on spatial, technical and organizational characteristics Storage Types drive putaway and picking strategies implemented at the warehouse Storage Section and Bin Each storage type is subdivided in storage bins. Bins are grouped in Storage Sections in a Storage Type A storage section generally includes all bins that have certain characteristics in common The bins indicate the exact position of the stored goods in the warehouse Quant A quant is the stock of any material with the same features in one storage bin. The system manages different batches of a material as different quants 22

23 Warehouse Management Structure: Example US00 Plant US00 Plant Facilities Management Mail & Pouch Broadcast Section Conference Services Rcv Safety & Security Storage Location Warehouse U10 Warehouse Hazmat IT and Electronics Stationary & Office Supplies Household Materials Storage Type Similarly, we have the same setup for stationary and household materials. Corrosive Toxic Extremely Dangerous Biohazard Fast moving items Slow moving items Storage Section Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Stg. Bin Storage Bin 23

24 Warehouse Design Example: UNON Warehouse Storage Types 001 X Block 001 X Block Basement 002 W Block 003 Old Commissary 004 NOF1 005 NOF4 001 H Block 002 Central 003 NOF3 004 CMMF 005 J Block 006 Rub Hall 001 UNSASCOO 002 Library GF Storage Sections 001 Rub Hall 002 Central Area For each storage type/sections one or several bins have been created System Storage Types 001 Block H 001 Print Shop 001 UNSASCOO Storage Sections (for all): 001 Total Section 24

25 Warehouse Concept Examples: UNON Warehouse: ON1 UNON warehouse Storage Type: 001 Office supp & Stationary Storage Sections: 001 X Block Storage bins: XBOS00001 Storage Type: 002 IT and Electronics Storage Sections: 001 X Block Basement Storage bins: XBAI00001 Storage Type: 003 Engineering Storage Sections: 001 H Block Storage bins: HBS HBS

26 Warehouse Management Inventory Management Inventory and Warehouse Views of Goods In the IM view, goods are received to Storage Locations; inventory quantity, value, ownership and accounting aspects are updated. Storage Location 7000 Storage Location 7100 Storage Location 7200 Funds Center Funds Center Funds Center In the WM view, the same goods are placed into Storage Bins to reflect detailed physical location. Storage Bin 1000 Storage Bin 2000 Storage Bin

27 Staging Area A goods movement is always initiated in IM through a Goods Movement with a specific Movement Type (e.g., 101 Goods Receipt). In WM, for every Movement Type there is a system staging area. Staging areas are interim storage areas for goods in the warehouse prior to physical put away, issue, etc. Examples of staging areas are: Goods Receipts: Interim storage of unloaded goods until they are put away Goods Issues: Interim storage of picked goods until they are loaded on a truck GR Movement Type Goods Receipt Staging Area GI Movement Type Goods Issue Staging Area 27

28 Staging Area The concept of staging area is important to warehouse users. When a user is running an ECC report to view the physical location of goods (either by storage type or by materials), goods that have not been physically put away, issued, etc. are reflected in the corresponding staging area. 28

29 Storage Types Features for future implementation The following WM features are not currently included in Umoja at go-live: Storage Types strategies to automatically determine put-away and picking locations (Removal strategy, Picking strategy) Capacity checking (for maintaining weight of materials) Storage Unit Management (not tracking at quantity level, e.g. using pallets) Warehouse Number 001 Storage Type 902 Goods Receipt Area Storage Type 001 Goods Receipt Storage Type 004 Storage Type 910 Goods Issue Area Storage Type 005 Goods Issue 29

30 Putaway Strategies For inbound and internal movements, the system uses user-defined controls to execute the appropriate putaway strategies. Each warehouse is customized based on a combination of three criteria. This affects the stock placement and removal strategies and restricts the bins the user can choose. Criteria The criteria are: Indicators on the Material Master setting Storage Location configured for a particular storage type Storage Unit management determined by the type of storage units the stock is transported in 30

31 Learning Checkpoint 1 A indicates the exact position of the stored goods in a warehouse storage type. Fill in the blank with the correct option. A. Storage section B. Storage type C. Storage bin D. Warehouse number 31

32 Learning Checkpoint 1 A indicates the exact position of the stored goods in a warehouse storage type. Fill in the blank with the correct option. A. Storage section B. Storage type C. Storage Bin D. Warehouse number Option C is the correct answer. A storage bin indicates the exact position of the stored goods in a warehouse storage type. 32

33 Module 1 Summary The key points covered in this module are listed below: The full scope of Umoja includes implementation of two solutions: Inventory Management and Warehouse Management There are two types of storage locations in Umoja: Transit and Stocking locations In Inventory Management, storage locations are location based In Warehouse Management, warehouses are created based on business decisions The warehouse structure contains five basic elements: warehouse number, storage type, storage section, storage bin and quant For inbound and internal movements, the system uses user-defined controls to execute the appropriate placement and removal strategies For outbound movements, the system uses user-defined controls to execute the appropriate picking strategy to assign the best picking location 33

34 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 34

35 Module 2 Objectives After completing this module, you will be able to: Explain the Put-Away process in the warehouse 35

36 Goods Receipt into Warehouse The Inbound Goods process is performed when receiving goods from commodity vendors and shipment from other locations. Inherent in this process is the tracking of inbound goods movement and, upon receipt, basic verification to affirm that goods being received confirm to the Purchase (PO)/contract. 36

37 Document Flow into the Warehouse PO Inbound Delivery GR Slip TO Confirmation (transaction) IM Req WM Goods Receipt Goods Receipts Staging Area Put Away Warehouse Goods Issue Goods Issue Staging Area Picking Reservation GI Slip TO Confirmation (transaction) 37

38 High Level Process: Goods Receipt and Put Away in Warehouse The high-level steps in the Goods Receipt and Put Away process are given below. Inbound Coordinator 1 2 Receiving User Inventory Management Inbound Delivery Goods Receipt Warehouse Management AUTOMATED Warehouse Sr User Warehouse User Requirement Confirmation 38

39 High Level Process: Goods Receipt and Put Away in Warehouse Inbound Delivery Goods Receipt Requirement Confirmation As you recall, an Inbound Delivery is a system document used to collect all shipment/delivery details (similar to an Advanced Shipping Notice provided by freight forwarders). The Inbound Delivery Monitor, accessible using the T-code VL06I, indicates the list of Inbound Deliveries with expected delivery dates at a specific location. In case of Virtual Goods Receipt, the Actual Goods Receipt date indicates the point at which the transfer of ownership occurs prior to the arrival to the Receiving Area. 39

40 High Level Process: Goods Receipt and Put Away in Warehouse Inbound Delivery Goods Receipt Requirement Confirmation Goods received at the receiving location are visible at an inventory level (storage location level) and not at a warehouse level (not at bin level). The MIGO screen is given below. 40

41 High Level Process: Goods Receipt and Put Away in Warehouse Inbound Delivery Goods Receipt Requirement Confirmation If the receiving storage location is warehouse managed, a system document, called Requirement, is generated automatically to request the transfer of goods from Inventory Management to Warehouse Management. 41

42 High Level Process: Goods Receipt and Put Away in Warehouse Inbound Delivery Goods Receipt Requirement Confirmation A (TO) is initiated from a Request. Using this document, you can specify the final location of the goods and move the goods from the receiving area to the final bin location. A TO screenshot with predefined bin strategy is given below. 42

43 High Level Process: Goods Receipt and Put Away in Warehouse Inbound Delivery Goods Receipt Requirement Confirmation Once the material is moved to the final place (bin) physically, the Confirmation completes the process and indicates the completion of the Put Away process. The Warehouse User confirms that the goods are placed in the bin. 43

44 High Level Process: Goods Receipt and Put Away in Warehouse Inbound Delivery Goods Receipt Requirement Confirmation The Bin Status report is given below. This can be used to verify that the goods have been put away in the bin T-code LX03. 44

45 Detailed Process: Put-Away in Warehouse The detailed steps in the Put Away process are illustrated in the next slides. Warehouse Senior User Warehouse User Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm Warehouse Senior User plans the WH activities based on outstanding Requirements for put-away, picking and internal WH movements; executes the Umoja reports to list the open Requirements Warehouse Senior User analyses the items that needs to be put away (commodity, date, owner), the available space in the system/with visual inspection, and decides bins locations and operational priorities Warehouse Senior User creates the in Umoja to order the put away of the goods in the selected storage type, section and bin; notifies the warehouse staff for executing the transfer order 4 Warehouse User review the list of s that have to be executed in WH Warehouse User prints the s to be executed. Note: The TO can be printed in multiple copies and affixed to carton or boxes as labels for tracking purposes Warehouse User executes the physical put away of the items. If the items have to be put away in a different WH area, the new destination bins are noted in the TO printed form After the TO is executed it is to be confirmed in Umoja. The Stock Card is updated 45

46 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm T-code: LB10 Populate the following fields: Warehouse No. Source Storage type: For a list of open Put-Away Requirements select Source Storage Type = 902; for a list of open Picking Requirements, select the required interim storage type, e.g., 911 (Goods Issue to Cost Center), or 914 (Goods Issue to ), or 916 (Shipping Area Deliveries) Ensure the Status Open checkbox is selected. The list of open Requirement is displayed along with the related Material Document (e.g., the Goods Receipt Material Document). 46

47 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm T-code: LX01 Populate the following fields: Warehouse No. Storage type: select the applicable storage type depending on items to be put away and available space in the warehouse The list of available empty bins in the selected storage type is displayed. 47

48 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm T-code: LT06 (TO for Put Away) Populate the following fields in the Basic Data tab: Material Document No: Material document number created in previous steps Material Document Year: Year of the material document created in previous steps Warehouse Number Foreground/ Background/System-Guided: The system defaults the control as System-Guided. Don t change it Click the Enter icon. 48

49 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm The following screen is displayed. Click the Stock removal Foreground button. The system will take you to a new screen where you shall specify the exact warehouse location where the material is to be stored. 49

50 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm To create a TO for put-away (good receipt), populate the following fields in the Basic Data tab: Destination storage type: Selected storage type for putting the goods away Destination storage section (optional) Destination storage bin: Selected storage bin for putting the goods away Click Enter. Note: Message Check your entries will be displayed below. Click the Enter icon again. Click the Save icon to post the order. Note: If the Goods Receipt Material Document includes multiple line items, the system will take you to a new screen where you can repeat the above steps for the new item. 50

51 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm T-code: LT23 (list of TO, open, by date). Populate the following fields: Warehouse No. number (if known) Ensure that the Only open TO items check box is selected. Click the Execute icon. The list of open s for execution is displayed. To display the details, double click the TO number. 51

52 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm T-code: LT31 Populate the following fields: Warehouse No: The number of the warehouse TO No: This is the number created in previous steps Print Code: Z1 for printing one TO line item per page; Z2 for printing multiple TO line items Printer: Recommend to use LOCL, this will print on windows default printer Spool Control Data: 01 for printing immediately; 02 for creating the spool request Click the Enter icon. 52

53 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm Click the menu. Click the Print icon. The pop-up box is displayed. Click the Print button. 53

54 Detailed Process: Put-Away in Warehouse Check Received Items for Put-Away Analyze Available Space/Items for Put-Away Create for Put-Away Checks Open s Print Execute Confirm T-code: LT12 Populate the following fields in the Basic Data tab: Warehouse No: The number of the warehouse TO No: This is the number created in previous steps Click the Enter icon. The system displays the items to be confirmed. Click the Confirm Internally button. Click the Save button. Note: If you receive a message " order already confirmed...", the may have been automatically confirmed. 54

55 Learning Checkpoint 1 If the receiving storage location is warehouse managed, an Umoja document, called, is generated to request the transfer of goods from Inventory Management to Warehouse Management. Fill in the blank with the correct option. A. Goods Receipt B. Requirement C. D. TO Confirmation 55

56 Learning Checkpoint 1 If the receiving storage location is warehouse managed, an Umoja document, called, is generated to request the transfer of goods from Inventory Management to Warehouse Management. Fill in the blank with the correct option. A. Goods Receipt B. Requirement C. D. TO Confirmation Option B is the correct answer. If the receiving storage location is warehouse managed, an Umoja document, called Requirement, is generated to request the transfer of goods from Inventory Management to Warehouse Management. 56

57 Module 2 Summary The key points covered in this module are listed below: The Inbound Goods process is performed when receiving goods from commodity vendors and shipment from other locations The high-level steps in the Goods Receipt and Put Away process Goods received at the receiving location are visible at an inventory level (storage location level) and not at a warehouse level (not at bin level) If the receiving storage location is warehouse managed, an Umoja document, called Requirement, is generated to request the transfer of goods from Inventory Management to Warehouse Management A (TO) is initiated from a Requirement. This document is used to indicate the final location of the goods and move the goods from the receiving area to the final bin location Once the material is moved to the final place (bin) physically, the Confirmation indicates the completion of the Put Away process 57

58 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 58

59 Module 3 Objectives After completing this module, you will be able to: Explain the Picking process following the issuance of goods from stock 59

60 Document Flow into the Warehouse PO Inbound Delivery GR Slip TO Confirmation (transaction) IM WM Goods Receipt Goods Receipts Put Away Warehouse Goods Issue Goods Issue Picking Reservation GI Slip TO Confirmation (transaction) 60

61 High Level Process: Goods Issue and Picking The high-level steps in the Goods Issue and Picking process are given below. Requisitioner 1 2 Inventory User Inventory Management Reservation Goods Issue Warehouse Management Automatically Warehouse Senior User Warehouse User Request Confirmation 61

62 High Level Process: Goods Issue and Picking Reservation Goods Issue Request Goods Issue Confirmation Initial document is a reservation where the user can request the goods to be issued out from the inventory. Reservation data: T-code ZMMMB21 to create reservation: To select the movement type, click the Movement Type menu Select the Consumption menu item Select the required type of posting Fund of requesting office Cost Center / WBS or (depending on the previous selection) Goods Recipient as Requestor Name Required material number Quantity of requested item 62

63 High Level Process: Goods Issue and Picking Reservation Goods Issue Request Goods Issue Confirmation Referring to the previously created reservation, the Goods Issue posting can be performed in Inventory Management (quantity at inventory level is decreased), but at this time the goods are physically still in the warehouse. Goods Issue starts in Inventory Management with the Inventory Manager issuing goods. 63

64 High Level Process: Goods Issue and Picking Reservation Goods Issue Request Goods Issue Confirmation During the Goods Issue or transaction, there is capacity to indicate an unloading point that can indicate where goods will be offloaded. The Inventory Manager can use this field to indicate the pick up point to the warehouse (warehouse or office). 64

65 High Level Process: Goods Issue and Picking Reservation Goods Issue Request Goods Issue Confirmation In the MMBE screen, for the Inventory Manager, the goods are no longer appearing in his/her inventory as he/she has confirmed issuance. Before After 65

66 High Level Process: Goods Issue and Picking Reservation Goods Issue Request Goods Issue Confirmation If the issuing storage location is warehouse managed, a Request is generated to request the picking of goods from the warehouse to the issuing party. Goods issued in Inventory Management will create a requirement to transfer goods in the warehouse (refer for example to the report screen shot, transaction LS26). 66

67 High Level Process: Goods Issue and Picking Reservation Request Request Goods Issue Goods Issue Confirmation The is initiated from the Request. Using this document the user can specify the bin from which the material has to be picked. Goods Issue starts in Inventory Management with the Inventory Manager issuing goods. 67

68 High Level Process: Goods Issue and Picking Reservation Request Request Goods Issue Goods Issue Confirmation Once the material is picked and issued out physically, the Confirmation completes the process and indicates the completion of the picking process. The Warehouse Operator confirms that the goods have been picked and are no longer in the bin. 68

69 High Level Process: Goods Issue and Picking Reservation Request Request Goods Issue Goods Issue Confirmation After goods are confirmed on the, they are no longer reflected in the bin in the warehouse (refer for example to the report warehouse stock overview, T-code LS26). 69

70 Detailed Process: Picking Goods from Warehouse The system is set up in order to propose the source location in the warehouse based on FIFO. However, the system proposal can be overwritten, if required. The detailed steps in the Picking process are illustrated below. Warehouse Senior User Warehouse User Check Issued Items for Picking Analyze Stock Report to Determine Create for Picking Check Open s Print Execute Confirm Warehouse Senior User plans the WH activities based on outstanding Requirements for put-away, picking and internal WH movements; executes the Umoja reports to list the open Requirements for picking Warehouse Senior User analyses the WH stock; based on the items that needs to be picked (commodity, date, owner), determines the source storage bins; can combine multiple goods issues for picking and generate pick list Warehouse Senior User creates the in Umoja to order the picking of the goods in the selected storage type, section and bin; notifies the warehouse staff for executing the transfer order Same as Put Away 4 Warehouse User review the list of s that have to be executed in WH 5 Warehouse User prints the s to be executed 6 7 Warehouse User executes the physical picking of the items. If the items have to be picked from a different WH area, the new source bins are noted in the TO printed form After the TO is executed it is to be confirmed in Umoja. The Stock Card is updated Same as Put Away Same as Put Away Same as Put Away Same as Put Away 70

71 Detailed Process: Picking Goods from Warehouse Check Issued Items for Picking Analyze Stock Report to Determine Create for Picking Check Open s Print Execute Confirm T-code: LS24 For material specific -option 1, populate the following fields: Warehouse No. Material (as per goods issue) Plant (as per goods issue) Storage Location (as per goods issue) Click the Enter icon. The list of storage types and bins where the requested material is available for picking is displayed. 71

72 Detailed Process: Picking Goods from Warehouse Check Issued Items for Picking Analyze Stock Report to Determine Create for Picking Check Open s Print Execute Confirm For all materials -option 2, populate the following fields, as applicable, in order to restrict the selection, e.g.: Warehouse No. (mandatory) Storage Type Storage Bin Plant Goods Receipt Date Note: The Dynamic Selection can be used to select additional criteria. Click the Execute icon. The list of materials in storage types and bins is displayed. 72

73 Detailed Process: Picking Goods from Warehouse Check Issued Items for Picking Analyze Stock Report to Determine Create for Picking Check Open s Print Execute Confirm T-code: LT06 Populate the following fields in the Basic Data tab: Material Document No: Material document number created in previous steps Material Document Year: Year of the material document created in previous steps Warehouse Number Foreground/ Background/System-Guided: The system defaults the control as System-Guided Don t change it Click the Enter icon. 73

74 Detailed Process: Picking Goods from Warehouse Check Issued Items for Picking Analyze Stock Report to Determine Create for Picking Check Open s Print Execute Confirm The following screen displays. Click the Stock removal Foreground button. The system will take you to a new screen where you shall specify the exact warehouse location where the material is to be picked. 74

75 Detailed Process: Picking Goods from Warehouse Check Issued Items for Picking Analyze Stock Report to Determine Create for Picking Check Open s Print Execute Confirm Click the Stock removal Background icon (picking using FIFO strategy in WM) ) or Stock removal Foreground icon (picking using FIFO, the user can manually update the system proposal). The system may issue a warning message Check your entries. Click the Enter icon. Click the Save button. 75

76 Learning Checkpoint 1 Following a goods issue performed in a storage location that is warehouse managed, which document is created in order to pick the goods in the warehouse? Select the correct option. A. Goods Receipt B. Requirement C. D. Posting Change 76

77 Learning Checkpoint 1 Following a stock transfer performed in a storage location that is warehouse managed, which document is created in order to pick the goods in the warehouse? Select the correct option. A. Goods Receipt B. Requirement C. D. Posting Change Option C is the correct answer. Following a stock transfer performed in a storage location that is warehouse managed, a is created in order to pick the goods in the warehouse. 77

78 Module 3 Summary The key points covered in this module are listed below: The Picking Goods process is performed when issuing goods from a storage location that is warehouse managed The high-level steps in the Goods Issue and Picking process Goods issued from a storage location disappears from stock (storage location level) but not from the warehouse level (not at bin level) If the receiving storage location is warehouse managed, an Umoja document, called Requirement, is generated to pick the goods from the warehouse A (TO) is initiated from a Requirement. This document is used to indicate the location from which the goods are to be picked Once the goods are issued from the bin physically, the Confirmation indicates the completion of the Picking process 78

79 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 79

80 Module 4 Objectives After completing this module, you will be able to: Explain the Move Goods internally following a stock transfer in inventory management Following the need of physically moving goods in the warehouse Manage the creation or deletion of bins 80

81 High Level Process: Move Goods in Inventory/Warehouse Different scenarios for the Move Goods Process: Move Goods Process Initiated in Inventory Management In some cases, the Move goods process is triggered by the change of the stock status (e.g. stock transfer from unrestricted to blocked or viceversa). In other cases, there is a transfer posting from storage location to storage location. In these scenarios, the Move Goods is an integrated process between Inventory Management and Warehouse Management since some steps are performed in Inventory management first and then reflected in Warehouse Management. This process is known as Posting Change. Move Goods Process Initiated in the Warehouse In this case, the trigger for this process is the need of changing the physical location of goods internally in the warehouse. There are different modalities of performing the creation depending on the scenario. 81

82 High Level Process: Move Goods in Inventory/Warehouse The high-level steps in the Move Goods process when initiated in Inventory are given below (Posting Change): Inventory User 1 2 Inventory User Inventory Management Reservation Goods Issue Warehouse Management Automatically Warehouse Senior User Warehouse User Posting Change Notice Confirmation Note: Depending on the type of stock transfer: The Reservation step may not be required in most of the cases The Confirmation may not be required (automatic confirmation) 82

83 Posting Change Concept By executing a posting change in IM for a material that is also managed in the warehouse, simultaneously a posting change in the Warehouse is triggered. Based on the posting change in MM-IM, the system creates a Posting Change Notice in the WMS. In the logical interim storage area for posting changes (posting change area), the system creates a negative quant for the material that is to be booked out and a positive quant for the material that is to be booked in. The list of posting change notices to be processed can be displayed. 83

84 Posting Change Concept To execute the posting change in the WMS, create a transfer order for a posting change notice. The single item in the posting change notice becomes an item pair in the transfer order: First TO item to move the stock to the logical posting change interim storage area Second TO item to move the stock, with a different status, either: - To the original storage bin (posting change at storage bin): The movement is a purely logical one within the WMS. No physical move of the material stocks in the warehouse, simple change of the material status in the system - To another storage bin (posting change to another storage bin): e.g., to release a material from quality inspection stock and put it away in another section of the warehouse complex 84

85 Detailed Process: Move Goods in Inventory/Warehouse The detailed steps in the Move Goods process are illustrated below. WH Senior U. Warehouse User Create (s) in Umoja Check Open s Print Execute Confirm Warehouse Senior User creates the in Umoja to either reflect a stock transfer in Inventory Management (Posting Change) or to transfer goods physically in a different location in the warehouse 2 Warehouse User review the list of s that have to be executed in WH 3 Warehouse User prints the s to be executed 4 Warehouse User executes the physical transfer of the items 5 After the TO is executed it is to be confirmed in Umoja. The Stock Card is updated Same as Put Away Same as Put Away Same as Put Away Same as Put Away 85

86 Detailed Process: Move Goods in Inventory/Warehouse Create (s) in Umoja Check Open s Print Execute Confirm Posting Change case: Create (s) in Umoja following stock transfers in Inventory Management (e.g., from unrestricted stock to blocked stock). In this case, Warehouse Senior User creates the in Umoja with reference to the material document (e.g., stock transfer); the is automatically confirmed. No need to further process it. T-codes: LU04 (list pen Posting Changes) LT06 (TO for transfer posting) 86

87 Detailed Process: Move Goods in Inventory/Warehouse Create (s) in Umoja Check Open s Print Execute Confirm On the initial screen, populate the following fields: Material Document No: Material document number created in previous steps Material Document Year: Year of the material document created in previous steps Warehouse Number Foreground/ Background/System-Guided: The system defaults the control as System-Guided. Don t change it Click the Enter icon. The system displays an overview screen, you will find a number of storage types and select the Storage Type from where you would like stock to be moved. Click the Save button 87

88 Detailed Process: Move Goods in Inventory/Warehouse Create (s) in Umoja Check Open s Print Execute Confirm Enter the Destination information: Destination storage type Destination storage section (optional) Destination storage bin Click the Enter icon. Note: If the posting includes multiple line items, the system will take you to a new screen where you can repeat the above steps for the new item. 88

89 Detailed Process: Move Goods in Inventory/Warehouse Create (s) in Umoja Check Open s Print Execute Confirm Warehouse Internal move case: Create (s) in Umoja to move goods from one bin to another in the warehouse. In this case, Warehouse Senior User creates the in Umoja indicating the source bin and the destination bin. T-code: LT01 89

90 Detailed Process: Move Goods in Inventory/Warehouse Create (s) in Umoja Check Open s Print Execute Confirm On the initial screen, populate the following fields: Warehouse No Movement Type Material Number Quantity Quantity Unit Plant Storage Location Batch (if applicable) Click the Enter icon. 90

91 Detailed Process: Move Goods in Inventory/Warehouse Create (s) in Umoja Check Open s Print Execute Confirm The system will take you to the data entry screen. Enter the following input data: Source and destination storage type Source and destination storage section Source and destination storage bin Click the Enter icon. Click the Save/Posting button. 91

92 Detailed Process: Manage Bins The Manage Bins process is triggered by the need of creating new storage bins or delete no longer used storage bins. The detailed steps in the Manage Bins process are illustrated below. Warehouse Senior User Warehouse Visual Inspection Execute Bins Status Report Execute Empty Bins Report Create New Bins Display/ Change/Delete Existing Bins Following regular inspections/changed or new type of goods/change of the warehouse layout, the Warehouse Senior User undertakes a revision of the existing storage bins The Warehouse Senior User, after performing for instance a visual inspection of the warehouse, decides to review the bins status in the system in order to optimize the space allocation, etc. The Warehouse Senior User, can further check the bins status executing for instance the Empty Bins report, to identify empty bins that can be utilized or that should be deleted The Warehouse Senior User, based on the results of his analysis on the space and bins status in the system, may decide to create new storage bins The Warehouse Senior User, based on the results of his analysis on the space and bins status in the system, may display/change or delete storage bins; note that in order to delete a bin, this must be empty 92

93 Detailed Process Manage Bins Warehouse Visual Inspection Execute Bins Status Report Execute Empty Bins Report Create New Bins Display/ Change/Delete Existing Bins T-code: LX03 On the initial screen, populate the following fields: Warehouse No Storage type Click the Execute icon or press F8 to run the report. 93

94 Detailed Process Manage Bins Warehouse Visual Inspection Execute Bins Status Report Execute Empty Bins Report Create New Bins Display/ Change/Delete Existing Bins The Bin Status Report is displayed. It shows a list of bins with their stock figures etc. It also displays the empty bins. 94

95 Detailed Process Manage Bins Warehouse Visual Inspection Execute Bins Status Report Execute Empty Bins Report Create New Bins Display/ Change/Delete Existing Bins T-code: LX01 On the initial screen, populate the following fields: Warehouse No Storage type Click the Execute icon or press F8 to run the report. 95

96 Detailed Process Manage Bins Warehouse Visual Inspection Execute Bins Status Report Execute Empty Bins Report Create New Bins Display/ Change/Delete Existing Bins A list with empty bins for the selected storage type is displayed. 96

97 Detailed Process Manage Bins Warehouse Visual Inspection Execute Bins Status Report Execute Empty Bins Report Create New Bins Display/ Change/Delete Existing Bins T-code: LS01N Note: Transaction to change a bin is LS02N; transaction to display a bin is LS03N. Populate the following fields: Warehouse No Storage type Storage bin name to be created Click the Enter icon. Populate the Storage Section and Bin Type = B1- Bulk Bin, in the next screen. Save the newly created bin. 97

98 Learning Checkpoint 1 Following a stock transfer from stock type unrestricted to blocked, performed in a storage location that is warehouse managed, which document is created in order to update the warehouse data? Select the correct option. A. Goods Receipt B. Requirement C. D. Posting Change 98

99 Learning Checkpoint 1 Following a stock transfer from stock type unrestricted to blocked, performed in a storage location that is warehouse managed, which document is created in order to update the warehouse data? Select the correct option. A. Goods Receipt B. Requirement C. D. Posting Change Option D is the correct answer. Following a stock transfer performed in a storage location that is warehouse managed, a Posting Change document is created in order to update the warehouse data. The Posting Change is processed with a. 99

100 Learning Checkpoint 2 Which is the transaction for creating a new storage bin? Select the correct option. A. LS01N B. LT01 C. LX02 D. LS24 100

101 Learning Checkpoint 2 Which is the transaction for creating a new storage bin? Select the correct option. A. LS01N B. LT01 C. LX02 D. LS24 Option A is the correct answer. The transaction for creating new bins is LS01N. 101

102 Module 4 Summary The key points covered in this module are listed below: The Move Goods internally process is performed when a) there is a stock transfer in Inventory Management or b) when there is the need to move physically the goods in the warehouse. The high-level steps in the Move Goods process A (TO) can be initiated from a Posting Change. This document is to align inventory management data and warehouse data and does not need to be confirmed. A (TO) can be initiated directly in the warehouse. This document is to record the transfer of goods from one bin to another bin in the warehouse. The storage bins can be listed, displayed, created, changed and/or deleted (the latter, only if empty) 102

103 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 103

104 Module 5 Objectives After completing this module, you will be able to: Explain the Disposal process in the Warehouse 104

105 Disposal Process: Sample Process 105

106 Detailed Process: Disposal Process The Disposal process is triggered by the identification of damaged, expired or obsolete items requiring disposal. Once the disposal action and method are approved, the disposal process in the warehouse is performed; this example refers to disposal from stock via scrap. The disposal process is an integrated process between Inventory management and Warehouse management since some steps, like goods transfer from unrestricted stock or goods issue to scrap are performed in Inventory Management and in Warehouse Management. WH Senior U. Warehouse User WH Senior U. Warehouse User Create TO for Segregating Goods in a WH Area Print TO for Moving Goods to Disposal Area Confirm TO for Moving Goods to Disposal Area Create TO to Align IM and WM Create TO for Final Disposal Print TO for Execution Confirm TO Following the identification of damaged goods, the Warehouse Senior User create TO for segregating the goods in a dedicated WH area (LT01) The Warehouse User print TO for moving goods to disposal area (LT31) The Warehouse User, after moving the goods to the disposal area, confirm TO (LT12) The Warehouse Senior user performs the required to confirm the posting change in WH management with reference to the Posting Material document; this step is required in all cases where, for instance, the Inventory user performed a stock transfer from Unrestricted stock to blocked stock (LT06) The Warehouse Senior User creates a TO as a order to dispose the items, in line with the approved disposal notification this is in line with the goods issue for scrap document (LT06) The Warehouse User print TO for scrapping goods (LT31) The Warehouse User, after scrapping goods, confirm TO (LT12) Same as Move Goods Same as Put Away Same as Put Away Same as Move Goods Same as Picking Goods Same as Put Away Same as Put Away 106

107 Learning Checkpoint 1 Which transactions are typically used in a Disposal Process? Select the correct option. A. LS01N, LS02N, LS24 B. LT01, LT06, LT31, LT12 C. LX02, LX01, LX03 D. LI21, LI20, LX17 107

108 Learning Checkpoint 1 Which transactions are typically used in a Disposal Process? Select the correct option. A. LS01N, LS02N, LS24 B. LT01, LT06, LT31, LT12 C. LX02, LX01, LX03 D. LI21, LI20, LX17 Option B is the correct answer. The transactions typically used in a Disposal Process are LT01, LT06, LT31, LT

109 Module 5 Summary The key points covered in this module are listed below: The Disposal of Goods process is triggered by the identification of damaged, expired or obsolete items requiring disposal Once the disposal action and method are approved, the disposal process in the warehouse is performed The disposal process is an integrated process between Inventory management and Warehouse management since some steps, like goods transfer from unrestricted stock or goods issue to scrap are performed in Inventory Management and in Warehouse Management 109

110 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 110

111 Module 5 Objectives After completing this module, you will be able to: Explain the Physical Count process in the Warehouse 111

112 Detailed Process: Perform Warehouse Physical Count The Physical Count process is usually triggered by the regular schedule of counts in the warehouse. The physical count requires planning since the bins being counted are blocked for any movement in the warehouse until the difference are posted. The differences identified during the count have to be cleared both in Warehouse Management and in Inventory management. Warehouse Senior User Execute Report to Review Bins for Count Create Warehouse Count Document Warehouse User Print Count Document Inbound Delivery Enter Count Results Warehouse Senior User Executes Count Differences Report Goods Receipt Initiates Recount as/if Applicable Clear Differences in WM Property Control User Clear Differences in IM The Warehouse Senior User executes a warehouse stock report to review and confirm the bins to be counted. The report is printed in order to additionally serve as a reference in case of issues/discrepancies during or after the count The Warehouse Senior User creates the warehouse count documents as per agreed plan and schedule 3 Warehouse User prints the physical count document as instructed by the Warehouse Senior User in order to perform the count 4 Warehouse User enters the count results In Umoja 5 Warehouse Senior User executes the count difference report and performs the initial analysis of differences in order to determine next steps 6 Warehouse Senior User initiates the recount as/if applicable 7 Property Control User Clear differences in Warehouse Management and 8 in Inventory Management

113 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: LX02 Populate the following fields, as applicable, in order to restrict the selection, e.g.: Warehouse No. (mandatory) Storage Type Storage Bin Plant Goods Receipt Date Note: To select additional criteria, click the Dynamic Selection icon. Click the Execute icon. 113

114 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM The list of materials in storage types and bins is displayed. 114

115 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: L101N Populate the following fields: Warehouse No. Storage type Planned count date Note: To select additional criteria, click the Dynamic Selection icon. Click the Execute icon. 115

116 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM The next screen is displayed. Populate the following fields: Stor. Bin (these are the bins that will be counted) Name of Counter When the bins to be counted have been included, click the Activate icon. The system will issue a message The Inventory Record Number XXXXXXXX activated. Note the inventory record for use in the next steps of the process. 116

117 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: LI04 Populate the following fields: Warehouse Number Inventory record Recount version: Populate this field if it is a recount Printer: LOCL List name: ZRLLI0400 (default) Print report: ZRLLI0400 (default) Select the following check boxes: Print list Print immediately Note: The system will pre-populate the fields if this transaction is executed immediately after creation of the system inventory record (previous step). 117

118 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: LI11N Populate the following fields: Warehouse Number Inventory record Recount version: Populate this field if it is a recount Count date: Date when the count was performed Name of counter: It will be automatically populated with the user id of the user entering the count Click the Enter icon. 118

119 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM The Enter Inventory Count: Overview screen is displayed. Enter the count results in the Counted quantity field for each storage bin. Select the Zero check box for the storage bin where the count was zero. Click the Enter icon Note: If there are differences, you will get a message on the screen to notify the % variance. Click the Enter icon to confirm. Click the Save icon. Note the system message: Inventory count is added for inventory XXXXXXX. 119

120 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: LX17 Populate the following fields: Warehouse No. Storage type Storage bin: It is an optional field Click the Execute icon. A report is generated with the difference per storage type for the various bins. 120

121 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: LI14 Populate the following fields: Warehouse Number Inventory record Click the Enter icon. The Start Recount: Initial Screen is displayed. It displays a recount overview report reflecting the recount variances and the total US$ value difference. Select the check boxes on the left side of the line items (storage bins) which are to be recounted from the list of various bins in that inventory record. Click the Initiate Recount button 121

122 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM The Start Recount: Initial Screen is displayed. It displays a recount overview report reflecting the recount variances and the total US$ value difference. Select the check boxes on the left side of the line items (storage bins) which are to be recounted from the list of various bins in that inventory record. Click the Initiate Recount button. Note: To perform the recount, please refer to the steps followed for the Enter Inventory Count and enter the recount version in LI11N transaction. 122

123 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: LI20 Populate the following fields: Warehouse Number Inventory record Click the Enter icon. The next screen is displayed. 123

124 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM Select the check boxes on the left side of all the storage bins for which you would like to clear the differences, if any. Click the Write Off button. The system will display a message with number of bins cleared. 124

125 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM T-code: ZLE_LI21 Note: The difference handling is different for serialized and not serialized materials. For Serialized Materials there are a dedicated set of steps that are listed in next slide. Populate the following fields: Warehouse Number Storage type: 999 (this is a pre-definite value) Storage bin: (blank) Click the Enter icon. 125

126 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM The system displays the warehouse count differences that are still to be cleared in Inventory Management. Select the check boxes on the left side of the line items that display the differences that are to be written off. Click the List from the top menu. Select the Clear Online Frgrnd check box. Click the Write off button. Note: The transaction either removes the extra material from the inventory or adds material to the inventory. A message is displayed by the system indicating that the quant is cleared. In the background, a set of material and accounting documents are created. 126

127 Detailed Process: Perform Warehouse Physical Count Execute Report to Review Bins for Count Create Warehouse Count Document Print Count Document Enter Count Results Executes Count Differences Report Initiates Recount as/if Applicable Clear Differences in WM Clear Differences in IM Note: These steps apply in case as a result of the physical count there are differences for materials which are serialized, hence the individual serial numbers (missing or found) have to be indicated. These steps are required for Serialized Materials for which there are differences identified during the count. 1. Negative difference: enter the serial number in the Serial Number field for the physical count difference that is to be cleared. This will be the serial number that has not been found during the count 2. If, as a result of the physical count, a positive difference is detected (the counted quantity of the material is higher than the quantity in the system), a serial number may need to be created 3. To do so, just select the create serial number automatically check box 4. A pop up screen is displayed that specifies the Serial Number 5. If you know the serial number, you can specify, else you can search it in the serial number list. You can generate it for addition to stock (physical count results into a quantity higher than the quantity in the system) 6. Refer to next slides for details on dealing with differences for serialized materials 127

128 Inventory Differences The inventory differences are: When the inventory difference relates to a serialized material, then some further investigation is to be carried out to determine the status of the item. The reason for this is that the serialized items will have in Umoja not only a quantity and a value in the inventory, but also individual serial numbers and equipment master records. In some cases, depending on their value, a fixed asset master record is also required In cases where the counted quantity is less than the system quantity, when entering the count the Inventory User will specify the serial numbers which are not found. When the difference are cleared, the status of the corresponding equipment master records is automatically updated (from ESTO EQID to AVLB EQID); further steps may be required involving the Asset Accountant In cases where the counted quantity is more than the system quantity, a distinction is required to determine if the equipment is new (no master record exists in Umoja) or it is, for instance, a used equipment returned to stock for which a master record already exists. If it is a new item, then it is possible to specify a new serial number when clearing the difference; the equipment master record is to be manually activated; for used equipment an alternative approach is to be identified 128

129 Inventory Differences The inventory differences are: In some cases, the difference between system quantity and physical count quantity is related to transactions that haven t been recorded or wrongly recorded, e.g.: Inventory differences may result into extra quantities found (e.g. goods receipts haven t been recorded in the system) or less quantity found (e.g. goods issues haven t been recorded in the system) Depending on the specific scenario, several corrective actions may be required If the discrepancy is clearly due to missing system transactions, then an option to address this exception could be to complete the first count with the system quantities (only for the identified materials), perform the missing transactions and recount only the specific items 129

130 Learning Checkpoint 1 Which is the relevant enterprise role for clearing the differences resulting from the warehouse count? Select the correct option. A. Inventory User B. Warehouse Senior User C. Property Control User D. Asset Accountant 130

131 Learning Checkpoint 1 Which is the relevant enterprise role for clearing the differences resulting from the warehouse count? Select the correct option. A. Inventory User B. Warehouse Senior User C. Property Control User D. Asset Accountant Option C is the correct answer. The relevant enterprise role for clearing the differences resulting from the warehouse count is the Property Control User. 131

132 Module 6 Summary The key points covered in this module are listed below: The Warehouse physical count process is performed regularly at the intervals required to account for correct quantity and value of inventory The count is carefully planned and staffed since the counted bins are blocked (do not accept transactions) until the warehouse differences are posted The enterprise roles involved in performing a warehouse physical count in Umoja are Warehouse Senior User, Warehouse User and Property Control User If need be, based on the differences detected, the first count may be followed by one or several recounts The differences detected during the count need to be cleared in Umoja, both in Warehouse Management and in Inventory Management 132

133 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 133

134 Course Summary The key points covered in this module are listed below: The full scope of Umoja includes implementation of two solutions: Inventory Management and Warehouse Management In Inventory Management, storage locations are location based In Warehouse Management, warehouses are created based on business decisions The Inbound Goods process is performed when receiving goods from commodity vendors and shipment from other locations The Picking Goods process is performed when issuing goods from a storage location that is warehouse managed 134

135 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 135

136 Course Assessment Now that you have completed all the modules in this course, you can test your knowledge by completing the Course Assessment. To receive credit for completing this course, you must pass this assessment with a minimum score of 90%. To complete the assessment you must return to the Learning Management System: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course assessment 5. Click the Submit button once you have completed the assessment 136

137 Agenda Course Introduction Module 1: Warehouse Management Overview Module 2: Put-Away Goods Module 3: Pick Goods Module 4: Move Goods Internally and Manage Bins Module 5: Execute Disposal of Goods Module 6: Perform Physical Count in Warehouse Course Summary Course Assessment Course Survey 137

138 Course Survey Your feedback is important to the continuous improvement of our training program. Please complete the evaluation for this course using the following steps: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course survey 5. Click the Submit button once you have completed the course survey 138

139 Congratulations! You have successfully completed the Umoja Warehouse Management course. 139