JD Edwards EnterpriseOne Job Cost Overview

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1 JD Edwards EnterpriseOne Job Cost Overview Session ID#: Prepared by Name: Title: Company: Craig Davied Director Grant Thornton LLP

2 Welcome and Please: Silence Audible Devices Note Fire Exits Partake of Refreshments Note Quest Staffers (green shirts) Complete Feedback Form Ask Questions Administrative Notes

3 Craig Davied Director, Technology Solutions Kansas City, MO Executive summary Craig is a Director with Grant Thornton in the Technology Solutions practice. He has over 15 years of consulting experience, across a diverse set of companies and industries. Craig's experiences include planning and program management of multi-faceted implementation projects, hands on management and implementation of ERP software packages, business process reengineering and system architecture design. Prior to Grant Thornton, Craig was a founding member of MarketSphere s JD Edwards practice in 2002 and was responsible for managing and delivering projects, practice development, solution design and staff management. He has deep experience with the processes and configuration of the JDE Finance and Distribution modules, specifically with the General Ledger, Accounts Payable, Accounts Receivable, Job Cost, Contract Billing, Procurement / Subcontracts, Sales, Inventory, and Advanced Pricing. Craig also has experience with multiple releases of the software. Prior to joining Grant Thornton Consulting from MarketSphere, Craig was an experienced consultant in a Big 5 consulting organization and has over 15 years of professional experience. Industries Consumer Products Retail Metals and Mining Mineral Exploration Drilling Construction Water Management Aggregates Pet Food/Manufacturing Textiles Public Utilities Inbound / Outbound Transportation Education Bachelor of Science in Business Administration / Finance, Kansas State University About the presenter

4 Grant Thornton International Revenues of $4.7B 725 offices worldwide More than 40,000 employees More than 2,800 partners Grant Thornton LLP Revenues of $1.4B 57 offices nationwide More than 6,000 employees More than 500 partners VISION To be the leading audit, tax and advisory firm, serving dynamic organizations in our chosen markets. About Grant Thornton

5 Business Analytics We help our clients integrate transactions to report on financial results and variances with governed standards. Services include: Reporting and analytics strategy Governance and master data Foundation analytics Pre-built analytics Advanced analytics Enterprise Performance Management We help our clients transform data into usable information. Our services give clients better visibility into their business that enables actionable decision-making: Enterprise planning, forecasting and strategic planning Consolidations and financial reporting Profitability analysis Change assurance Enterprise Resource Planning We help our clients manage transactional detail from every process within their business. Connecting this information with users and ensuring that it meets their specific needs are critical to enabling sound decision-making. Services include: System strategy Implementation Technology integration Upgrades, optimization, and support Human Capital Management We help our clients develop an integrated approach for addressing current and future talent management issues. Our services provide our clients the flexibility to scale the solution or solutions to their business strategy, operating model, and culture. Specific services include: Assessments System strategy and implementation HR intelligence Upgrades, optimization, and support Business Harmony

6 2015 JD Edwards Partner Oracle Excellence Award recipient Oracle JD Edwards recognized Grant Thornton with its 2015 JD Edwards Partner Excellence Award for Outstanding Upgrades. Our work at Renewable Energy Group (REG) was recognized because of its transformational nature and cross-pillar influence. The upgrade project at Renewable Energy Group (REG) was central to our award application. The project consisted of the following transformational initiatives and went live in January 2015: JD Edwards upgrade from 8.12 to 9.1 release all financials, distribution (including OTM for Logistics), manufacturing, and asset management modules Implementation of BI Publisher for all internal and external forms Document Imaging integration with Perceptive Software (ImageNow) Customer Self-Service portal Oracle Transportation Management (OTM) Integration Customization obsolescence significant reduction ERP Governance program initiated to instill accountability and ownership through business process owners and an operating group to strategically align the business with IT Centralized Master Data Management protocols implemented Commodity Training Risk Management (CTRM) system integration with JD Edwards order management and contract management Converted old menus and task views to E1 pages for and end-user selfservice experience OneView Reporting REG purchased OVR licenses for future ad-hoc reporting and BI dashboards Lyle Ekdahl, SVP, Product Development, Oracle presents Greg Davis with the award during the JD Edwards Summit Gala on Feb. 4 Business Harmony

7 Just the facts Business Harmony

8 Couple questions to get things started: 1. How familiar are you with Job Cost concepts and functionality? 2. How many of you were here last year for my Job Cost presentation? Objectives

9 1. Objectives 2. What is Job Cost? 3. Job Setup Job Master Job Accounts Job Budgets 4. Cost Code Structures What can I do to get started? 5. Project Costing Related Modules Agenda

10 Objectives

11 To gain an overall understanding of the Job Cost module within JD Edwards, as well as the supporting modules. To gain knowledge of how I can structure my costs within Job Cost for my areas of work. Objectives

12 What is Job Cost?

13 Job Cost is a means of tracking costs and revenue on a per job / project basis. Specifically, we are able to perform the following: Create and maintain cost code structures for all jobs Establish job budgets Set up time schedules for job tasks. Track and manage the costs and revenues associated with projects and jobs. Review and revise additional information associated with projects and jobs. Generate various reports showing the cost, revenues, and other details of projects and jobs. Calculate job progress at any time during the job. Calculate estimated final values associated with projects and jobs. Recognize and record profit or loss at any point in a job. Create draw reports on the costs that are eligible to be borrowed against a loan agreement. What is Job Cost?

14 Setup Job Master Type of Business Unit Extended Job Master Key Information Job Number Job Description Company Posting Edit Code Jobsite Address Customer Billing Address Dates Category Codes Job Master Setup

15 Setup Job Accounts Cost Code Structures Cost Code / Cost Type Account Description Alternate Cost Code Posting Edit Code Level of Detail Unit of Measure Method of Computation Category Codes Other Account Setup Methods Copy from Chart Type Copy from Job Export / Import Job Master Setup

16 Cost Code Structures

17 Header vs. Detail Accounts Header Account An account into which corresponding detail accounts can be summarized Can also be used to summarize related cost code headers, depending on the level of detail Only has a Job Number and a Cost Code Detail Account An account that is defined down to a specific cost type Contains a Job Number, Cost Code, and a Cost Type LOD Cost Code Cost Type Account Desc Sitework Earthwork Surveying Labor Materials Excavation Labor Trenching Labor Materials Cost Code Structures

18 Level of Detail / Hierarchy Job costs Company 1 Company General Ledger Level 7 Job posting accounts Level 6 Earthwork Excavation Site Work Job Number Business unit Assets Current assets Cash Cash in bank UMB Bank N/A Cost Code Structures

19 Key Questions to Answer How do I estimate the work to be completed? How do I manage the costs on my job? Remaining activity? What cost data informs me of future adjustments to make? How do I measure the performance of my: Estimators? Project Managers? Supervisors, Foreman, Laborers, etc.? How do I measure the performance of my Division? Product Line? Company? How do I forecast cost and revenue for future years? Am I able to analyze costs effectively to recognize costing trends? Cost Code Structures

20 Cost Types Used to further define the costs associated with the accounts in your cost code structure Typical questions to ask when determining if a Cost Type is necessary: 1. Is this type of cost utilized in multiple cost codes / activities within a job? 2. How do I usually group my Cost Type information for review? Financial Cost Types: Job Billings Revenue Recognized Cost Recognized Over / Under Billings Cost Type Sample Cost type Description P/E LOD 1420 Direct Labor B Field Labor Office Labor Field Fringes Office Fringes Direct Materials Equipment - Internal Equipment - External Subcontractors Consumables General Supplies Travel Meals & Entertainment Utilities/Rents/Phones Bonds & Insurance Commissions 8 Cost Code Structures

21 Example Setup LOD Cost Code Cost Type Description U/M Budgeted units Major activity LF Budgeted dollars Sub activity LF 3000 $1000 Legend Header Account Detail Account Labor MH Salaried labor MH Hourly labor MH Fringes LS Direct Materials LF 3000 $25, Subcontracts LS 1 $10,000 Header Units = Overall Quantities to Complete Detail Units = Units by Cost Type, related to the detailed transaction Notes Specific header and all detail accounts are linked because cost code is consistent between them Header accounts are available for Level of Detail 3 thru 7 Cost Code Structures

22 Ledger Types Ability to track units, as well as dollars Ability to lock original budgets, yet have revised budgets accumulate Projected finals are a separate ledger type Ability to track purchasing and subcontract commitments All ledger types are available for Job Status Inquiry column definitions as well Opportunity to have additional custom ledger types for other job related purposes Ledger Type Amounts Units Actual AA AU Budget Original JA JU *Budget Revised RA RU Commitments PA PU Projected Final HA HU Field Progress (Force) FA FU % of Job Complete F% Custom Ledger Type(s)???? Cost Code Structures

23 Method of Computation Definition: Used to define the means by which to calculate job progress (projected final) information JDE offers over 15 different methods Each has specific situations where they apply Here are a few of the more widely utilized MOC s: Method D (Default) Greater of revised budgets OR actuals plus open commitments Based on amounts first and then units second Methods S (Summary) & I (Inclusion) S & I is used when you want to budget at a higher level of detail, but record actuals at a lower level within the same Cost Code. Method G (Revenue) Conservative approach To be able to recognize more revenue than what was budgeted, you must revise your billing estimate! Cost Code Structures

24 What can I do to get started? 1. Begin making a list of your cost activities Include roll-ups where applicable Don't worry about the numeric values as this point 2. List out the Cost Types you need Consider additional breakdown (e.g. labor) 3. Make a list of the questions that you would like your CC Structure to be able to answer List of attributes to track Sample reports / examples to review Cost Code Structures

25 Next Steps 1. CC Structure Modeling Excel 2. CC Structure Modeling in JDE 3. Consultant additional expertise as necessary Cost Code Structures

26 Related Modules Project Costing

27 Key features: Integrates with Job Cost module Billing Types Lump Sum Unit Price Milestone / Progress Time and Materials Component Cross Reference Markup Tables Invoicing / Revenue Recognition Retention Not to Exceed Calculations Invoice Processing / Formats Contract Billing Revisions / Change Orders Contract / Service Billing

28 Key features: Purchase Header / Detail Files / Uses same file structures Committed Costs (PA Ledger) Approval Processing Subcontract Retention Pay When Paid Processing Subcontract Logs / Holds Change Orders / Revisions Subcontract Management

29 Key features: Part of the CAM Suite of modules: Equipment Maintenance Fixed Assets Equipment Rates Rental Rules Location Billing vs. Equipment Time Entry Ability to bill the Job for equipment needs on projects Revenue to Equipment / Shop Cost to Job Ability to markup equipment cost transactions and bill customers via Contract / Service Billing Equipment Billing

30 Key features: Separate Module Ability to link Job Cost, Contract Billing, & Subcontract Mgmt change order activities together Generate Change Requests / Roll into Planned Change Orders / Approve to Change Orders Approval processes Ability to track changes in additional ledger types Subledger detail for tracking purposes Change Management

31 QUESTIONS QUESTIONS

32 Please complete the session evaluation We appreciate your feedback and insight Session ID#: Thank you for your input!

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