THE UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN

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1 THE UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN (Revised June 2015)

2 UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN TABLE OF CONTENTS - UPDATE Page number 1.0 Introduction Applicability Description of Site and Operations Chain of Command Crisis Communication Center Responsibilities (Emergency Contacts) Emergency Response Primary Contact Campus Security (Environment, Health and Safety) Medical and Psychological Services Public and Media Relations Physical Plant Housing and Dining Crisis Team Support Units Incident Response Fire or Explosion Injuries (Including Hazardous Chemical Exposure)

3 TABLE OF CONTENTS (continued) Page Number 7.3 Hazardous Spill or Air Contaminant Release Severe Weather Violence, Civil Disobedience, Bomb Threats, or Other Criminal Activities Disruptive Crisis or Out-of-Control Behavior (Including Potential Harm to Self or Others, Hallucinatory or Delusional Behavior) Building Operations Emergency, such as a Major Gas Leak or Flooding Active Shooter Protocol Building Alarm (Mechanical or Verbal) Power Outage/Gas Leak/Flooding Other Evacuation For Those Persons with Physical Disabilities Recovery Training and Practice Appendix A Maps (Main Campus & North Tulsa Campus) Appendix B - Building List and Hazards Appendix C - Chain of Command Chart Appendix D - Emergency Supplies Appendix E Staging Areas for Building Evacuations 43 Appendix F Severe Weather Areas Appendix G - Abbreviations. 50 Appendix H Automatic External Defibrillator (AED) Locations 52 Appendix I Gilcrease Museum Emergency Response Plan Appendix J Animal Care Disaster Plan

4 UNIVERSITY OF TULSA EMERGENCY AND DISASTER PLAN 1.0 INTRODUCTION The University of Tulsa (TU) is subject to emergencies or disasters which result from major incidents or natural phenomena. TU s Emergency and Disaster Plan provides guidance and procedures to enable the University to effectively respond to and recover from these types of situations or other emergencies on the campus. Response must be timely, vigorous, and directed toward containing the situation, minimizing the loss of life and property, averting undue hardship or suffering, and maintaining the maximum operational capabilities of the University. Although this plan will establish a general framework of action that should be followed where possible, the exact nature of the situation may necessitate a response differing from that contained herein. Response actions may also differ in conjunction with city, state or federal emergency response plan implementation. An emergency is a condition or situation which requires immediate attention beyond that which can be provided in a routine manner. An emergency will exist when there is an unexpected threat to people, property, or equipment. Most emergencies follow some recognizable build-up period during which actions can be taken to achieve an appropriate state of maximum readiness. General departmental actions are detailed in the appropriate sections of this plan. A disaster is a sudden catastrophic event resulting in great damage, loss or destruction. It is acknowledged that disasters are unique occurrences, which require specific actions dependent upon the type, nature, and extent of the emergency. Both will be referred to as "incidents" in this plan. In this regard, this document is not all-inclusive, nor does it limit or restrict reasonable or prudent actions. It is the responsibility of the University to protect life and property from the effects of hazardous events (emergencies and/or disasters) within its own confines. TU has the primary responsibility of initial emergency management activities. The guidelines and protocols are based upon the emergency management functions of various organizations involved in emergency management which will generally parallel normal day-to-day functions or operations. To the extent possible, the same personnel and material resources will be employed in both cases. Day-to-day functions that do not contribute directly to the emergency may be suspended for the duration of any emergency. The efforts that would normally be required for those functions will be redirected to the accomplishment of emergency tasks by the department(s), division(s), or agency(ies) concerned. The purpose of this plan is to: Provide guidance for emergency operations and the utilization of all available TU and governmental resources for the protection of lives, property, and the continuance of University operations in the event of a natural or man-made disaster or national emergency including attacks, or threats. 3

5 Outline the duties and responsibilities of departments and/or individuals during University emergency operations. Establish guidelines for emergency planning and coordination of activities relating to disaster prevention, mitigation, preparedness, response, and recovery as related to local, county, state and federal governments. Assign responsibilities for specific duties/activities related to emergency operations and disaster recovery. The University is exposed to many hazards, some of which have the potential for disrupting the campus community and causing widespread damage and casualties. Possible hazards include, but are not limited to: Tornadoes, fires, winter storms, threat of terrorism related activities associated with biological, nuclear, incendiary, chemical, and explosive weapons. Other disaster situations could develop from a hazardous materials incident, major transportation accident, civil disobedience, disease or other unknown or unpredictable occurrences. Listed below are some basic assumptions the University should be cognizant of: TU will continue to be exposed to the hazards and situations noted above, as well as others that may develop in the future. Outside assistance will be available in most emergency situations affecting the University. Although our plan defines the procedures for coordinating such assistance, it is essential for the University to be prepared to carry out disaster response and short-term actions on an independent basis. It is possible for a major disaster to occur any time and any place in or near the University. In some cases, timely dissemination of warnings and increased readiness measures may be possible. However, many disasters and events can, and will, occur with little or no warning. University officials and representatives must recognize their responsibilities for the safety and well-being of students, employees, and visitors; and assume their responsibilities in the implementation of this emergency plan. Proper implementation of our Emergency and Disaster Plan will reduce or prevent disasterrelated loses. Regardless of the threat or type of emergency, it is possible that the following results may be encountered: Death or injury to people or animals Interruption or disruption to transportation Interruption or disruption to normal communications Interruption or disruption to utilities and other essential services Congregation of large number of people at the scene, at central locations, at shelters, etc. Significant numbers of people being displaced, requiring some or all of the following: evacuation, shelter, feeding, welfare, and other assistance Structural damage to streets, buildings, utilities, and other property Contamination of food, water, personnel, vehicles, property, and other substances Shortages of essential items Periods of civil unrest or disorder, including looting, rioting, mob scenes, violence, etc. 4

6 Initial confusion of the affected population, with probable delays in University response to disaster events Extensive need for public information Disruption of business activities Other matters of minor to serious impact or inconvenience The President may declare a campus state of disaster or emergency. The effect of the declaration is to activate the recovery and rehabilitation aspects of the plan and to authorize furnishing aid and assistance. When the needs for the emergency exceed local capability to respond, outside assistance will be required from neighboring jurisdictions and/or the local or state government. The guidelines and protocols are predicated on an all-hazard approach and acknowledge that most responsibilities and functions performed during an emergency are not hazard specific. Likewise, these guidelines and protocols, account for activities before and after, as well as during emergency operations; consequently, all phases of emergency management are addressed as discussed below: Mitigation Mitigation activities are those which eliminate or reduce the probability of a disaster occurring. Also included are those long-term activities, which lessen the undesirable effects or unavoidable hazards. Preparedness Preparedness activities serve to develop the response capabilities needed in the event an emergency should arise. Planning and training are among the activities conducted under this phase. Response Response is the actual provision of emergency services during a crisis. These activities help reduce causalities and damage, and speed recovery. Response activities include warning, fire evacuations, rescue, and other similar operations. Recovery Recovery is both a short-term and long-term process. Short-term operations seek to restore vital services of the University and provide for the basic needs of employees, students, and visitors. Long-term recovery focuses on restoring the University to its normal pre-disaster, or an improved state of affairs. The recovery period is also an opportune time to institute future mitigation measures, particularly those related to the recent emergency. Examples of recovery actions would be provision of temporary housing and food, identification of damaged areas with assessment of needs, restoration of non-vital University services, application for disaster assistance, reconstruction of damaged areas, and other similar required actions. Building Emergency Plans (BEP s) have been developed and posted in each building as a summary guide to be followed for incidents that occur within a building. The BEP is included by reference as a component of this plan. This plan expands upon the BEP and will cover predictable incidents which may occur on any TU property, both indoors and outdoors, and provide a more comprehensive and detailed guide to TU's policies regarding incident prevention, response, recovery and responsibilities. 5

7 In addition, the library follows an emergency recovery plan entitled "Basic Guidelines for Disaster Planning in Oklahoma" prepared by Toby Murray and emergency response specific to the TU resident population is provided in The University of Tulsa's "Resident Living Handbook." Effective July 1, 2008, TU assumed management responsibility for the Thomas Gilcrease Museum in Tulsa, OK. The museum has its own Emergency Response Plan which is included as Appendix I. The plan is specific to the museum; however, it covers many of the same topics as the plan for the TU campus. This plan will be reviewed and updated, as necessary, if applicable regulations are revised, the plan failed during an emergency, facility operations have changed in a way that affects the plan, the roster of emergency personnel has changed, or if the emergency equipment listed has been altered; but at least annually, by Wayne Paulison, Associate V.P. of Human Resources &. This plan and others referenced can be found at: https://portal.utulsa.edu/offices/hr/_layouts/15/start.aspx#/sitepages/environmental%20health%20 and%20safety.aspx. 2.0 APPLICABILITY The TU Emergency and Disaster Plan shall apply to all persons working, attending school, in residence, or visiting on university properties. It includes provisions to comply with the following regulatory agencies and regulations that require written plans and notifications and is designed to also comply with the National Response Team Integrated Contingency Plan. Reporting of fatality or multiple hospitalization accidents OSHA 29 CFR Emergency Action Plan OSHA 29 CFR Fire Prevention Plan OSHA 29 CFR Hazardous Waste Operations and Emergency Response OSHA 29 CFR Portable Fire Extinguishers OSHA 29 CFR EPA s Programs EPA 40 CFR part 68, subchapter C Emergency Planning and Community Right-To-Know (SARA Title III) EPA 40 CFR subchapter J Spill Prevention Control and Countermeasure Plan and Facility Response Plan EPA 40 CFR part 112 subchapter D Fire Safety OK Dept. of Labor OK 380:45-5 Emergency Planning and Preparedness BOCA Section F

8 This plan will provide general response information that may be useful for a broad range of situations. Specific situations that will be addressed by this plan are: - Fire or explosion - Injuries - Hazardous spill or contaminant release - Severe weather - Violence, civil disobedience, bomb threats, or other criminal activities - Disruptive crisis or out-of-control behavior - Building operations emergency, such as a major gas leak or flooding - Active Shooter Protocol - Other incidents not specifically listed will be addressed where possible within the same structure as outlined within this plan - Evacuation for those persons with physical disabilities 3.0 DESCRIPTION OF SITE AND OPERATIONS This plan applies to buildings occupied by The University of Tulsa located at the main campus, address of 800 South Tucker Drive, in general bounded by East 3rd Street on the north, East 11th Street on the south, S. Columbia Avenue on the west, and Harvard Avenue on the east. In addition, it includes the Henneke Building located on 1204 S. Harvard and the West Park Apartment Building located on 2504 E. 4 th Place S. The plan also applies to The University of Tulsa's Petroleum Research Campus, address of 2450 East Marshall Street. Appendix A contains a topographical map and site plans of both campus locations. A listing of buildings and hazards associated with each, not including those hazards that might be associated with normal operation of a building can be found in Appendix B. Effective July 1, 2008, TU assumed management responsibility for the Thomas Gilcrease Museum. The museum is located at 1400 N. Gilcrease Museum Road, Tulsa, OK This plan also applies to the Zarrow Center for Arts & Education (Matthews Building) located at 124 East Brady Street in downtown Tulsa. Educational pursuits, both undergraduate and graduate, comprise the major activities of the university. These may include projects involving chemicals, biological material, vertebrate or invertebrate species, lasers, machinery for working with various materials, welding, pressurized systems, electricity, low-level radioactive sources or materials, and other potentially hazardous instrumentation and equipment. In addition, research work at the Petroleum Research Campus facilities includes testing scale drilling, other petroleum characterization systems. The physical and maintenance operations of the university may include work with chemicals (mainly associated with materials such as paints, glues, automotive products, cooling tower and pool chemicals, and cleaning products), metal and woodworking machinery, pressurized systems, electricity, hot and cold water lines, confined spaces, welding, excavations, repair and maintenance of equipment, elevated areas, building renovation and upkeep. 7

9 In addition, biohazards may be encountered by health care workers, sports medicine personnel, and other employees as identified in the TU Exposure Control for Bloodborne Pathogens plan. Hazards of university activities are expected to be low-risk where appropriate safety precautions are implemented. Campus Security is responsible for the security and safety of the campus community with regards to criminal activity. Campus Security personnel patrol the campus 24 hours a day, seven days a week, 365 days a year. Off-duty City of Tulsa police officers are employed by the university and patrol the main campus 24/7, 365 days a year. The Tulsa Police Department officers are available for assistance at any time they are needed. 4.0 CHAIN OF COMMAND Definition: a major incident would include events such as death or serious injury, extensive property damage, bomb threat, evacuation, fire, civil violence, environmental contamination, active shooter, etc. In the event of a major incident or those that may become a major incident the following procedure should be followed: Call 911 (if necessary) Notify Campus Security, Contact the TU Primary Contact, Kevan Buck or cell The Emergency Response Primary Contact will coordinate response and call or delegate call to the President, Crisis Team and all other necessary individuals. The Primary Contact will determine the need to open the Crisis Communication Center (CCC) located in the Campus Security offices at 3115 E. 8 th Street. The alternate Primary Contact person is Kayla Acebo, or cell The responsibility of directing the overall response will be transferred to the lead offsite emergency responding organization if such organization is necessary to respond to the incident, with the TU Primary Contact acting to assist. The initial directing of emergency response may be carried out by other TU authorities until the Primary Contact or alternate arrive onscene. For all other non-major incidents or critical conditions, the following procedure should be followed: Contact supervisor or other person responsible for activity Notify Campus Security, , if needed Contact a member of the Crisis Team if needed (Campus Security can make the contact if requested) The Crisis Team may contact other appropriate individuals to respond to the incident. The President may override any response decisions made or take the lead TU Primary Contact position at his/her discretion. Authorization for employees not to report to work or to leave work 8

10 during normal operating hours shall be given by the President or designee, unless an emergency requires the Primary Contact to make that decision in the President s absence. Appendix C shows the chain of command and communication flowchart to be implemented in part or as a whole depending on the extent of the incident. Names, titles and phone numbers of principle emergency contacts are provided under Section 6.0 "Responsibilities." 5.0 CRISIS COMMUNICATION CENTER (CCC) The Crisis Communication Center (CCC) will be the TU location for directing response to incidents of such magnitude that the Primary Contact determines that opening the Center is necessary. The Center will be located in the Campus Security offices at 3115 E. 8 th Street. For incidents occurring on the Petroleum Research Campus, the CCC will be the Drill Building conference room. The Primary Contact will provide overall administrative decisions for the Center and communicate with the President and Board of Trustees, as necessary. The Primary Contact generally will remain at the scene of the incident, but will maintain communication with the CCC. A person designated by the Primary Contact will direct the organization of responders who report to the Center, in liaison with the Primary Contact. All persons responding to an incident should report to the Center either through verbal communications or in person. Responder s activities, as time permits, should be reported to the Center in a timely manner. The Center will remain in operation until such time as the Primary Contact determines that normal university functions can take over response activities till final resolution of the situation. At least one dedicated phone line will be used for incoming incident query calls from the campus community and the public, while other lines will be assigned for incident control, media communications and outgoing communication. CMT members and responders will have a cell phone that can be used for communication as long as the cell towers are operational. The Center will store a supply of emergency items (see Appendix D). The Center may be used for triage, temporary refuge, counseling sessions, in addition to communication and directing response to the incident. In general, press conferences will be held in the Donald W. Reynolds Center Interview Room. If the incident has escalated to where off-site emergency responders require an on-site command center, the center may be set up in the Mabee East Lot, Harwell Field, Donald W. Reynolds Center North Lot and H.A. Chapman Stadium area; or Sharp Chapel Plaza, and the U. 6.0 RESPONSIBILITIES EMERGENCY CONTACTS Off-Campus Emergency Assistance (e.g. fire, disaster, accident, crime) Poison Control Call Rape Hot Line Helpline (volunteer crisis intervention and information)

11 Campus Campus Security: (24 hr) Director of Campus Security; Joe Timmons.work , home , cell Primary Contact; Kevan Buck, Executive Vice President... work cell st Alternate; Kayla Acebo, Vice President for Institutional Advance....work cell Crisis Team; Wayne Paulison, Chairman...work , home cell Alexander Health Center; Stephanie Fell TU Sexual Assault Reportng Line.Campus Security or Dean of Students Building Services & Housing (Resident Hall & Apartments; Physical Plant Sharp Chaplain; Jeff Francis...work , home , cell Counseling and Psychological Services; Dr. Tom Brian...work cell Media Contact; Mona Chamberlin...work , cell KWGS 8 a.m. to 5 p.m ; after 5 p.m., weekends and holidays contact Dir. KWGS: Frank Christel...work , home , cell Responsibilities and activities which may be performed by key persons or groups listed as "Emergency Contacts" are outlined individually in the following pages. Key incident persons or groups shall develop their own individual procedures, chain of authority, off-site contacts, supplies, equipment, off-site resources, and training, as applicable, associated with their responsibilities under this plan. Others, not listed, may be designated by the Primary Contact or other key persons to carry out appropriate emergency response actions. 6.1 EMERGENCY RESPONSE PRIMARY CONTACT The TU Primary Contact will coordinate or assign coordination of overall administration for all major incidents; such as those which escalate beyond a single building, involve violence or accidents which may lead to serious injury or death, or major destruction of property. The Primary Contact will act under the authority of the President. He/she has authority to make major administrative decisions involving TU students, employees, and resources. He/she has veto power for any decisions made regarding emergency response other than those made by the President or Board of Trustees. These may include shutting down 10

12 of facilities, dismissal or cancellation of classes and procurement of emergency response resources and materials. It will be the decision of the Primary Contact to open and close, at appropriate times, the CCC, with the primary location in the Campus Security offices at 3115 E. 8 th Street and the Drill Building Conference Room for the Petroleum Research Campus. If a command site for offsite responders is necessary, the Primary Contact shall direct communication between the command site and the CCC. 6.2 CAMPUS SECURITY The Director of Campus Security (or representative) will generally be the first person on scene to make immediate decisions and direct response according to his/her evaluation of the incident. Campus Security may be advised of an incident occurrence by a person reporting the incident to Campus Security dispatch will contact, as necessary, any outside agencies, the Primary Contact, and other TU appropriate response personnel alone or in conjunction with the Primary Contact. Campus Security will remain at the scene of the incident until the incident is under control. The Director of Campus Security shall maintain communication with the CCC through the Primary Contact and report all pertinent information involving extent of the incident and response progress, if it has been necessary to open the CCC. Cell phones, or a runner, if necessary, will be used to communicate between entities. The Director of Campus Security shall arrange security in the incident area, traffic control, and secure an appropriate command site for offsite responders. The Director of Campus Security shall maintain access routes for emergency vehicles and personnel and manage evacuation routes from the campus, if that becomes necessary, with the assistance of the Physical Plant. 6.3 RISK MANAGEMENT (ENVIRONMENT, HEALTH AND SAFETY) The Associate V.P. of Human Resources &, having been trained in "Emergency Response: Awareness & Operations Level I & II Training" as required by OSHA 29 CFR 1910, will be contacted by the Primary Contact to act as Safety Coordinator for spills or major air pollutant release of hazardous materials to the environment and chemical exposure incidents. In this capacity he/she will recommend evacuation, site control, containment, first aid evaluations and cleanup procedures as dictated by the incident. In addition he/she will conduct liaison activities with the Tulsa Health Department, Tulsa Fire Department Hazardous Materials Response Team and other public agencies having health and safety responsibilities or services. The Safety Coordinator will be responsible for making any applicable notifications to regulatory authorities. The Primary Contact or other incident responder will relay information regarding hospitalizations or fatalities to the Associate V.P. of Human Resources & as soon as possible. 6.4 MEDICAL AND PSYCHOLOGICAL SERVICES The Emergency Medical Service Authority (EMSA) 911 will be contacted to respond to all medical emergencies, even though the incident victim may choose not to accept this service. If necessary, prior to arrival of EMSA, immediate care may be volunteered by trained personnel who are present. The Director of the Alexander Health Center or the Assistant Athletic Director of Student Health & Performance will assist in identifying TU personnel who are trained in medical assistance. He/she may coordinate and/or assist in immediate care activities, if necessary, during an incident. Other volunteers may assist where 11

13 trained. First aid supplies are stored in the Campus Security office. In addition, each Campus Security vehicle has a first aid supply kit. Also, each Security Officer is trained in first aid and CPR. Automatic external defibrillator (AED) locations are listed in Appendix H. Persons who are expected to use an AED should have received a qualified 4 hour training course. Where university employees volunteer and assist in medical treatment and are possibly exposed to bodily fluids, they will be offered a medical evaluation regarding possible exposure to bloodborne pathogens and post exposure Hepatitis B vaccination within 24 hours. Psychological and spiritual assistance and other special counseling and support needs will be provided by TU's Counseling and Psychological Services and the TU Chaplain's office where needed. These services may be provided to victims, victim's relatives, responders, and other TU employees and students. Services may be provided at the site of the incident or at a location(s) determined by Counseling and Psychological Services. TU's Counseling and Psychological Services shall prearrange for more extensive offsite counseling services to be called upon where deemed necessary. 6.5 PUBLIC AND MEDIA RELATIONS The Director of Marketing & Communications shall be responsible for coordinating all communications with the public and the media; and will serve as university spokesperson or Public Information Officer (PIO). Communication with the campus community shall be managed by the Director of Marketing & Communications, the Primary Contact, the Associate V.P. of Human Resources &, and other appropriate TU officials. Incident details and specific instructions to the university community may be relayed by KWGS FM89 and Information Services technical resources with information provided by the Director of Marketing & Communications and the CMT. These people follow the written Crisis Communication Plan. The Director of Marketing & Communications shall maintain a presence in the CCC at all times it is open, either personally or by designation. All media calls and requirements for public statements shall be handled by the Director of Marketing & Communications. He/she shall designate the schedule, location, and persons to be involved in news conferences and/or interviews. In general, press conferences will be held in the Donald W. Reynolds Center Interview Room. 6.6 PHYSICAL PLANT The Associate V.P. of Operations & Physical Plant or designee will direct all activities related to utility operations, respond to physical damage to buildings or other property, may construct temporary facilities as needed, assist in clearance and demolition, conduct damage and engineering assessments and coordinate construction contractors as needed for recovery. He/she will provide available transportation where needed and provide inventory control and distribution for any donated response supplies. The Associate V.P. will communicate and coordinate actions with the TU Primary Contact and offsite Incident Commander, as appropriate. The Associate V.P. will organize resources or contractors in providing emergency electrical generators, emergency water supplies, tree trimming, toilet facilities, heat and cooling, etc. The Physical Plant has standard operating procedures outlined in the operators manual for critical employees who need to remain to shut down necessary operations in the event of evacuation. 12

14 6.7 HOUSING AND DINING The Vice President of Enrollment & Student Services shall provide or assign an employee(s) to direct all emergency housing and dining needs, including supervision of refuge shelter areas. Housing will organize obtaining necessary bedding and personal hygiene supplies. These may be provided through agreement with a supplier or a community service group. The employee(s) from Housing assigned to a particular building will act as the point of communication between persons who have emergency housing and dining needs and the Primary Contact and CCC. Physical Plant personnel will assist in response to damage to residential buildings. 6.8 CRISIS MANAGEMENT TEAM The Crisis Team (CMT) may be called upon by the Primary Contact, as a whole or in part, to assist in supervision and coordination of university responses in the event of a campus crisis. In a nonmajor event the CMT Chair is usually notified by Campus Security. The CMT Chair would ensure that the appropriate CMT members and the university official responsible for the affected area has been notified and that the proper responses, depending on what type of incident, have taken place. When a major campus crisis has occurred, is occurring, or may possibly occur, the Primary Contact should be notified. After ascertaining the details of the incident and what remedial steps have been taken, the Primary Contact shall determine whether the CMT as a whole should be assembled to consider the situation or whether the matter can be managed by a team of selected members of the CMT and/or other members of the university community. The CMT will remain actively involved with responses to the incident and recovery efforts until normal university activities have resumed or the Team has been excused by the Primary Contact or the President. Membership of the CMT is as follows (Updated July 2015): Executive Vice President & Treasurer (Primary Contact) V.P. for Institutional Advancement (2 ND Contact) Associate V.P. of H.R. & Mgmt. (CMT Chair) Director of Campus Security Vice President of IT and Chief Information Officer Vice President of Enrollment & Student Services Vice President for Diversity & Engagement Vice President for Health Affairs Associate V.P. /Sr. Vice Provost for Academic Affairs Associate V.P. for ESS & Dean of Students Dean Arts & s Dean Business Administration Dean Engineering & Natural s Vice Provost for Research & Dean Graduate School Dean College of Law Associate V.P. of Housing & Residence Life Director of Counseling and Psychological Services Executive Director, Thomas Gilcrease Museum Associate Director of the Physical Plant Ex. Senior Associate Athletic Director (SWA) Director of Marketing & Communications (PIO) 13 Kevan Buck Kayla Acebo Wayne Paulison Joe Timmons Richard Kearns Earl Johnson Jacqueline Caldwell Gerry Clancy Winona Tanaka Yolanda Taylor Kalpana Misra Gale Sullenberger Jim Sorem Janet Haggerty Lyn Entzeroth Melissa France Tom Brian James Pepper Henry John Wood Crista Troester Mona Chamberlin

15 6.9 SUPPORT UNITS Executive Vice President & Treasurer or Authority for Business and Finance & Legal - Ensure that official records of the incident are compiled and maintained, including expenditures, and lists of damaged equipment and property - Implement emergency purchasing authority to provide emergency funding as needed - Assess incident, determine insurance applicability, apply for and manage any available state or federal emergency funding, and make recommendations for any changes in future emergency preparedness as determined by the incident assessment - Respond to all legal matters and questions Provost and Vice President or Authority for Academic Affairs - Provide liaison with the various deans in regard to emergency procedures in their areas - Evaluate and determine educational impacts, recovery actions, class rescheduling and/or relocation Vice President or Authority for Enrollment and Student Services - Direct student emergency support services - Act as liaison with Counseling and Psychological Services and the TU Chaplain's office in meeting the psychological, spiritual, and physical needs of students and parents - Direct contact, as necessary, with student s family members Associate V.P. or Authority for Human Resources & - Mobilize and coordinate staffing needs of the campus in emergency operations as information is received from the Primary Contact or CCC Vice President of IT and Chief Information Officer - Provide, install, maintain, and coordinate all telephone and computer resources and equipment needed during an emergency or disaster situation, where possible - Coordinate with outside entities in area of expertise, such as the telephone company - Prepare backup and resources and supervise recovery in case of loss of critical campus computer resources and information Deans of Colleges - Ensure applicable faculty and research staff has procedures in place to protect critical operations or data - Minimize hazardous laboratory or instructional area conditions as a result of damage or suspension of utility services (Radiation Safety Officer) - Ensure safeguards are in place for ionizing radiation sources, where possible, to prevent exposure to campus community and the public due to an incident - In case of release or exposure incidents, gather details of event and work with the Associate V.P. of Human Resources & in providing applicable regulatory notifications and information to emergency responders - Oversee cleanup of any release of radioactive materials Director of University School - Notify parents/guardians of students, as necessary 14

16 Director of KWGS FM89 - Provide updates of events and instructions provided by the TU media contact following an Incident to keep the campus community and public informed, as necessary Building Specific Assignments - Building Contacts, Staging Area Supervisors, and Building or Area Monitors will follow responsibility guidelines as listed in the BEP for each building, related to warning occupants to seek shelter or evacuate, gathering at designated staging areas, accounting for building occupants, and transfer of relevant information to emergency response personnel 7.0 INCIDENT RESPONSE The President or designee has the authority to close the University or portions of the University, cancel classes, or alter employee's work schedules due to an incident or unsafe weather conditions. The Primary Contact would make these decisions in the absence of the President or designee. GENERAL PREVENTION AND PREPAREDNESS: Emergency Safe Refuge Facilities Donald W. Reynolds Center, Allen Chapman Student Union, Mabee Gym, or Pat Case Dining Center; best location will be determined at time of incident by Primary Contact Communication - for major incidents, where dissemination of information to the university community and public is deemed necessary, the Director of Marketing & Communications will provide available details to media entities. All persons seeking information should tune to KWGS FM89 or other media sources for updates. In addition, the University web page will be a forum for updated information, where possible. If immediate information is necessary the University s emergency text messaging system will be used. Power - diesel-powered emergency generators that provide backup services for lighting, some critical equipment and some communication systems are located at John Zink Hall, Campus Security Building, McFarlin Library, Keplinger Hall, Kendall Hall, Donald W. Reynolds Center, Oliphant Hall, H.A. Chapman Stadium, John Mabee Hall, and the Alexander Health Center. The generator at McFarlin Library has the capability of keeping the university radio station KWGS on-line. While the generator at H.A. Chapman Stadium has the capability of keeping the two-way emergency radio and paging system for the campus on-line. The Physical Plant will follow standard procedures outlined in operator manuals for safe shut down of utilities. Supplies - emergency supplies are listed in Appendix D, normal operational supplies and equipment are located in various facilities on campus, such as the Physical Plant, and may be deployed during an incident. Supplies and equipment may also be donated by emergency organizations or the public. Safety Features - fire alarms are tested and fire extinguishers inspected at routine intervals. There are outside emergency phones, blue poles topped with flashing blue lights, answered by an operator and dispatching campus security to the location of a call; and also exterior or interior yellow emergency boxes which are connected directly to the Campus Security office. 15

17 Information - copies of this plan listing emergency guidelines and responsibilities will be kept at the CCC and alternate location and each key response person will have a personal copy. The plan is also available online at: https://portal.utulsa.edu/offices/hr/environmentalhealthsafety/emergency%20and%20disaster%20plan.p df. Critical University Data - administrative data is backed up on the centralized computer systems on a routine basis; a complete back-up of all the data contained on all the university's centralized disks is completed once each week and the first complete back-up of the month is stored offsite in a commercial facility vault. Individual personal computer users are responsible for maintaining a back-up of personal critical data. Resources - the university has working relationships with the local Fire and Police Departments, Tulsa Area Emergency Agency, Tulsa Health Department, Red Cross and hazardous materials spill response companies. 7.1 FIRE OR EXPLOSION PREVENTION AND PREPAREDNESS: All faculty/supervisors should evaluate their instruction/work areas and identify all potential fire or explosion hazards. Potential fire or explosion hazards shall be eliminated where possible or controlled where it is not possible to eliminate them. All employees and students who discover a potential fire or explosion hazard should report the situation to their immediate supervisor, advisor, or instructor. In addition to the above general instructions the following specific guidelines shall be followed: - Each building has been evaluated and a Staging Area for Building Evacuations as been identified, see Appendix E - All flammable/combustible liquids shall be labeled as flammable/combustible liquids and stored in an approved flammable liquid storage cabinet or container when not in use - All instructional/research activities or processes where flammable/combustible liquids are in use shall be continuously monitored to ensure safe conditions - All tanks or other outside storage (such as drums) of flammable/combustible liquids shall be labeled with the contents and a NFPA placard showing the hazards of the material contained - Tanks or pipelines containing volatile organic liquids shall be equipped with a pressure relief valve - All oxygen or oxidizing gas compressed gas cylinders shall be separated from flammable gases or liquids by 20 feet or a 1/2 hour fire resistant barrier - No flammable gases, liquids, or excess of combustible items shall be stored near a means of exit from a room or building - Precautions listed on the material safety data sheets shall be followed for storage and use of reactive chemicals - High pressurized equipment shall be continuously monitored for unsafe conditions or contain a safety relief valve - Ignition sources shall be eliminated or isolated and ventilation shall be used in any work/instruction area where the concentration of a flammable vapor may exceed 10% of its lower explosion limit as identified on the material safety data sheet - All unoccupied rooms or areas used for storage of combustible items (e.g. books, paper, boxes, wood, plastic) that are equal to or larger than 100 square feet shall be sprinkled or the walls, ceiling, door and floor must consist of 1 hour fire resistant material 16

18 - No storage of combustible items is allowed under a stairwell unless the area is sprinkled or the walls, ceiling, door and floor consist of 1 hour fire resistant material - Smoking shall be prohibited and signs posted within 25 feet of any outside storage or use of flammable/combustible liquids - A permit from the Tulsa Fire Department and approval by the President's Office and the Office of Human Resources & of is required for use or storage of any explosive materials (any chemical compound, mixture or device, the primary or common purpose of which is to function by explosion) - Exit routes from buildings must be clear and free of obstructions and properly marked with signs designating exits from the building RESPONSE: The employees and students at TU are not responsible for fighting fires. Their immediate response to a fire should be to evacuate the area and call the Tulsa City Fire Department by dialing 911, if using a campus phone. Specific directions in the event of a fire inside of a building are as follows: - If clothing catches fire: STOP, DROP, and ROLL to smother the flames - Pull fire alarm or provide verbal warning to leave the building - Leave the building by nearest safe exit; go to area upwind of the fire, preferably the designated building staging area. Secure critical research operations, close ventilation hoods, shut down equipment, turn off ignition sources, and close doors and windows if time permits. - If there is smoke or heat in area while leaving the building, keep low, crawl if necessary - Contact Fire Department by dialing 911, ensure that address of location is provided - Contact Campus Security at Contact the Associate V.P. of Human Resources & at work , home , cell After warning other occupants to leave the building, an employee may choose to fight the fire, if the fire is small and can be extinguished using an available fire extinguisher where there is no danger to the employee - Occupants may go back into building only when someone in authority, such as the Fire Marshal, says it is safe to do so The Campus Security contact will notify the Primary Contact who will direct activities at the fire site until the arrival of the Tulsa Fire Department. The Fire Marshal or lead Fire Department responder will then take the lead Incident Commander position with assistance from the TU Primary Contact. The designated "Building Contact" person as listed in the BEP and the Associate V.P. of Operations & Physical Plant or representative may provide information on building configuration, contents, and utilities. 7.2 INJURIES (INCLUDING HAZARDOUS CHEMICAL EXPOSURE) PREVENTION AND PREPAREDNESS: - Hazards are assessed and mitigated by supervisors/instructors in all areas of operation - All persons who may potentially be exposed to bloodborne pathogens in the performance of their job assignments have been trained in Universal Precautions - Emergency first aid supplies are stored in the Campus Security office. In addition, each Campus Security vehicle has a first aid kit. Also, each Security Officer is trained in first aid and CPR. - Automated External Defibrillators (AEDs) are located in the Alexander Health Center, Allen Chapman Student Union, Chapman Hall, Donald W. Reynolds Center, Mabee Gym, Campus Security Office, 17

19 mobile units in Campus Security vehicles, at athletic events and practices, Helmerich Hall, Collins Fitness Center, Collins Hall, Henneke Building, Kendall Hall, Keplinger Hall, Mabee Legal Information Center, McFarlin Library, Physical Plant, H.A. Chapman Stadium, Fisher East, Hardesty Hall, Zink Hall, Case Tennis Center, Case Athletic Center, Mary Kay Chapman Center, University School, Center for Global Education, Sharp Chapel, Westby Hall, Oliphant Hall, Tyrrell Hall, Phillips Hall, Lorton Hall, John Rogers Hall, Harwell Hall, Boesche Legal Clinic, Rayzor Hall, Stephenson Hall, Lorton Performance Center, Gilcrease Museum, Zarrow Center for Arts & Education (Matthews Building), West Park Apartments/True Blue Neighbors Office, and in the Drill Building and the Special Projects Building on the Petroleum Research North Campus. Training has been conducted for the departments or groups responsible for the AEDs and many other interested people on campus - Donald W. Reynolds Center, Allen Chapman Student Union, Mabee Gym, and Pat Case Dining Center have been designated as emergency safe refuge facilities - best location to be determined at time of incident by the Primary Contact RESPONSE: For life threatening or severe injuries dial 911. Where possible remove any immediate hazards or move the affected person from an immediate hazard (e.g. remove person to fresh air for hazardous inhalation exposure, assist or remove person from fire danger, wash harmful chemicals from skin or e for a period of fifteen minutes, provide barriers from severe weather.) Persons trained in medical assistance may provide voluntary care for injured persons until outside medical assistance arrives such as EMSA or the Fire Department medical professionals. If outside assistance will be delayed for a length of time, the Director of the Alexander Health Center or the Assistant Athletic Director of Student Health & Performance, as discussed in Section 5.0 "Responsibilities", may coordinate injury response. (Note: although an ambulance should be called for a medical emergency the victim may refuse transportation) If necessary a triage area will be designated by the Director of the Alexander Health Center or the Assistant Athletic Director of Student Health & Pefformance near the scene of the incident or in the nearest safe refuge facility; Donald W. Reynolds Center, Allen Chapman Student Union, Mabee Gym, or the Pat Case Dining Center. General instructions to be followed where possible are: - If ambulance transportation is needed dial 911, ensure address of nearest building is provided rather than the general TU address - Use barriers such as gloves or other protective material to prevent contact with a victim's blood - Contact Campus Security at Employees: for life or limb threatening injuries or for after hour injuries (5 p.m. to 8 a.m. and weekends) the victim should be transported to the nearest available emergency room, such as: Hillcrest Medical Center, 1120 S. Utica Avenue (11th and Utica) St. John's Emergency Room, 1923 S. Utica (21st and Utica) For injuries which are not life or limb threatening, employees should go to the Concentra Medical Clinic located at 1541 N. Sheridan ( ) between 8 a.m. and 5 p.m. weekdays. If time permits, contact a supervisor and obtain a signed Authorization to Treat form. 18

20 For employees, the "Employer's First Notice Of Injury-Form 2" should be completed the day of the incident if time permits, or as soon as possible by supervisor and forwarded to TU's Office of Human Resources &. - Students: for all serious injuries, the victim should be transported to the nearest available emergency room, such as: Hillcrest Medical Center, 1120 S. Utica Avenue (11th and Utica) St. John's Emergency Room, 1923 S. Utica (21st and Utica) Students may go to the Alexander Health Clinic or medical professional of choice for injuries that are not serious - If there is an employee death or hospitalization, the Associate V.P. of Human Resources & should be contacted at work , home , cell to make OSHA notifications that are required to be made within 8 hours. 7.3 HAZARDOUS SPILL OR AIR CONTAMINANT RELEASE PREVENTION AND PREPAREDNESS: - The least toxic or hazardous chemicals/products necessary for activities will be procured and used at the minimal amount necessary for all TU activities - Regulated chemicals/products that may enter sewer or storm drainage systems if spilled shall have secondary containment - Toxic chemicals/products will be used with local ventilation that vents directly to the outside of a building, where possible - Chemicals/products will be stored in cabinets or sturdy shelving in such a manner as to minimize an accidental release of the material - Protective clothing and equipment will be used where determined necessary by a hazard evaluation of the activities in which the chemicals/products will be used - Eye and body wash facilities will be present in areas where there is danger from potential splashes of harmful materials - Spill cleanup materials will be provided by the supervisor or instructor and be available for cleanup of incidental spills of hazardous materials RESPONSE: - Spill cleanup materials will be provided by the supervisor or instructor and be available for cleanup of incidental spills of hazardous materials - If time permits and safety is ensured, contain the spill or release and turn off ignition sources - For emergency spills or releases; such as a high concentration of toxic substances, situation that is life or injury threatening, condition that poses a fire or explosion hazard, a situation that poses a safety or health hazard to employees cleaning the release up or has the potential for uncontrolled environmental contamination: Pull fire alarm, emergency alarm or provide verbal warning to leave the building or area if outside Leave the facility by nearest exit, secure critical research operations if time permits, go to area upwind from the facility, preferably the building staging area Contact Campus Security at

21 Contact the Associate V.P. of Human Resources & at work , home , cell ; he/she will make any required local, state or federal reports Contact city Fire Department Hazardous Materials Response Team by dialing 911; or contact a contractor trained in cleaning up hazardous spills If spill requires evacuation or has the potential for severe consequences call the Primary Contact or cell If responding to remediate the spill or provide instructions for remediation by TU; the Associate V. P. of Human Resources & or other person trained in First Response will coordinate the TU response, as necessary with the city Fire Department Hazardous Materials Response Team Information as to the nature of the spill or release will be provided by the Associate V. P. of Human Resources &, Building Contact, or other persons who have direct knowledge of the incident or activities involved The Associate V.P. of Human Resources & will work with appropriate officials in determining possible hazards to health or the environment and necessity for any further area evacuation The building or area may be reentered once the Fire Department Hazardous Materials Response Team, Associate V.P. of Human Resources & or other TU authority has indicated it is safe to do so If the spill is outside, evacuate to a safe distance; follow the facility plan, in addition to that above - For small, incidental (confined to immediate work/activity area, not threatening to safety or health) spills or releases, including unknown odors: Isolate the area from unauthorized entry, if necessary Contact immediate supervisor, department chair, Building Contact person or Associate V.P. of Human Resources & ; as necessary Respond as appropriate, e.g. ventilate area; using spill cleanup materials, clean spill; repair any leaks - If the city siren warning system should alarm with a steady blaring, immediately take shelter in a safe area and tune to radio or TV for informational broadcasts, KWGS FM 89 will provide any available TU specific announcements. If there has been a hazardous air contaminant release, windows should be closed and ventilation systems turned off. Follow any instructions given by city Fire Marshal, Emergency System personnel, City/County Health Department, Federal authorities, or TU authorities. Remain in shelter until above authorities announce that it is safe to evacuate. The building should remain evacuated until three cycles of air have been ventilated from building 7.4 SEVERE WEATHER PREVENTION AND PREPAREDNESS: - Each building has been evaluated and a severe weather area designated in the safest areas, see Appendix F - A memo is distributed annually to all employees and students listing the severe weather area(s) in each building and providing instructions for tornado and other severe weather safety, students and new employees are provided severe weather response information in orientation programs - The City of Tulsa has installed an audio warning system at approximately every square mile intersection to warn of tornadoes and floods - The designated Building or Area Monitors in each building have been instructed to listen to public media when weather conditions may become severe and to provide warning to building occupants to seek shelter when severe weather (e.g. tornadoes) becomes imminent - NOAA Weather Radios are in most buildings across campus. Employees have been instructed to listen to these radios in times of severe weather. 20

22 RESPONSE: - SEVERE WEATHER WATCH, watch for conditions which might indicate a response is necessary, listen to media reports where possible - SEVERE WEATHER WARNING - If a tornado warning is given by the media or steady blaring of the city sirens, or an announcement is made through one of TU s emergency notification systems (text messaging, blast , posting on TU s website, digital signage, and/or posting on Facebook & Twitter) - move immediately to the nearest severe weather area, ground floor or basement away from windows, preferably a hallway or inside room such as a restroom until the warning is lifted - If a flood warning is given by the media or an intermittent blaring of city sirens or an announcement is made through one of TU s emergency notification systems (text messaging, blast , posting on TU s website, digital signage, and/or posting on Facebook & Twitter) and the flooding is in and around the TU area, remain in a sheltered area until the media indicates that the flood waters have receded before attempting to drive through the indicated flooded areas - If time permits, turn off electrical equipment and disconnect from power source, secure critical research operations - Move away from windows for any type of severe weather that might cause breakage - During lightning storms remain in building, avoid using telephones and electrical equipment, disconnect equipment from power source where possible - Damage or flooding in the building should be reported to the Physical Plant at Where major damage occurs which cause injuries or might increase the possibility of fire: - Dial 911 and leave the building by the nearest exit to the nearest secure building - Contact Campus Security at Contact the Primary Contact at work or cell Do not return to the building until off-site emergency responder in authority such as the Fire Marshal or TU authorities indicate that it is safe to do so 7.5 VIOLENCE, CIVIL DISOBEDIENCE, BOMB THREATS, OR OTHER CRIMINAL ACTIVITIES PREVENTION AND PREPAREDNESS: - Threats of violence, whether personal or work related should be reported to supervisor or, if living in oncampus housing, the appropriate residential authority - All persons should be on the alert for suspicious objects, activities or persons and be prepared to report such situations to Campus Security at or call All valuable TU and personal properties should be secured when not under direct supervision - Persons should plan not to work or walk outside alone after normal working hours: Contact Campus Security to request the use of Escort Services RESPONSE: - Contact Campus Security at , take all threats seriously - For major disturbances or violence dial 911 and request city police, ambulance, and/or fire response as necessary, leave the area immediately - If violence is within a building, leave when possible; until then, turn off lights in room, lock or barricade door, and move to area out of sight of door windows, dial 911 if phone is available - Do not move any suspicious objects 21

23 - For bomb threats, write down all that is said, ask when the bomb is set to detonate, where it is located, name of caller, and where the caller is located - For major incidents (such as those which may cause serious injuries or death, extreme property damage, or involve more than one building) contact the Primary Contact at or cell For sexual assault incidents call Campus Security at or the Call Rape Hot Line at may be contacted 7.6 DISRUPTIVE, CRISIS, OR OUT-OF CONTROL BEHAVIOR (INCLUDING POTENTIAL HARM TO SELF OR OTHERS, HALLUCINATORY OR DELUSIONAL BEHAVIOR) PREVENTION OR PREPAREDNESS: - Discuss any behavior of coworkers or students which may lead to a crisis situation with supervisor, advisor, or if person lives in on-campus housing to residential authority RESPONSE: - Contact Campus Security at Contact Director of Counseling and Psychological Services (Dr. Tom Brian) at , using the terms "crisis" or "emergency" (after hours through the TU operator at 0 or ) - Contact Primary Contact, Kevan Buck at or cell Contact the Chairman of the Crisis Team, Wayne Paulison at work , home , or cell If residence hall staff is reporting an incident they should immediately contact supervisor after notifying Campus Security 7.7 BUILDING OPERATIONS EMERGENCY, SUCH AS A MAJOR GAS LEAK OR FLOODING PREVENTION OR PREPAREDNESS: - Building utility and functional operations will be routinely inspected and maintained by Physical Plant personnel, this also includes residential facilities - Chain of command and responsibility assignments for response to building operations emergencies have been determined by the Associate V.P. of Operations & Physical Plant - Evacuation plans and persons assigned to assist in such an event have been determined and listed in the applicable Building Emergency Plan RESPONSE: - Leave area if in immediate danger or alarm is sounded, shut down equipment, and secure critical research operations, if time permits - Contact Physical Plant work control at In housing facilities, the Associate V.P. of Housing & Residence Life, , determines procedures for initial response that are coordinated with the Physical Plant - Contact Campus Security at For power outage, move to area of emergency light or window light - Be alert for any changes in circumstance, such as smoke or electrical sparks - If incident requires leaving the work or activity area, wait in the staging area for further instructions by university personnel or offsite emergency response authority before returning 22

24 7.8 ACTIVE SHOOTER PROTOCOL Armed Security Officers will respond to the situation, including containment and confronting an armed suspect and assisting responding law enforcement. HOSTILE INTRUDER(S) IN A NON-RESIDENT HALL BUILDING When a hostile person(s) is actively causing deadly harm or the imminent threat of deadly harm within a campus building, the following procedures are recommended. Each situation is different and may require a different response. Contact Authorities Use Emergency 911 Contact Campus Security at Be aware that the 911 system may be overloaded. Program TU Campus Security ( ) into your cell phone for emergency use or consider . may be an option when unable to speak Secure Immediate Area Lock and barricade doors Use chairs, desks tables, etc. Some doors require a key, try to make a habit of carrying your keys with you Turn off lights Close blinds/block windows Use large tables if able to If not, stay away from the windows Turn off radios and computer monitors Keep occupants calm, quiet, and out of sight Keep yourself out of sight and take adequate cover/protection i.e. concrete walls, thick desks, filing cabinets (cover may protect you from bullets) Silence cell phones Place signs in exterior window to identify the location of injured person(s) Un-Securing an Area Consider risks before un-securing rooms Remember, the shooter will not stop until they are engaged by an outside force Attempts to rescue people should only be attempted if it can be accomplished without further endangering the person(s) inside a secure area Try to make decisions that benefit the greatest number of people Stay in a secured area until emergency response personnel tell you it is alright to leave What to Report Your specific location building name and office/room number Number of people at your specific location Injuries number of injured, types of injuries Assailants(s) location number of suspects, race/gender, clothing description, physical features, types of weapon(s) (long gun, or hand gun), backpack, shooter identity if known, separate explosives from gunfire, etc. Campus Security Response Respond to area with Tulsa Police Department Secure immediate surroundings Activate Campus Security Active Shooter Protocol in coordination with Tulsa Police Department 23

25 HOSTILE INTRUDER(S) IN A RESIDENCE HALL When a hostile person(s) is actively causing deadly harm or the imminent threat of deadly harm within the residence hall, the following procedures are recommended. Each situation is different and may require a different response. Lock yourself in your room If communication is available, call Campus Security at or call 911 If away from your room, join others in a room that can be locked Do not stay in the open hall Do not sound the fire alarm. A fire alarm would signal the occupants in the rooms to evacuate the building and thus place them in potential harm as they attempted to exit Barricade yourself in your room with desks, beds, or anything you can push against the door Lock your window and close the blinds or curtains Stay away from the window Turn all lights and audio equipment off Try and stay calm and be as quiet as possible If you are caught in the open such as hallways and lounge areas, you must decide what you are going to do. This is a very crucial time and can possibly mean life or death depending on your actions. You can try to hide, but make sure it is a well hidden space or you may be found as the intruder moves through the dorm looking for more victims. If you think you can safely make it out of the building by running, do so. If you decide to run, do not run in a straight line. Keep any objects you can between you and the hostile person(s) while in the building. Once outside, do not run in a straight line. The last option you have if caught in an open area in the dorm maybe to fight back. This is dangerous, but depending on your situation, this could be your last option. Once the police arrive, obey all commands. This may involve your being handcuffed or made to put your hands in the air. This is done for safety reasons, and once circumstances are evaluated by the police, they will give you further directions to follow. HOSTILE INTRUDER(S) ON THE GROUNDS OF THE UNIVERSITY INDIVIDUAL RESPONSE When a hostile person(s) is actively causing death or serious physical injury or the threat of imminent death or serious physical injury to person(s) on the campus, the following procedures are recommended. Each situation is different and may require a different response: Run away from the threat if you can, as fast as you can Contact Campus security at or call 911 on a cell phone Do not run in a straight line Keep vehicles, bushes, trees, and anything else that could possibly block your view from the hostile person(s) while you are running If you can get away from the immediate area of danger, summon help and warn others If you decide to hide, take into consideration the area in which you are hiding. Will I be found here? Is this really a good spot to remain hidden? If the person(s) is causing death or serious physical injury to others and you are unable to run or hide, you may choose to play dead if other victims are around you The last option you have if caught in an open area outside may be to fight back This is dangerous, but depending on your situation, this could be your last option Once the police arrive, obey all commands. This may involve your being handcuffed or made to put your hands in the air. This is done for safety reasons and once circumstances are evaluated by the police they will give you further directions to follow. 24

26 7.9 BUILDING ALARM (Mechanical or Verbal) - Leave the building; go to staignh area (shut down equipment if time permits) - Contact Campus Security at Wait for further instructins by someone in authority - Occupants may go back into building only when someone in authority, such as the Fire Marshall or university personnel in authority, says it is safe to do so 7.10 POWER OUTAGE/GAS LEAK/FLOODING - Leave area if in immediate danger (shut sown equipment and secure critical research operations, if time permits) - Contact Physical Plant work control at Contact Campus Security at For power outage, move to area of emergency light or window light - Be alert for any changes incircumstances, suc h as smoke or elecgtricla sparks - If problem requires leaving of the work or activity area, wait for further instructions by university personnel in authority or offsite emergency response authority before returning 7.11 OTHER - If the city siren system should alarm, immediately take shelter and tune to radio or television for informational broadcasts. Follow any instructions given by city Fire Marshal, Emergency Agency personnel, City/County Health Department, Federal authorities, or TU authorities. Do not attempt to leave shelter unless instructed or allowed to do so by above authorities. - For other emergency incidents not listed contact Campus Security at EVACUATION FOR THOSE PERSONS WITH PHYSICAL DISABILITIES Individuals who use wheelchairs or are otherwise mobility impaired: - If on ground floor Leave the building at the nearest safe exit - If on above or below ground floor - Predetermine the safest plan of action considering your particular physical circumstances and the areas you will be in, with advice from your physician, and concurrence or assistance from the Director of the Center for Student Academic Support ( ) or with the Building Contact for staff and faculty The following general procedures are suggested by fire department and emergency personnel: - In all areas you frequent, become familiar with location of at least two exits, alarm provisions, safety equipment such as fire extinguishers, storm shelter areas, and evacuation staging areas - Before an emergency, choose at least two peers or fellow employees who are willing and able to assist you, if assistance may be needed in carrying you with or without the wheelchair to safety. Ask faculty, supervisor, or Building Contact (Director of the Center for Student Academic Support) if help is needed in getting volunteers. - Discuss with assistants and practice, if possible, the safest method for moving you up or down a stairway. If you have difficulty being understood, develop a card containing all appropriate instructions and carry it with you. - Carry a loud whistle or similar device you can operate, for use in the event you become trapped 25

27 - During an emergency if not in immediate danger, wait till traffic has thinned, inform faculty, supervisor, or Building or Area Monitor where you will be, then go with assistants to a designated rescue area, usually beside an exit stairway or a room near the exit stairway with a door that closes, a window and preferably a telephone. If near a telephone, dial 911 and/or and inform dispatchers where you are. Assistants should then exit to alert emergency responders. Wait for trained emergency responders to assist you from the building. - If in immediate danger, inform assistants of safest way to move you up or down stairs Notes: Persons on respirators should be given priority assistance in emergencies involving smoke or fumes because their ability to breathe is seriously jeopardized There are many different types of wheelchairs which have many movable or weak parts which are not built to withstand the stress of lifting Remove batteries from an electric wheelchair before attempting to transport it Individuals with Vision Limitations or Hearing Impairment: - Follow the process above in predetermining emergency evacuation routes and assuring a volunteer (which could be a faculty or staff member) is assigned to inform you of the danger and assist you, if needed, out the safest evacuation route. It may be advisable to wait until the traffic has thinned. 8.0 RECOVERY Recovery will focus, as applicable, on: - immediate personal needs of employees and students - power, water and telephone services - providing access and clearing debris to university roads and buildings - damage assessment, structural evaluation, and remediation including any necessary asbestos abatement - evaluation and safe removal of released hazardous chemicals/products - reinstating classes and other university functions - general cleanup - cost and insurance determinations and application for state and federal aid, where available - continuous communication of status of recovery efforts - final incident response assessment For those incidents where persons cannot return to their homes due to such possibilities as severe flooding or closure of roadways due to fallen trees, utility poles, etc.; TU will provide temporary shelter and food (from stock on hand) for a brief time period not expected to exceed a 24 hour period. Shelters will be set up at Pat Case Dining Center, Allen Chapman Student Union, or the Mabee Gym and come under the jurisdiction of Housing and Dining. Any need for psychological support or counseling for both the TU community and individuals close to the people who make up the TU community will be determined by Counseling and Psychological Services in liaison with the Chaplain s Office. Psychological debriefing services will typically be available. Employees may have sustained injuries or damage to their homes where Human Resources may provide assistance, adjust work schedules with the agreement of supervisors, and provide leave, as appropriate. The Vice President for Enrollment and Student Services may need to work with students in communicating with parents or other family members, class rescheduling, housing and other personal needs. The Sharp Chaplain will direct 26

28 response to the death of a university employee or student in conjunction with other applicable TU entities such as the President s office, Human Resources, Student Services, and Director of Marketing & Communications. Physical Plant personnel will provide damage assessment in liaison with the Dean or other TU authority associated with each damaged building or area. The structural integrity of a damaged building shall be determined by a qualified engineer prior to allowing any general entry. Outside professionals such as structural engineers may be contracted as needed. Physical Plant personnel will maintain emergency generators, access to emergency water supplies, and portable toilet facilities as necessary and where possible. A primary consideration in recovery will be to restore any damaged utility services as soon as possible. Physical Plant personnel will provide or have persons available for contracting to clear obstacles from TU roadways and access to buildings. They will determine if buildings are structurally sound and determine that no asbestos hazards exist before allowing reentry into any damaged building. Repairs, overhaul of equipment, and returning all building functions to normal working operation will be under the direction of the Associate V.P. of Operations & Physical Plant. In situations where emergency supplies are donated by the public or emergency agencies, following an incident, the Associate V.P. of Operations & Physical Plant will designate persons responsible to inventory and distribute the supplies. Continuation or restoration of telephone and computer services will be under the direction of the Vice President and Chief Information Officer. It may be necessary for some or all TU employees and students to help in general cleanup of their work or activity areas. The Associate V.P. of Human Resources & will be apprised of any suspected hazardous chemical/product spill or release and will determine response. Abatement of an emergency spill (see Section 7.3) may be under the direction of the Tulsa Fire Department Hazardous Materials Response Team, a contracted waste disposal company, or the Associate V.P. of Human Resources &, depending on the severity of the incident. Persons are not to reenter damaged buildings that contain chemical use laboratories or other areas with potentially hazardous quantities of chemicals/products until monitoring or observation indicates that it is safe to do so. The Provost will work with appropriate groups, such as the President's office, deans of applicable colleges, Business and Finance, and Student Services in determining instructional delays, class rescheduling or relocation, and possible rental or purchase of temporary class meeting units. The President's office, in liaison with appropriate groups, will determine the status of institutional operations, when shut down is necessary and when business can be resumed. The Office of Business and Finance will approve and monitor emergency spending, act to shut down buildings or operations as designated by the President, determine insurance assessment needs and applicability of state or federal aid, where available. The libraries will follow the Oklahoma Conservation Congress "Basic Guidelines for Disaster Planning in Oklahoma" in salvage and restoration efforts in regards to books and other holdings. The Director of Marketing & Communications will direct continuous communication of the university's recovery efforts to the university community and the public, primarily through the media, as necessary. Resources, such as the university radio station (KWGS FM89), audix system, employee newsletters, computer network communications, meetings, and flyers will be employed as deemed appropriate. The Director of Marketing & Communications will also address any public relations issues that may be associated with the incident and recovery. 27

29 Following the recovery phase of an incident or after initial recovery efforts are underway, the Crisis Team with possible addition of others who were actively involved in response activities, will meet to evaluate the incident and response. If needed, the Emergency and Disaster Plan will be revised to make needed corrections or additions. 9.0 TRAINING AND PRACTICE Those who have responsibility under the Building Emergency Plan are offered a briefing of the contents and response necessary under a variety of incident scenarios. Resident Directors and Assistants are trained in specific conditions and responses to housing of students and possible emergency situations at the beginning of the school term. On-campus residence hall occupants are provided emergency orientation by the Residence Directors and/or Assistants during the school year. A summary of emergency response actions that should be taken during an incident has been distributed to faculty, staff, and students. Response to emergencies is provided during New Employee Orientation training. Key responders meet under the Crisis Team's direction to plan, review, and challenge incident response guidelines. Many of the responder s responsibilities, in particular during the recovery phase, are those which are included in their normal work responsibilities, and thus the responders have current professional training in their area of expertise. Once a year, a listing of storm shelter areas for each of the buildings is mailed to the entire TU community with instructions for responding to severe weather. A copy is included as Appendix F. Fire or move to shelter drills are planned annually for all two story buildings, at a minimum. 28

30 APPENDIX A MAPS 29

31 30

32 The University of Tulsa Map Principal Buildings and Office Locations TU MAIN CAMPUS 1. Albert Plaza 2. Alexander Health Center Counseling and Psychological Services Health Clinic 3. Allen Chapman Student Union (ACSU) Administrative Conference Room ATM C-Storex Chick-Fil-A Chouteau Room Faculty Club Lounge Food Court Great Hall Hut Sports Bar & Grill Mail Services/Mail Boxes Offices (2 nd Floor) Sodexo Administrative Offices Student Association offices Subway Summer Conference Services 4. Annex East 5. Annex West 6. Bayless Plaza 7. Boesche Legal Clinic 8.. Central Plant Maintenance Shipping/Receiving 9. Chapman Commons 10. Chapman Hall Henry Kendall College of Arts and s -Dean s Office and Advising Athletic Training Economics Exercise & Sports History Philosophy and Religion Political School of Urban Education School of Nursing Sociology Writing Lab 11. Child Development Center 12. Collins Hall/ Shaw Alumni Center/ Whitney Hall Academic Affairs Admission/Undergraduate Alumni Relations Executive Vice President s Office Law Alumni Association President s Office Provost s Office Financial Aid 13. Dietler Commons 14. Fisher Hall East Assessment Office Environment Health and Safety Health s Housing and Dining Services Human Resources Parking and Card Services Schwab Veterans Center TITAN Lab (Psychology) Tulsa Global Alliance 15. Harwell Hall Anthropology 16. Helmerich Hall Collins College of Business -Dean s Office Advising: Undergraduate & Graduate Business Career Center Center for Exec. & Professional Dev. Energy Center Family-Owned Business Institute Finance/Operations Genave Rogers Business Law Center Graduate Business Programs Int l Business/Entrepreneurship Programs Information Systems Marketing School of Accounting Undergraduate Business Programs Williams Student Services Center 17. Jackson Commons 18. John Rogers Hall College of Law -Dean s Office and Advising Comparative & Int l Law Center Computing Resources Law Admission Law Registrar Native American Law Center Price/Turpen Court Room Professional Development SERL 19. Kendall Hall Box Office Chapman Theatre KWGS Theatre Dept. Theatre II TUTV Video Production 20. Keplinger Hall College of Engineering and Natural s -Dean s Office and Advising Chemical Engineering Chemistry Erosion/Corrosion Research Center Geosciences Mathematics and Computer s Physics and Engineering Physics 21. Lorton Hall Center for Student Academic Support Disability Assistance Graduate School Psychology 22. Lorton Performance Center School of Music Film Studies Facilities for Campus Events 23. Mabee Legal Information Center Law Library Petroleum Abstracts Student Journal Offices Writing Program Suite Mary K. Chapman Center for Communicative Disorders Deaf Education Speech-Language Pathology 25. McClure Hall Accounts Payable Business Office Controller s Office Institutional Research Registration and Records Research and Sponsored Programs 26. McFarlin Library Academic Computing Acquisitions Circulation/Reserves Computer Laboratories Computer Security Response Team Dietler Cafe Faculty Resource Center Government Documents Graves Faculty Study Honors Program Information Services Administration Interlibrary Loan IT Help Desk Library Administration Media Services National Scholarships Petroleum Abstracts Document Delivery Service Reference/Serials Satin Rare Book Room Special Collections Writing Center 27. Music Annex 28. Oliphant Hall Biological Collegian newspaper Communication Communication Lab Language Lab Languages 29. Phillips Hall Alexandre Hogue Gallery School of Art 30. Rayzor Hall Computer Electrical Engineering 31. Rogers Fountain 32. Samson Plaza 33. Sharp Memorial Chapel Buford Atrium Church Relations Volunteer Student Center 34. Sharp Plaza 35. Stephenson Hall McDougall School of Petroleum Engineering Mechanical Engineering 36. True Blue Neighbors 37. Tyrrell Hall University classrooms/auditorium Various offices 38. University School

33 39. Westby Hall Development Donor Services Golden Hurricane Club International Student Services University Relations Web Communications 40. Zink Hall Administrative Computing Continuing Education Data Networking & Comm. Services English IT Systems Ops and Services Legal Assistant Program NIMROD Journal Women s Studies/Academic Journals 45. Hardesty Hall (Opening Fall 2015) Hardesty; Residence Hall Career Services Center for Global Education Dean of Students/Student Affairs English Institute for Int l Students Greek Life Multicultural Resource Center New Student Programs and Services Parent Programs Student Activities STUDENT HOUSING 41. Brown Village Apartments 42. Pat Case Dining Center 43. Fisher Hall South 44. Fisher Hall West Suites 45. Hardesty Residence Hall (Opening Fall 2015) 46. House 1: Kappa Alpha Theta Sorority 47. House 2: Delta Gamma Sorority 48. House 3: Kappa Kappa Gamma Sorority 49. House 4: Kappa Delta Sorority 50. House 5: 5th Place House 51. House 6: Delta Delta Delta Sorority 52. House 7: Chi Omega Sorority 53. John Mabee Hall 54. Kappa Alpha Fraternity 55. Kappa Sigma Fraternity 56. LaFortune House Hurricane Bike Shop 57. Lambda Chi Alpha Fraternity 58. Lorton Village Apartments 59. Lottie Jane Mabee Hall 60. Mayo Village Apartments 61. Mayo Village Student Activities Center 62. Norman Village Apts & Clubhouse 63. Pi Kappa Alpha Fraternity 64. Seventh Street House 65. Sigma Chi Fraternity 66. University Square Apartments - South 67. University Square Apartments - West Language House ATHLETIC FACILITIES 68. Athletic Ticket Office 69. Case Athletic Complex Academic Support for Athletes Football 70. Case Tennis Center 71. Chapman Plaza 72. Collins Family Softball Complex 73. Collins Fitness Center Campus Recreation Starbucks Coffee 74. H.A. Chapman Stadium ONEOk Club 75. Hardesty Sports & Recreation Complex 76. Harwell Field 77. Harwell Tennis Courts 78. Hurricane Athletic Building Campus Security Equipment Room Exercise Lab Soccer Softball Track and Cross Country 79. Hurricane Track/Soccer Stadium 80. Mabee Gymnasium/Athletics Athletic Administration Athletic Marketing/Media Relations Jack Zink Indoor Rowing Center Mabee Gym Men s Golf Music Annex Racquetball/squash courts, locker rooms Rowing Volleyball Practice Facility Women s Golf 81. Multi-Purpose Field 82. Reynolds Center Athletic Ticket Office Athletic Training Center Athletic Video Services Facilities for Campus Events Men s Basketball Strength and Conditioning Volleyball Women s Basketball 83. Skelly Field 84. Soccer Practice Field 85. Siegfried Plaza 86. Thomas Plaza CAMPUS MINISTRIES 87. Baptist Student Union 88. Hillel House 89. Muslim Student Association Prayer House 90. Newman Center 91. United Ministries Center 92. Wesley Foundation NORTH CAMPUS (not shown) 2450 E. Marshall Artificial Lift Projects Center for Reservoir Studies Drilling Research Fluid Flow Projects Hydrates Flow Projects Paraffin Deposition Petroleum Reservoir Exploration Projects Separation Technology Projects Revised June

34 33

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