Implementing a Strategic Highway Transportation Asset Management System at UDOT

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1 Implementing a Strategic Highway Transportation Asset Management System at UDOT Jeffrey L. Zavitski, B.A. Asset Management Specialist Deighton Associates Limited & Kim Schvaneveldt, P.E., Asset Management Director UDOT 6th National Conference on Transportation Asset Management Kansas City, Missouri, November 1-3, 2005

2 UDOT Asset Management Implementation Today s Presentation: Introduction The Asset Management Paradox The Implementation Project UDOT s Planning Process Asset Management Software Conclusions

3 Introduction

4 Introduction: Asset Management - UDOT I 15 Design Build Project: $1.59 Billion Project 17 mile mainline interstate through Salt Lake City Corridor 130 structures 3 major junctions with other freeways and 7 major urban interchanges Following completion: Legislature challenged UDOT to decide between UDOT Maintenance or a Private Maintenance Contract (PMC) for the new facility. UDOT chose to continue UDOT maintenance and to implement an asset management system.

5 Introduction: Asset Management - Deighton Deighton Associates Limited: Located in Ontario, Canada; World wide partners and distributors; Asset Management system development and implementation since 1984 at the Federal, Provincial, State, Region and Municipal levels; Working with UDOT since Data integration and analysis software tools and expertise to empower asset managers.

6 Introduction: UDOT and Deighton Initial Project Development: Discussions commenced Summer of 2002 Deighton software at UDOT Deighton was hired to develop the project scope and outline the framework for the asset management system implementation at UDOT. Initial discussions regarding the goals and objectives of the project as well as the scope, task, and deliverables resulted in the discovery of the Asset Management Paradox.

7 The Asset Management Paradox

8 The Asset Management Paradox Data + Integration + Analysis is Asset Management Data + Integration + Analysis is not Asset Management

9 The Asset Management Paradox An asset management system can not be implemented in any agency unless that agency first adopts best practice asset management. An asset management system is not necessarily in itself good asset management

10 The Asset Management Paradox An agency uses asset management so it can deliver a safe, efficient and reliable transportation service to its community. At the same time, an agency uses an asset management system so it can use a systematic practical approach to practicing asset management.

11 The Implementation Project

12 The Implementation Project Project History 2002 through to the present: Phase 1: Strategy, Plan and Scope Asset Management Team Asset Management Strategic Plan And Implementation Plan Phase 2: Proof of Concept Will the Asset Management System deliver results? Phase 3: System Implementation over 4 years. Pavements Bridges Safety Mobility Maintenance features

13 Phase 1: Strategy, Plan and Scope AM Exec Committee AM Committee AM Team Organizational Framework AM Team UDOT & Deighton AM Committee AM Exec. Committee Nested Relationship Glen A. Ames, P.E. UDOT Asset Management Engineer, Asset Management Jump Start, (TRB Conference, November 2005)

14 Phase 1: Strategy, Plan and Scope Incremental Development Methodology Appropriate Level Functionality Time IDM Deighton Associates Limited, 2002

15 Phase 1: Strategy, Plan and Scope Other Asset Management Literature International Asset Management Guide NCHRP: Asset Managment Guide Asset Management Best Practice Components

16 Phase 1: Strategy, Plan and Scope Asset Management Best Practice Components Self - Assessment Survey UDOTs Desired Asset Management Components Develop/Adjust Asset Management System s Goals & Objectives UDOT s Asset Management Strategy UDOT s Asset Management Plan

17 Phase 1: Strategy, Plan and Scope Accomplishments: NCHRP Self Assessment Survey Modified and distributed; Survey results reviewed and presented; Asset Management Strategy developed and published Asset Management Implementation Plan developed and published Multi-phase dtims CT Asset Management System Implementation Plan developed

18 Phase 1: Strategy, Plan and Scope Lessons learned from Phase 1: The survey is only a menu of best practice components; Survey respondents will take an active role in implementing the selected best practice components; Asset Management System is one part of Asset Management; Strategy and Plan will cover many years, adoption will not happen overnight. There is no silver bullet solution.

19 Phase 2: Proof of Concept Demonstrate the Asset Management System Analysis Could the AMS deliver the results? Could Deighton demonstrate the AMS cross asset analysis and optimization. Could UDOT get answers to the questions being asked by the legislature: Effect on asset condition with a 15% increase in funding? Effect on asset condition with a 15% decrease in funding? Effect on asset condition with a trade off of Maintenance and Preservation dollars against congestion mitigation dollars?

20 Phase 2: Proof of Concept Demonstrate the Asset Management System Analysis Operational Level Bridge Analysis: Total Needs Condition Distribution Bridges Sign Replacement Strategies Signs Overall Sign Condition Index Analysis Year Very Poor Poor Fair Good Excel Remaining Service Life Analysis Year Replace 0% Replace 5% Operational Level Drainage Analysis Replace 10% Results Replace 15% Replace 20% Replace 25% Replace 30% Replace 35% Replace 100% Operational Level Pavement Analysis: Total Needs Condition Distribution Do-Nothing Maximize Benefit Drainage Pavements Analysis Year Analysis Year Very Poor Poor Fair Good Excellent

21 l l l Phase 3: AMS Implementation Phase 3: Implement the AMS Pavements and Bridges completed in 2003 Safety and Mobility completed in 2004 Maintenance Features currently being implemented AMS includes: Asset Management Database provides the data integration Glenarm l P Glenarm P Glenarm l P Glenarm P Glenarm lp Glenarm P Blake St Blake St Market St Market St Larimer St Larimer St Lawrence Lawrence Arapahoe St Arapahoe St Curtis St Curtis St Curtis St Champa t S Champa t S Stout t S Champa t S Stout t S Stout t S California t S California t S California t S Welton St Welton St Court Pl Court Pl 23rd St 19th St Wazee St Wynkoop St 18th St Asset Management Analysis E 20th Av 20th St 17th St Speer Blvd 23rd St 15th St 14th St 19th St Wazee St Wynkoop St E 17th Av Broadway 18th St 20th St stovepipe type E 20th Av W Colfax Av E Colfax Av W 14th Av E 14th Av Bridges W BRIDGE 13th Av E 20th Av E 17th Av E 13th Av (point perspective) W LANE Colfax Av E Colfax Av Signs, (lane section Culverts, perspective) W 14th Av E 17th Av E 14th Av W Other... 13th Av E 13th Av INVENTORY W (section Colfax Av perspective) E Colfax Av 23rd St 17th St Blake St Market St Larimer St Lawrence Arapahoe St 19th St Speer Blvd Wazee St Wynkoop St Broadway th St 18th St th St 14th St 17th St Speer Blvd Broadway th St 14th St cross asset analysis and optimization Court Pl Welton St 623 W 14th Av E 14th Av Highways 972 Av E 13th Av W 13th strategic analysis module

22 UDOT s Planning Process

23 UDOT s Planning Process Organizational Structure Stakeholders Strategic Planning Tactical Planning Day to Day Operations VERTICAL Integration Quality information provided from strategic to operation al levels fro m one asset management database Pavement Bridge Signs Safety Mobility HORIZONTAL Integration Data describing all assets integrated into one asset management database

24 UDOT s Planning Process Region Input and Network Data Pavement Data and Models Structure Data and Models Other Data and Models Tactical Level Analysis Strategic Goals Performance Measures Revenue Projections Asset Management Strategic Analysis Strategic Level Budget Recommendations TRANSMAT / Commission Approval Pavements Structures Safety Program Program Program Project Harmonization Regions & Asset Groups Strategic Level Analysis Tactical Level Analysis Harmonization Harmonized Project Recommendations Planning Long Range Plan Development

25 UDOT s Planning Process Project Harmonization Regions & Asset Groups Harmonized Project Recommendations Planning Long Range Plan Development Corridor Development Plan Long Range Plan

26 UDOT s Planning Process UDOT Planning and Programming Schedule Planning and Programming Component Long Range Plan - 30 Years Short Range Plan - 10 Years Statewide Transportation Improvement Plan - 5 Years

27 The Asset Management System Software

28 AMS : Framework Local Asset Group Area User Local Asset Group Area User M ain ta ins M ain ta ins Legacy System Legacy System ODBC Import dtim S C T Asset Management Database CENTRAL INTEGRATED DATABASE ID FR TO DATA 1 2 CROSS ASSET ANALYSIS & OPTIMIZATION Analysis Models Raw Data Historical Data Inventory Treatments Performance Costs S ASSET MANAGEMENT WEB SITE System Status System Plan Specifications Procedures Data Dictionary Asset Information GIS

29 AMS : dtims CT Software dtims CT Desktop dtims CT Enterprise MS SQL Sever Oracle (2007)

30 AMS : dtims CT Software User Defined Database User Defined Analysis Any Asset Highways Railways Airports Utility sector

31 AMS : Stovepipe Type Analysis

32 AMS : Cross Asset Optimization Model

33 AMS : Cross Asset Optimization Model

34 Future Developments and Conclusions

35 Future Developments and Conclusions Future Developments Additional Strategic Level Performance Measures Economy Society Environment Additional Analysis Methodologies Optimization Objective Functions Asset Value User Costs Risk Additional Assets

36 Future Developments and Conclusions Conclusions Asset management strategy and implementation plan are the starting points in any asset management implementation; Asset Management Team must include Senior Management and have their support; An asset management system is not necessarily in itself good asset management; Asset management necessitates a well defined planning process to ensue actions relate directly to the asset management goals and objectives of the agency outlined in its strategic plan; Incremental Development focuses on Pragmatism before Perfection.

37 Thank you.

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