The Information Systems in. Increased Level of Controls. A Practical Application

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1 The Information Systems in Use to Guarantee an Increased Level of Controls A Practical Application Dr. Loredana Vellucci, Dr. Cosimo Trionfo Ministry of Health, Directorate General of Prevention

2 Italy Structure and responsibilities for International Prophylaxis (Trans-border Health) Ministry of Health Port, Airport and Border Health Offices (USMAFs) Veterinary Port, Airport and Border Offices (PIFs) Structure and responsibilities in the field of Health at large 21 First Level Administrative Units (Regions and Autonomous Provinces) 250 Local Health Units (NHS) Advisory Body: National Institute of Health 16/06/2010 2

3 Port, Airport and Border Health Offices (USMAF) and Territorial Health Units (UT) 1 Central Coordinating Office 12 Main Port and Airport Health Offices 37 Territorial Health Units Bergamo Personnel of the Quarantine Offices * 100 Medical Doctors 251 Health and Technical Professionals 151 Administrative Staff * At January 2010 C.dichino Coordinating Office USMAF Territorial Unit 16/06/2010 3

4 Sea Ports controlled by USMAF Imperia Savona Genova La Spezia Ti Trieste Venezia Ravenna Pescara Ancona Livorno Civitavecchia Fiumicino Napoli Salerno Bari Manfredonia Brindisi Taranto Gioia i Tauro Messina Siracusa Augusta Catania Palermo Porto Empedocle Trapani Cagliari Porto Torres 16/06/2010 4

5 Airports controlled by USMAF Sanitary Airports Roma Fiumicino Roma Ciampino Varese Malpensa Milano Linate Authorised Airports* Airports Ancona Bari Bergamo Orio al Serio Bologna Brindisi Cagliari Firenze Genova Lamezia Terme Palermo Pisa Rimini Torino Caselle Verona 16/06/2010 * By National Civil Aviation Authority (ENAC) on the basis of the advise of MoH 5 Ministry of Health - Directorate General of Prevention, Office III- Coordination of Quarantine Offices

6 Port, Airport and Border Health Offices (USMAF) Ranges of activities International I i l Travelers: Health controls and preventive measures on people coming in Italy or leaving it Vectors and conveyances: Health, sanitation and safety controls on conveyances: aircrafts, ships, vessels... Seamen and maritime personnel: occupational and forensic medical activity on applicants to the rolls of Maritime Personnel and on seamen on duty Goods: Health controls on imported goods intended for human use or consumption (foods of non animal origin, food containers, drugs, cosmetic products, dangerous goods, etc ) All citizens: forensic activities for the issues of certificates for driving or nautical licenses 16/06/2010 6

7 Port, Airport and Border Health Offices (USMAF) Food/Other goods Field of activity: GOODS Sanitary clearance to the importation of FOOD of NON-ANIMAL Origin (FNAO) and other GOODS intended for human use (cosmetics, medical devices, drugs, blood products, organs and tissues for transplants, material and articles in contact with foods, etc ) 16/06/2010 7

8 Port, Airport and Border Health Offices (USMAF) Field of activity: GOODS FNAO Material in Contacts with Food REGULATION (EC) No 882/2004 of 29 April 2004 On official controls performed to ensure the verification of compliance with feed and food law, animal health and animal welfare rules In force in Italy from 01 January 2006 REGULATION (EC) No 669/2009 of 24 July 2009 Implementing Regulation (EC) No 882/2004 of the European Parliament and of the Council as regards the increased level of official controls on imports of certain feed and food of non-animal origin and amending Decision 2006/504/EC In force from 25 January /06/2010 8

9 Italy Designated Points of Entry for increased Controls on certain FNAO Reg (EC) n. 1152/2009; Reg (EC) n. 669/2009 Trieste Venezia Genova Savona Imperia La Spezia Livorno Ravenna Ancona Bari Brindisi Napoli Salerno Cagliari Gioia Tauro Reggio Calabria 16/06/ Siracusa Pozzallo

10 Port, Airport and Border Health Offices (USMAF) Field of activity: GOODS Health certification released in Italy as a result of official controls under Regulation (EC) 882/ /06/

11 Official Controls Performed by USMAFs Use of the WEB-based Software Package NSIS-USMAF The web-based software package NSIS-USMAF is currently used for almost all the institutional tasks of the USMAFs; Developed, supplied and managed by the Directorate General of the Information System of the Ministry of Health; Started in 2006, full regimen in all the USMAF since 2007; Used by about registered users (378 on USMAF side and in the Public Area); Companies and Sole Traders Firms recorded in the Register of the Activities USMAF: about /06/

12 Use of the Web-Based Software NSIS-USMAF as IT device for the activities of Official control on Food and Material in contact with Food Public Area USMAF dedicated Area Web-Based Software NSIS USMAF 16/06/

13 Structure of the WEB-based Software Package NSIS-USMAF USMAF dedicated Area - Parted in 4 Areas/Sectors: - Management of Goods (gestione merci ) - Health and forensic activities (attività sanitarie/medico legali ) - Controls on conveyances (controllo mezzi di trasporto) - Administration (amministrazione) 16/06/

14 Software Package NSIS-USMAF Number of Files Year 2009 Breakdown for Field of Activity and USMAF Activity of USMAFs in the Year 2009: Files closed USMAF (main Office and UTs) Goods Conveyances Health and Forensic Vaccinations BARI BOLOGNA BRINDISI CATANIA FIUMICINO GENOVA LIVORNO MILANO NAPOLI PALERMO PESCARA TRIESTE TOTAL USMAF /06/

15 Software Package NSIS-USMAF Sector GOODS Comparison Files of the Sector Goods USMAF (main Office and UT) Year 2008 Year 2009 BARI BOLOGNA BRINDISI 42 9 CATANIA FIUMICINO GENOVA LIVORNO MILANO NAPOLI PALERMO PESCARA TRIESTE TOTAL USMAF /06/

16 Software Package NSIS-USMAF Official Certifications issued, Year 2008 Breakdown for Kind of Imported Goods Acts issued, Year 2008 Imported Goods N. of Acts Use Destination ( %) FNAO (Human consumption) ,69% Other goods (included materials in contact with food) ,31% TOTAL ,00% 00% 16/06/

17 Software Package NSIS-USMAF Official i Controls Performed, Year 2008 Breakdown for Type of Control Performed Type of Control Performed, Year 2008 Official Control N. of Checks % of Controlled Consignments Documentary Check (DOC) % Identity Check (ISP) ,11% Physical Check sampling (CMP) ,73% Total checks /06/

18 Software Package NSIS-USMAF Official Certifications issued, Year 2009 Breakdown for Kind of Imported Goods Acts issued, Year 2009 Imported Goods N. of Acts Use Destination ( %) FNAO (Human consumption) ,53% Other goods (included materials in contact with food) ,47% TOTAL ,00% 00% 16/06/

19 Software Package NSIS-USMAF Official i Controls performed, Year 2009 Breakdown for Type of control performed Type of Control Performed, Year 2009 Official Control N. of Checks % of Controlled Consignments Documentary Check (DOC) ,00% Identity Check (ISP) ,10% Physical Check sampling (CMP) ,55% Total Checks /06/

20 Software Package NSIS-USMAF Official i Controls performed, Year 2008 Breakdown for Type of Measure USMAFs: Acts issued, Year 2008 N. Of Acts % Destruction 4 0,00% Sanitary Clearance for different purposes 110 0,07% 07% Sanitary Clearance ,87% Rejection ,05% TOTAL ,00% 16/06/

21 Software Package NSIS-USMAF Official i Controls performed, Year 2009 Breakdown for Type of Measure USMAFs: Acts issued, Year 2009 N. of Acts % Destruction 1 0,00% General Monitoring Survey 337 0,21% Sanitary Clearance for different purposes 10 0,01% Sanitary Clearance ,49% Rejection 493 0,30% TOTAL ,00% 16/06/

22 Software Package NSIS-USMAF Official Controls performed, Year 2008 Breakdown for Country of foi Origin i of fthe Good Acts Issued, Year Acts 2008: Issued, Only Year Food 2008: and Only Materials Food in contact with Country of Origin Food N. of Acts CINA TURCHIA BRASILE STATI UNITI EGITTO INDIA ARGENTINA TUNISIA SVIZZERA CILE COSTA RICA TAILANDIA VIET NAM ISRAELE MAROCCO ECUADOR COLOMBIA PERU SUD AFRICA SRI LANKA CANADA BANGLADESH INDONESIA SERBIA GHANA 926 Other Countries /06/ T O T A L

23 Software Package NSIS-USMAF Official Controls performed, Year 2009 Breakdown for Country of Origin of the Good Country of Origin Acts Issued, Year Acts 2009: Issued, Only Year Food 2009: and Only Materials Food in contact with N. of Acts CINA TURCHIA EGITTO SVIZZERA BRASILE ISRAELE STATI UNITI INDIA ARGENTINA CILE TUNISIA VIET NAM TAILANDIA COSTA RICA PERU MAROCCO SERBIA SUD AFRICA CANADA COLOMBIA BANGLADESH ECUADOR 988 Other Countries /06/ T O T A L Food

24 Software Package NSIS-USMAF Magnitude of the Consignments Presented for Importation in Italy (Only Food) Food/Year Approx. Magnitude in Tons , ,00 Total Years ,00 16/06/

25 Software Package NSIS-USMAF Official controls Reg (EC) 669/2009 Annex I Official controls performed by the USMAF in application of Reg. (EC) N. 669/ /2010 Annex I PERIOD: 25 January - 24 May 2010 CN Code Contry of Origin Designated Point of Entry GENOVA - USMAF - Total DPE DPE Total General DPE TURKEY TURKEY TURKEY DOMINICAN REPUBLIC 1 1 TURKEY TURKEY TURKEY INDIA INDIA INDIA ALL THIRD COUNTRIES INDIA INDIA ALL THIRD COUNTRIES INDIA PAKISTAN INDIA PAKISTAN PAKISTAN ARGENTINA ALL THIRD COUNTRIES INDIA ARGENTINA /06/ Total BRAZIL

26 Charges of Tariffs Enforcement of Legislative Decree 194/2008 (For Transposition of the Regulation (CE) 882/2004) Official Control on Food and Materials in contact with Food Section II Cape I Tariffs collected by the USMAFs Tariffs chargeable to the importation of food of non-animal origin, food intended for special nutrition, dietary supplements, novel food, materials and articles in contact with food 1. The amount of the tariff for the sanitary control at the moment of the importation of a consignment of food of non-animal origin, food intended for special nutrition, dietary supplements, novel food, materials in contact with food is fixed at: 63,30 for each consignment of materials and articles in contact with food 55,00 for each consignment of FNAO, up to 60 Tons 0,9 for each further Ton, up to 460 Ton (Maximum 420,00 beyond 460 Tons) Same criteria of the Tariffs collected by Veterinary Border Inspection Posts 16/06/

27 Increased Levels of Official Controls, Art. 15, Par. 5, Reg. (CE) n. 882/2004 Italian Enforcement Legislative Decree 194/2008, Art. 4: Supplemental, Additional and on Request Controls Are defined: a) Supplemental and additional Controls: the controls quoted in Art. 28 and Art. 14, par 1, Reg. (CE) n. 882/2004; b) Increased controls; the controls quoted in Art. 15, Par. 5, of the Regulation (CE) n. 882/2004, and those provided for by Acts enforced at Community and National Level 16/06/

28 Actual Cost of the Service (Legislative Decree 194/2008) Official Control on Food - Tariffs collected by the USMAFs Increased - Supplemental, Additional and on Request Controls Annex C Section I Cost per Hour of the Service : On the basis of the assessments performed taking into account the criteria stated in Annex VI of the Regulation CE/882/2004, the cost per hour of the services made by the personnel of the National Health System is 50,00 On the basis of the same criteria, i the cost per hour of fthe services made by the personnel of the Peripheral Offices of the Ministry of Health for the Official controls on food stated for on the Art. 1 of the Decree, is calculated in 50,00 16/06/

29 Actual Cost of the Service (Legislative Decree 194/2008, art. 7. 3) Recipients of the Earnings of the Tariffs collected by the USMAFs for the Official Controls of FNAO FRACTION 8% 7% 5% BENEFICIARIES Public Budget, to be re-assigned for the deployment of activities of health prevention, assistance, steering and coordination Regions and Aut. Provinces (First Level Adm. Units) in which the USMAFs are located, for the controls carried out pursuant measures prescribed by the USMAF themselves Veterinary Public Health Institutes and other Laboratories (i.e. ARPA) involved in official controls, on the basis of the tests carried out 80 % Public Budget - Treasury 16/06/

30 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) Sequence of screenshots - Public Area - Input of data Request of sanitary clearance for importation of goods Consent to treatment of personal data Data of the submitter of the request Data of the Importer Data of the Goods Data of the Producer of the Goods Data of the Foreign Dispatcher of the Goods Data of the Recipient/s Documents and Payments to be included Recapitulation of input Data 16/06/

31 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 1. Consent to the treatment of personal data 16/06/

32 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 2. Data of the Submitter of the request 16/06/

33 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 3. Data of the Importer 16/06/

34 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 4. Data of the Goods presented for Importation /06/

35 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 5. Data of the Producer of the Goods 16/06/

36 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 6. Data of the Foreign Dispatcher of the Goods 16/06/

37 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 7. Data of the Italian Recipient/s 16/06/

38 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 7. Documents and Payments 16/06/

39 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) 8. Recapitulation of all data 16/06/

40 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) ent) ocume ntry Do mon En Comm CED (C 16/06/

41 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) Queries - Closed Files Interrogazione dati Pratiche chiuse 16/06/

42 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) Results of Queries on Closed Files Exportable in excel format for further analysis 16/06/

43 Web-Based Software NSIS-USMAF (New Health Information System NSIS - USMAF) New Functionalities Counter of the number and percentage of the samplings on certain food of non-animal origin coming form Third Countries listed in the Annex 1 of Reg (CE) 669/2009 Immediate Warning in case of low percentage of samples on consignments of certain foods coming from Third Countries listed in the Annex 1 In the future Automatic generation and sending of the quarterly data report ex Art. 15, Par 1, Reg (CE) 669/2009, on the basis of the XML format provided by EU Commission 16/06/

44 16/06/

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