VNC Zimlets. Version 1.0 Berlin, 06. August 2014

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1 VNC Zimlets Version 1.0 Berlin, 06. August 2014 VNC Virtual Network Consult AG, 2014

2 Table of Content Zimlets... 3 Functional Zimlets... 4 VNC PDF Zimlet... 4 VNC History Zimlet... 5 VNC Click-2-Dial Zimlet... 6 VNC Fax Zimlet... 6 VNC Signature Zimlet... 7 VNC Briefcase Notification Zimlet... 8 VNC Text Suggestion Zimlet... 8 VNC WebODF Zimlet... 9 Integrational Zimlets The VNC safe Zimlet VNCsafe VNCsafe Zimlet The VNC OpenERP Zimbra Connector PRO...12 The VNC OpenERP Zimbra Connector OSE...13 VNC free CRM for Zimbra VNC CRM for Zimbra PRO VNC CRM for Zimbra The VNCportal & VNCportal Zimlet The VNCportal VNCportal for Zimbra (Zimlet)...16 VNCcast Zimlet VNCtalk Zimlet More information: VNCtalk [How to start a video chat in VNCtalk]...18 VNCproject Zimlet Core Zimbra Source Code Packaging ZCS Package Management System (zmpkg)...20 About VNC VNC Contact

3 Zimlets Zimlets are webservices for integrating Zimbra with third party information systems and content. Zimlets are used as well to "mash-up" user interfaces within the Zimbra collaboration suite itself. With Zimlets, arbitrary message content can be made live by linking it with web content and services on intranets or the Internet. No more cutting and pasting from to browser. "Mousing" over actionable content gives the user a real-time preview (subject to security constraints) that can be factored in decision making. VNC has extensive experience with the development and implementation of Zimlet technology and is one of the leading Zimbra partners worldwide. VNC has developed a series of Zimlets (add-ons for Zimbra) for various customer projects. Some of these Zimlets available in the Zimbra Gallery (http://gallery.zimbra.com). VNC provides a wide range of consulting, planning and engineering services for Commercial Open Source and cloud based software. VNC employs highly qualified software experts, systems specialists, application developers, designers and business consultants. VNC customers and partners have the option to use the VNC Zimlets in the VNC data center or to provide the VNC Zimlets in their own data centers or on clients' private servers. 3

4 Functional Zimlets VNC PDF Zimlet The VNC 2PDF allows its users to convert any to the PDF format. The easy drag & drop functionality simplifies the process of converting s to the PDF format and gives the option to convert single s as well as multiple s. For this Zimlet the format of the doesn't matter, the Zimlet can convert plaintext and also HTML formatted s. Converted s can be saved e.g. on the PC or in the VNCsafe. Converts any to PDF format. Converts single and multiple s. Drag & Drop functionality for converting s. Converts plain text and HTML s to PDF format. 4

5 VNC History Zimlet The VNC Mail History Zimlet allows users to track sent s. Shows history of recipient like delivery, moved mail, deleted mail and stores this information. Allows sender to get history of internal and external domains. Displays mail history in tabular format. Prints the mail history. Does not show the history to the recipient of the sent s. Mail history view while drag & drop s from the sent box. Mail history is displayed after sending an . Only internal domain move events will be captured. More information: VNC Mail History Zimlet 5

6 VNC Click-2-Dial Zimlet The VNC Click-2-Dial Zimlet provides an integration to the VoIP services Placetel & SIPGate. Once the Zimlet has been deployed and configured users will be able to make calls by simply hovering their mouse over any telephone number and click. The Zimlet will then dial the number autocratically. One click to dial any national an international phone number. Admin based configuration User based configuration (optional) Please note: The used telephone numbers need a country code. VNC Fax Zimlet The VNC Fax Zimlet is used to send PDF files to any fax number available in the users Zimbra address book and of course for manually added numbers. The fax number can also be added by a drag & drop functionality out of the address book. This Zimlet fastens the communication process via fax, because no further hardware except the PC and an internet connection is necessary to send a fax to customers, partners or coworkers. Key Features Sends PDF files to any given fax number 6

7 variable ways to add a fax number: Zimbra address book (click or drag&drop), manual adding faster communication: no further devices necessary VNC Signature Zimlet The VNC signature Zimlet is perfect for the automated creation of signatures in s. A coherent formatted signature for every employee in a company provides a clear and corporate appearance. The Zimlet uses the information given by LDAP and Zimbra user information, specific information first: The administrator adds the selected variables for the signature and the Zimlet will add the selected variable names in the given structure to every outgoing . If there is no specific information to find, the Zimlet will add general information about the company, given by the administrator. The Zimlet supports not only text information, graphics like logos or marketing material can also be added in the signature. 7

8 The Zimlet allows a wide range of variable names as name of the user and contact information (e.g. address, phone, fax and pager number etc.) as well as state and country. With this information the Zimlet is able to add a detailed signature to every outgoing in a clear and corporate scheme for plain text as well as HTML formatted s. VNC Briefcase Notification Zimlet The Briefcase Notification Zimlet provides a perfect solution for sharing a briefcase folder to multiple users. The Zimlet sends a notification when other users upload any kind of document in the shared folder. The Briefcase Notification Zimlet uses Zimbra's default sharing functionality which provides a user access control level functionality. The Zimlet also offers selection options where the user can select the folders from the shared folder list for which he requires notification s. This Zimlet is currently in development. Sharing briefcase folders to one or multiple users. ACL functionality for shared folders notification when a document is uploaded on a shared folder. notification for accepted or rejected folders. Clear hierarchical folder tree list with different filters. User will get a notification based on ACL policies and selected folder list. The user can set notifications for certain shared folders. VNC Text Suggestion Zimlet The VNC Text Suggestion Zimlet is used to define certain text elements, phrases and words by key/value pair. While composing an the user receives live suggestions for his words from the defined pool. The most matching suggestion will be displayed at the top of the list. This Zimlet is currently in development. Separate view for defining text elements, phrases and words in key/value pair. Live suggestion while composing an . Pressing Enter while top suggestion is selected will insert the object into the text. 8

9 VNC WebODF Zimlet The VNC WebODF offers a rich user interface to edit.odt files stored in the Zimbra Briefcase in the Zimlet view. The Zimlet supports a live multi user editing functionality, where documents can be shared to multiple users and all users can edit the same document right at the same time. The VNC WebODF Zimlet enables the user to create new documents which will be stored in the respective briefcase folder. This Zimlet is currently in development. Creation of new documents and storing them in the Briefcase. Modify and delete stored documents in the Briefcase. Sharing documents with multiple users. Live multi-user editing support like e.g. in Google docs. 9

10 Integrational Zimlets The VNC safe Zimlet (owncloud & Zimbra Integration) VNCsafe VNCsafe powered by owncloud is a powerful Enterprise File Sync and Share solution that is as easy to use as consumer-grade products, but is hosted in your data center, on your servers, using your storage. owncloud integrates seamlessly into your IT infrastructure, allowing you to deliver file sharing services that conform to your data security and compliance policies. Protect and manage sensitive corporate data by operating in your private cloud. VNCsafe is fully integrated to VNCmail via the VNCsafe Zimlet. VNCsafe Zimlet The VNCsafe Zimlet allows users to seamlessly integrate their Zimbra Collaboration Suite with the Open Source Cloud Storage service owncloud. VNCsafe for Zimbra integrates your VNCsafe Private Cloud Online Storage seamlessly with Zimbra. The VNCsafe Zimlet will allow users to archive / store secure attachments and messages - or to simply attach documents, images or media files to new messages or share for common use. Save incoming s and attachments to OwnCloud server. Compose / Attach OwnCloud server files to outgoing . VNCsafe Zimlet tab with OwnCloud file directory in zimbra. Share Files : internal and external, including expiration date and password Drag and Drop single and multiple files to any Folder. Select Single or multiple files and use Move button Create Folders Rename Files Copy Files Delete Files. Search for any file found in owncloud server from the VNCsafe Zimlet Tab Upload and download files to your computer. 10

11 [How to save an in VNCsafe via Zimbra] [How to attach items from VNCsafe in a new ] 11

12 More information: VNCsafe Zimlet User Tips VNCsafe Zimlet Video Presentation The VNC OpenERP Zimbra Connector PRO (Zimbra & OpenERP CRM Integration) VNCmail powered by Zimbra is an enterprise-class solution for , calendar management and collaboration. Web-based and open, it is built for the cloud, both public and private. With an easy to use browser-based interface, VNCmail gives users the most innovative messaging experience available today, connecting people to the information and activity in their personal clouds. VNCerp is a complete Open Source Enterprise Resource Planning (ERP) solution with numerous features and applications, including Sales, CRM, Project Management, Warehouse Management, Production, Finance and Human Resources. There are more than 3,000 individual applications available for VNCerp. The modular architecture of VNCerp enables corporations to start with a few applications at a time, and then extend their ERP system as the need arises. Also, all applications can be fully customized to meet specific business requirements, providing an unparalleled flexibility and interoperability. The OpenERP Zimbra connector allows you to integrate the OpenERP CRM module to Zimbra Collaboration. Improve your work flow with easy access to your contacts, leads and opportunities within your Zimbra user interface Archiving One click create lead from an Contact Synchronization Create Activity Schedule / log Calls Schedule / log Meetings Create Tasks Search OpenERP content Cloud ERP bar Partner information (i.e. on basis of _from_address) Leads (i.e archiving with current lead, and activity creation with same) Opportunity (i.e archiving with current opportunity and activity creation with same) More information: VNC OpenERP Zimbra Connector PRO Video Presentation 12

13 The VNC OpenERP Zimbra Connector OSE The OSE version of the VNC OpenERP Zimbra connector allows its users to archive s in OpenERP for efficient work processes. The PRO version provides a lot more features like One click create lead from an Contact Synchronization Create Activity Schedule / log Calls Schedule / log Meetings Create Tasks Search OpenERP content Cloud ERP bar Partner information (i.e. on basis of _from_address) VNC free CRM for Zimbra VNC CRM for Zimbra has been developed to provide strong CRM functionality directly within Zimbra. It supports single user access as well as multi-user environments to facilitate synchronization among contacts, calendars, tasks and other items with information, thus helping SMBs to work efficiently and productively. VNC CRM for Zimbra is more than just a Zimlet, from the CRM interface leads and opportunities can be tracked easily at any point. Apart from leads and opportunities, VNC CRM for Zimbra is used to manage all communication related to particular leads and opportunities with clients. Full access to your Zimbra address book, tasks and calendar allow for simple but effective lead and opportunity management. Team leaders can easily generate reports to analyze work progress thus making decisions, sales processes and deal closing faster and more efficient. The CRM for Zimbra does not require any external CRM application, it is a CRM module that provides a full CRM that can used from your Zimbra web UI. Administrators can manage master data for all clients/users and easily customize the CRM fields from the Zimbra admin UI. Key Features Manage leads and opportunities Archive s to any lead or opportunity Archive appointments to any lead or opportunity Archive tasks to any lead or opportunity Create leads and opportunities from address book contacts. One click create a lead from an 13

14 Reporting tool with advanced filters Master data management using Zimbra Admin UI The PRO Version supports an unlimited amount of records and Lead/Opportunity Sharing. The free version doesn't provide this features. VNC CRM for Zimbra PRO VNC CRM for Zimbra VNC CRM for Zimbra has been developed to provide strong CRM functionality directly within Zimbra. It supports single user access as well as multi-user environments to facilitate synchronization among contacts, calendars, tasks and other items with information, thus helping SMBs to work efficiently and productively. VNC CRM for Zimbra is more than just a Zimlet, from the CRM interface leads and opportunities can be tracked easily at any point. Apart from leads and opportunities, VNC CRM for Zimbra is used to manage all communication related to particular leads and opportunities with clients. Full access to your Zimbra address book, tasks and calendar allow for simple but effective lead and opportunity management. Team leaders can easily generate reports to analyze work progress thus making decisions, sales processes and deal closing faster and more efficient. The CRM for Zimbra does not require any external CRM application, it is a CRM module that provides a full CRM that can used from your Zimbra web UI. Administrators can manage master data for all clients/users and easily customize the CRM fields from the Zimbra admin UI. Key Features Manage leads and opportunities Archive s to any lead or opportunity Archive appointments to any lead or opportunity Archive tasks to any lead or opportunity Create leads and opportunities from address book contacts. One click create a lead from an Lead and opportunity sharing. Reporting tool with advanced filters Master data management using Zimbra Admin UI More information: VNC CRM for Zimbra Video Presentation. VNC CRM for Zimbra Documentation 14

15 The VNCportal & VNCportal Zimlet The VNCportal The VNCportal is the center of your corporate communication, collaboration and information sharing. It integrates seamlessly with the VNC Business Cloud Applications - providing an unparalleled feature set that enables you to work together closely, efficiently and productively. Stream View: A flow of everything that has been created in the portal applications. Dashboard View: Integration to your existing applications Cast: Discussions, Planing, Community Building Tool. Content Management: Create Content, Storage & Sharing. Security: Hosted on-premise & VNCdatacenter More information: VNCportal Stream View Video Introduction VNCportal Cast Video Introduction VNCportal DashBoard Video Introduction VNCportal Tips. Dashboard & Stream View VNCportal Tips. Cast 15

16 VNCportal for Zimbra (Zimlet) The VNCportal Zimlet allows users to store incoming attachments from Zimbra to the VNCportal as well as archive any . Users can also perform a search within Zimbra for content found in the VNCportal and select one or more files to attach to outgoing s as well as insert content as the body of an . Archive s to VNCportal Archive attachments to VNCportal Search and attach VNCportal content to an . More information: VNCportal for Zimbra video presentation 16

17 VNCcast Zimlet This Zimlet is necessary to view the VNCportal cast directly in Zimbra. Getting news and discussions alive without changing browser tabs is easy with this Zimlet. The user can not only read the cast, every functionality which is given in the VNCportal cast can be used in this Zimlet, too. The cast can be selected by topics, the user can add or delete his own comments, follow, like or share specific postings and he can send e.g. a specific cast topic to other users via . Integrating the VNCcast into Zimbra is the easiest way for fast and clear communication via text, especially in groups. newest cast messages directly in zimbra cast selection by topics adding and deleting own comments share postings sending cast topics via every functionality available in the VNCportal is also available in the VNCcast ZImlet [How to use the VNCcast] 17

18 VNCtalk Zimlet VNCtalk can be used conveniently by chat, audio or video. Conversation groups can consist of two or more members and new conversation partners can be invited easily at any time. VNCtalk can easily be integrated with existing web applications such as web sites, web mailers or intranet portals like the VNCportal oder VNCmail. For integration in Zimbra, users can select either the full-size video view or a small chat view which enables quick on-topic conversations without having to leave the current view or page, including the chat window and the contact list. VNCtalk uses WebRTC and XMPP to provide a powerful video chat solution with maximum security. Key features: Features: Single or group chat Chat via audio, video and text chat via XMPP and webrtc can be easily integrated different window size available More information: VNCtalk [How to start a video chat in VNCtalk] 18

19 VNCproject Zimlet The VNCproject Zimlet integrates VNCproject based upon Redmine within Zimbra. With this Zimlet the users are able to configure their Redmine account. The user can view and filter all his assigned issues in a separate tab for the dashboard view of Redmine. The Zimlet provides also an easy way to create new issues or edit existing tickets like changing assignee, due date, subject, status etc. The VNCproject Zimlet users can respond and open Redmine tickets directly in a Zimbra tab and can login via Auth or SAML.. This Zimlet is currently in development. Separate tab to display VNCproject contents. Dashboard similar to My Page in VNCproject. Views all issues assigned to the user. Similar filters like in Redmine to filter the list of issues. Create new tickets for Redmine directly in Zimbra. Shows Redmine issues in the Zimbra calendar. Send or answer tickets via , the will be attached to the ticket. Open tickets in the Zimbra tab. Login via Auth or SAML. Tab with customized time report page per project. Ticket preview from body using regex 19

20 Core Zimbra Source Code Packaging ZCS Package Management System (zmpkg) Zmpkg is used to pack the zimlets delivered as zipped files into debian packages, what makes the installation of the zimlets way more comfortable. With these tool the installation as well as updates become easier and avoid errors. Zmpkg provides a generic dpkg/apt-based package management facility for deployment extensions within a Zimbra instance. It also provides a set of utilities for building packages. To install the zimlets with this packet manager is more comfortable than installing it via the single files in the zipped archives. Its main components are: Frontends to the Debian package management tools for usage within a Zimbra instance. These include configuring repositories in a debian-like sources.list file updating installed components from these repositories zm-apt-get as a wrapper for the apt-get packet manager, working on all linix distributions zm-aptitude as a wrapper for debians aptitude packet manager, for installations on debian based distributions common Makefile-includes and helper scripts for building zmpkg-based packages More information: ZMPKG: ZCS Package Management System 20

21 About VNC VNC - Virtual Network Consult has been established 1998 and is dedicated to the development and implementation of integrated solutions based on open source products. We are internationally present with offices in Germany, Switzerland and India. We have been working with Zimbra since five years and have supported and / or implemented over 100 projects. These projects range from small and medium-sized businesses, educational institutions up to very large companies / institutions. VNC references: Some of our clients Customer Testimonials For further information about customer references or to learn more about VNC, please feel free to contact us at any time. We are certainly one of the most competent Zimbra partners in Europe, regarding project experience and development. Furthermore, we are the exclusive Certified Zimbra Training Center for German-speaking countries and have provided Admin and User training to a large variety of partners and customers. VNC Contact VNC - Virtual Network Consult AG Poststr. 24, CH Zug, Switzerland Phone: +41 (41) VNC - Virtual Network Consult GmbH Pariser Platz 4a, D Berlin, Germany Phone: +49 (30)

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