FEMA Mandatory Training Requirements (2016 Matrix)
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1 FEMA Mandatory Training Requirements (2016 Matrix) The President of the United States, the United States Congress, the Secretary of U.S. Department of Homeland Security and other authorized federal entities have prescribed that certain federal employees, detailees, and contractors be provided certain information or complete certain trainings so they are aware of their responsibilities, legal requirements, or identified protocols and procedures. Federal employees, detailees, interns and contractors working with DHS, in support of the Secretary are required to complete the identified trainings listed below based on their job role/responsibilities. This list identifies core mandatory training requirements for FEMA employees (PFT/TET/CORE). The matrix is divided into two lists Mandatory Training for all FEMA Personnel and Position-Specific Mandatory Trainings. There are several Position-Specific lists connected to the matrix. Mandatory Training should be reviewed periodically, but not less that annually per EO Sec Examine the Eligibility column to determine which s apply to you and view the delivery format column to determine method of training delivery. Please contact the POC under the name column for additional details concerning that. For FEKC system problems contact FEMA-FEKC@fema.dhs.gov Please note the mandatory training matrix is updated annually. Special training requirements may be added to the matrix on-the-spot if mandated. For all other questions concerning mandatory training, please submit your inquiry via to (MANDATORY- TRAINING-MATRIX- MAILBOX@fema.dhs.gov.) FEMA Calendar Year 2015 PFT/TFT/CORE MANDATORY TRAININGS: Assigned To All FEMA Personnel DHS MANDATORY - Privacy at DHS: Protecting Personal Information to includes interns 5 U.S.C. 522(a), Privacy Act of Core Requirement for all FTE s Content Sponsor: Steve Richards (HQ-PRIVACY) 0.5 hr. 2 DHS MANDATORY - 1. Basic Records Management 2. Electronic Records Management to include interns per After initially completing all 4 classes 36 CFR (f) National Archives and Records Administration Page 1 of 6 Updated Jan 2016
2 DHS Department-wide File Plan 4. Vital Records Guidance Content Sponsor: Dionne Batson ( ) DHS MANDATORY (EPI) Employee Preparedness Initiative employees must complete two assigned s per calendar year. Content Sponsor: Tom Marlowe ( ) IT Security Awareness (Initial) Core Requirement Upon EOD Content Sponsor: Donna Bennett ( ) DHS MANDATORY - DHS No FEAR Act and Anti-harassment Course Content Sponsor: David Demski ( ) IS workplace violence Awareness Training Content Sponsor: Danny Rains ( ) 2 hrs. minimum 2 s per year for 5 to included interns users must choose and complete one annually. (recommend completion of one every 6 months) Every Two Years & Per revision DHS Secretary s Employee Preparedness Initiative (EPI) DHS EPI Directive Letter October 3, CFR Information Systems Security Awareness Training Program Federal Employee Anti-Discrimination Retaliation Act, and 5 U.S.C. 2302(b)(8) FEM instruction Search: EPI and select "Starts With" Online FEMA Notification from IT Security Search: DHS No FEAR Act and select "Exact Phrase" : Must complete final exam after 7 IS FEMA EEO Employee Course 29 CFR 1614 : Must complete final exam after 8 IS diversity Awareness Course Upon EOD Then every 2 Diversity Action Plan : Must complete final exam after IS Civil Rights & FEMA Disaster Assistance IS FEMA Initial Ethics Orientation Content Sponsor: Paul Conrad ( ) IS FEMA Safety orientation Content Sponsor: Kevin Good ( ) IS Fraud Awareness and Prevention Content Sponsor: Rodolfo Vinas ( ).5 hr. 1 st 2 yrs. then every 2 yrs. Initial upon EOD Then strongly encouraged for all employees annually Upon EOD Then every 2 44 CFR 7 : Must complete final exam after Administrator Fugate Policy: All non-filer FEMA employees are strongly encourage to take annual ethics training 5-CFR Pt Elements for Federal Employee occupational Safety & Health Programs, FEMA Dir Live Classroom (contact Paul Conrad) : Must complete final exam after Agency Requirement Directive : Must complete final exam after Operations Security (OPSEC) Fundamentals Content Sponsor: Julius Henderson ( ) DHS Human Trafficking Content Sponsor: Cheryl Seminara ( ) 3hrs. National Security Decision Directive 298/DHS MD Secretary Napolitano Blue Campaign a first-ofits-kind initiative to coordinate and enhance the Department s anti-human trafficking efforts. Page 2 of 6 Updated Jan 2016
3 15 AUDIENCE: FEMA Managers & Supervisors Supervisory Continual Learning Content Sponsor: (Dynia Beaty ) Fundamentals of Leadership Content Sponsor: : (Dynia Beaty ) IS FEMA EEO for Supervisor Course IS-37 FEMA Managerial Safety and Health Content Sponsor: Kevin Good ( ) Managers & Supervisors ALL LEVELS regardless of supervisory experience 12 hrs. All new First-Time Federal Supervisors at all levels 52 hrs. Supervisors, Managers, and Executives Supervisors & Managers 1.5 hr. 5 CFR 412, DHS MD 258 Curriculum: notification Begins within 1 st 90 days Probation period 5 CFR 412, DHS MD 258 Curriculum: Automatically Enrolled Notification 29 CFR 1614 Upon EOD Then every 2 OSHA, FEMA Directive Uniformed Services Employment and Reemployment Rights Act (USERRA) Managers & Supervisors (by July 31) Veterans Benefits Improvement act of P.L , October 10, Veteran Employment Training for Federal Hiring Managers (Supervisors Only) All Hiring Managers 0.5 hr. Executive Order 13518, Employment of Veterans in the Federal Government. OPM is the lead agency responsible for rolling out this training governmentwide. Search: Veteran and select "Any Words" Completion rates reported to OPM and the President 21 Employment of People with Disabilities: A Roadmap to Success (Online) All Hiring Managers and HR Professionals Within 60 days of employment and every two thereafter Office of Personnel Management (OPM) - "as stated in Section 2 of EO 13548, the Director of OPM, in consultation with the Secretary of Labor, the Chair of the EEOC, and the OMB, shall develop mandatory training programs for both human resources personnel and hiring managers EO 13548" FEKC Search: Disabilities and select "Exact Phrase" 22 Telework 101: For Managers Content Sponsor: Yvonnzier Staley ( ) All Supervisors who manage employees who telework Telework Enhancement Act of 2010, Public Law Online AUDIENCE: FEMA Purchase and Travel Card Employees 23 DHS Travel Card Training All Travel Card Initial and OMB Circular A-123 Appendix B (ch 3) : Page 3 of 6 Updated Jan 2016
4 24 Content Sponsor: Jennifer Malenab ( ) DHS Purchase Card Training Content Sponsor: Joanne Skinner ( ) Holders All Purchase Card Holders Every Two Years Initial and every 3 Years OMB Circular A-123 Appendix B (ch 3) Search: Travel Card and select "Exact Phrase": Must complete final exam after Search: DHS Purchase Card and select "Starts With": Must complete final exam after AUDIENCE: FEMA New Employees New Employees Initial 25 New Employee Orientation 40 hrs. (Classroom Anniston, AL) FEMA Requirement for all New Employees Content Sponsor: Gary Powell ( ) Notification from manager 26 IS-546.a - Continuity of Operations (COOP) Awareness Content Sponsor: Timothy Smith ( ) New Employees Federal Continuity Directive 1(FCD 1), Annex K Search: COOP and select "All Words" 27 IS-100.b - Introduction to the Incident Command System (ICS 100) IS-200.b ICS For Single Resources and initial Action Incidents IS-700.a - National Incident Management System (NIMS) - An Introduction IS-800.b - National Response Framework (NRF), An Introduction New Employees (NCR & Regional) 3hrs. per Homeland Security Presidential Directive-5(HSPD-5) : Must complete final exam after s Content Sponsor: Mark Miller Independent Study Program Office ( ) AUDIENCE: FEMA HR Professionals Veteran Employment Training for Federal Human Resource Professionals All HR Professionals 0.5 hrs. Executive Order 13518, Employment of Veterans in the Federal Government. OPM is the lead agency responsible Search: Veteran and select "Any Words" 28 for rolling out this training government-wide. Completion rates reported to OPM and the President 29 Uniformed Services Employment and Reemployment Rights Act (USERRA) HR Professionals Veterans Benefits Improvement act of P.L , October 10,2008 Search: USERRA and select "Ends With" Page 4 of 6 Updated Jan 2016
5 30 Employment of People with Disabilities: A Roadmap to Success (Online) HR Professionals Within 60 days of employment and every two thereafter Office of Personnel Management (OPM) - "as stated in Section 2 of EO 13548, the Director of OPM, in consultation with the Secretary of Labor, the Chair of the EEOC, and the OMB, shall develop mandatory training programs for both human resources personnel and hiring managers EO 13548" FEKC Search: Disabilities and select "Exact Phrase" 31 AUDIENCE: FEMA OGE-278 & OGE-450 Filers (ETHICS) Ethics (SF 278 Filers Only) Content Sponsor: Paul Conrad ( ) Individuals required to file an SF 278 (SES, SL, ST & political appointees) 5 C.F.R ethics training for public filers. Financial Disclosure Filers Classroom (locally) 32 Ethics (SF 450 Filers Only) Content Sponsor: Paul Conrad ( ) Individuals required to file an OGE C,F,R, ethics training for other employees. Confidential (OGE 450) Financial Disclosure Filers Classroom (locally) AUDIENCE: FEMA Employees who Telework (Telework 101) and All Cleared Secret Security Clearance holders or higher Telework 101: For Employees **Only Employees Telework Enhancement Act of 2010 training required in Online 33 Content Sponsor: Yvonnzier Staley ( ) who telework order to telework 34 Insider Threat Awareness Training Contact Sponsor: Matthew Haynes All cleared employees. Secret security clearance or higher Within 30 days of being granted access to classified information, and annually thereafter. 30mins National Insider Threat Policy and Minimum Standards. National Insider Threat Task Force Directive, NITTF-DIR Online: Defense Security Service - Send completion certificates to FEMA-OCSO- Insider-Threat-Training-CY15@fema.dhs.gov to receive credit. Page 5 of 6 Updated Jan 2016
6 RECOMMENDED But Not Mandatory: All DHS Federal Personnel (FTE s) Constitution Day Training Search: Constitution and 35 Content Sponsor: None Public Law select "Any Words" Employee Reporting and Transcripts It is both an employee and supervisors responsibility to identify, monitor, record and report Mandatory training requirements Employee responsibilities. Employees are responsible for self-development, for successfully completing and applying authorized training, and for fulfilling continued service agreements. In addition, they share with their agencies the responsibility to identify training needed to improve individual and organizational performance and identify methods to meet those needs, effectively and efficiently. Please contact FEKC concerning credit and transcript related FEMA-FEKC@fema.dhs.gov. Page 6 of 6 Updated Jan 2016
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