Page 1 of 7 TENDER EVALUATION REPORT: 3380 MEDIA MONITORING SERVICES

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Page 1 of 7 TENDER EVALUATION REPORT: 3380 MEDIA MONITORING SERVICES"

Transcription

1 Page 1 of 7 FINANCE AND GOVERNANCE COMMITTEE REPORT TENDER EVALUATION REPORT: 3380 MEDIA MONITORING SERVICES Agenda Item February 2009 Division Media Relations Presenter Damien Cocks, Acting Media Relations Branch Manager. Purpose 1. To seek Council approval to enter into a two year contract for the provision of media monitoring services with Media Monitors Pty Ltd under an agreed schedule of rates. Recommendation from Management 2. That the Finance and Governance Committee recommends that Council award the contract for Media Monitoring Services (contract number 3380) to Media Monitors Pty Ltd for a term of two years with two options to extend for one year at the schedule of rates contained in the tender submission from Media Monitoring Services dated 24 October 2008 and otherwise in accordance with the negotiated terms and conditions of contract. Background 3. Media monitoring services ( the service ) have been used by the City of Melbourne through the Media Relations Branch since Until recently there was only one available provider in the marketplace: Media Monitors Pty Ltd. There is now new competition in the marketplace, therefore the service was put out for public tender. 4. The City of Melbourne currently receives around 450 print clips per month, and around 500 alerts summarising electronic media clips (radio and TV) per month. Electronic clips can be purchased on request. 5. The Media Relations Branch distributes relevant media coverage to work areas and Councillors on a daily basis. Current Arrangements 6. The City of Melbourne contracted Media Monitors Pty Ltd until October 2008 to supply media monitoring services. With the contract s expiry, a request for quotation was sought from the company and a new supplier in the market The Media Research Group Pty Ltd. The Media Research Group company provided the successful quotation until the tender process was completed. Monitoring arrangements are under an agreed schedule of rates. Proposed Arrangements 7. The service provider will be required to provide a comprehensive print and electronic media monitoring service capable of delivering daily content electronically, by no later than 7am. Further print monitoring will be required throughout the day and uploaded regularly, with an immediate alert of critical issues. 1

2 8. The service will provide for up to 100 City of Melbourne users to access a media portal through the intranet and remotely. Rationale for putting out to tender 9. The outsourcing of these functions is expected to achieve an accurate and timely media monitoring service that provides Council and administration with ready access to daily news, breaking news and relevant media information. This will enable the tracking and analysis of media comment on Council initiatives and decisions. 10. The service will also provide the ability to monitor media reports on a range of key issues with which the City of Melbourne has close involvement such as sustainability, research, city safety and public transport. The Expected Outcomes are: 11. Rapid access to comprehensive daily monitoring of print, electronic and on-line media outlets. 12. Ability to monitor and analyse what is being said publicly about City of Melbourne initiatives and Council decisions to contribute to reputation management strategies. 13. Guaranteed capture of all relevant mentions of City of Melbourne. (Media Monitors Pty Ltd delivers press monitoring to an accuracy level at or above 98 pre cent based on agreed brief and keyword search terms.) Invitation to Tender 14. The Invitation to Tender ( ITT ) was advertised in The Age on 4 October, 2008 and closed on October 24, 2008 after a 20 day tender preparation period. No late tenders were received. Three companies responded: Media Monitors Pty Ltd; The Media Research Group Pty Ltd; and Meltwater News Australia Pty Ltd. Key Issues: Tender Evaluation Process Page 2 of The Tender Evaluation Review panel consisted of: Name, Title (and / or company) Generalist or nominated Speciality Full / Advisory Member Ebony Beaton, Media Adviser Generalist Full Damien Cocks, Manager Media Relations Generalist Full Tiffany Crawford, Corporate Solicitor Generalist Full Ron Leong, Financial Analyst Speciality Advisory 16. The review panel did not meet until after the conclusion of the City of Melbourne Council elections, and all tenderers were informed that the process would be delayed because of the election period. 2

3 17. The review panel met on three occasions: 3 December, 2008, 6 December, 2008 and 12 January, Further information was sought from all three organisations including a costing exercise. The costing exercise was designed to provide the tender panel with a clear indication of a schedule of fees for the delivery of media clips, video and audio clips, internet clips and general alerts. The three tenderers were ed the costing exercise on 12 December 2008 and requested to provide their responses through the tender box by 23 December 2008 (a day 10 period). All companies were verbally contacted to ensure the letters had been received on 12 December The cost coding exercise was based on media activity received by the City of Melbourne for a one month period. It was constructed in lines with a normal billing process. 20. Media Monitors Pty Ltd was the only tenderer to submit the additional information on time and through the required tender box process, as requested. 21. Meltwater News Australia Pty Ltd was deemed by the panel to have significant non-conformances as it could only provide a service based on monitoring information available through the world wide web. Accordingly, its tender was not considered by the panel. Evaluation Criteria and Weighting System Page 3 of The following table lists the evaluation criteria that were stated in the ITT documents. The criteria are listed in order of importance, the most important being at the top of the list. The weightings for the evaluation criteria were declared to tenderers. Criteria Weightings Cost Schedule of Rates 60 % Quality Assurance Commitment to Quality Proposed Quality Assurance Processes 20 % Experience, Capability & Past Performance Current Commitments Expertise in Providing the Services Demonstration of Past Performances and Referee Reports Resources: People and Systems 10% Plan for Proposed Services On-site Management and Resources (Labour, Equipment & Systems) Off-site Management Support Structure, Services and Systems Innovation & Technology 10% Proposed personnel Contract Control and Reporting Systems Risk Management. 3

4 Evaluation criteria Page 4 of The panel supported a cost evaluation exercise for all three tenderers and accordingly additional information was requested from the tenderers. However, only Media Monitors Pty Ltd provided the information within the required time frame. 24. Media Research Group provided a lower schedule of rates across the board, however Media Monitors provided a stronger service in terms of personnel servicing the contract (seven staff compared to four), quality assurance (delivery of media clips and accuracy rate) and has more than 4000 clients nationally. Media Research Group failed to provide an adequate response in terms of quality assurance and further information sought from the company was not provided by the 23 December 2008 deadline. It should be noted that while Media Research Group did respond, their reply was couriered to the City of Melbourne on 30 December 2008 and was not placed in the tender box. 25. A summary of the scores assessed were documented by the Tender Evaluation Panel and is shown below: Evaluation Criteria Experience, Capability and Past Performance Weighting MRG Wghtd Media Mons Wghtd Plan for proposed services Quality Assurance Cost TOTAL TENDERER RANKING Performance Measurement 26. The successful performance of the Service Provider will be determined by: the timely and accurate delivery of media clips on a daily basis; an initial three month review, followed by six monthly thereafter; reports will be required if media clips are missed from daily distribution; feedback from Management and staff; and responsiveness to any queries that arise from Council. 27. Transcripts, video and audio will be available to be purchased when required and as assessed on a case by case basis. The Service Provider will provide these additional materials. 4

5 Concluding comments Page 5 of An addendum and letters of clarification were sent to all tenderers. The letters of clarification varied on questions raised by the Tender Evaluation Review Panel. All three tenderers were provided with the same cost coding exercise. 29. Media Monitors has provided all of the relevant financial information in the Financial Stability to Satisfactorily Perform the Services Reports and Information form. As a privately owned company not required to publish financial information for public distribution, Media Monitors asks that this information be classified as Commercial in Confidence. 30. All panel members concur with the recommendation to award the tender to Media Monitors Pty Ltd. Pecuniary Interest and Probity Statement 31. No member of the evaluation panel has a pecuniary or personal interest in the tenders or contract. 32. The evaluation has fully complied with the Local Government Act 1989 and the Conditions of Tendering. No potential tenderer had access to the final specification prior to its release. All advice, written or verbal, provided to a respondent clarifying any aspect of the tender documentation was also provided to all other respondents. No tenderer was provided any advantage over other tenderers, and all were treated fairly and equally during the tendering process. Information provided by tenderers which has been deemed confidential, has been protected, and will not be disclosed. A consistent standard for all tenderers has been used in assessing any request for confidentiality by a tenderer/s. Time Frame 33. The contract will commence on 1 April, 2009 for a period of two years, with two options to extend for one year. Finance 34. In the 2008/2009 budget a total of $150,000 has been allocated for Media Monitoring services. Expenditure incurred is directly related to the nature and number of media related activities during the financial year. The budget provided is the upper limit of spending allocated for these services. Legal 35. Section 186 of the Local Government Act 1989 applies in relation to contracts for the purchase of goods or services or the carrying out of works to the value of $150,000 or more. 5

6 Page 6 of 7 Agenda Item 5.5 Finance and Governance Committee 10 February 2009 FINANCE ATTACHMENT TENDER EVALUATION REPORT: 3380 MEDIA MONITORING SERVICES The 2008/2009 Annual Plan and Budget provides for expenditure of up to $150,000 for Media Monitoring services. The level of spending is determined by the branch and is dependant on the level of media activities over the course of the year. Joe Groher Manager Financial Services

7 Page 7 of 7 Agenda Item 5.5 Finance and Governance Committee 10 February 2009 LEGAL ATTACHMENT TENDER EVALUATION REPORT: 3380 MEDIA MONITORING SERVICES When Council intends to enter into a contract for the purchase of goods and services valued at $150,000 or more (levels increased by Order in Council dated 7 August 2008), section 186 of the Local Government Act 1989 ( the Act ) imposes a duty on the Council by public notice either to invite tenders or to invite expressions of interest. The Act does not require Council to accept the lowest tender. Kim Wood Manager Legal Services

Page 1 of 7. Ray Buckley, Manager Rates & Valuations

Page 1 of 7. Ray Buckley, Manager Rates & Valuations Page 1 of 7 FINANCE AND GOVERNANCE COMMITTEE REPORT TENDER EVALUATION REPORT: DEBT COLLECTION SERVICES Division Finance Presenter Ray Buckley, Manager Rates & Valuations Purpose 1. To seek Council approval

More information

TENDER EVALUATION REPORT: MAINTENANCE OF ELECTRONIC SECURITY EQUIPMENT

TENDER EVALUATION REPORT: MAINTENANCE OF ELECTRONIC SECURITY EQUIPMENT Page 1 of 8 FINANCE AND GOVERNANCE COMMITTEE REPORT TENDER EVALUATION REPORT: MAINTENANCE OF ELECTRONIC SECURITY EQUIPMENT Agenda Item 5.3 14 August 2007 Division Sustainability & Regulatory Services Presenter

More information

TENDER EVALUATION REPORT: ANIMAL MANAGEMENT SERVICES

TENDER EVALUATION REPORT: ANIMAL MANAGEMENT SERVICES Page 1 of 6 FINANCE AND GOVERNANCE REPORT COMMITTEE Agenda Item 5.5 TENDER EVALUATION REPORT: ANIMAL MANAGEMENT SERVICES 13 May 2008 Division Design and Urban Environment Presenter Francis Khoo, Manager

More information

This report provides details of the results of a tender for the provision of Cloud Hosting Services.

This report provides details of the results of a tender for the provision of Cloud Hosting Services. ITEM 10. TENDER - CLOUD HOSTING SERVICES FILE NO: 2015/510325 TENDER NO: 1539 SUMMARY This report provides details of the results of a tender for the provision of Cloud Hosting Services. In line with the

More information

Procedures for Tenders and Contracts. October 2014. Huon Valley Council Procedures for Tenders and Contracts October 2014 Page 1 of 14

Procedures for Tenders and Contracts. October 2014. Huon Valley Council Procedures for Tenders and Contracts October 2014 Page 1 of 14 Procedures for Tenders and Contracts October 2014 Huon Valley Council Procedures for Tenders and Contracts October 2014 Page 1 of 14 Huon Valley Council Procedures for Tenders and Contracts October 2014

More information

Procurement of Goods, Services and Works Policy

Procurement of Goods, Services and Works Policy Procurement of Goods, Services and Works Policy Policy CP083 Prepared Reviewed Approved Date Council Minute No. Procurement Unit SMT Council April 2016 2016/0074 Trim File: 18/02/01 To be reviewed: March

More information

Mitchell Shire Council

Mitchell Shire Council ATTACHMENT Mitchell Shire Council Ordinary Council Meeting CONTRACT MANAGEMENT POLICY AND TENDERING POLICY Contract Management Policy 25 March 2013 Attachment 1 Pages 12 CORPORATE SERVICES DOCUMENT NUMBER

More information

REQUEST FOR QUOTE. RFQ Reference Number: RFQ <<INSERT e.g SWR 03-11/12>> <<Enter Course Name>>

REQUEST FOR QUOTE. RFQ Reference Number: RFQ <<INSERT e.g SWR 03-11/12>> <<Enter Course Name>> REQUEST FOR QUOTE RFQ Reference Number: RFQ Date of Issue: Name of Business Unit: Address: Contact Person: Telephone: Email:

More information

Transport for London. INVITATION TO TENDER FOR BRIDGE DESIGN CONSULTANCY SERVICES ITT REF: TfL/90711 PUBLICATION DATE: 13 FEBRUARY 2013

Transport for London. INVITATION TO TENDER FOR BRIDGE DESIGN CONSULTANCY SERVICES ITT REF: TfL/90711 PUBLICATION DATE: 13 FEBRUARY 2013 Transport for London INVITATION TO TENDER FOR BRIDGE DESIGN CONSULTANCY SERVICES ITT REF: TfL/90711 PUBLICATION DATE: 13 FEBRUARY 2013 Invitation to Tender TfL/90711 Bridge Design Consultancy Services

More information

Australian National Audit Office. Report on Results of a Performance Audit of Contract Management Arrangements within the ANAO

Australian National Audit Office. Report on Results of a Performance Audit of Contract Management Arrangements within the ANAO Australian National Audit Office Report on Results of a Performance Audit of Contract Management Arrangements within the ANAO Commonwealth of Australia 2002 ISBN 0 642 80678 0 10 December 2002 Dear Mr

More information

Invitation to Tender for S4C Programme Support Service. Date of Publication: 15 January 2010

Invitation to Tender for S4C Programme Support Service. Date of Publication: 15 January 2010 Parc Tŷ Glas Llanisien Llanishen Caerdydd Cardiff Cymru Wales CF14 5DU Ebost Email s4c@s4c.co.uk / Gwefan Website s4c.co.uk Ffôn Phone +44(0)29 2074 7444 / Ffacs Fax +44(0)29 2075 4444 Invitation to Tender

More information

Fuel Cards Service. INSTRUCTIONS TO TENDERERS

Fuel Cards Service. INSTRUCTIONS TO TENDERERS 1 Introduction 1.1 Background 1.1.1 Bracknell Forest Council (BFC or the Council) is located in central Berkshire, and was designated a New Town in 1949 but became a Unitary authority in April 1998. The

More information

Procurement driving better value for money. Evaluation Panels. A guide for evaluation-panel Chairs

Procurement driving better value for money. Evaluation Panels. A guide for evaluation-panel Chairs Procurement driving better value for money Evaluation Panels A guide for evaluation-panel Chairs A guide for government agencies July 2010 Acknowledgement and thanks development of this Guide This guide

More information

LGRF. Procurement Probity Plan. July 2012

LGRF. Procurement Probity Plan. July 2012 LGRF July 2012 When to develop a : A probity plan is best used for any procurement of medium complexity and size and above. A probity plan can be implemented without use of a probity advisor/auditor. Description

More information

How to Do Business with the Scottish Ambulance Service

How to Do Business with the Scottish Ambulance Service How to Do Business with the Scottish Ambulance Service March 2015 How to do business with the Scottish Ambulance Service A Guide for Suppliers Overview This guide is to provide practical help for suppliers,

More information

Water Resource (Great Artesian Basin) Plan 2006. Sale of general reserve unallocated water: Tender assessment report

Water Resource (Great Artesian Basin) Plan 2006. Sale of general reserve unallocated water: Tender assessment report Water Resource (Great Artesian Basin) Plan 2006 Sale of general reserve unallocated water: Tender assessment report This publication has been compiled by Water Services Support, Department of Natural Resources

More information

TENDER - BLACKWATTLE BAY AND JOHNSTONS CREEK CATCHMENT AREAS FLOODPLAIN RISK MANAGEMENT STUDIES AND PLANS

TENDER - BLACKWATTLE BAY AND JOHNSTONS CREEK CATCHMENT AREAS FLOODPLAIN RISK MANAGEMENT STUDIES AND PLANS ITEM 14. FILE NO: TENDER - BLACKWATTLE BAY AND JOHNSTONS CREEK CATCHMENT AREAS FLOODPLAIN RISK MANAGEMENT STUDIES AND PLANS S105738 TENDER NO: 1320 SUMMARY This report provides details of the tenders received

More information

TENDER EVALUATION REPORT: WESTERN REGIONAL WASTE MANAGEMENT GROUP INTEGRATED WASTE MANAGEMENT SERVICE CONTRACT

TENDER EVALUATION REPORT: WESTERN REGIONAL WASTE MANAGEMENT GROUP INTEGRATED WASTE MANAGEMENT SERVICE CONTRACT FINANCE, CORPORATE SERVICES AND GOVERNANCE COMMITTEE REPORT COVER SHEET TENDER EVALUATION REPORT: WESTERN REGIONAL WASTE MANAGEMENT GROUP INTEGRATED WASTE MANAGEMENT SERVICE CONTRACT Agenda Item 5.3 12

More information

Procurement. Policy and Procedure Version 0.5

Procurement. Policy and Procedure Version 0.5 Procurement Policy and Procedure Version 0.5 Document Version History Version No. Author Date Comment Draft V0.1 ACECQA 16 August 2011 Initial draft for Board V0.2 ACECQA 19 December 2011 Edited Draft

More information

1 Beyond Network CRM (Quotation)

1 Beyond Network CRM (Quotation) 1 Beyond Network CRM (Quotation) Invitation to Quote DESIGN, DEVELOPMENT AND IMPLEMENTATION OF A CRM SYSTEM FOR THE BEYOND NETWORK (A BUSINESS SUPPORT PROGRAMME) 2 Beyond Network CRM (Quotation) PART 1:

More information

SECTION 6: RFQ Process, Terms and Conditions

SECTION 6: RFQ Process, Terms and Conditions SECTION 6: RFQ Process, Terms and Conditions Note to suppliers and Respondents In managing this procurement the Buyer will endeavour to act fairly and reasonably in all of its dealings with interested

More information

Impartiality must be maintained in selecting suppliers to fulfil Council s requirements.

Impartiality must be maintained in selecting suppliers to fulfil Council s requirements. Title: Type: Council Adopted: 17 December 2014 File No: SF/491 TRIM Reference: 14/35410 Attachments: Guidelines (TRIM: 14/38862) 1. Purpose The purpose of this policy is to provide principles, processes

More information

Length of Contract: 2 months (with an option to extend for a further 5 months).

Length of Contract: 2 months (with an option to extend for a further 5 months). 1. Introduction The Joint Workplace Solution (JWS) team will shortly complete the migration of some 2000 users from SharePoint 2007 to 20 and alongside this a programme of developing a series of line-of-business

More information

Rural Financial Counselling Service Programme 2016 to 2019 Grant application assessment plan

Rural Financial Counselling Service Programme 2016 to 2019 Grant application assessment plan Rural Financial Counselling Service Programme 2016 to 2019 Grant application assessment plan SEPTEMBER 2015 i Commonwealth of Australia 2015 Ownership of intellectual property rights Unless otherwise noted,

More information

JOB DESCRIPTION. 1. JOB TITLE: Assistant Procurement Officer. 4. DEPARTMENT: Chief Financial Officer/Bursar s Office

JOB DESCRIPTION. 1. JOB TITLE: Assistant Procurement Officer. 4. DEPARTMENT: Chief Financial Officer/Bursar s Office JOB DESCRIPTION 1. JOB TITLE: Assistant Procurement Officer 2. REFERENCE NUMBER: HR13297a 3. ROLE CODE: APOBO 4. DEPARTMENT: Chief Financial Officer/Bursar s Office 5. ORGANISATION CHART: Chief Financial

More information

Doing business with the Council

Doing business with the Council Doing business with the Council Contents INTRODUCTION 1 POLICIES AND PROCEDURES 2 BUSINESS OPPORTUNITIES 3 TENDERING 4 WHAT THE COUNCIL LOOKS FOR 5 CONTRACTS 7 SUPPORTING LOCAL AREA 7 FREEDOM OF INFORMATION

More information

GUIDELINES FOR THE ENGAGEMENT OF EXTERNAL CONSULTANTS/PROFESSIONAL SERVICES AT MEMORIAL UNIVERSITY

GUIDELINES FOR THE ENGAGEMENT OF EXTERNAL CONSULTANTS/PROFESSIONAL SERVICES AT MEMORIAL UNIVERSITY GUIDELINES FOR THE ENGAGEMENT OF EXTERNAL CONSULTANTS/PROFESSIONAL SERVICES AT MEMORIAL UNIVERSITY INTENT: 1. To ensure due diligence and consistency is followed in the solicitation, selection, contract

More information

3.2 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A PROCURE TO PAY AND CONTRACT MANAGEMENT SYSTEM (CF2012066; MK:DW)

3.2 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A PROCURE TO PAY AND CONTRACT MANAGEMENT SYSTEM (CF2012066; MK:DW) Council Meeting, 28 August 2012 Section 3.2 - Page 3 3.2 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A PROCURE TO PAY AND CONTRACT MANAGEMENT SYSTEM (CF2012066; MK:DW) Responsible Director: Marilyn

More information

EXEMPT INFORMATION REPORT NO: 83/2015 Appendix 1 (See Paragraph 11) CABINET. 21 st April 2015. Social Care Case Management System

EXEMPT INFORMATION REPORT NO: 83/2015 Appendix 1 (See Paragraph 11) CABINET. 21 st April 2015. Social Care Case Management System EXEMPT INFORMATION REPORT NO: 83/2015 Appendix 1 (See Paragraph 11) CABINET 21 st April 2015 Social Care Case Management System Report of the Director for People STRATEGIC AIM: Creating a Safer Community

More information

1.4 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A HOME AND COMMUNITY CARE SOFTWARE MANAGEMENT SYSTEM (CF2012060; BM:BL)

1.4 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A HOME AND COMMUNITY CARE SOFTWARE MANAGEMENT SYSTEM (CF2012060; BM:BL) Council Meeting, 31 July 2012 Section 1.4 - Page 8 1.4 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A HOME AND COMMUNITY CARE SOFTWARE MANAGEMENT SYSTEM (CF2012060; BM:BL) Responsible Director:

More information

BEST PRACTICE GUIDE 3: TENDER PROCESSES AND TENDER DOCUMENTS. RDTL MINISTRY OF FINANCE Procurement Service

BEST PRACTICE GUIDE 3: TENDER PROCESSES AND TENDER DOCUMENTS. RDTL MINISTRY OF FINANCE Procurement Service RDTL MINISTRY OF FINANCE Procurement Service BEST PRACTICE GUIDE 3: TENDER PROCESSES AND TENDER DOCUMENTS 1 RDTL Procurement Guidelines The Procurement Legal Regime Decree Law sets out new procurement

More information

Options for the Council s Debit & Credit Card (Merchant Acquirer) Contract Not a Key Decision

Options for the Council s Debit & Credit Card (Merchant Acquirer) Contract Not a Key Decision Cambridge City Council Item To: Report by: Relevant scrutiny committee: Wards affected: Executive Councillor for Strategy: Councillor Julie Smith Julia Minns Strategy & Resources Scrutiny Committee All

More information

TENDER SPECIFICATION DOCUMENT WEST MIDLANDS INTERNATIONAL TRADE LLP MARKETING FILMS ON EXPORTING AND GOVERNMENT SUPPORT 14/15 15/16

TENDER SPECIFICATION DOCUMENT WEST MIDLANDS INTERNATIONAL TRADE LLP MARKETING FILMS ON EXPORTING AND GOVERNMENT SUPPORT 14/15 15/16 TENDER SPECIFICATION DOCUMENT WEST MIDLANDS INTERNATIONAL TRADE LLP MARKETING FILMS ON EXPORTING AND GOVERNMENT SUPPORT 14/15 15/16 Tender for the Supply of Film Production Date: March 2015 West Midlands

More information

Procurement Guide. 3.1.12.2 Once you have found the required document, double click and it will upload onto the screen.

Procurement Guide. 3.1.12.2 Once you have found the required document, double click and it will upload onto the screen. 3.1.12 If you need to attach quotes, emails or other documents to the purchase order to adhere to the purchasing delegations and enable the release of the order, click on the Attachments option, which

More information

INVITATION TO TENDER for development services for a native ios app for Book of You for the Dementia Citizens platform

INVITATION TO TENDER for development services for a native ios app for Book of You for the Dementia Citizens platform INVITATION TO TENDER for development services for a native ios app for Book of You for the Dementia Citizens platform Deadline for proposals: 5pm (GMT), 19 January 2015 1. Background to Book of You Book

More information

Suppliers Guide to Tendering Products and Services. Guide to Tendering with Western Australian Public Authorities. (January 2015)

Suppliers Guide to Tendering Products and Services. Guide to Tendering with Western Australian Public Authorities. (January 2015) Suppliers Guide to Tendering Products and Services Guide to Tendering with Western Australian Public Authorities (January 2015) Tendering Guide Products and Services Department of Finance Optima Centre,

More information

8.4 REMOTE OFFICE INTERNET AND DATA SERVICES CONTRACT MANAGEMENT OFFICE RANDALL THAIN, PROJECT MANAGER

8.4 REMOTE OFFICE INTERNET AND DATA SERVICES CONTRACT MANAGEMENT OFFICE RANDALL THAIN, PROJECT MANAGER 8.4 REMOTE OFFICE INTERNET AND DATA SERVICES CONTRACT LOCATION/ADDRESS: EXECUTIVE MANAGER: PREPARED BY: TRIM FILE NO: 48/11/29 ATTACHMENTS: WHOLE OF MUNICIPALITY JOHN GABB ENTERPRISE PORTFOLIO MANAGEMENT

More information

REQUEST FOR QUOTATION YOU ARE HEREBY INVITED TO SUBMIT QUOTATIONS TO THE WATER RESEARCH COMMISSION. 60 Days (COMMENCING FROM RFQ CLOSING DATE)

REQUEST FOR QUOTATION YOU ARE HEREBY INVITED TO SUBMIT QUOTATIONS TO THE WATER RESEARCH COMMISSION. 60 Days (COMMENCING FROM RFQ CLOSING DATE) REQUEST FOR QUOTATION YOU ARE HEREBY INVITED TO SUBMIT QUOTATIONS TO THE WATER RESEARCH COMMISSION. RFQ NUMBER: 1407/15-16 RFQ ISSUE DATE: 31 JULY 2015 CLOSING DATE AND TIME: 14 AUGUST 2015 @ 11.00 am

More information

Contract Standing Orders

Contract Standing Orders Hampshire County Council Constitution Part 3:F Contract Standing Orders 1. Interpretation 2. Status of, and Compliance with, Contract Standing Orders 3. Approval to Commence Procurement 4. Contract Value

More information

Contract and Vendor Management Guide

Contract and Vendor Management Guide Contents 1. Guidelines for managing contracts and vendors... 2 1.1. Purpose and scope... 2 1.2. Introduction... 2 2. Contract and Vendor Management 2.1. Levels of management/segmentation... 3 2.2. Supplier

More information

Government of India Ministry of Communications &IT Department of Telecommunication

Government of India Ministry of Communications &IT Department of Telecommunication Government of India Ministry of Communications &IT Department of Telecommunication To, (As per by email) Subject: Invitation of Expression of Interest (EOI) for Implementation of ISO 9001:20008 project

More information

QUOTATION AND TENDER PROCESS

QUOTATION AND TENDER PROCESS QUOTATION AND TENDER PROCESS Introduction The quotation and tender processes are both used to obtain written offers from suppliers for the supply of goods and services. The quotation process is normally

More information

TENDER ENVIRONMENTAL SUSTAINABILITY PLATFORM

TENDER ENVIRONMENTAL SUSTAINABILITY PLATFORM ITEM 9. FILE NO: TENDER ENVIRONMENTAL SUSTAINABILITY PLATFORM S121330 TENDER NO: 1461 SUMMARY This report provides details of the tenders received for the development of the Environmental Sustainability

More information

Tendering Policies and Procedures

Tendering Policies and Procedures Tendering Policies and Procedures Tendering Policies and Procedures Content Pg. Mission Statement..3 Introduction....4 Background to the EPS (formerly Shannon Consortium Procurement Network) 4 The Key

More information

Tender feedback in Catering & Cleaning

Tender feedback in Catering & Cleaning Briefing 12-44 September 2012 Tender feedback in Catering & Cleaning This briefing provides the information that those tendering for public sector contracts should request in the event that a particular

More information

Officer Delegated Decision Report - Procurement. For All Procurement Awards, Waivers, Contract Extensions & Variations

Officer Delegated Decision Report - Procurement. For All Procurement Awards, Waivers, Contract Extensions & Variations G atew a y T h r ee For All Procurement Awards, Waivers, Contract Extensions & Variations Fuel Cards Payment Solutions Contract Requisition Number R000760 Wards All Report authorised by: (Enter name and

More information

Recruitment and Selection Policy

Recruitment and Selection Policy Recruitment and Selection Policy Document Control Title : Recruitment and Selection Policy Applicable to : All Staff and Executive Officers Date last reviewed : March 2015 Procedure Owner : People and

More information

An invitation to tender for the contract of web developer/service provider for the Own Art scheme e-commerce platform (Scotland and England).

An invitation to tender for the contract of web developer/service provider for the Own Art scheme e-commerce platform (Scotland and England). An invitation to tender for the contract of web developer/service provider for the Own Art scheme e-commerce platform (Scotland and England). 1. Invitation to Tender 1.1 The purpose of this document is

More information

Request for Proposal. Retail Consulting Services Date issued: Monday November 24, 2014 Close date: Wednesday December 10, 2014 at 12:00 pm MST

Request for Proposal. Retail Consulting Services Date issued: Monday November 24, 2014 Close date: Wednesday December 10, 2014 at 12:00 pm MST Request for Proposal Retail Consulting Services Date issued: Monday November 24, 2014 Close date: Wednesday December 10, 2014 at 12:00 pm MST Unit # 5 3500 24 Ave NW Calgary, AB T2N 4V5 p. 403-910-1101

More information

CLOSING LOCATION 38-3200 Island Hwy Nanaimo BC, V9T 6N4

CLOSING LOCATION 38-3200 Island Hwy Nanaimo BC, V9T 6N4 Request for Proposals PROFESSIONAL INFORMATION TECHNOLOGY SERVICES For 2013 2015 HAVEN SOCIETY CLOSING LOCATION 38-3200 Island Hwy Nanaimo BC, V9T 6N4 CLOSING DATE AND TIME DATE: FEBRUARY 28, 2013 3 PM

More information

Page 5. The Adult Social Services and Health Committee. The Strategic Director of Adult Social Services, Housing and Health

Page 5. The Adult Social Services and Health Committee. The Strategic Director of Adult Social Services, Housing and Health Page 5 Agenda Item 5 Report to: The Adult Social Services and Health Committee Date: 20 th November 2012 Report of: The Strategic Director of Adult Social Services, Housing and Health Ward Location: All

More information

External Communication Policy

External Communication Policy DETAILS Effective from: June 2014 Contact officer: Manager Corporate Communication Next review date: June 2016 File reference: LG324/212/05/01 ispot # This policy 23598733 Value Proposition 42056240 OBJECTIVES

More information

INVITATION TO TENDER FOR SO16649 DEBT MANAGEMENT FUNCTIONAL DESIGN PRINCIPLES, STANDARDS AND MEASURES, AND DEBT LANDSCAPE

INVITATION TO TENDER FOR SO16649 DEBT MANAGEMENT FUNCTIONAL DESIGN PRINCIPLES, STANDARDS AND MEASURES, AND DEBT LANDSCAPE INVITATION TO TENDER FOR SO16649 DEBT MANAGEMENT FUNCTIONAL DESIGN PRINCIPLES, STANDARDS AND MEASURES, AND DEBT LANDSCAPE Version 1.0 Date: 8 th February 2016 Author: Harbinder Manku CONTENTS 1. INTRODUCTION...

More information

Tender Evaluation and Contract Award

Tender Evaluation and Contract Award Brief 9 January 2011 Public Procurement Tender Evaluation and Contract Award C O N T E N T S Key principles governing the process of evaluation of tenders How does an evaluation panel operate? How does

More information

Terms of Business. The Detective Agency

Terms of Business. The Detective Agency Terms of Business Terms of Business following Terms and Conditions of Service apply to all products and services provided by Limited (hereinafter referred to as ). All work is carried out by on the understanding

More information

UNSOLICITED PROPOSALS

UNSOLICITED PROPOSALS UNSOLICITED PROPOSALS GUIDE FOR SUBMISSION AND ASSESSMENT January 2012 CONTENTS 1 PREMIER S STATEMENT 3 2 INTRODUCTION 3 3 GUIDING PRINCIPLES 5 3.1 OPTIMISE OUTCOMES 5 3.2 ASSESSMENT CRITERIA 5 3.3 PROBITY

More information

Prequalification Process Making every dollar count

Prequalification Process Making every dollar count Central Tenders Committee (CTC) Prequalification Process Making every dollar count Central Tenders Committee (CTC) Prequalification Process Prequalification Prequalification is a process used to ensure

More information

Request for Tender (RFT)

Request for Tender (RFT) 1 of 12 Request for Tender (RFT) Philippines Australia Human Resource and Organisational Development Facility Organisation: Department of Social Welfare and Development Activity Title: Enhancing the DSWD

More information

Eskom Holdings SOC Ltd s Standard Conditions of Tender

Eskom Holdings SOC Ltd s Standard Conditions of Tender 1. General Actions 1 The Employer, the Eskom Representative and each eligible er submitting a shall act timeously, ethically and in a manner which is fair, equitable, transparent, competitive and cost-effective.

More information

REQUEST FOR PROPOSALS For. Kelowna and Vernon Hospitals Project

REQUEST FOR PROPOSALS For. Kelowna and Vernon Hospitals Project REQUEST FOR PROPOSALS For The Kelowna and Vernon Hospitals Project VOLUME 2 of 4 Instructions to Proponents Closing Time: Delivery Address: 3:00 pm (local time) Thursday, March 6,2008 Kelowna and Vernon

More information

WorkCover Medical Advisory Panel tender Briefing. 4 October 2013

WorkCover Medical Advisory Panel tender Briefing. 4 October 2013 WorkCover Medical Advisory Panel tender Briefing 4 October 2013 Agenda - Corporate objectives - Overview - Industry alignment and value added services - Service level standards - Health benefits of work

More information

Grievance Policy. 1. Policy Statement

Grievance Policy. 1. Policy Statement Grievance Policy 1. Policy Statement The University is keen to provide a positive and supportive working environment for all of its employees, and as such will take every step to resolve issues in the

More information

Invitation to Tender. Website support for Devon Chamber of Commerce. Devon Chamber of Commerce. January 2016. 22 Lockyer Street Plymouth PL1 2QW

Invitation to Tender. Website support for Devon Chamber of Commerce. Devon Chamber of Commerce. January 2016. 22 Lockyer Street Plymouth PL1 2QW Website support for Invitation to Tender 22 Lockyer Street Plymouth PL1 2QW 01752-220471 1 Invitation to Tender (the Chamber) wishes to appointment a supplier to provide fully comprehensive web support

More information

BCPay. Alternative payment process when Online Banking is experiencing Operational Disruptions. Product Disclosure Statement

BCPay. Alternative payment process when Online Banking is experiencing Operational Disruptions. Product Disclosure Statement BCPay Alternative payment process when Online Banking is experiencing Operational Disruptions Product Disclosure Statement Effective as at 18 September 2006 Page 1 of 6 Westpac Banking Corporation ABN

More information

Request for proposals (RFP) The Provision of transcription services to the CSIR for a Human Language Technology data pipeline optimisation project

Request for proposals (RFP) The Provision of transcription services to the CSIR for a Human Language Technology data pipeline optimisation project CSIR TENDER DOCUMENTATION Request for proposals (RFP) The Provision of transcription services to the CSIR for a Human Language Technology data pipeline optimisation project RFP No. 667/30/10/2015 Date

More information

Project Administration Instructions

Project Administration Instructions Project Administration Instructions PAI No. 2.07 Page 1 of 5 CONSULTANT PERFORMANCE EVALUATION A. Introduction 1. This project administration instruction (PAI) provides policies and procedures for evaluating

More information

WHAT YOU NEED TO KNOW ABOUT DREAMTILT

WHAT YOU NEED TO KNOW ABOUT DREAMTILT ABOUT DREAMTILT ABN: 6 089 188 876 CONTENTS 1 CONTACT INFORMATION 2 CRITICAL INFORMATION SUMMARIES MANAGING YOUR SPEND 4 DREAMTILT CUSTOMER RELEATIONSHIP AGREEMENT OUR NETWORK 6 PAYING US 7 FINANCIAL HARDSHIP

More information

C-103 External Communications Policy

C-103 External Communications Policy CORPORATE POLICIES C-103 External Communications Policy Table of Contents 1.0 Purpose and Policy... 1 2.0 Definitions... 2 3.0 Scope and Responsibilities... 2 4.0 Disclosure Controls and Procedures...

More information

Tendering Guidelines for NSW Local Government

Tendering Guidelines for NSW Local Government Tendering Guidelines for NSW Local Government These Guidelines are prepared by the Director General under section 23A of the Local Government Act 1993. Councils are required to take guidelines issued under

More information

Service Delivery Direct Debit Request (DDR)

Service Delivery Direct Debit Request (DDR) Section 1: Business Details Name, Person 1 Name, Person 2 Position, Person 1 Position, Person 1 Business Name Trading Name ABN Amovita Client ID Street Address Postal Address Office Phone Mobile Phone

More information

Information Commissioner's Office

Information Commissioner's Office Information Commissioner's Office IT Procurement Review Ian Falconer Partner T: 0161 953 6480 E: ian.falconer@uk.gt.com Last updated 18 June 2012 Will Simpson Senior Manager T: 0161 953 6486 E: will.g.simpson@uk.gt.com

More information

Grant Programme Guidelines Community Development Grants Programme

Grant Programme Guidelines Community Development Grants Programme Grant Programme Guidelines Community Development Grants Programme Community Development Grants Programme Guidelines Contents Process Flowchart... 3 1. Introduction... 4 1.1. Programme Background... 4 1.2.

More information

REQUEST FOR PROPOSAL: A NEW AUDITING SOLUTION FOR WINDOWS FILE AND DATABASE SERVERS

REQUEST FOR PROPOSAL: A NEW AUDITING SOLUTION FOR WINDOWS FILE AND DATABASE SERVERS REQUEST FOR PROPOSAL: A NEW AUDITING SOLUTION FOR WINDOWS FILE AND DATABASE SERVERS Issued: TABLE OF CONTENTS 1. Introduction...3 1.1 Purpose...3 1.2 Background...3 1.3 Scope of Work...3 1.4 Current Infrastructure...3

More information

-17 2015 OUTSOURCING POLICY

-17 2015 OUTSOURCING POLICY Outsourcing Policy TABLE OF CONTENTS EXECUTIVE SUMMARY... 3 Aim & Introduction... 3 POLICY PARAMETERS... 4 Key Terms... 4 Outsourcing Agreement Requirements... 5 MATERIAL OUTSOURCING AGREEMENTS... 6 Board

More information

COMMERCIAL CREDIT ACCOUNT APPLICATION

COMMERCIAL CREDIT ACCOUNT APPLICATION COMMERCIAL CREDIT ACCOUNT APPLICATION *Mandatory field required to process application Please complete the below form in BLOCK LETTERS ONLY ensuring all information is entered with as much detail as possible.

More information

Invitation to Tender (ITT)

Invitation to Tender (ITT) Invitation to Tender (ITT) For: Execution of content translation for a period of 1June 2016 to 31 March 2017 Date: 10 May 2016 1 Overview of the British Council The British Council is the United Kingdom

More information

South Liverpool Homes. Invitation to Tender. Mobile Phone Contract

South Liverpool Homes. Invitation to Tender. Mobile Phone Contract South Liverpool Homes Invitation to Tender Mobile Phone Contract Contents 1. Important notices... 3 1.1. Confidentiality... 3 1.2. Accuracy of information and liability of SLH... 3 1.3. Canvassing... 4

More information

TERMS OF REFERENCE - MAJOR EVENTS PANEL

TERMS OF REFERENCE - MAJOR EVENTS PANEL TERMS OF REFERENCE - MAJOR EVENTS PANEL OVERVIEW The Major Events Panel is a specialist advisory body to the UK Sport Board and its Major Events Team. Its main purpose is to represent the interests of

More information

Service Level Agreement for the Introduction of Permanent and/or Fixed Term Contract Staff

Service Level Agreement for the Introduction of Permanent and/or Fixed Term Contract Staff Service Level Agreement for the Introduction of Permanent and/or Fixed Term Contract Staff TABLE OF CONTENTS: 1. INTRODUCTION... 2 2. DEFINITIONS... 2 3. EXPECTED SERVICES AND RESPONSIBILITIES... 3 4.

More information

Mobile Voice and Data Services

Mobile Voice and Data Services Procurement driving better value Mobile Voice and Data Services All-of-Government Contract Buyers Guide A guide for government agencies November 2014 Acknowledgements and thanks development of this guide:

More information

Santander Universities Entrepreneurship Awards Information Pack

Santander Universities Entrepreneurship Awards Information Pack Santander Universities Entrepreneurship Awards Information Pack Following the success of the Entrepreneurship Awards in previous years we are delighted to announce that we will be repeating the awards

More information

Information for Applicants

Information for Applicants Information for Applicants Thank you for your interest in employment with the Department of Education The Department is Western Australia s largest employer with approximately 42,000 staff in nearly 900

More information

ITEM 11. SPONSORSHIP - VOGUE FASHION'S NIGHT OUT - 2015-2017

ITEM 11. SPONSORSHIP - VOGUE FASHION'S NIGHT OUT - 2015-2017 ITEM 11. SPONSORSHIP - VOGUE FASHION'S NIGHT OUT - 2015-2017 FILE NO: S104009 SUMMARY On 9 December 2013, Council adopted the Retail Action Plan. Key initiatives from this plan include promoting Sydney

More information

Financial Services Guide

Financial Services Guide 1 July 2014 Financial Services Guide This Financial Services Guide (FSG) is an important document which provides you with information to help you decide whether to use our financial services. Your financial

More information

ANZ Expense Manager TERMS AND CONDITIONS 03.10

ANZ Expense Manager TERMS AND CONDITIONS 03.10 ANZ Expense Manager TERMS AND CONDITIONS 03.10 Contents 1 Introduction 4 2 Defined Terms 4 2.1 Interpretation 7 2.2 Customer More Than One Person 8 3 Provision of ANZ Expense Manager 8 4 ANZ Expense Manager

More information

UEFA European Football Championship 2014-16

UEFA European Football Championship 2014-16 UEFA European Football Championship 2014-16 1 2 UEFA European Football Championship 2014-16 Introduction UEFA plans to organise the UEFA European Football Championship 2014-16, the final tournament of

More information

Procurement Transformation Division. Procurement guidance. Engaging and managing consultants. Includes definitions for consultants and contractors

Procurement Transformation Division. Procurement guidance. Engaging and managing consultants. Includes definitions for consultants and contractors Procurement guidance Engaging and managing consultants Includes definitions for consultants and contractors Procurement guidance: Engaging and managing consultants Page 2 of 17 Table of contents Table

More information

MANCHESTER WATER WORKS REQUEST FOR PROPOSALS FOR WATER ASSET MANAGEMENT SOFTWARE AND SERVICES RFP #FY15-804-64

MANCHESTER WATER WORKS REQUEST FOR PROPOSALS FOR WATER ASSET MANAGEMENT SOFTWARE AND SERVICES RFP #FY15-804-64 FY15-804-64 MANCHESTER WATER WORKS REQUEST FOR PROPOSALS FOR WATER ASSET MANAGEMENT SOFTWARE AND SERVICES RFP #FY15-804-64 FY15-804-64 Invitation to Propose 2 Part 1 - Instructions to Proposers 1.1. Receipt

More information

Better Practice Checklist

Better Practice Checklist Better Practice Checklist Briefing and selecting the Web developer About this checklist This checklist will explain how to brief the website development team when building a new website or re-developing

More information

Policy Advisory Groups - Information for Applicants

Policy Advisory Groups - Information for Applicants Background Policy Advisory Groups - Information for Applicants National Seniors Australia provides a representative and well-informed voice on issues of concern to people aged 50 and older. The Public

More information

HK Electric Smart Power Fund. Application Guideline

HK Electric Smart Power Fund. Application Guideline HK Electric Smart Power Fund Application Guideline Corporate Development Division 4/F Hongkong Electric Centre, 44 Kennedy Road, Hong Kong Hotline : 2887 3455 Fax : 2810 0506 Email : smartpowerfund@hkelectric.com

More information

PROCEDURE FS 1 PROCUREMENT POLICY

PROCEDURE FS 1 PROCUREMENT POLICY PROCEDURE FS 1 PROCUREMENT POLICY CONTENTS Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 Section 13 Appendix A Appendix B Appendix

More information

How to do Business with the London. Borough of Sutton

How to do Business with the London. Borough of Sutton How to do Business with the London Borough of Sutton February 2013 1 About this guide This guide has been developed to assist businesses wishing to sell their goods and services to the Borough. Contents

More information

City of Bellevue Request for Proposal RFP #15091 Locate Ticket Management Software

City of Bellevue Request for Proposal RFP #15091 Locate Ticket Management Software City of Bellevue Request for Proposal RFP #15091 Locate Ticket Management Software RFP GENERAL INFORMATION RFP Notification: Notice is hereby given that proposals will be received by the City of Bellevue,

More information

PUREPROFILE LTD. ACN 167 522 901 CONTINUOUS DISCLOSURE AND COMMUNICATION POLICY

PUREPROFILE LTD. ACN 167 522 901 CONTINUOUS DISCLOSURE AND COMMUNICATION POLICY PUREPROFILE LTD. ACN 167 522 901 CONTINUOUS DISCLOSURE AND COMMUNICATION POLICY Contents 1 Overview 3 2 Continuous Disclosure Requirements and Procedures 3 3 Disclosure Responsibilities 4 4 Potentially

More information

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL REQUEST FOR PROPOSAL General Insurance Brokerage Services Date of Issue: December 6, 2012 Closing Location:Prince Rupert, B.C. Mail or courier: Dan Rodin Chief Financial Officer City of Prince Rupert 424-3

More information

CONSTITUTION PART 4 CONTRACT PROCEDURE RULES

CONSTITUTION PART 4 CONTRACT PROCEDURE RULES CONSTITUTION PART 4 CONTRACT PROCEDURE RULES (last revised January 2016) A Brief Guide to the Contract Procedure Rules These Contract Procedure Rules promote good purchasing practice, public accountability

More information

Overview of the Transfer of Undertakings (Protection of Employment) Regulations 2006

Overview of the Transfer of Undertakings (Protection of Employment) Regulations 2006 TUPE Overview of the Transfer of Undertakings (Protection of Employment) Regulations 2006... 1 Service Provision Changes... 1 Employer Liability Information... 2 Liability for Failure to Inform and Consult

More information

i. Reflect the diversity of the community Represent stakeholder groups (where appropriate) Represent specific groups of service users, and

i. Reflect the diversity of the community Represent stakeholder groups (where appropriate) Represent specific groups of service users, and Public Appointment Policy Governing citizen appointments to HRM Agencies, Boards, Committees and Commissions and to External Bodies 1 GUIDING PRINCIPLES 1.1 Introduction A commitment to community participation

More information