July 1, 2015 thru September 30, 2015 Performance Report

Transcription

1 Grantee: Grant: Tennessee B-08-DI July 1, 2015 thru September 30, 2015 Performance Report 1

2 Grant Number: B-08-DI Grantee Name: Tennessee Grant Award : $92,517, LOCCS Authorized : $92,517, : $92,517, Obligation Date: Contract End Date: Grant Status: Active Estimated PI/RL Funds: Award Date: Review by HUD: Reviewed and Approved QPR Contact: No QPR Contact Found Disasters: Declaration Number FEMA-1745-DR-TN Narratives Disaster Damage: On February 5-6, 2008, several counties in Tennessee were struck by severe storms, tornadoes, straight-line winds, and flooding. These counties included Benton, Fayette, Fentress, Hardin, Haywood, Hickman, Houston, Lewis, Macon, Madison, McNairy, Montgomery, Perry, Shelby, Sumner, Trousdale and Williamson Counties. Several people were killed across these counties. Homes and businesses were severely damaged and/or destroyed and many were left without power and other sustainable living needs during the following days, weeks and months. As a result, the President of the United States declared a major disaster under Title IV of the Stafford Disaster Relief Act (42 U.S.C et seq.). The HUD guidance for funding was published February 13, 2009 in the Federal Register as Docket Number FR-5256-N- 01. Recovery Needs: SHORT AND LONG TERM RECOVERY NEEDS (1) Short Term Actions -The State of Tennessee short term disaster recovery needs were addressed through a mechanism coordinated through the Tennessee Emergency Management Agency (TEMA). TEMA assisted the local jurisdictions that were responsible for first response to the emergency by coordinating with FEMA to supplement the efforts of the local teams through the establishment of Joint Field Offices. For Individual and Public Assistance, TEMA and other state agencies coordinated teams that included staffs from various state and federal agencies that assist citizens, businesses, local governments and other entities impacted by the disasters to provide immediate assistance with their short term needs. For the February 5-6, 2008 disaster, the amounts of short term assistance totaled $9,300,000. $3,147,185 was approved through FEMA s Individuals and Households Program for housing assistance, including rental assistance and repairs to homes for eligible application. Of that, $2,129,181 was for housing assistance and $928,004 was to help applicants recover other essential disaster-related needs. $6,249,500 in loans to homeowners, renters and businesses was approved by the U.S. Small Business Administration (SBA). 3,038 residents visited Disaster Recovery Centers operated jointly by FEMA and the State of Tennessee 2,289 home inspections were completed Of the 18 counties declared for individual assistance, 4,313 Tennesseans have registered. Details are available at (2) Long Term Recovery Needs --In addition to the areas short term needs which were generally addressed as outlined above, the affected jurisdictions also have long term recovery needs in the areas of unmet housing, infrastructure and economic revitalization needs which can be partially solved and leveraged through an emphasis on the CDBG activities outlined in the February 13, 2009 Notice. Based on the Notice and information received through eligible local governments planning documents and TEMA, the Department s Action Plan contains an emphasis on eligible CDBG activities that support the repair, rehabilitation, and reconstruction of affordable rental housing stock sufficient to meet the prorated threshold requirement of at least $10,176,967. As outlined below in Section I, applicants are encouraged to include eligible activities in their applications that addresses the federal requirement to support affordable rental housing. In addition, other eligible activities may be undertaken that assist in the alleviation of unmet infrastructure and economic revitalization needs. This Report Period To Date 2

3 Total Projected Budget from All Sources Program Funds Drawdown Match Contributed N/A $92,599, $92,082, $5,051, $70,439, $5,178, $70,252, $5,178, $70,252, Progress Toward Required Numeric Targets Requirement Required Benefit Percentage (Projected) Benefit Percentage (Actual) Minimum Non-Federal Match Limit on Public Services $13,877, Limit on Admin/Planning $18,503, Limit on State Admin $4,625, To Date 93.00% 92.84% $160, $160, Progress Toward Activity Type Targets Activity Type Target Actual Affordable Rental Housing $10,362, $10,450, Progress Toward National Objective Targets National Objective Target Actual Low/Mod $46,258, $84,493, Progress Narrative: More than 75% of the funding for this grant has been drawn down. ECD continues to work with the subgrantees to complete and close out the projects. The update for Activity Number HOU-05 could not be entered. It should state: 13 houses have closed so far. A phase 2 environmental is being completed on more additional property. Project Summary Project #, Project Title This Report Period To Date Program Funds Drawdown Project Funds Budgeted Program Funds Drawdown ACQ-0001, Acquisition ADM-0001, Administration ADM-0002, Program Mgmt Administration $10, $1,233, $160,

4 CON R2, Construction Round 2 $3,655, $49,602, $32,281, CON-0001, Construction $11,320, $11,130, EQU R2, Equipment Round 2 $621, $13,884, $11,913, EQU-0001, Equipment $6,389, $6,207, HOU-0001, Housing Set Aside $890, $10,450, $8,075, RHB-0001, Rehabilitation $486, $484,

5 Activities Project # / Title: ADM-0002 / Program Mgmt Administration Grantee Activity Number: Administration ADM /21/2010 ( ) N/A ADM-36 Program Mgmt Administration Under Way Program Mgmt Administration 04/30/2015 State of Tennessee1 Total Projected Budget from All Sources To Date $1,233, $1,233, $160, $160, Program Funds Drawdown $10, $160, State of Tennessee1 Jul 1 thru Sep 30, 2015 N/A $10, $10, Match Contributed Administration of Disaster Grant funds. State of Tennessee Office - Nashville, TN TNECD is mostly focused on closing out projects at this point - getting them all monitored, processing change order documentation, processing closeout paperwork, approving invoices, etc. 5

6 Accomplishments Performance Measures No Accomplishments Performance Measures Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total Project # / Title: CON R2 / Construction Round 2 Grantee Activity Number: Adamsville - Const R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Town of Adamsville Jul 1 thru Sep 30, 2015 To Date Total Projected Budget from All Sources N/A $883, $11, $50, $883, $856, $856, Program Funds Drawdown $50, $856,

7 Town of Adamsville Match Contributed Complete physical inspection and identify worst areas within collection system; clean and televise sewer lines; conduct physical survey of manholes to determine condition; smoke test lines to determine level of damage to service lines; and prioritize and develop an effective construction program. NUMBER OF LINEAR FEET WILL BE REPORTED AT A LATER DATE WHEN TESTING HAS BEEN COMPLETED. Construction will occur in the Town of Adamsville. This project is complete and closed-out. Accomplishments Performance Measures No Accomplishments Performance Measures Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 7

8 Grantee Activity Number: Big Sandy - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Town of Big Sandy Total Projected Budget from All Sources To Date $474, $474, $345, $345, Program Funds Drawdown $3, $345, Town of Big Sandy Jul 1 thru Sep 30, 2015 N/A $3, $3, Match Contributed Big Sandy will make improvements to the Wastewater Treatment Plant including replacing the lagoon's baffle curtains and anchors, replacing damaged aerators, restabilizing lagoon banks, removing sludge from the lagoon and replacing a generator. Construction will occur in the Town of Big Sandy. The final phase of the project has been bid and ECD has approved the bid package. Accomplishments Performance Measures No Accomplishments Performance Measures 8

9 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 9

10 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Brownsville - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 City of Brownsville Total Projected Budget from All Sources To Date $1,000, $1,000, $159, $159, Program Funds Drawdown $3, $159, City of Brownsville Jul 1 thru Sep 30, 2015 N/A $3, $3, Match Contributed Commission a comprehensive study of the storm drainage system, implement storm drainage improvements and install a siren (warning) system. Construction will occur in the City of Brownsville. Utility customers in the City of Brownsville were surveyed. A survey was sent to each customer and the return rate was sufficient to establish a random survey. Both the bridge and drainage portions of the project are under construction. Accomplishments Performance Measures No Accomplishments Performance Measures 10

11 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 11

12 Grantee Activity Number: Camden - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Camden Total Projected Budget from All Sources To Date $1,650, $1,650, $801, $801, Program Funds Drawdown $385, $801, City of Camden Jul 1 thru Sep 30, 2015 N/A $385, $385, Match Contributed Installation of new influent pump/primary treatment system including new influent pumps, screen, grit removal, and influent flow monitor; relocation of electrical components above top-of-berm elevation of wastewater treatment plant; and the installation of an emergency power generator for continued plant operations in the event of a power outage. Construction will occur in the City of Camden. City of Camden sewer system customers were randomly surveyed through surveys mailed to them and door-to-door surveys. Construciton is underway and approxmately 67% complete. The date of substantial completion was extended to January 2016 by prior change order approval. Accomplishments Performance Measures No Accomplishments Performance Measures 12

13 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 13

14 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Centerville - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 Town of Centerville/Hickman County Total Projected Budget from All Sources To Date $1,500, $1,500, $796, $796, Program Funds Drawdown $118, $796, Town of Centerville/Hickman County Jul 1 thru Sep 30, 2015 N/A $118, $118, Match Contributed Funds will be used to purchase three emergency generators, a portable by-pass pumping station, a mobile communication system and for the relocation of an existing water storage tank. Construction will occur in the Town of Centerville. Residents of the Town of Centerville were randomly surveyed. They are waiting on the contract amendment and the approval of plans and specifications for Contract D (water storage tank). Accomplishments Performance Measures No Accomplishments Performance Measures 14

15 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 15

16 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Urgent Need Collierville - CON R2 Construction R2 Under Way Construction Round 2 05/31/2017 City of Collierville Total Projected Budget from All Sources To Date $1,000, $1,000, $266, $266, Program Funds Drawdown $12, $266, City of Collierville Jul 1 thru Sep 30, 2015 N/A $12, $12, Match Contributed Funds will be used for drainage improvements in the City that are needed because of the storm and flooding. Drainage improvements will occur in the City of Collierville. Census data were used to determine the number of low and moderate income people that would be affected by the project. Construction is set to start on the debris site portion of the project on October 13, Accomplishments Performance Measures No Accomplishments Performance Measures 16

17 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 17

18 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Crump - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 City of Crump Total Projected Budget from All Sources To Date $641, $641, $148, $148, Program Funds Drawdown $148, City of Crump Jul 1 thru Sep 30, 2015 N/A Match Contributed Increase size of existing culverts, clean out ditches and restore water s natural path. Construction will occur in the City of Crump. Surveys were randomly conducted from the City of Crump water customers to determine the number of low and moderate income people that will be served. The drainage portion of the project has 8 parcels where easements (temporary construction and permanent) are being obtained. They still need one easement from a property owner that they are unable to locate. Accomplishments Performance Measures No Accomplishments Performance Measures 18

19 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 19

20 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Eastview - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 Town of Eastview2 Total Projected Budget from All Sources To Date $521, $521, $386, $386, Program Funds Drawdown $386, Town of Eastview2 Jul 1 thru Sep 30, 2015 N/A Match Contributed Drainage improvements will be made to areas of the town that were affected by the storms and flooding. Construction will occur in the Town of Eastview. Customers of Eastview's water department were randomly surveyed. The project is complete. There is approximately $180,000 in remaining funds and the city wants to use it for additional drainage, water mitigation, and paving. Plans are to meet with the engineer and contractor to see if that is enough money to do what needs to be done. Accomplishments Performance Measures No Accomplishments Performance Measures 20

21 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 21

22 Grantee Activity Number: Erin - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Erin Total Projected Budget from All Sources To Date $1,000, $1,000, $315, $315, Program Funds Drawdown $141, $315, City of Erin Jul 1 thru Sep 30, 2015 N/A $141, $141, Match Contributed Repair damages to the City water system from the 2008 storm and flooding events, install emergency generators at 4 booster stations, and install 12,200 linear feet of new water line. Construction will occur in the City of Erin. Residents of the City of Erin were randomly surveyed to determine the number of low and moderate income people that would be served. Contract B (raw water intake): The permit was finally received, and ECD approved plans and specifications on 9/14/15. A bid date is being coordinated and is to be advertised shortly. They will follow up and inform ECD when bids are to open. Contract C (generators): The installation of generators continues. Of the four sites where generators are located, startup is scheduled for 2 sites on 9/30/15 and the other two sites on 10/1/15. After that, construction will be complete with the exception of punch list items. Final completion is expected by the end of October as extended from the August monthly report. 22

23 Accomplishments Performance Measures No Accomplishments Performance Measures Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 23

24 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Fayette County - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 Fayette County Total Projected Budget from All Sources To Date $1,399, $1,399, $101, $101, Program Funds Drawdown $7, $101, Fayette County Jul 1 thru Sep 30, 2015 N/A $7, $7, Match Contributed Demolition of a detention center to construct a new public facility with a storm resistant basement to serve residents of Somerville and surrounding Fayette County. Construction will occur in Fayette County. Somerville utility customers were randomly surveyed door-to-door to meet the required response rate of 24%; a 24.1% survey rate was obtained. The pre-construction conference was held on 9/2/15. Construction began on September 3. Demolition and asbestos removal have been the primary activities to date. Accomplishments Performance Measures No Accomplishments Performance Measures 24

25 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 25

26 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Fentress County - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 State of Tennessee2 Total Projected Budget from All Sources To Date $490, $490, $490, $490, Program Funds Drawdown $490, State of Tennessee2 Jul 1 thru Sep 30, 2015 N/A Match Contributed Pending HUD approval. Construction will occur in Fentress County pending HUD approval. This project is complete and closed-out. Accomplishments Performance Measures No Accomplishments Performance Measures 26

27 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 27

28 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Finger - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 City of Finger Total Projected Budget from All Sources To Date $1,000, $1,000, $861, $861, Program Funds Drawdown $861, City of Finger Jul 1 thru Sep 30, 2015 N/A Match Contributed Funds will be used for the construction of a new fire station that meets the building code, is accessible via City property, and has the means to store equipment. Construction will occur in the City of Finger. Customers of the 911 Dispatch List for their Fire Service Area were randomly surveyed to meet the required response rate of 34%. A change order and pay request will be submitted once the cost has been determined for the final change order. The project will be completed in the next few months. Accomplishments Performance Measures No Accomplishments Performance Measures 28

29 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 29

30 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Gallaway - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 City of Gallaway Total Projected Budget from All Sources To Date $1,175, $1,175, $1,002, $1,002, Program Funds Drawdown $10, $1,002, City of Gallaway Jul 1 thru Sep 30, 2015 N/A $10, $10, Match Contributed Funding will be used to address major drainage and street reconstruction problems that resulted from the February 2008 event. Construction will occur in the City of Gallaway. The beneficiaries of the activity are based on the 2000 U.S. Census Data; no surveys were conducted. Construciton has been completed as of 9/25/15. Final punch list items are being addressed. Accomplishments Performance Measures No Accomplishments Performance Measures 30

31 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 31

32 Grantee Activity Number: Hartsville/Trousdale Co - Constr R2 Construction R2 Construction of buildings for the general conduct of CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Trousdale County Total Projected Budget from All Sources To Date $1,262, $1,262, $1,262, $1,262, Program Funds Drawdown $338, $1,262, Trousdale County Jul 1 thru Sep 30, 2015 N/A $338, $338, Match Contributed Funds will be used for the construction of a new Fire Hall and Community Center. Construction will occur in Hartsville/Trousdale County. The water customer list was used to randomly survey county residents to determine the nubmer of low and moderate income people to be served by the project. Fire Hall: Construction is complete and the notice of contract completion was published on 9/24/15 with a deadline to receive complaints set for 10 days after publication. The final pay request will be submitted for this portion of the project shortly thereafter. Storm Shelter/Community Facility: the ERR cleared on 8/1/15. The architect/engineers continue to work on design. Another meeting was held 9/24/15 between the architect and engineers, with plans being to wrap up the design and submit to ECD in October. The bid date will be scheduled shortly thereafter. 32

33 Accomplishments Performance Measures No Accomplishments Performance Measures Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 33

34 Grantee Activity Number: Hartsville/Trousdale Co - Constr R2-2 Construction R2-2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Trousdale County Total Projected Budget from All Sources To Date $465, $465, $87, $87, Program Funds Drawdown $87, $87, Trousdale County Jul 1 thru Sep 30, 2015 N/A $87, $87, Match Contributed Funds will be used for improvements to the water system that are needed due to the tornado and storms. Funds will be used in Hartsville/Trousdale County. A list of water system customers was used to randomly survey residents to determine the number of low and moderate income people that would be served by the project. This activity is complete. Accomplishments Performance Measures No Accomplishments Performance Measures 34

35 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 35

36 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Haywood County - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 Haywood County Total Projected Budget from All Sources To Date $1,170, $1,170, $189, $189, Program Funds Drawdown $5, $189, Haywood County Jul 1 thru Sep 30, 2015 N/A $5, $5, Match Contributed Correction of drainage problems caused by the 2008 storms and flooding. Construction will occur in Haywood County. Residents of Haywood County were randomly surveyed based on a list of residents provided by the local water company. Both the bridge and drainage portions of the project are under construction. Accomplishments Performance Measures No Accomplishments Performance Measures 36

37 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 37

38 Grantee Activity Number: Hickman County - Constr R2 Construction R2 Acquisition, construction,reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Hickman County Total Projected Budget from All Sources To Date $1,884, $1,884, $818, $818, Program Funds Drawdown $5, $818, Hickman County Jul 1 thru Sep 30, 2015 N/A $5, $5, Match Contributed Funds will be used to build 6 emergency storm shelters throughout the county. Construction will occur in Hickman County. ECD has indicated that a contract amendment will be necessary. The county has not received the amendment yet. The architect is revising the plans and specifications in order to be ready to submit once the contract amendment has been executed. Accomplishments Performance Measures This Report Period Total # of Public Facilities 0 Cumulative Actual Total / Expected Total 0/6 38

39 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 39

40 Grantee Activity Number: Hohenwald/Lewis County - Constr R2 Construction R2 Acquisition, construction,reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Hohenwald Total Projected Budget from All Sources To Date $2,650, $2,650, $1,532, $1,532, Program Funds Drawdown $907, $1,532, City of Hohenwald Jul 1 thru Sep 30, 2015 N/A $907, $907, Match Contributed Construction of an emergency operations facility. Construction will occur in the City of Hohenwald/Lewis County. Residents of the county were randonly surveyed. Construction continues. Mason work is complete. Plumbing and electrical work are being installed. The transformer is set. Employee interviews were conducted and a monthly progress meeting was held. A pay request was also submitted. Accomplishments Performance Measures No Accomplishments Performance Measures 40

41 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 41

42 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Houston County - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 Houston County Total Projected Budget from All Sources To Date $1,985, $1,985, $1,727, $1,727, Program Funds Drawdown $185, $1,727, Houston County Jul 1 thru Sep 30, 2015 N/A $185, $185, Match Contributed Construction of an emergency public facility. Construction will occur in Houston County. Residents of the county were randomly surveyed. Surface transportation facility: According to information received from the engineer on 8/13/15, the component should be complete by 11/15/15. The latest update from the engineer reveals that there has not been as much progress as anticipated this month. Construction most likely will not be complete until the end of December. 911 Tower: The notice of completion was published 9/8/15, with a deadline to receive claims 10 days from the date of publication. No complaints have been received. They will be able to process the final pay request for this component upon receipt from the contractor and approval by the engineer. Emergency Operations Center building: According to information received from the engineer on 8/13/15, this component should be complete by 11/30/15. As for the information received 8/13/15, this remains to be the target date. A letter has been sent to the contractor stating his bonding company will be notified if the punch list items are not completed. 42

43 Accomplishments Performance Measures No Accomplishments Performance Measures Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 43

44 Grantee Activity Number: Jackson - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Urgent Need Completed Construction Round 2 05/31/2017 City of Jackson Total Projected Budget from All Sources To Date $1,640, $1,640, $1,640, $1,640, Program Funds Drawdown $1,640, City of Jackson Jul 1 thru Sep 30, 2015 N/A Match Contributed Funds will be used for infiltration/inflow correction to sewer system and replacement of the Bells Highway Lift Station. Construction will occur in the City of Jackson. Census data was used to determine low and moderate income. This project is complete and closed-out. Accomplishments Performance Measures No Accomplishments Performance Measures 44

45 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 45

46 Grantee Activity Number: Lafayette - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Lafayette Total Projected Budget from All Sources To Date $2,000, $2,000, $1,880, $1,880, Program Funds Drawdown $229, $1,880, City of Lafayette Jul 1 thru Sep 30, 2015 N/A $229, $229, Match Contributed Funding will be used to replace a water line that was damaged and insufficient during the storm. Construction is in the City of Lafayette. Water system customers in the city were randomly surveyed. This project is complete and closed-out. Accomplishments Performance Measures No Accomplishments Performance Measures 46

47 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 47

48 Grantee Activity Number: LaGrange - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Town of LaGrange Total Projected Budget from All Sources To Date $984, $984, $570, $570, Program Funds Drawdown $120, $570, Town of LaGrange Jul 1 thru Sep 30, 2015 N/A $120, $120, Match Contributed Funds will be used to replace water mains in the town and to complete 2 water line extensions that will better ensure better access to water for residents and rescue workers during an emergency. Construction will occur in the Town of LaGrange. The water supply well bid tab approval was issued 9/28/15. The pre-construction conference will be held in October. The monitoring visit has been scheduled. Accomplishments Performance Measures No Accomplishments Performance Measures 48

49 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 49

50 Grantee Activity Number: Linden - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Town of Linden Total Projected Budget from All Sources To Date $1,550, $1,550, $1,336, $1,336, Program Funds Drawdown $1,336, Town of Linden Jul 1 thru Sep 30, 2015 N/A Match Contributed The project will include 1) the construction of a 750,000 gallon water storage tank and 2) the upgrade of the interconnection between the Linden Water System and the Lobelville Water System. Construction will occur in the Town of Linden. Sewer system customers from the Town where randomly surveyed to determine the number of low and moderate income people that the project would serve. This project is complete and closed-out. Accomplishments Performance Measures No Accomplishments Performance Measures 50

51 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 51

52 Grantee Activity Number: Lobelville - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Lobelville Total Projected Budget from All Sources To Date $1,760, $1,760, $1,759, $1,759, Program Funds Drawdown $237, $1,759, City of Lobelville Jul 1 thru Sep 30, 2015 N/A $237, $237, Match Contributed 37,000 feet of new water line will be installed from Lobelville to connect with the Waverly system to ensure the extended outages due to the 2008 storm do not occur again. Construction will occur in the City of Lobelville. Residents were randomly surveyed to assess numbers of low and moderate income people that would be served. This project is complete and closed-out. Accomplishments Performance Measures No Accomplishments Performance Measures 52

53 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 53

54 Grantee Activity Number: Macon County - Constr R2 Construction R2 Acquisition, construction,reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2012 Macon County Total Projected Budget from All Sources To Date $1,960, $1,960, $1,845, $1,845, Program Funds Drawdown $61, $1,845, Macon County Jul 1 thru Sep 30, 2015 N/A $61, $61, Match Contributed Funds will be used to build an ambulance bay, communication towers and a staging area for emergency response. Construction will occur in Macon County. The 911 service list was used to randomly survey households to determine the number of low and moderate income people that would be served by the project. This activity is complete. Accomplishments Performance Measures No Accomplishments Performance Measures 54

55 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 55

56 Grantee Activity Number: Construction/reconstruction of streets CON R2 05/29/2012 Area ( ) Low/Mod McNairy County - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 McNairy County Total Projected Budget from All Sources To Date $531, $531, $54, $54, Program Funds Drawdown $54, McNairy County Jul 1 thru Sep 30, 2015 N/A Match Contributed Repair three separate sections of county roads - Elgie Murry Road -.15 miles; 40 Forks Road -.15 miles; Cypress Road -.5 miles Construction will occur in McNairy County. Residents were randomly surveyed based on a list of residents from the county's 911 list. Temporary easements have been obtained from all except 2 property owners. They have approval to move forward with bidding thework on the one road in which access has been approved. Accomplishments Performance Measures No Accomplishments Performance Measures 56

57 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 57

58 Grantee Activity Number: Milledgeville - Constr R2 Construction R2 Construction of buildings for the general conduct of CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 State of Tennessee2 Total Projected Budget from All Sources To Date $441, $441, $441, $441, Program Funds Drawdown $441, State of Tennessee2 Jul 1 thru Sep 30, 2015 N/A Match Contributed Funds will be used tobuild a bay on the City Fire Station to house a new fire truck pending activity approval by HUD. Construction will occur in the Town of Milledgeville. This activity is complete. Accomplishments Performance Measures This Report Period Total # of buildings (non-residential) 0 Cumulative Actual Total / Expected Total 0/1 58

59 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 59

60 Grantee Activity Number: Moscow - Constr R2 Construction R2 Rehabilitation/reconstruction of a public improvement CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Moscow Total Projected Budget from All Sources To Date $1,000, $1,000, $708, $708, Program Funds Drawdown $21, $708, City of Moscow Jul 1 thru Sep 30, 2015 N/A $21, $21, Match Contributed Funds will address non-operational fire hydrants, restoration of flood damaged Industrial Park Road, sewer system rehabilitation and mitigation of flooding in downtown area. Construction will occur in the City of Moscow. There have been issues related to claims by the tank contractor. The issues are under review by the City Attorney. The project has been monitored. There are some issues with payrolls and a wage classification has been requested. The tank restorations are complete. Notice of contractor's final payment has been published. Three claims have been received by the Mayor and submitted to the contractor for payment. Work on the industrial Park Road and Northfolk Southern Drive is complete. Accomplishments Performance Measures No Accomplishments Performance Measures 60

61 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 61

62 Grantee Activity Number: Oakland - Constr R2 Construction R2 Rehabilitation/reconstruction of a public improvement CON R2 05/29/2012 Area ( ) Urgent Need Under Way Construction Round 2 05/31/2017 Town of Oakland Total Projected Budget from All Sources To Date $1,125, $1,125, $529, $529, Program Funds Drawdown $408, $529, Town of Oakland Jul 1 thru Sep 30, 2015 N/A $408, $408, Match Contributed Funds will be used to replace 60' of undersized culvert under highway 194; enlarge retention basin and add emergency spillway; construct floodwall around wastewater pump station; and repair 48 drainpipe. Construction will occur in the Town of Oakland. Used Urgent need national objective. Construction started July 1 and is roughly 75% complete. A change order #2 is being developed for the purpose of expending the additional disaster funds awarded as an amendment to the contract. Accomplishments Performance Measures No Accomplishments Performance Measures 62

63 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 63

64 Grantee Activity Number: Dike/dam/stream-river bank repairs CON R2 05/29/2012 Area ( ) Low/Mod Portland - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 City of Portland Total Projected Budget from All Sources To Date $1,200, $1,200, $372, $372, Program Funds Drawdown $15, $372, City of Portland Jul 1 thru Sep 30, 2015 N/A $15, $15, Match Contributed Funds will be used for upsizing drainage culvert under CSX railroad for Summers Branch; construction of a large detention basin downstream of CSX railroad and Portland Canal; stabilization of stream banks of Summers Branch between detention basin and SR 109, and providing a defined conveyance from Portland Canal to Summers Branch. Construction will occur in the City of Portland. Census data was used to determine the number of low and moderate income people to be served. The contractor is currently working on the drainage improvements (Contract C). Plans and specifications for the lift station construction (Contract B) were approved in September with a bid opening scheduled for 10/9/15. Accomplishments Performance Measures No Accomplishments Performance Measures 64

65 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 65

66 Grantee Activity Number: Red Boiling Springs - Constr R2 Construction R2 Construction of buildings for the general conduct of CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Red Boiling Springs Total Projected Budget from All Sources To Date $724, $724, $724, $724, Program Funds Drawdown $724, City of Red Boiling Springs Jul 1 thru Sep 30, 2015 N/A Match Contributed Funds will be used to re-locate the Red Boiling Springs Fire Station. Construction will occur in the Town of Red Boiling Springs. Residents were surveyed randomly using the water customer list to determine the number of low and moderate income people that would be served by the project. The final payment has been received and checks were issued ot all vendors and subcontractors with overdue invoices. This will complete this component of this project. Accomplishments Performance Measures No Accomplishments Performance Measures 66

67 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 67

68 Grantee Activity Number: Red Boiling Springs - Constr R2-2 Con R2-2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Red Boiling Springs Total Projected Budget from All Sources To Date $575, $575, $182, $182, Program Funds Drawdown $122, $182, City of Red Boiling Springs Jul 1 thru Sep 30, 2015 N/A $122, $122, Match Contributed Funds will be used for improvements to the wastewater treatment plant. Activity will occur in the City of Red Boiling Springs. Residents were randomly surveyed based on the list of water customers to determine how many low and moderate income people would be served. The pre-construction conference was held on 9/4/15. The date of start was issued for 9/14/15. The contractor is getting the materials and preparing to mobilize; however, construction has not actually begun. There is still a balance of funds available to spend on the sewer rehab component. A request has been sent to ECD and approved; it is to purchase equipment to address additional problems noted in the original application. This only requires installation and no construction is involved. The engineer is working on documents for this addition. Completion by the end of 2015 is still anticipated. 68

69 Accomplishments Performance Measures No Accomplishments Performance Measures Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 69

70 Grantee Activity Number: Rossville - Constr R2 Construction R2 Construction of buildings for the general conduct of CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Town of Rossville Total Projected Budget from All Sources To Date $1,798, $1,798, $1,561, $1,561, Program Funds Drawdown $3, $1,561, Town of Rossville Jul 1 thru Sep 30, 2015 N/A $3, $3, Match Contributed Funds will be used to build a new combination fire and police station to replace the one that was insufficient during the storm. Construction will occur in the Town of Rossville. Using the fire services area, residents were randomly surveyed to determine number of low and moderate income people who would be served. The final change order work was completed. This project is ready to close-out upon final inspection and submission of final payment. The close-out report should be submitted in November Accomplishments Performance Measures No Accomplishments Performance Measures 70

71 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 71

72 Grantee Activity Number: Saltillo - Constr R2 Construction R2 Construction of buildings for the general conduct of CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 City of Saltillo Total Projected Budget from All Sources To Date $594, $594, $594, $594, Program Funds Drawdown $594, City of Saltillo Jul 1 thru Sep 30, 2015 N/A Match Contributed Funds will be used tobuild a new addition on the fire station to house equipment that is purchased with grant funds pending activity approval by HUD. Construction will occur in the Town of Saltillo. Census data were used to determine the number of low and moderate income to be served. Change order #4 was approved to change the scope of the work for heavier duty pavement for the new parking area. This is an increase of 2.5" binder of pavement thickness. It is anticipated this area could be used for emergency response staging area. They will have heavier than normal automobile parking. The fire trucks and emergency response vehicles will use this area. Construction is in progress. Accomplishments Performance Measures No Accomplishments Performance Measures 72

73 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 73

74 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Savannah - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 City of Savannah Total Projected Budget from All Sources To Date $1,039, $1,039, $899, $899, Program Funds Drawdown $116, $899, City of Savannah Jul 1 thru Sep 30, 2015 N/A $116, $116, Match Contributed Funds will be used to implement a combination of detention storage and capacity improvements at selected culvert crossings and channel selections. Construction will occur in the City of Savannah. Census data were used to determine the number of low and moderate people to be served. Additional work area for Claybrook has been approved by ECD. Official proposed change order is to be submitted to ECD. The Claybrook area is covered in the environmental assessment. Accomplishments Performance Measures No Accomplishments Performance Measures 74

75 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 75

76 Grantee Activity Number: Selmer - Constr R2 Construction R2 Rehabilitation/reconstruction of a public improvement CON R2 05/29/2012 Area ( ) Low/Mod Under Way Construction Round 2 05/31/2017 Town of Selmer Total Projected Budget from All Sources To Date $397, $397, $397, $397, Program Funds Drawdown $397, Town of Selmer Jul 1 thru Sep 30, 2015 N/A Match Contributed Funds will be used to make drainage improvements. Construction will occur in the Town of Selmer. Residents were randomly surveyed using 911 serivce lists to determine the number of low and moderate income people served. This project is complete. The final pay request was submitted 9/25/15. Accomplishments Performance Measures No Accomplishments Performance Measures 76

77 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 77

78 Grantee Activity Number: Somerville - Constr R2 Construction R2 Construction/reconstruction of water/sewer lines or systems CON R2 05/29/2012 Area ( ) Low/Mod Completed Construction Round 2 05/31/2017 Town of Somerville Total Projected Budget from All Sources To Date $910, $910, $910, $910, Program Funds Drawdown $910, Town of Somerville Jul 1 thru Sep 30, 2015 N/A Match Contributed Funds will be used to rehabilitate damaged parts of the city sewer system including line segment replacements and repairs and manhole repairs. Construction will occur in the Town of Somerville. This project is complete and closed-out. Accomplishments Performance Measures No Accomplishments Performance Measures 78

79 Beneficiaries Performance Measures No Beneficiaries Performance Measures found. No found. Budgeted - Detail No Other Match Funding Sources Found Total 79

80 Grantee Activity Number: Rehabilitation/reconstruction of public facilities CON R2 05/29/2012 Area ( ) Low/Mod Stanton - Constr R2 Construction R2 Under Way Construction Round 2 05/31/2017 Town of Stanton Total Projected Budget from All Sources To Date $866, $866, $232, $232, Program Funds Drawdown $33, $232, Town of Stanton Jul 1 thru Sep 30, 2015 N/A $33, $33, Match Contributed Funds will be used for construction of a storm shelter. Construction will occur in the Town of Stanton. Census data was used to determine the number of low and moderate income people who would be served by the project. The plans and specifications were sent to ECD on 8/25/15 for section 1 of the mitigation project and have been approved. The continue to work on acquisitions for the second section. The bid opening was held 9/25/15 for section 1. All plans and specifications for section 2 will be 100% complete by 10/12/15 including latest work requested by the Mayor. All permits will be requested by the same date. USACE and ARAP permits are expected to take another days to be approved. 80