Understanding Security and Rights in SAP BusinessObjects Business Intelligence 4.1

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1 Understanding Security and Rights in SAP BusinessObjects Business Intelligence 4.1 Session Code*: 0313 Greg Wcislo

2 Disclaimer This presentation outlines our general product direction and should not be relied on in making a purchase decision. This presentation is not subject to your license agreement or any other agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or to develop or release any functionality mentioned in this presentation. This presentation and SAP's strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP intentionally or grossly negligent SAP AG or an SAP affiliate company. All rights reserved. 2

3 Agenda What security is available in BI4 Authentication, Report, Application, Data Securing at the right layer BI Object security (report level) Universe security Data source security Best practices for a low headache security model Inheritance Security changes between 3.1 and 4.x Useful security tools 2013 SAP AG or an SAP affiliate company. All rights reserved. 3

4 Different levels of security

5 Data Security Data can be secured at: Folder/report level Connection/Universe level Database source level 2013 SAP AG or an SAP affiliate company. All rights reserved. 5

6 Considerations when creating Connections to data (shared) Shared Connection All users logon to database with same shared user ID. Often referred to as Technical User or System User. Secure in BI system at report or universe level Pros: No need to replicate users & manage security at database level Cons: No differentiation of what users can see in the database* SAP AG or an SAP affiliate company. All rights reserved. 6

7 Considerations when creating Connections to data (SSO) Use Single Sign On Kerberos available for MS SQL Server & Analysis Services Oracle Teradata (as of 4.1 via ODBC) HANA Trust Certificates* HANA (internally SAML) SAP Pros: User s account & security applied at data source level (most secure) Cons: No Kerberos SSO for scheduling User accounts must exist on both systems Refer to for full list of SSO options 2013 SAP AG or an SAP affiliate company. All rights reserved. 7

8 Considerations when creating Connections to data (save password) Credential Mapping User s database credentials hardcoded and saved in BI4 system Password capture/replication required A user can only have one of these in the system. Capture during logon if no SSO or set via SDK 2013 SAP AG or an SAP affiliate company. All rights reserved. 8

9 Some help deciding where to secure Report objects are still going to be listed if only database is secured Consider where your main user management is, take user federation into consideration Consider your overall landscape (not just BI). Do you have other applications accessing your DB? 2013 SAP AG or an SAP affiliate company. All rights reserved. 9

10 Managing rights

11 Access Levels Many rights in the system Do not assign individual rights Not reproducible, high maintenance Use Access levels which are collections of rights Assign to groups, not individual users Build up from minimum rights and increment Minimize explicit denies Grant + Deny = Deny 2013 SAP AG or an SAP affiliate company. All rights reserved. 11

12 Rights General rights can be overridden by content specific rights. Example: Right to Add object granted, right to add Webi object denied. Application rights example: right to use the webi application 2013 SAP AG or an SAP affiliate company. All rights reserved. 12

13 Application rights Set what user can do in system Example Webi report edit panel, logon to CMC 2013 SAP AG or an SAP affiliate company. All rights reserved. 13

14 Example of Application rights Dictates what you can do with the application You must have rights to the actual object (webi document in this case) to perform actions You may want to create special groups with specific application rights SAP AG or an SAP affiliate company. All rights reserved. 14

15 Rights Matrix Tip: Take advantage of group inheritance Set up group for applications only Add subgroups that will share functionality User Group Application Rights Access Level Object Rights Access Level Finance Group Webi_Viewers Finance Webi Viewers Finance HR Webi Viewers only have Webi application rights defined Finance Group can only access objects in Finance Folder HR can only access objects in HR folder Modifying what rights Webi Viewers need to have is a single operation, for all users SAP AG or an SAP affiliate company. All rights reserved. 15

16 Granted, Denied, Not Specified, not sure? Granted & Denied should be clear, what is not specified? Denied > Granted > Not Specified If a right setting is Not Specified, it is denied. Not permitted unless I say otherwise Apply to current level or all sublevels Trumping rights Ex 1: Set grant rights on folder, but explicitly deny right on a single report or subfolder Ex 2: Deny rights on folder, but explicitly grant right on single report or subfolder 2013 SAP AG or an SAP affiliate company. All rights reserved. 16

17 Access Control List Access Control List (ACL) is the list of principals who have access to an object. Principals are the users and groups SAP AG or an SAP affiliate company. All rights reserved. 17

18 Setting up rights for low TCO

19 Multiple folders for departments, basic permissions Root public folder is denied by default (secure by default). I have 20 department folders. For each department group, I have to deny permission on 19 folders and grant permission on the single folder. Times 20 Example, how do we actually set this up: Grant view object but not sub objects Seen By Administrator Seen By HRUser 2013 SAP AG or an SAP affiliate company. All rights reserved. 19

20 Rights Math Groups & Folders What happens if user is member of 2 groups, one explicitly permits, one explicitly denies? Cheat Sheet: G + NS = Grant DENY > GRANT > NOT SPECIFIED G + D = Deny G + D + NS = Deny D + NS = Deny 2013 SAP AG or an SAP affiliate company. All rights reserved. 20

21 Two Levels of Inheritance Users & groups also have inheritance Inheritance can also be broken User group inheritance to add more access 2013 SAP AG or an SAP affiliate company. All rights reserved. 21

22 Taking advantage of breaking inheritance Root Dept1 Dept2 Dept3 Dept4 Everyone Dept4 Single Grant operation! Make sure users can see the Public Folder, but not all child folders Don t explicitly deny access to folders you don t want them to access. Take advantage of Not Specified Adding Department 5 = Single Operation: Grant access to Dept SAP AG or an SAP affiliate company. All rights reserved. 22

23 Avoid this Root Dept1 Dept2 Dept3 Dept4 Dept5 Everyone Dept4 4 Operations What about Dept5 being added? Dept5 Deny on Dept1 Deny on Dept2 Deny on Dept3 Deny on Dept4 Grant on Dept5 Dept1 Deny on Dept5 Dept2 Deny on Dept5 Dept3 Deny on Dept5 Dept4 Deny on Dept SAP AG or an SAP affiliate company. All rights reserved. 23

24 Create access levels from minimal rights to full control Multiple departments? Consider multi-tenancy tool Common roles: Viewers/Consumers Department Viewers Department Editors Department Admin Report creators/editors Sometimes split into Analyst user who create or edit reports an Report Editor who can publicly edit & modify all reports Report Publisher scheduling & publishing 2013 SAP AG or an SAP affiliate company. All rights reserved. 24

25 Changes from 3.x

26 What has changed between 3.x and 4.x New Owner Right Webi Rights changes/renames WEBI+security+rights+changes+between +XI3.1+and+BI4.x Connection Download right 2013 SAP AG or an SAP affiliate company. All rights reserved. 26

27 Web Intelligence Rights Changes in BI4 Renamed Changed Be aware that a number of rights have been renamed or removed for Web Intelligence 2013 SAP AG or an SAP affiliate company. All rights reserved. 27

28 Useful Tools

29 CMC tab access Useful for delegated administration. - Important to note, this is not actual security. The UI is hidden, but if you do not actually configure rights, a skilled user could still use the SDK to manage & access settings if they have the rights to do so SAP AG or an SAP affiliate company. All rights reserved. 29

30 Tenant Provisioning Tool Automatable Operations Operations automated by the tenant provisioning tool Creating user groups Creating folders Setting ACL (Access Control List) on folders Copying documents and universes from template folder to individual tenant folder Adding universe restrictions for UNV only Creating connections Materializing tenant objects from template 2013 SAP AG or an SAP affiliate company. All rights reserved. 30

31 Tenant Provisioning Tool Tenant Template Definition File Template definition file describes the location of tenant template, and specifies run time options tenantname=companyabc templatetoken=$tenanttemplate$ templatecontentfolder =$TenantTemplate$_; templateuniversefolder =$TenantTemplate$ templateconnectionfolder =$TenantTemplate$ templatecategoryfolder =$TenantTemplate$ templateeventfolder=/custom Events/ $TenantTemplate$; Just an extract! optionincludeuniverses=false optionincludeconnections=false optionincludecategories=true optionincludeevents=true optionincludeaccesslevels=true optionuseshareduniverses=false 2013 SAP AG or an SAP affiliate company. All rights reserved. 31

32 Running the Tenant Provisioning Tool SAP BusinessObjects Enterprise XI 4.0\java\apps\multitenancyManager\jars java -Xmx1g -XX:MaxPermSize=500m -jar multitenancymanager.jar - configfile tenant_template_def_personalcars.properties SAP AG or an SAP affiliate company. All rights reserved. 32

33 Universe rights, User attribute mapping 1/3 Custom user attributes can be used to further secure universe 2013 SAP AG or an SAP affiliate company. All rights reserved. 33

34 More on universe rights, User attribute mapping 2/3 See SCN article on complete how to SAP AG or an SAP affiliate company. All rights reserved. 34

35 More on universe rights, User attribute mapping 3/ SAP AG or an SAP affiliate company. All rights reserved. 35

36 Security Query Tool You can see a full listing of rights for a principal (single user or group) Useful for debugging Export to CSV for compliance Can be scripted for more users, there are partners who expose more 2013 SAP AG or an SAP affiliate company. All rights reserved. 36

37 Security Query Tool Results Output lets you drill down (select HR folder, select right, see where the source of the right setting is SAP AG or an SAP affiliate company. All rights reserved. 37

38 Questions?

39 2013 SAP AG or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see for additional trademark information and notices SAP AG or an SAP affiliate company. All rights reserved. 39

40 Tenant Provisioning Tool Supported document scenarios Direct to data: CR CR4Ent Shared database and semantic layer CR4Ent connected to single-source unx, pquery and BICS WebI connected to unv including universe restriction overload WebI connected to multi-source (as of 4.1SP3) unx, BICS (as of 4.1) Separate database with distinct semantic layer CR4Ent connected to single source unx WebI connected to unv and single-source unx (as of 4.1.) Separate database with shared semantic layer WebI connected to unv using universe connection overload 2013 SAP AG or an SAP affiliate company. All rights reserved. 40

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