METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY, TEXAS BOARD OF DIRECTORS REGULAR BOARD MEETING 1900 Main, Houston, Texas MINUTES MAY 23, 2013

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1 METROPOLITAN TRANSIT AUTHORITY OF HARRIS COUNTY, TEXAS BOARD OF DIRECTORS REGULAR BOARD MEETING 1900 Main, Houston, Texas MINUTES MAY 23, 2013 MOTIONS to RESOLUTIONS to Presiding - Chairman of the Board, Gilbert A. Garcia, CFA Board Members Present: Allen D. Watson, Vice Chairman (City of Houston) Burt Ballanfant (Multi-Cities) Honorable Dwight Jefferson (City of Houston) Carrin A. Patman (City of Houston) Gary Stobb (Harris County) Lisa Castañeda (Harris County) Christof Spieler (City of Houston) Board Member Absent: Cindy Siegel (Multi-Cities) The Regular Board Meeting of the Metropolitan Transit Authority Board of Directors was called to order at 9:09 a.m. by Chairman Gilbert A. Garcia. Approval of the Minutes: Chairman Gilbert A. Garcia called for a motion for approval of the minutes for the Regular Board Meeting of April 25, Board Member Watson moved for the approval of the minutes. Board Member Jefferson seconded the Motion. All Board Members present voted in favor. MOTION NO Public Comments: Mr. Kupfner- Mr. Kupfner discussed bus operator safety concerns. Board Committee Reports: Capital Program Committee: Board Member Ballanfant reported that the committee had received a briefing on the Hernandez Tunnel project from City of Houston representatives, and a METRO staff presentation on the Burnett Station. Customer Service Committee: Board Member Stobb reported that the committee reviewed and recommended agenda items for the purchase of vehicles, a rail car Page 1 of 6

2 mover, and received a briefing on the METRO service changes, voice and data communications, general safety awareness, Orion buses, and board speaker comments. Finance and Audit Committee: Board member Jefferson reported that the committee reviewed the Finance and Audit Reports for the Authority and that sales tax revenue is continuing to run 8% above last year s collection. He recommended the board accept the financial reports for this month and approval of the 5316 Job Access Reverse Commute (JARC) grant funding list. Government Affairs Committee: Board Member Patman reported that legislation is being sponsored in the Texas Legislature has advanced to allow fare enforcement by non-metro police officers. She also reported that her committee was continuing to monitor appropriations on the federal level. People Committee and Procurement Committee: Board Member Watson reported that the People Committee received a staff briefing on METRO s healthcare program. He reported that the Procurement Committee was making progress on review of METRO s procurement process and had received a briefing from METRO staff on METRO s Disadvantaged Business/Small Business Program. Strategic Planning: Board Member Spieler reported that the committee had received a briefing from METRO staff on the re-imagining project, and had discussed TIGER grant applications for the Missouri City Park & Ride. Briefing Items: General Planning: Mike McClaren with HDR Engineering briefed the board on the use of the general planning contract including work on long-range planning and the US90A project, and utilization of sub-contractors. East End Harrisburg/Hughes Underpass Project: David Couch Vice President of Capital Programs briefed the board on the Hughes Underpass project and possible project cost impacts. Consent Agenda Items: Chairman Garcia then called for consideration of the Consent Agenda Items 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, and 18. The Motion for approval of the items was made by Board Member Watson and seconded by Board Member Jefferson. All Board Members present voted in favor. Page 2 of 6

3 MOTION By Motion, as reflected in these minutes, the Board approved and accepted of the monthly committee reports including the investment and financial reports and passed the following resolutions: RESOLUTION Approving submittal of Section 5316 Job Access Reverse Commute (JARC) Grant Applications; authorizing staff to perform grant actions as necessary for project implementation; and making findings ad provisions relative to the subject. RESOLUTION Approving updates and changes to METRO s Equal Employment Opportunity (EEO) and Harassment Policies; and making findings and provisions related to the subject. RESOLUTION Authorizing an increase in funding authority for the multi-trades program; and making findings and provisions related to the subject. RESOLUTION Authorizing the President & CEO to execute and deliver a contract with American Janitorial Services LTD for janitorial services for METRO S facilities; and making findings and provisions related to the subject. RESOLUTION Authorizing the President & CEO to execute and deliver a contract with the lowest proposer for retail electricity provider services; and making findings and making findings and provisions related to the subject. RESOLUTION Authorizing the President & CEO to execute and deliver contracts to Caldwell Country Chevrolet, Philpott Motors LTD and Grapevine Dodge for the purchase of non-revenue vehicles; and making findings and provisions related to the subject. RESOLUTION Authorizing the President & CEO to execute and deliver a contract with Modern Track Machinery, Inc. for the purchase of a rail car mover with hi-rail attachment; and making findings and provisions related to the subject. Page 3 of 6

4 RESOLUTION Authorizing the President & CEO to execute and deliver a contract modification to AON Risk Services, INC. extending the contract to September 30, 2013; and making findings and provisions related to the subject. RESOLUTION Authorizing the President & CEO to execute and deliver a contract modification to extend the primary and excess casualty insurance program for the Owner Controlled Insurance Program (OCIP); and making findings and provisions related to the subject. RESOLUTION Authorizing the President & CEO to execute and deliver a contract modification to Mercer for benefits consulting services; and making findings and provisions related to the subject. Items for Separate Consideration: Chairman Garcia called for consideration of Agenda Item 19. Board Member Ballanfant made the motion for approval of the item. Board Member Watson seconded the motion. Board Member Patman abstained from a vote on this item. All remaining Board Members present voted in favor. MOTION RESOLUTION Authorizing the President & CEO to execute and deliver a contract modification to the job order contract with Kellogg Brown & Root; and making findings and provisions related to the subject. Chairman Garcia called for consideration of Agenda Item 20. Board Member Jefferson made the motion for approval of the item. Board Member Spieler seconded the motion. Chairman Garcia abstained from a vote on this item. All remaining Board Members present voted in favor. MOTION RESOLUTION Approving the addition of the Mischler Financial Group to the list of brokers and dealers; and making findings and provisions related to the subject. Chairman Garcia called for consideration of Agenda Item 21. Board Member Stobb made the motion for approval of the item. Board Member Watson seconded the motion. All Board Members present voted in favor. Page 4 of 6

5 MOTION RESOLUTION Authorizing the President & CEO to expand and enhance the Guaranteed Ride Home Service; and making findings and provisions related to the subject. Chairman Garcia called for consideration of Agenda Item 22. Board Member Ballanfant made the motion for approval of the item. Board Member Spieler seconded the motion. All Board Members present voted in favor. MOTION RESOLUTION Authorizing the President & CEO to the execute and deliver a license agreement for temporary parking to the University of Houston-Downtown; and making findings and provisions related to the subject. Chairman Garcia called for consideration of Agenda Item 23. Board Member Spieler made the motion for approval of the item. Board Member Jefferson seconded the motion. All Board Members present voted in favor. MOTION RESOLUTION Authorizing the President & CEO to execute and deliver a Transportation Investment Generating Economic (TIGER V) Grant Application for the Missouri City Park & Ride Project; and makings findings and provisions related to the subject. Chairman Garcia called for consideration of Agenda Item 24. Board Member Ballanfant made the motion for approval of the item. Board Member Watson seconded the motion. All Board Members present voted in favor. MOTION RESOLUTION Authorizing the President & CEO to execute and deliver a contract modification to Landscape Unlimited LLC for the construction of the University of Houston football practice fields; and making findings and provisions related to the subject. There being no other matters to come before the Board, Board Member Stobb moved to adjourn. The motion was seconded by Board Member Castañeda. All Board Members voted in favor. Page 5 of 6

6 The meeting adjourned at 10:28 a.m. a.m. The date for the next Regular Board Meeting is Thursday, June 27, 2013, at 9:00 Respectfully submitted, Alva I. Treviño General Counsel and Assistant Board Secretary Page 6 of 6