TENDER FORM. The proposal should cater the following :-
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1 TENDER FORM Maharashtra State Handloom Corporation Ltd, MSHC Complex, Umred Road, Nagpur Maharashtra Tele: / / (Fax) Website : mshcngp@yahoo.com General Requirement: The proposal should cater the following :- 1) Indrayani Handlooms Product Range. 2) Bar Coding Link. 3) Inventory Monitoring and Management. 4) Complete organization information, product and service details and history of products. 5) Product details like category, stock, pricing, specification. 6) Database and Content Management System for administration. 7) Online registration of vendor, control panel to add their products with description, price, photographs and stock available. 8) Highest priority in various search engines is required to reach our products. 9) Preview of product to be made available like combination of product with all visual details. 10) Walk through. 11) Publicity Product Slogan, etc; 12) Shopping Cart. 13) Acknowledgement of products received. 14) Online grievances of the buyer/customer. 15) Security Audit by the Govt. Authorized Auditor. 16) Hit Counter. 17) Secured Payment Gateway Integration with banks for online payment by the customer. 18) Bug issues/security 19) Changing the content of the site from time to time 20) Financial tie-up details and payment gateway 21) Parcel and backend logistics tie-up, dispatch, delivery, returns policy 22) Logistics and warehouse management 23) Announcement of new schemes, new varieties etc from time to time, special discounts etc. 24) Customer profiling and history prompting for preferences. 25) Uploading new content from time to time and removal of old content 26) Legal back up in case of consumer grievance or other issues.
2 Qualification Criteria: Serial No. Particulars Criteria Documents to be submitted 1 Bidder Registration Bidder should be a registered Company / Partnership Firm / Limited Liability Partnership / Sole Proprietorship. Certificate of Incorporation from Register of companies/ Proprietorship Certificate/Partnership deed to be submitted. 2 Annual Turnover The bidder should have an minimum average annual Turnover of Rupees 25 Lakhs in the last financial year 3 Government / PSU Experience / Prior experience in handloom enterprises 4 Blacklisting for fraudulent practices 5 Organization Credentials The Bidder should have executed minimum of one similar project including operating of the portal for minimum 6 months for government/psu/company in handloom industry or direct retail sales in India. The organization should not have been blacklisted for fraudulent practices by any of its clients, central / state / UT Government. Organisation should be in similar business for at least 2 years. The Bidder should have valid Service tax, sales tax, Income tax certificates. 6 Experience Professionally Qualified, Experienced project managers, technical managers and Consultants on board of the organization Audited financial statements should be submitted along with the proposal. Copy of Work order from client. Self-Declaration certificate stating that the organization has not been blacklisted by Central/State/UT Government and has not been charged for any fraudulent activity. Copy of Certificate of Incorporation, Service Tax, Sales Tax, Income Tax Returns/Registrations etc Profiles of management having minimum 10 years work experience in the technology and preferably in handloom industry. Profiles should be genuine and should be on full payroll of the company.
3 Scope of Work: 1. Design, Development, Hosting and Maintenance of the ecommerce portal for the period of 3 years with following features; a. Advanced online product merchandising abilities with facility to manage the product catalogue on ongoing basis b. Shopping cart feature with efficient step-wise checkout facility c. Integration of payment gateway with international payment facility d. Integration of the logistics quotes with ability to calculate shipping cost for each order e. Online order processing abilities with efficient outword communication to customer through s/sms on each and every update on order f. Management of customer database with inbuilt features for online marketing g. Appropriate linkages with social networking websites h. Designs to be reviewed and finalized in discussion with MSHC officials through minimum 3 interactions. i. Compliance with international security standards, coding standards HTML, compatibility with multiple browsers 2. Digital Marketing of the ecommerce portal for reasonable results within desired timeframe using SEO, SMM, marketing and other digital channels. MSHC prefers the cost for these activities to be linked with sales performance of the ecommerce initiative. The vendor should provide consulting to MSHC in strategizing the marketing budgets for efficient marketing of the online portal through existing channels as part of the project. 3. Setting up and operating the following ecommerce processes for a minimum period of 6 months: a. ecommerce Order Management Process through system order verification, customer verification, coordinating with MSHC staff for selection and packing of the product, updating the order status, recording details of the logistics in each and every order with link to track the parcel b. Designing efficient inventory management process with best practices from industry and managing online inventory accordingly c. Content management process professional product catalogue including photography, description of the products, removing old products d. Customer Support Process: Answering customer calls, assisting them in placing orders, sharing updates on order status, resolving customer issues/grievances etc e. Integrated Management Dashboard with ability to provide quick summary as well as details of the sales, inventory, trade enquiries, payments etc
4 Important Terms: 1. The tender shall be submitted in two separately sealed bids Technical Bid and Financial Bid mentioned as MSHC ecommerce Portal Technical/Financial Bid. Technical Bid should consist of all documents related to Qualification Criteria and Financial Bid should consist the original Financial Bid attached with Tender Document. 2. In the financial bid the pricing for each of the three components of scope of the work should be separately mentioned i.e. Design & Development of the portal, Digital Marketing of the portal and Operating ecommerce portal for period of 6 months. 3. Evaluation Criteria with points Minimum 70 points to be secured for qualifying in financial bid: It is necessary to score in all criteria except e a. Technical Expertise with respect to point 1 of the scope based on number of the projects executed 25 points i. Experience more than 5 years 5 points ii. Experience of developing up to 10 web applications iii. Experience of developing more than 10 web applications b. Expertise with respect point 2 and 3 of scope based on number of ecommerce operations managed in last 2 years 30 points i. Up to 2 organisation ii. More than 2 organisations iii. Proven track record with clients in Handloom/Textiles industry of point 2 of scope with sufficient proofs to be provided c. Management with professional qualification, experience and size of the team and Presentation to Management of MSHC each, Total 20 points d. Financial Strength: Annual Turnover in last financial year i. Within Rs. 25 Lakhs to 1 Crore ii. More than 1 Crore e. Company having Head Office/Branch Office at Nagpur 5 Points
5 4. Financial Bid of only those who qualify in technical bid will be opened and bidders with the lowest bid shall be selected for the purpose executing the project. 5. The result for technical evaluation shall be made available in due course and date for opening of financial bid will be intimated to qualified bidders. They may opt to attend in person, if they desire to do so 6. On the successful execution of the first 6 months of the operations, either the process should be transitioned to MSHC staff or services of the vendor may be continued at the discretion of the management 7. EMD of Rs. 5,000/- drawn in favour of Maharashtra State Handlooms Corporation Ltd; payable at Nagpur should be submitted along with technical bid. 8. MSHC is not bound to accept the lowest tender and reserves the right to reject any or all tender without assigning any reasons. Conditional tender in any form whatsoever will not be considered and will be liable for rejection. 9. Terms and conditions are subject to Nagpur Jurisdiction. 10. Managing Director, M. S. Handlooms Corporation will be Arbitrator for any dispute. Sd/- Managing Director, M. S. Handloom Corporation Ltd, Nagpur.
6 FINANCIAL BID Maharashtra State Handloom Corporation Ltd, MSHC Complex, Umred Road, Nagpur Maharashtra Tele: / / (Fax) Website : mshcngp@yahoo.com Sr. No. Particulars Amount 1. Website Setup (for product catalogue preparation, design, development, server setup, hosting, integration of payment gateway, setting up process related to order management, etc) 2. Transaction Fees (for digital marketing for Indrayani Handlooms through our SEO, SMM efforts and promotion through MSHC Social Marketplace) 3. Annual Maintenance Charges (from 2 nd year onwards for website maintenance including hosting) 4. Managed services by Tenderer Optional (include supporting ecommerce operations with product catalogue management, order processing, logistics coordination, customer support) Signature and Seal of the Tenderer
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