Business Continuity Planning. Presentation and. Direction

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1 Business Continuity Planning Presentation and Direction Thomas Bronack, president Data Center Assistance Group, Inc th Avenue Whitestone, NY Phone: (718)

2 What is Business Continuity Planning? Planning to ensure the continuation of operations in the event of a catastrophic event. Business continuity planning goes beyond disaster recovery planning to include: the actions to be taken, resources required, and procedures to be followed to ensure the continued availability of essential services, programs, and operations in the event of unexpected interruptions. 4/19/2012 Business Continuity Presentation 2

3 Key Elements Disaster Recovery Business Recovery Contingency Planning Crisis Management 4/19/2012 Business Continuity Presentation 3

4 Business Continuity Plan Identify Risks - Triage to assess all processes All business functions Data Suppliers Infrastructure Develop Plans for Everything Test and Exercise the Plans Layer Business Plan & Disaster Plan 4/19/2012 Business Continuity Presentation 4

5 Create a Business Continuity Management Team Lead by Top Management. Project Monitored by the Board of Directors. Regular Status Reporting to Management. Key Players Senior Officials Internal Audit Risk Management Legal Finance/Budget Procurement Safety Others? Broad-based Planning Project. Awareness for Everyone. 4/19/2012 Business Continuity Presentation 5

6 Business Continuity Process Assess - identify and triage all threats (BIA) Evaluate - assess likelihood and impact of each threat Prepare plan for contingent operations Mitigate - identify actions that may eliminate risks in advance Respond take actions necessary to minimize the impact of risks that materialize Recover return to normal as soon as possible 4/19/2012 Business Continuity Presentation 6

7 Project Reporting/Tracking Use summary reports for management Measurable and quantifiable progress Risk rating Prioritization Regular reporting (weekly or bi-weekly) Sort on priority, progress, time-to-completion 4/19/2012 Business Continuity Presentation 7

8 BIA Review Factors All Hazards Analysis Likelihood of Occurrence Impact of Outage on Operations System Interdependence Revenue Risk Personnel and Liability Risks 4/19/2012 Business Continuity Presentation 8

9 Process Inventory and Triage The purpose of the BIA is to: Identify critical systems, processes and functions; Establish an estimate of the maximum tolerable downtime (MTD) for each business process Assess the impact of incidents that result in a denial of access to systems, services or processes; and, Determine the priorities and processes for recovery of critical business processes. 4/19/2012 Business Continuity Presentation 9

10 Prioritize Risk Factors Personal Safety Risk Services Risk Operational Risk Revenue Risk Liability Risk Good Will (Societal) Risk 4/19/2012 Business Continuity Presentation 10

11 Risk Analysis Matrix High Medium Area of Major Concern Low Low Medium High 4/19/2012 Business Continuity Presentation 11

12 Risk Rating Methodology Risk Risk Numeric Factor Rating Score BCP Risk Rating Methodology Explanation Degree of H 8 Process must function for core operations Organizational M 6 Process required for daily settlement Dependence L 3 Process is not critical to daily operations Probability H 0 Probability > 0.5 that alternative process will work of Successful M 2 Probability < 0.5 that alternative process will work Alternative L 3 No plans for alternative process Dependence H 5 Business functions depend highly on process on M 3 Business functions depend somewhat Automation L 1 Manual operation possible w/o penalty Criticality of H 4 Critical business function - core process Business M 2 Secondary line-of-business Process L 0 Not a critical process 4/19/2012 Business Continuity Presentation 12

13 What Are External Risks? External Risks are risks presented by factors outside the enterprise; these include: risk present in natural disaster, labor strife, the possible failures of business partners, suppliers, public utilities, transportation, telecommunications, and other businesses. 4/19/2012 Business Continuity Presentation 13

14 Applications Infrastructure Risk External Factors High Risk Areas Low Threat Areas 4/19/2012 Business Continuity Presentation 14

15 Review External Dependencies Infrastructure Dependence (power, telecom, etc.) Suppliers Subcontractors Vendors Your Organization Clients / Customers Conduit Organizations System Up Time (computing, data,networks, etc.) 4/19/2012 Business Continuity Presentation 15

16 Loss of Lifelines What will we do if there is no power? No phone service? No Water? Government services? How will the public react? 4/19/2012 Business Continuity Presentation 16

17 Emergency Management Planning Work with local and regional disaster agencies Assess special problems with disasters Loss of lifelines Emergency response Review and revise existing disaster plans Look for new areas for disaster plans Include Disaster Recovery Planning 4/19/2012 Business Continuity Presentation 17

18 Contingency Planning Issues Power and Telecommunication Failures System Failures Natural Disasters Local Emergencies Workplace Violence Supply Chain Disruptions 4/19/2012 Business Continuity Presentation 18

19 Contingency Planning Process Phases Assessment - organizing the team, defining the scope, prioritizing the risks, developing failure scenarios Planning - building contingency plans, identifying trigger events, testing plans, and training staff on the plan Plan Execution - based on a trigger event, implementing the plan (either preemptively or reactively) Recovery - disengaging from contingent operations mode and restarting primary processes of normal operations by moving from contingency operations to a permanent solution as soon as possible. 4/19/2012 Business Continuity Presentation 19

20 Develop Scenarios How bad will the big one be? Extended Power, Water, or Telecom Outages? Supply Chain Disruptions? Civil unrest? Develop various scenarios and pick which ones to plan for. 4/19/2012 Business Continuity Presentation 20

21 Evaluating Alternatives Functionality - provides an acceptable level of service Practicality - is reasonable in terms of the time and resources needed to acquire, test, and implement the plan Cost Benefit - cost is justified by the benefit to be derived from the plan 4/19/2012 Business Continuity Presentation 21

22 It s Not Enough Just to Plan Use focus groups and brainstorming Seek what can go wrong Find alternate plans & manual work arounds Find innovative solutions to risks Contingency plans must be exercised Hold table top exercises for disasters Conduct fire drills of plans Train staff for action during emergencies 4/19/2012 Business Continuity Presentation 22

23 Contingency Planning Phases Assessment Organize Risk Assessment Team Conduct Risk Assessment Risk Scoping & Prioritization Develop Scenarios Planning Develop Plans Identify Event Triggers Test Plans Train on Plans Execution Recovery Trigger Event Occurs Execute Plan Event Ends Activate Recovery Plan 4/19/2012 Business Continuity Presentation 23

24 Risk Management Formula Risk Assessments + Contingency and Recovery Planning + Validation and Training Best Practices Good Business Judgement Due Diligence 4/19/2012 Business Continuity Presentation 24

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